HomeMy WebLinkAboutNotes, Meeting PLANNER 7/21/2008
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City of Springfield - 225 Fifth Street - Springfield _ Oregon _ 97477 _ (541) 726-3700
Contact Amy Sowa _ City Manager's Office
www.ci.springfield.or.us
The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours
notice prior to the meeting. For meetings in the Council Meeting Room, a "Personal P A Receiver" for the hearing
impaired is available. To arrange for these services, call 726-3700. Meetings will end prior to 10:00 p.m. unless
extended by a vote of the Council.
All proceedings before the City Council are recorded
July 21, 2008
6:00 p.m. Work Session
Jesse Maine Room
CALL TO ORDER
ROLL CALL - Mayor Leiken _' Councilors Ballew_, Wylie_, Ralston_, Lundberg_, Woodrow _'
and Pishioneri_.
I. Discussion of Local and Regional Transportation Planning Activities.
[Greg Mott/Tom Boyatt]
(30 Minutes)
2. Bob Straub Parkway Intersection Discussion.
[Brian Barnett]
(30 Minutes)
ADJOURNMENT
7:00 p.m. Regular Meeting
Council Meeting Room
CALL TO ORDER
ROLL CALL - Mayor Leiken _' Councilors Ballew_, Wylie_, Ralston_, Lundberg_, Woodrow _'
and Pishioneri_.
PLEDGE OF ALLEGIANCE
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Date Received
JUL 2 1 2008
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SPRINGFIELD UPBEAT
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Council Agenda
July 2], 2008
Page 2
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CONSENT CALENDAR
I. Claims
2. Minutes
a. June 16, 2008 - Regular Meeting
b. June 23, 2008 - Joint City CounciVP]anning Commission Work Session
3. Resolutions
a. RESOLUT]ON NO. ] - A RESOLUTION AUTHORlZING THE CITY MANAGER TO AWARD
COMPETITIVE BIDS EXCEEDING $35.000. REOUESTS FOR PROPOSALS. OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REOUIREMENTS UNDER THE C]TY PURCHA~ING
REGULATIONS. AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERlOD bF
JULY 22. 2008 TO SEPTEMBER 8. 2008 WHILE THE COMMON COUNCIL IS IN RECESS. I
b. RESOLUT]ON NO.2 - A RESOLUT]ON INITIATING ANNEXAT]ON OF CERTAIN TERRITORY TO THE
C]TY OF SPRINGFIELD PURSUANT TO SECTION 5.7 OF THE SPRlNGFIELD DEVELOPMENT CODE.
c. RESOLUTION NO.3 - A RESOLUT]ON OF THE C]TY OF SPRINGFIELD. LANE COUNTY. OREGON
DECLARING AN INTENT TO REIMBURSE AND AUTHORlZING FUTURE DECLARAT]ONS..
d. RESOLUTION NO.4 - A RESOLUT]ON OF THE C]TY OF SPRINGFIELD AMENDING THE CITY OF
SPRINGFIELD. OREGON RETIREMENT PLAN.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsement for Izzy's Pizza Bar Classic Buffet, Located at ]930 Mohawk
Blvd., Springfield, Oregon.
b. Allow Construction Activities Outside of the Hours of7 a.m. and 6 p.m. for the 69th Street ReconstTl!ction Pr )ject
P20325 Limited to the Activity of Concrete Cutting for the Duration of the Project as Stated in the Contract.
c. Award the Subject Contract to Aspha]t Maintenance Associates, Inc. in the Amount of $208,997.88 for Proje:t
P21006: Sluny Seal 2008.
d. Award the Subject Contract to Wildish Construction Company in the Amount of $] 20,000.000 for Project
P20543: Maintenance Washrack Paving.
e. Authorize the City Manager to Sign a Contract to Purchase Fire and Rescue Equipment from LN Curtis in an
Amount Not to Exceed $49,]65.
MOTION: APPROVE/REJECT THE CONSENT CALENDAR
ITEMS REMOVED FROM THE CONSENT CALENDAR
Date Received
JUL 2 1 2008
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Council Agenda
July 21, 2008
Page 3
PUBLIC HEARlNGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances.
Please present cards to City Recorder. Speakers may not yield their time to others.
1. Second Reading on a Proposed Metro Plan Amendment and Goal Exception to Allow the Oregon Department of
Transportation (ODOT) to Removed the Decommissioned 1-5 Bridge and Temporary Detour Bridges, Construct a
Permanent Replacement Bridge and Place Fill Within the Willamette River Greenway Setback Area.
[Greg Mott] (10 Minutes)
ORDINANCE NO I - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA
GENERAL PLAN (METRO PLAN) TEXT. CHAPTER III. SECTION D. POLICY D.I ]: ADOPTJNG AN
EXCEPTION TO STATEWIDE PLANNING GOAL 15 WILLAMETTE RIVER GREENWAY: ADOPTING A
SEVERABILITY CLAUSE: AND PROVIDING AN EFFECTIVE DATE.
MOTION: ADOPTINOT ADOPT ORDINANCE NO. 1.
BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to
Speak cards are available at both entrances. Please present cards to City
Recorder. Speakers may not yield their time to others.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from M. Hoblit, 101 Village Drive, Cottage Grove, Oregon Regarding Cleaning Up the Glenwood
Area of the Bridge and Renewal of Downtown.
2. Correspondence from Patrick Michael, 5950 Kalmia Lane, Springfield, Oregon Regarding Making Parts of
Springfield a "Quiet Zone" from Train Whistles.
3. Correspondence and Attached Documentation from Ann Kelly, Springfield, Oregon Regarding Abandoned Cats and
Related Health Concerns.
MOTION: ACCEPT FOR FILING AND/OR PROVIDE STAFF DIRECTIONIFOLLOWUP.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
Date Received
JUL 2 1 2008
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Council Agenda
July 21, 2008
Page 4
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BUSINESS FROM THE CITY MANAGER
1. Approval to Contract for Purchase of Fire Rescue & Emergency Equipment for Firefighter Use at RiverBend
Hospital through a Sole Source Supplier.
[AI Gerard] (95 Minutes)
MOTION: APPROVEINOT APPROVE SEA WESTERN, INe. AS A SOLE SUPPLIER OF THE SPECIF T
EQUIPMENT REQUIRED AND AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT TO
PURCHASE MSA FIRE EQUIPMENT IN AN AMOUNT NOT TO EXCEED $37,500.
2. Special Procurement Request for the City of Springfield Justice Center Furniture and Fixtures.
[Leslie Wilson/Bob Duey] (05 Minutes)
MOTION: ADOPTINOT ADOPT A MOTION TO APPROVE SPECIAL PROCUREMENT PROCESS F )R
SPRINGFIELD JUSTICE CENTER FURNITURE AND FIXTURES.
3. Revenue Bond Sale Authorizing Resolution.
[Bob Duey]
(05 Minutes)
RESOLUTION NO.5 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON
AUTHORIZING THE ISSUANCE OF SEWER SYSTEM REVENUE BONDS FOR A TOTAL NOT MORE TI AN
$24.000.000 AND PROVIDING FOR PUBLICATION OF NOTICE.
MOTION: ADOPTINOT ADOPT RESOLUTION NO.5.
4. Award of Contract for Engineering Services for the 2008-2009 Sanitary Sewer Rehabilitation Project P21009.
[Ken Vogeney] (10 Minutes)
MOTION: APPROVEINOT APPROVE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH MURRAY, SMITH & ASSOCIATES ENGINEERS/PLANNERS IN AN AMOUNT l' OT
TO EXCEED $864,625 FOR ENGINEERING SERVICES FOR SANITARY SEWER REHABILITATIQj'
DESIGN AND CONSTRUCTION MANAGEMENT..
BUSINESS FROM THE CITY ATTORNEY
I. Proposed Updates from the Springfield Economic Development Agency (SEDA) to the Cooperation and Service:
Agreement and the Funding Agreement between SEDA and the City.
[John TamulonisfBill Van Vactor] (10 Minutes)
MOTION: APPROVEINOT APPROVE THE AMENDED COOPERATION AND SERVICES AGREEMLNT
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AND THE INTERGOVERNMENTAL AGREEMENT TO ADVANCE AND REPAY FUNDS NEEDED F<[lR
URBAN RENEWAL PROJECTS WITH THE CITY OF SPRINGFIELD AS FORWARDED FROM SEDA.
ADJOURNMENr
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Date Received
JUL 2 1 2008
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AGENDA ITEM SUMMARY Meeting Date: July 21, 2008
Meeting Type: Regular Session
Department: Development Services.
Staff Contact: Gregory Mott ~
S P R I N G FIE L D Staff Phone No: 726-3774
C I T Y C 0 U N C I L Estimated Time: 10 Minutes
ITEM TITLE: SECOND READING ON A PROPOSED METRO PLAN AMENDMENT AND
GOAL EXCEPTION TO ALLOW THE OREGON DEPARTMENT OF
TRANSPORTATION (ODOT) TO REMOVE THE DECOMMISSIOINED 1-5
BRIDGE AND TEMPORARY DETOUR BRIDGES, CONSTRUCT A
PERMANENT REPLACEMENT BRIDGE AND PLACE FILL WITHIN THE
WILLAMETTE RNER GREENWAY SETBACK AREA.
ACTION
REQUESTED:
ISSUE
STATEMENT:
ATTACHMENTS:
DISCUSSION/
FINANCIAL
IMPACT:
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Conduct a public hearing and adopt/not adopt the following ordinance: AN
ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN
AREA GENERAL PLAN (METRO PLAN) TEXT, CHAPTER ill, SECTION D.
POLICY D.ll; ADOPTING AN EXCEPTION TO STATEWIDE PLANNING
GOAL 15 WILLAMETTE RNER GREENWAY; ADOPTING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
ODOT must construct a permanent replacement bridge over the Willamette River at
1-5 to replace the temporary detour bridge erected in 2005. Some of the activity
associated with this project will require placement of fill in the Greenway Setback
Area; such an action requires an exception to Statewide Goal 15 and a Metro Plan
amendment
1. Ordinance with Modified Metro Plan Text
2. Notice of Ex Parte Communication and Opportunity to Rebut
The 1-5 WiIlamette River Bridge project is located within the boundaries of the
Metro Plan and crosses over the Willamette River and adjoining Greenway. By
rule, only water related and water dependent uses.are allowed in the Greenway
Setback; bridges do not meet the defmition of water dependent or water related uses
found in the Statewide Goals; therefore an exception is required. The Rule also
requires the goal exception to be included within the comprehensive plan; hence a
Metro Plan amendment is also required before any bridge structural materials may
, . -i be placed within the WiIlamette River Greenway Setback. .
The joint elected officials conducted a public hearing on this application on June
24,2008. The public hearing was closed on that same date; however the written
record was extended an additional week by the Eugene City Council and Lane
County Board of Commissioners. The Springfield City Council did not extend the
record. On July 10, 2008, Mayor Leiken and Councilor Ballew attended a
Metropolitan Policy Committee meeting wherein ODOT staff presented an update
on the 1-5 Bridge project The information shared at this presentation constitutes ex
parte communication that must be disclosed and requires that interested parties be
provided an opportunity to rebut this information prior to a decision. All interested
parties were provided with a notice of this circumstance, how to access the ex parte
information and an explanation of opportunities to provide rebuttal testimony.
~~ed
JUL 2 1 2008
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ORDINANCE NO.
AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GEl'lERAL PLAN (METRO PLAN) TEXT, CHAPTER
III, SECTION D, POLICY D.ll; ADOPTING AN EX!=EPTION TO STATEWIDE
PLANNING GOAL 15 WILLAMETTE RIvER GREENWAY; ADOPTING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
The City Council of the City of Springfield fmds that:
WHEREAS, Chapter IV of the Eugene-Springfield Metropolitan Area General
Plan (Metro Plan) sets forth procedures for amendment of the Metro Plan, which are
implemented for Springfield by Chapter 5, Section 5.14-100 through 5.14-155 of the
Springfield Development Code, for Lane County by Lane, Code l2.225(2)(a & b), and for
Eugene by Eugene Code Section 9.7730(3); and ;
WHEREAS, on February 1,2008 the Oregon DeRartment of Transportation
(ODOT) submitted an application to the City of Eugene for a Metro Plan text
amendment, an Exception to Goal 15 Willamette River Gfeenway for the 1-5 Willamette
Bridge Project; and
WHEREAS,. ajoint public hearing of the planning commissions of the City of
Springfield, the City of Eugene and Lane County was held on April 29, 2008 to accept
testiniony on this matter; and on June 3, 2008 the three Planning Commissions held a
joint public meeting to consider the testimony and evidence entered into the record of this
matter. Following the June 3, 2008 meeting the Springfield Planning Commission
forwarded a recommendation of approval to the Springfield City Council on the request
for an exception to statewide Goal 15 and amendment of Chapter III, Section D, Policy
D.11 of the Metro Plan; and _ .
WHEREAS, the Springfield City Council conducted a joint public hearing on
this amendment on June 24, 2008 with the Eugene City.Council and Lane County Board
of Commissioners, and is now ready to take action based upon the above
recommendations and evidence and testimony already in the record as well as the
evidence and testimony presented at the joint elected offiSials public hearing; and
WHEREAS, substantial evidence exists within the record demonstrating that the
proposal meets the requirements of the Metro Plan, .the Springfield DeveloPIIlent Code,
and applicable state and local law as described in findings attached as Exhibit A, and
which are adopted in support of this Ordinance.' .
Date Received
JUL 2 1 2008
Planner: BJ
ATTACHMENT 1 - 1
NOW, THEREFORE, THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD DOES ORDAIN AS FOLLOWS:
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Section 1: The Metro Plan Policy D.1l, Chapter III, Section D. is hereby
amended to read and provide as follows: .
D.ll The taking of an exception shall be required if a non-water-dependent
transportation facility requires placing of fill within the Willamette River
Greenway setback.
"An exception to Statewide Planning Goal 15 WiIlamette River Greenway
was approved for Oregon Department of Transportation (ODOT) for.
purposes. of removing and replacing the decommissioned 1-5 Bridge, the
temporary detour bridge and the Canoe Canall>ridge with two new parallel
bridges (one southbound and one northbound) within the 1-5 right-of-way
crossing the WiIlamette River and Canoe Canal and within the WiIlamette
River Greenway Setback Line. The exception aiithorizes construction and
later removal of one or more temporary work bridges; demolition of the
decommissioned 1-5 WiIlamette River Bridge, Canoe Canal Bridge, and
detour bridges; construction of the two replaceIpent bridges; reconstruction
of the roadway approaches to the bridges (1-5 and ramps); rehabilitation of
the project area; and completion of any required mitigation of project
impacts. In association with these tasks, the exception further authorizes
within the WiIlamette River Greenway SetbackLine the addition and
removal of fill within ODOT right-of-way and the removal of fill within a
temporary slope easement east ofl-5. This exception satisfies the criteria of
Oregon Administrative Rule (OAR) 660-004-0022(6) WiIlamette Greenway
and the exception requirements of OAR 660-004-0020 Goal 2, Part II(c) for a
'reasons' exception, and pursuant to OAR 660-004-0015, is hereby adopted
. as an amendment to the Metro Plan text, Policy,D.ll, Chapter III, Section
D."
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Section 2: The Metro Plan is hereby amended to include the fmdings offact and
conclusions oflaw supporting a "reasons" exception to Statewide Planning Goal 15 and
demonstrating compliance with OAR 660-004-0015,660-004-0020 and 660-004-0022(6)
, attached hereto as Exhibit A, and incorporated herein by this reference. .
Section 3: The findings set forth in attached Exhibit A are adopted as findings in
support S'fthis Ordinance.
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Section 4;. If any section, subseCtion, sentence, clause, phrase or portion of the
Ordinance is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision
and such holding shall not affect the validity of the remairiing portions thereof.
Date RecAived
JUL ~ 1 2008
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ATTACHMENT 1 - 2
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Section 5: Notwithstanding the effective date of ordinances as provided by
Section 2.110 of the Springfield Municipal Code 1997, this Ordinance shall become
effective 30 days from the date of passage by the City Council and approval by the
.Mayor, or upon the date of its acknowledgement as provided by ORS 197.625, whichever
date is later, provided that by that date the Eugene City CounCil and the Lane County .
Board of Commissioners have adopted ordinances containing identical provisions to
those described in Sections 1 and 2 of this Ordinance. .
Adopted by the Common Council of the City of Springfield this _ day of July,
2008 by a vote of in favor and against.
Approved by the Mayor of the City of Springfield this
day of July, 2008.
Mayor.
ATTEST:
City Recorder
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Date Received
.IUL 2 1 2008
ATTACHMENT 1 - 3
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: ;~.,~.,. ". '-CITY OF SPRINGFIELD OREG()N~:: .,'.
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225 FIFTH STREET. SPRINGFIELD, OR 97477 . PH: (541)726-3610 . FAX: (541)726-3689
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Date: July 17, 2008
To: Interested Parties for 1-5 WiIlamette River Bridge Project
From: . Gregory Mot!, Planning Manager, City of Springfield .
You are. receiving this information because you are included on the interested parties list for
consideration of the Oregon Department ofTransportatio~'s (ODOT's) land use applications for
the 1-5 WiIlametteRiver Bridge Project (City of Springfield FileLRP 2007-00010). The
application before the City includes Metro Plari text amendments and adoption ofan exception to
Statewide Planning Goal 1-5.. City Council action on these items is scheduled for July 21,2008 at
7:00 p.m. at Springfield City Hall, Council Chambers, 225 Fifth Street, Springfield, OR 97477.
This letter provides you with notice that on July 10, 2008, Eugene City Councilor Anne Ballew
and Mayor Sid Leiken received information at a meeting of the Metropolitan Policy Committee
related to.ODOT's applications. The information went beyond the scope of the information .
included in the public record established for ODOT's land use applications pending with the City
and therefore, may be considered an ex parte communication. The information the Mayor and
Councilor received can be reviewed at: httn://www.lanecountv.ondWebCastLCOGlDefault.asnx.
The general content of the communication will be-disclosed at the Springfield City Council's
July 21, 2008 meeting. Persons wishing to rebut the substance of the communication may
provide written testimony limited to such rebuttal, or may appear at the July 21, 2008 City
Council meeting to do so orally.
Written rebuttals may be submitted to the attention of Gregory Mott, Planning Manager, at 225
Fifth Street, Springfield, OR 97477. All written submittals must be received by 5:00 p.m. on
July 21,2008.
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Date Received
JUL 21 2006
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ATTACHMENT 2 - 1