HomeMy WebLinkAboutItem 10 Bid Award for Project P21006: Slurry Seal 2008
SPRINGFIELD
CITY COUNCIL
Meeting Date: July 21, 2008
Meeting Type: Regular Merti
Department: Public Wor
Staff Contact: Ken V ogen
Staff Phone No: 726-3686
Estimated Time: Consent Calendar
AGENDA ITEM SUMMARY
ITEM TITLE:
BID A W ARDFOR PROJECT P21006: SLURRY SEAL 2008
ACTION REQUESTED:
Approval of the following motion:
TO AWARD THE SUBJECT CONTRACT TO ASPHALT
MAINTENANCE ASSOCIATES, INC. IN THE AMOUNT OF
$208,997.88.
ISSUE STATEMENT:
Two bids were received on this slurry seal project. Contract award is now
necessary to enable work to proceed.
ATTACHMENTS:
A. Bid Summary
B. Maps of Work Zones
DISCUSSION/
FINANCIAL IMPACT:
This is the City's annual slurry seal program and consists of slurry sealing
streets in various zones throughout the City. Slurry seal work is scheduled to
be performed in the following Zones
Zone
One
Three
Six
Ei t
Nine
Ten
Eleven
Twelve
Limits
Don St. to Laura St.
Ha den Brid e Rd. to Northrid eAve.
Mohawk to 21 st St; E St. to J St.
S. 41 st St. to S. 42ll St.
Main St. to E St.
,Main St. to Daisy St.
65 St. to 69 St., north of Main St.
North ofMt. Vernon Rd.
The following bids were received and opened on July 8, 2008:
Engineer's Estimate $200,000.67
Asphalt Maintenance Associates, Inc. $208,997.88
Intermountain Slurry Seal, Inc. $293,293.00
Asphalt Maintenance Associates, Inc. is the low bidder on this project.
Sufficient funds are budgeted in the Slurry Seal Overlay Project account
(850008) to allow award of the contract.
S:WS\2008 - CouncilVuly 21, 2008\P21006 Slurry Seal 2008 Bid Award AIS 072108.doc
City's Notice of Intent to Award as required by ORS 2798.135
, II
It is the policy of the City of Springfield to award Contracts to the Responsible Bidder submi~ing the
lowest Responsive Bid. The City of Springfield reserves its right to reject any or all bids not in
compliance with all prescribed public bidding procedures and requirements, waive minor irregularities
not affecting substantial rights, and may reject for good cause any or all bids upon a finding of the City
of Springfield that it is in the best public interest to do so, and accept such bids that in the opinion of
the Springfield City Council are in the best interest of the City of Springfield. Please be informed that
the City intends to award a contract to the Bidder so designated.
SUMMARY OF UNIT PRICE BIDS RECEIVED: July 8, 2008
PROJECT P21 006: Slurry Seal 2008
Lowest Responsive Bidder: Asphalt Maintenance Associates, Inc.
I Unit Price Estimate II Total Price Estimate I
D Asphalt Intermountain Asphalt Intermountain
ENGINEER'S Maintenance Slurry ENGINEER'S Maintenance Slurry
APPROX. UNIT Associates Seal UNIT Associates Seal
ITEM DESCRIPTION QUANT. PRICE EST. Inc. Inc. PRICE EST. Inc. Inc.
ZONE ONE
060 MOBILIZATION L.S. 1 $ 1,063.97 $ 467.68 $ 4,286.34 $ 1,063.97 $ 467.68 $ 4,286,34
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 1,597.13 $ 5,612.16 $ 4,230.00 $ 1,597.13 $ 5,612.16 $ 4,230.00
060A EROSION CONTROL L.S. 1 $ 212.79 $ 467.68 $ 1,000.00 $ 212.79 $ 467.68 $ 1,000.00
099 SLURRY SEAL S.Y. 23,384 $ 1.18 $ 1.17 $ 1.50 $ 27,593.12 $ 27,242.36 $ 35,076.00
173 STREET CLEANING S.Y. 23,384 $ 0.10 $ 0.04 $ 0.11 $ 2,338.40 $ 818.44 $ 2,572.24
ZONE ONE TOTAL $ 32,805.41 $ 34,608.32 $ 47,164.58 $ 32,805.41 $ 34,608.32 $ 47,164.58
ZONE THREE ..
060 MOBILIZATION L.S. 1 $ 1,421.19 $ 624.70 $ 6,000.00 $ ,1,421.19 $ 624.70 $ 6,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 2, 133~35 $ 7,496.40 $ 5,650.00 $ 2,133.35 $ 7,496.40 $ 5,650.00
060A EROSION CONTROL L.S. 1 $ 284.24 $ 624.70 $ 1,000.00 $ 284.24 $ 624.70 $ 1,000.00
099 SLURRY SEAL S.Y. 31,235 $ 1.18 $ 1.17 $ 1.50 $ 36,857.30 $ 36,388.78 $ 46,852.50
173 STREET CLEANING S.Y. 31,235 $ 0.10 $ 0.04 $ 0.11 $ 3,123.50 $ 1,093.23 $ 3,435.85
ZONE THREE TOTAL $ 43,819.58 $ 46,227.80 $ 62,938.35 $ 43,819.58 $ 46,227.80 $ 62,938.35
ZONE SIX
060 MOBILIZATION L.S. 1 $ 497.91 $ 218.86 $ 2,000.00 $ 497.91 $ 218.86 $ 2,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 747.41 $ 2,626.32 $ 1,980.00 $ 747.41 $ 2,626.32 $ 1,980.00
060A EROSION CONTROL L.S. 1 $ 99.58 $ 218.86 $ 500.00 $ 99.58 $ 218.86 $ 500.00
099 SLURRY SEAL S.Y. 10,943 $ 1.18 $ 1.17 $ 1.50 $ 12,912.74 $ 12,748.60 $ 16,414.50
173 STREET CLEANING S.Y. 10,943 $ 0.10 $ 0.04 $ 0.11 $ 1,094.30 $ 383.01 $ 1,203.73
ZONE SIX TOTAL $ 15,351.94 $ 16,195.64 $ 22,098.23 $ 15,351.94 $ 16,195.64 $ 22,098.23
S:\AIS\2008 - Council\July 21, 2008\P21006 Bid Summary Slurry Seal 2008 070808,xls
Attachment A - 1
Page 1 of 3
D Asphalt Intermountain' Asphalt Intermountain
ENGINEER'S Maintenance S lu rry ENGINEER'S Maintenance Slurry
APPROX. UNIT Associates Seal UNIT Associates Seal
ITEM DESCRIPTION QUANT. PRICE EST. Inc. Inc. PRICE EST. Inc. Inc.
ZONE EIGHT
060 MOBILlZA nON L.S. 1 $ 261.76 $ 115.06 $ 1,000.00 '$ 261 .76 $ 115.06 $ 1,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 392.93 $ 1,380.72 $ 1,040.00 $ 392.93 $ 1,380.72 $ 1,040.00
060A EROSION CONTROL L.S. 1 $ 52.35 $ 115.06 $ 500.00 $ 52.35 $ 115.06 $ 500.00
099 SLURRY SEAL S.Y. 5,753 $ 1.18 $ 1.17 $ 1.50 $ 6,788.54 $ 6,702.25 $ 8,629.50
173 STREET CLEANING S.Y. 5,753 $ 0.10 $ 0.04 $ 0.11 $ 575.30 $ 201.36 $ 632.83
ZONE EIGHT TOTAL $ 8,070.88 $ 8,514.44 $ 11,802.33 $ 8,070.88 $ 8,514.44 $ 11,802.33
ZONE NINE
060 MOBILIZATION L.S. 1 $ 608.34 $ 267.40 $ 2,000.00 $ 608.34 $ 267.40 $ 2,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 913.17 $ 3,208.80 $ 2,420.00 $ 913.17 $ 3,208.80 $ 2,420.00
060A ' EROSION CONTROL L.S. 1 $ 121.67 $ 267.40 $ 500.00 $ 121.67 $ 267.40 $ 500.00
099 SLURRY SEAL S.Y. 13,370 $ 1.18 $ 1.17 $ 1.50 $ 15,776.60 $ 15,576.05 $ 20,055.00
173 STREET CLEANING S.Y. 13,370 $ 0.10 $ 0.04 $ 0.11 $ 1,337.00 $ 467.95 $ 1,470.70
ZONE NINE TOTAL $ 18,756.78 $ 19,787.60 $ 26,445.70 $ 18,756.78 $ 19,787.60 $ 26,445.70
ZONE TEN
060 MOBILIZATION L.S. 1 $ 794.93 $ 349.42 $ 3,000.00 $ 794.93 $ 349.42 $ 3,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 1,193.27 $ 4,193.04 $ 3,160,00 $ 1,193.27 $ 4,193.04 $ 3,160.00
060A EROSION CONTROL L.S. 1 $ 158.99 $ 349.42 $ 1,000.00 $ 158.99 $ 349.42 $ 1,000.00
099 SLURRY SEAL S.Y. 17,471 $ 1.18 $ 1.17 $ 1.50 $ 20,615.78 $ 20,353.72 $ 26,206.50
173 STREET CLEANING S.Y. 17 ,471 $ 0.10 $ 0.04 $ 0.11 $ 1,747.10 $ 611.49 $ 1,921.81
ZONE TEN TOTAL $ 24,510.07 $ 25,857.08 $ 35,288.31 $ , 24,510.07 $ 25,857.08 $ 35,288.31
ZONE ELEVEN
060 MOBILIZATION L.S. 1 $ 944.90 $ 415.34 $ 4,000.00 $ 944.90 $ 415.34 $ 4,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 1,418.39 $ 4,984.08 $ 3,760.00 $ 1,418.39 $ 4,984.08 $ 3,760.00
060A EROSION CONTROL L.S. 1 $ 188.98 $ 415.34 $ 1,000.00 $ 188.98 $ 415.34 $ 1,000.00
099 SLURRY SEAL S.Y. 20,767 $ 1.18 $ 1.17 $ 1.50 $ 24,505.06 $ 24,193.56 $ 31,150.50
173 STREET CLEANING S.Y. 20,767 $ 0.10 $ 0.04 $ 0.11 $ 2,076.70 $ 726.85 $ 2,284.37
ZONE ELEVEN TOTAL $ 29,134.03 $ 30,735.16 $ 42,194.87 $ 29,134.03 $ 30,735.16 $ 42,194.87
S:\AIS\2008 - Council\July 21, 2008\P21 006 Bid Summary Slurry Seal 2008 070808.xls
Attachment A - 2
Page 2 of 3
D Asphalt Intermountain Asphalt Intermountain
ENGINEER'S Maintenance Slurry ENGINEER'S Maintenance Slurry
APPROX. UNIT AssoCiates Seal UNIT Associates Seal
ITEM DESCRIPTION QUANT. PRICE EST. Inc. Inc. PRICE EST. Inc. Inc.
ZONE TWELVE
060 MOBILIZATION L.S. 1 $ 718.13 $ 315.66 $ 3,000.00 $ 718.13 $ 315.66 $ 3,000.00
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 1,077.98 $ 3,787,92 $ 2,860.00 $ 1,077.98 $ 3,787.92 $ 2,860.00
060A EROSION CONTROL L.S. 1 $ 14'3.63 $ 315.66 $ 1,000.00 $ 143.63 $ 315.66 $ 1,000.00
099 SLURRY SEAL S.Y. 15,783 $ 1.18 $ 1.17 $ 1.50 $ 18,623.94 $ 18,387.20 $ 23,674.50
173 STREET CLEANING S.Y. 15,783 $ 0.10 $ 0.04 $ 0.11 $ 1,578.30 $ 552.41 $ 1,736.13
ZONE TWELVE TOTAL $ 22,141.98 $ 23,358.84 $ 32,270.63 $ 22,141.98 $ 23,358.84 $ 32,270.63
ZONE BASE BID - TOTAL $ 194,590.67 $ 205,284.88 $ 280,203.00 $ 194,590.67 $ 205,284.88 $ 280,203.00
TRAFFIC BID ITEMS
061 TEMPORARY TRAFFIC CONTROL L.S. 1 $ 475.00 $ 660.00 $ 7,000.00 $ 475.00 $ 660.00 $ 7,000.00
0222 12" WHITE PLASTIC STRIPE L.F. 210 $ 10.00 $ 8.97 $ 17.00 $ 2,100.00 $ 1,883.70 $ 3,570.00
0637 TYPE I TWO WAY PAVEMENT MARKERS (yellow) EACH 30 $ 8.50 $ 5.76 $ 8;00 $ 255.00 $ 172.80 $ 240.00
0637A TYPE I TWO WAY PAVEMENT MARKERS (blue) EACH 40 $ 8.50 $ 6.03 $ 8.00 $ 340.00 $ 241.20 $ 320.00
0640 REMOVE PLASTIC PAVEMENT MARKINGS S.F. 210 $ 9.00 $ 3.22 $ 8.00 $ 1,890.00 $ 676.20 $ 1,680.00
0641 REMOVE RAISED PAVEMENT MARKERS L.S. 70 $ 5.00 $ 1.13 $ 4.00 $ 350.00 $ 79.10 $ 280.00
TRAFFIC BID - TOTAL $ 5,410.00 $ 3,713.00 $ 13,090.00 $ 5,410.00 $ 3,713.00 $ 13,090.00
------------------------------------- ------ ------- --------- --------- --------- --------- ---------- ---------
CONSTRUCTION ITEM BASE BID - TOTAL $ 194,590.67 $ 205,284.88 $ 280,203.00 $ 194,590.67 $ 205,284.88 $ 280,203.00
TRAFFIC BID - TOTAL $ 5,410.00 $ 3,713.00 $ 13,090.00 $ 5,410.00 $ 3,713.00 $ 13,090.00
BASE BID - TOTAL (Construction and Traffic Items) $ 200,000.67 $ 208,997.88 $ 293,293.00 $ 200,000.67 $ 208,997.88 $ 293,293.00
ROUNDING DIFF
I Percent Over or Under (-) Engineer's Estimate II II II 'II 4.50%11 46.65%11 II ,II I
S:\AIS\2008 - Council\July 21, 2008\P21 006 Bid Summary Slurry Seal 2008 070808.xls
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