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Home My WebLink AboutItem 12 Approval to Contract for Purchase of Fire Rescue and Emergency Equipment for Firefighter Use at RiverBend Hospital Meeting Date: Meeting Type: Department: Staff Contact: Staff Phone No: Estimated Time: July 21, 2008 Regular Session Fire and Life Safety Al Gerard i\~ 726-2294 Consent Calendar AGENDA ITEM SUMMARY SPRINGFIELD CITY COUNCIL ITEM TITLE: APPROVAL TO CONTRACT FOR PURCHASE OF FIRE RESCUE & EMERGENCY EQUIPMENT FOR FIREFIGHTER USE AT RIVERBEND HOSPITAL. ACTION REQUESTED: Authorize City Manager to sign contract to purchase fire and rescue equipment, not to exceed $49,165. ISSUE STATEMENT: Fire and Life Safety is seeking approval to purchase fire and rescue equipment from LN Curtis and Sons, the low bidder from an Invitation to Bid which closed 7/11/08. ATTACHMENTS: A) City of Springfield purchase agreement DISCUSSIONI FINANCIAL IMPACT: The equipment we seek approval to purchase will supply 10 equipment 'caches' on various floors of the new high-rise hospital, PeaceHealth Riverbend. Placed in strategic locations throughout the hospital, these caches will ofter firefighters quick, safe access to emergency tools and equipment in the event of a fire/rescue emergency. Funding was authorized via a Supplemental Budget request in FY08 and was carried forward to FY09. Of the four bids received, only LN Curtis and Sons completed the bid. A complete description of the equipment is included with the attached purchase agreement. Financing has been identified. CITY OF SPRINGFIELD PURCHASE AGREEMENT Dated: July 21, 2008 Parties: City of Springfield 225 Fifth Street Springfield, OR 97477 ("CITY") and, L.N. Curtis & Sons Emergency Equipment & Service "Seller" Additional Contractor Information: a) Type of Entity: D D Sole Proprietorship Limited Liability Comp D Partnership r8J Corporation b) Address: 629 S. Industrial Way, Seattle, WA 98108 b) Telephone: (206) 622-2875 (206) 622-2723 c) Fax No. : In consideration of the mutual covenants contained herein, the parties agree to the following terms, provisions and conditions: 1. Personal Property to be Delivered. Seller shall provide all equipment as described on Seller's response to City's Invitation to Bid Fire Rescue and Emergency Equipment for use at PeaceHealth Riverbend Hospital, attached hereto and incorporated herein by this reference as Attachment 1. 2. Payment by CITY. City shall pay Seller according to the sum described on Attachment 1 attached hereto and incorporated herein by this reference and in an amount not to exceed $49,165.00. Payment shall be made within 30 days of invoice provided all merchandise has been received FOB City of Springfield, inventoried, approved and accepted by .city. 3. Warranty and Service. Seller shall warrant the equipment furnished as free of defects in material and workmanship, under normal use and service per the manufacturer's warranties for specific equipment. 4. Delivery. Delivery shall be FOB City of Springfield Fire & Life Safety Department. Delivery shall be made on or before August 4, 2008 to Fire Station #5, 2705 Pheasant Blvd, Springfield, OR 97477. 'At least 2 days prior to delivery, Seller shall contact Fire I ndependent Contractor Agreement -1- , 07/16/08 Station #5 staff to schedule and confirm delivery date and approximate hour. Fire station #5 staff shall be contacted two days in advance at (541) 726-3745. 4. Remedies. This Agreement shall be governed by and construed in accordance with the Laws of the State of Oregon, and any litigation arising out of this agreement shall be conducted in the Courts of the State of Oregon, County of Lane. 5. Entire Agreement. This Agreement signed by both parties is the parties' final and entire Agreement and supersedes all prior and contemporaneous oral or written communications between the parties, their agents and representatives. There are no representations, promises, terms, conditions or obligations other than those contained herein. CITY OF SPRINGFIELD: SELLER By: Name: Title: Date: Gino Grimaldi City Manager By: Name: Title: Date: ~[~~[W[D & ~~P~@W~!Q) AS TO FORM -=.s~ ~\...t..- ~ \.-~...A\+-, DATE:~ \ \\ \0'6 OFFICE OF CITY ATTORNEY Independent Contractor Agreement -2- 07/16/08 .. .. Attachment 1 City of Springfield FLS Cache Equipment List Bid Item List NOTE: "BRAND NAME OR EQUAL SPECIFICATION" MEANS A SPECIFICATION THAT USES ONE OR MORE MANUFACTURERS' NAMES, MAKES, CATALOG NUMBERS OR SIMILAR IDENTIFYING CHARACTERISTICS to DESCRIBE THE STANDARD OF QUALITY, PERFORMANCE, FUNCTIONALITY OR OTHER CHARACTERISTICS NEEDED TO MEET THE CONTRACTING AGENCY'S REQUIREMENTS AND THAT AUTHORIZED BIDDERS OR PROPOSERS TO OFFER GOODS OR SERVICES THAT ARE EQUIVALENT OR SUPERIOR TO THOSE NAMED OR DESCRIBED IN THE SPECIFICATION Quantitv Unit Item Descriptions Unit Price Total Price 2 1/2" hose and nozzle 50-foot section of 2-1/2-inch hose, 2-1/2-inch NST Pyrolite (or equal specification) couplings. double jacket nylon fire attack hose. rubber lined, structural grade, 400psi i 60 ea test DS25X50Y25NH NORTH AMERICAN 2..5X50 cold. 2. 5NH 156~00 9360.00 10 ea 2~1/2-inch shut-off Zero Torque with 1-1/B-inch straiaht ti021252T /1417 AKRON 408.00 4080.00 Hjnh rIse nack and hose Gated wye Pyrolite (or equal specification) fire hose appliance with 2-1/2-inch NST 10 ea female swivel to two 1-1/2-inch NST male discharees with ball valves 2S81 AKRON 219.,00 2190.00 4-foot section of 2-1/2-inch hose w/2-1/2-inch NST Pyrolite (or equal specification) 10 ea couolines. double jacket nvlon fire attack hose rubber lined. structural Qrade. 4000si test 1:)6 00 560-00 20 ea !2-1/2..,inch couolina aluminum soannerwrench 1 01 'R'RD HEAD UNI SPANNER 9.25 1 85. 00 20 ea I Firefiahter Shove Knife tool, 6" SK6 FIRE HOOKS SHOVE KNIFE 1:)00 1 00 00 Other hose eauioment DS17X50Y15NH NORTH AMERICAN 1.. 7X50 cpld. 1.5' NH 50-foot section of 1-3/4-inch hose, wI 1-1/2-inch NST Pyrolite (or equal specification) 110.00 '4400.00 40 ea couolinas double iacket nylon fire attack hose. rubber lined structural Qrade 4000si test 20 ea 1-1/2-inch Akron (or equal,soecification) Turboiet foa nozzle 750si 1714 AKRON' 303.00 6060.00 20 lea 1-1/2-inch to 1-1/2-inch NST-Pvrolite (or eaual soecification) attack shut-off valve 2127 247.00 4940.00' 20 ea 1-5/16-inch x 4-inch light weiaht solid bore fire nozzle w/1-1/2-inch NST couolinaSl417 50.00 1000.00 10 ea 2 1/2-inch line pressure aauee. NST frttinas. 0-300 osi 35 AKRCN 137.00 1370.0U RIT eOuiDment 20 ea Halliqan heavy dutv forcible entry to.ol36 inch PB30 FIRE HOOKS' -I/U.UU -S4UU.UU 10 ea Flat head fire axe, 6-lb. head, 36-inch handle WF6 WOOD HANDLE .:5U. UU -SUU.UU 10 ea 100-foot 1/4-inch diameter Kevlar (or eaual soecification) rescue rooe 2Q2017 CMC 93.00 930.00 Strobe. 360 degree high intensity Xenon (or equal specification) strobe, manually activated. large sliding switch, able to be operated with gloved hand. minimum 6-hour battery life, minimum of . 2 AA batteries or 1 D-cell battery,visible for at least' one mile, water resistant or water proof, straps a':ldlor hook for attaching to a pack or a firefighter's turnouts, flash pattern , 10 ea of 60 times oer minute 146001 CMC EMERGENCY STROBE 25.00 250.00 Search tools . ,10 ea Pick head fire axe 6-lb. head 36-inch wood handle 6PH36W 3U.UU 3UU.UU 10 ea 6-foot, D-handled pike pole YPDH6 NUPLA 47.00 470.W 10 ea 10-foot fire-service rated combo aluminum foldina ladder liRtlA DUO ' 175.00 1750.lYO 10 ea Evac Systems EP-039 baa. red EP039 , 5l.UU 5lU.UU Sterling 7.5 mm Search lite (or eql,lal specification) 220-foo.t rope with sewn ends and ' S 200.00 10 ea caribinersFnNY ~I-I:A""('HI. '1'1"': 'ROPE llJl\II"'"Il-i. wi? ~0017CARIBINER 000.00 20 aa Evac Systems Taa line baas EP401 Model G ' 12_00 40.00 20 ea Sterlina Search lite (or equal soecification) rooes 30-foot leneth with caribiners 7 tlMM fiO 00 200.00 10 ea Disoosable emeroencv stretcher 500 pound caDacitv. aoorox. 35'W x 71"L PTO,47 20.00 ~OO . 00 Miscellaneous other Items 10 ea, Heavv dutvbaa aODX. 12" x 12" x 24" for hose eauioment Ci06CFFR GEAR BAG 40.00 400.00 ~:~~ AKRON AKRON AKRCI\1 -. r..r- .. 60 ea 10 ea 30 ea 20 . ea 20 ea 10 ea 10 ea 10 ea 10 ea Attachment 1 City of Springfield FLS Cache Equipment List Bid Item List Total Bid ~~~ '~%R CEF~~IVIS ON MANAGER DATE: 7/10/08 sub 165.00