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Home My WebLink About07/21/2008 Council Agenda City of Springfield - 225 Fifth Street - Springfield - Oregon - 97477 - (541) 726-3700 Contact Amy Sowa - City Manager's Office www.ci.springfield.or.us The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours notice prior to the meeting. For meetings in the Council Meeting Room, a "Personal P A Receiver" for the hearing impaired is available. To arrange for these services, call 726-3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded July 21,2008 6:00 p.m. Work Session Jesse Maine Room CALL TO ORDER ROLL CALL - Mayor Leiken _, Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _, and Pishioneri 1. Discussion of Local and Regional Transportation Planning Activities. [Greg Mott/Tom Boyatt] (30 Minutes) 2. Bob Straub Parkway Intersection Discussion. [Brian Barnett] (30 Minutes) ADJOURNMENT 7:00 p.m. Regular Meeting Council Meeting Room CALL TO ORDER ROLL CALL -l\;1ayor Leiken _, Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _, and Pishioneri . PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT Council Agenda July 21, 2008 Page 2 CONSENT CALENDAR 1. Claims 2. Minutes a. June 16, 2008 - Regular Meeting b. June 23, 2008 - Joint City Council/Planning Commission Work Session 3. Resolutions a. RESOLUTION NO.1 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35.000. REQUESTS FOR PROPOSALS. OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE CITY PURCHASING REGULATIONS. AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF JULY 22. 2008 TO SEPTEMBER 8. 2008 WHILE THE COMMON COUNCIL IS IN RECESS. b. RESOLUTION NO.2 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD PURSUANT TO SECTION 5.7 OF THE SPRINGFIELD DEVELOPMENT CODE. c. RESOLUTION NO.3 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON DECLARING AN INTENT TO REIMBURSE AND AUTHORIZING FUTURE DECLARATIONS.. d. RESOLUTION NO.4 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF SPRINGFIELD. OREGON RETIREMENT PLAN. 4. Ordinances 5. Other Routine Matters a. Approval of the Liquor License Endorsement for Izzy's Pizza Bar Classic Buffet, Located at 1930 Mohawk Blvd., Springfield, Oregon. b. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m. for the 69th Street Reconstruction Project P20325 Limited to the Activity of Concrete Cutting for the Duration of the Project as Stated in the Contract. c. Award the Subject Contract to Asphalt Maintenance Associates, Inc. in the Amount of$208,997.88 for Project P21006: Slurry Seal 2008. d. Award the Subject Contract to Wildish Construction Company in the Amount of$120,000.000 for Project P20543: Maintenance Washrack Paving. e. Authorize the City Manager to Sign a Contract to Purchase Fire and Rescue Equipment from LN Curtis in an Amount Not to Exceed $49,165. MOTION: APPROVEIREJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR Council Agenda July 21, 2008 Page 3 PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Second Reading on a Proposed Metro Plan Amendment and Goal Exception to Allow the Oregon Department of Transportation (ODOT) to Removed the Decommissioned 1-5 ,Bridge and Temporary Detour Bridges, Construct a Permanent Replacement Bridge and Place Fill Within the Willamette River Greenway Setback Area. [Greg Mott] (10 Minutes) ORDINANCE NO 1 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN) TEXT. CHAPTER III. SECTION D. POLICY D.ll: ADOPTING AN EXCEPTION TO STATEWIDE PLANNING GOAL 15 WILLAMETTE RIVER GREENWAY: ADOPTING A SEVERABILITY CLAUSE: AND PROVIDING AN EFFECTIVE DATE. MOTION: ADOPT/NOT ADOPT ORDINANCE NO.1. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from M. Hoblit, 101 Village Drive, Cottage Grove, Oregon Regarding Cleaning Up the Glenwood Area of the Bridge and Renewal of Downtown. 2. Correspondence from Patrick Michael, 5950 Kalmia Lane, Springfield, Oregon Regarding Making Parts of Springfield a "Quiet Zone" from Train Whistles. 3. Correspondence and Attached Documentation from Ann Kelly, Springfield, Oregon Regarding Abandoned Cats and Related Health Concerns: MOTION: ACCEPT FOR FILING AND/OR PROVIDE STAFF DIRECTION/FOLLOWUP. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business Council Agenda July 21, 2008 Page 4 BUSINESS FROM THE CITY MANAGER 1. Approval to Contract for Purchase of Fire Rescue & Emergency Equipment for Firefighter Use at RiverBend Hospital through a Sole Source Supplier. [AI Gerard] . (05 Minutes) MOTION:APPROVE/NOT APPROVE SEAWESTERN, INC. AS A SOLE SUPPLIER OF THE SPECIFIC EQillPMENT REQillRED AND AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT TO PURCHASE MSA FIRE EQillPMENT IN AN AMOUNT NOT TO EXCEED $37,500. 2. Special Procurement Request for the City of Springfield Justice Center Furniture and Fixtures. [Leslie Wilson/Bob Duey] (05 Minutes) MOTION: ADOPT/NOT ADOPT A MOTION TO APPROVE SPECIAL PROCUREMENT PROCESS FOR SPRINGFIELD JUSTICE CENTER FURNITURE AND FIXTURES. 3. Revenue Bond Sale Authorizing Resolution. [Bob Duey] (05 Minutes) RESOLUTION NO.5 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON AUTHORIZING THE ISSUANCE OF SEWER SYSTEM REVENUE BONDS FOR A TOTAL NOT MORE THAN $24.000.000 AND PROVIDING FOR PUBLICATION OF NOTICE. MOTION: ADOPT/NOT ADOPT RESOLUTION NO.5. 4. Award of Contract for Engineering Services for the 2008-2009 Sanitary Sewer Rehabilitation Project P21009. [Ken Vogeney] (10 Minutes) MOTION: APPROVE/NOT APPROVE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MURRAY, SMITH & ASSOCIATES ENGINEERS/PLANNERS IN AN AMOUNT NOT TO EXCEED $864,625 FOR ENGINEERING SERVICES FOR SANITARY SEWER REHABILITATION DESIGN AND CONSTRUCTION MANAGEMENT. BUSINESS FROM THE CITY ATTORNEY 1. Proposed Updates from the Springfield Economic Development Agency (SEDA) to the Cooperation and Services Agreement and the Funding Agreement between SEDA and the City. [John TamulonislBill Van Vactor] (10 Minutes) MOTION: APPROVE/NOT APPROVE THE AMENDED COOPERATION AND SERVICES AGREEMENT AND THE INTERGOVERNMENTAL AGREEMENT TO ADVANCE AND REPAY FUNDS NEEDED FOR URBAN RENEWAL PROJECTS WITH THE CITY OF SPRINGFIELD AS FORWARDED FROM SEDA. ADJOURNMENT