HomeMy WebLinkAboutResolution 08-39 07/21/2008
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 08-39
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH SEA WESTERN, INC., AS THE SOLE SOURCE PROVIDER OF MSA FIRE AND RESCUE
EQUIPMENT DESCRIBED AS THE SEA WESTERN RIT SYSTEM, FOR USE AT THE
PEACEHEAL TH RIVERBEND HOSPITAL.
WHEREAS, Chapter 2, Public Contracts, Section 2.703, "Exempt Contracts," (2)(a)&(d), of the
City of Springfield Municipal Code allows the contracting agent to negotiate with a sole source provider
to obtain contract terms advantageous to the city when the determination of a sole source is based on
written findings to include the efficient utilization of existing goods, or requires the acquisition of
compatible goods or services, or other findings that support the conclusion that the goods or services are
available from only one source; and
WHEREAS, Attachment A included herein documents findings of fact to support the exemption
from competitive bidding based on Sea Western, Inc. being the only authorized supplier of MSA
equipment for the Municipal Fire Service markets in Oregon and Washington; and
WHEREAS, the equipment being purchased will seamlessly integrate with Springfield Fire and
Life Safety's existing equipment;
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
Sea Western, Inc. is the sole source provider for MSA Fire Rescue Equipment described as the
Sea Western RIT system for use at the PeaceHealth Riverbend hospital.
This Resolution shall take effect on July 21, 2008.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this twenty-first day of July, 2008 adopted by a vote of ~ for and ~ against. (1 Absent)
ATTEST:
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OFFICE OF CITY ATTORNEY
FINDINGS TO SUPPORT EXEMPTION FROM COMPETITIVE BIDDING, AND TO
SUPPORT SPECIFICATION OF BRAND NAME
Department: Fire & Life Safety
Items: Mine Safety Appliances (MSA) Equipment for Peacehealth Riverbend
Springfield Fire & Life Safety is purchasing fire rescue equipment to be stored in cache
closets at the new Peacehealth Riverbend hospital here in Springfield. Accessibility to
fire rescue equipment on various levels of this high rise structure is essential for prompt
fire and rescue response and firefighter safety.
FINDINGS:
1. It was not necessary to seek formal or informal competitive bids because the items
being purchased were available through only one company. This finding is supported by
the following facts:
· There is one single vendor who is the sole authorized supplier of MSA self
contained breathing apparatus (SCBA), RIT Systems, and SCBA parts for the
Municipal Fire Service markets in Oregon and Washington.
· If another brand of SCBA or RIT System were purchased for this application
(Peacehealth Riverbend), there could be negative consequences in terms of safety
since Springfield Fire has standardized on the use ofMSA products exclusively.
Unfamiliarity with a brand other than MSA could cause unnecessary delays in fire
or rescue operations.
· Additionally, there would be persistent concerns around maintenance, training,
and fit of unfamiliar equipment. Fit tests on all firefighters would have to be
performed twice, once on MSA products and once on other brand, effectively
doubling the time required and cost of fit-testing on a regular basis. Springfield
Fire & Life Safety firefighters train only on MSA products, another safety
concern.
· Sea Western, Inc. is the only purveyor ofMSA equipment in Oregon; there is no
opportunity to purchase these products from other competing re-sellers.
2. It was necessary to specify the items by brand name because the efficient use of
existing equipment and supplies requires acquisition of compatible equipment and parts.
This finding is based on the following facts:
· The specific equipment being purchased must seamlessly integrate with
Springfield's existing equipment. Springfield Fire has a significant investment in
existing MSA equipment. This includes training on specific MSA SCBA' s and
RIT Systems, as well as training a firefighter as a technician who maintains these
specific items.
ATTACHMENT A
· New equipment purchased must be interchangeable with existing equipment and
utilize the spare parts inventory on-hand for maximum efficiency and cost
savmgs.
· Only by purchasing MSA products from the same vendor (Sea Western) can we
ensure that future versions of these products, as well as replacement parts, will
continue to integrate, interoperate, and provide the commonality necessary in our
multi -agency environment.
On the basis of the foregoing findings and facts, awarding this purchase will not
encourage favoritism or substantially diminish competition for future contracts.
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ATTACHMENT A