HomeMy WebLinkAboutResolution 08-35 07/21/2008
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 08-35
A RESOLUTION AUTHORIZING THE CITY MANAGER TO A WARD COMPETITIVE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF JULY 22, 2008 TO SEPTEMBER 8, 2008 WHILE THE COMMON COUNCIL IS IN
RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.706, "Public Contracts for Goods and
Services," (2)(b)&(c), of the City of Springfield Municipal Code limits the City Manager's authority to
make purchases and award contracts to amounts exceeding $35,000; and Section 2.706(3)&(4) prohibits
amendments to public contracts where the amendment cost exceeds certain limits except in case of City
Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 8, 2008
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000
and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's summer recess from July 22, 2008 to September 8, 2008; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations,
and for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's summer recess from July 22,2008 to September 8,2009; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council winter recess from July 22, 2008 to September 8, 2008.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from July 22, 2008 to September 8, 2008, the City Manager is
hereby authorized to award and execute competitively bid contracts for amounts for which the lowest
responsible bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City Council approval, and award and execute contracts resulting from publicly
advertised Requests for Proposals for which the most responsible and responsive proposal is in excess of
$35,000 and other personal services contracts exempt from bidding requirements under the purchasing
regulations, for which funds have been budgeted, and which for reasons of public welfare, safety, and
cost effectiveness need to be awarded during the Council's summer recess, provided all other applicable
purchasing requirements in the Springfield Municipal Code are followed, including but not limited to
these set fourth on the attached Project/Contract Summary.
Attachment A
This Resolution shall take effect on July 22,2008 and shall elapse on September 8, 2008.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this twenty-first day of July, 2008 adopted by a vote of ~ for and ~ against. (1 Absent)
ATTEST:
~~~
Amy Sowa, Recorder
REVIEWED & APPROVED
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DATE:...::L\ ,.c;- 1 ol
OFFICE OF CITY ATTORNEY
Attachment A
RESOLUTION NO. 08-35
HIGH VALUE PROJECT/CONTRACT SUMMARY
FOR THE PERIOD JULY 22, 2008 THROUGH SEPTEMBER 8, 2008
Cost
Roadway Design Work
Public Works
(Contact -Tom Boyatt)
$50,000
Contract
Department
Cost
2009 Ford Escape Hybrid (State Contract)
Public Works Environmental Services Division
(Contact Bill Hamann)
$27,000
Contract
Department
Contract
Department
Cost
2009 Overlay, Thurston Road P-21010
Public Works
(Contact Jeff Paschall)
$250,000
Contract
Department
Cost
42" Pipe Rehab, Marcola Meadows P21011
Public Works
(Contact Jeff Paschall)
$200,000
Contract
Department
Cost
PW /ESD Minor Office Remodel
Public Works Maintenance Division
(Contact Keith Miyata)
$35,000
Contract
Department
Cost
Wellness Clinic
Human Resources
(Ardis Belknap)
$40,000
Contract
Department
HY AC System Springfield Depot
Public Works
(Contact Jim Polston)
$40,000
Cost
Contract
Department
Cost
MSA Equipment - Sole Source Request
Fire Department
(Contact Jana Sorenson)
$37,500
Contract
Department
PeaceHealth Riverbend Cache Equipment
Fire Department
(Contact Jana Sorenson)
$50,000
Cost
Attachment B