HomeMy WebLinkAbout07/21/2008 Council Agenda
City of Springfield - 225 Fifth Street - Springfield - Oregon - 97477 - (541) 726-3700
Contact Amy Sowa - City Manager's Office
www.ci.springfield.or.us
The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours
notice prior to the meeting. For meetings in the Council Meeting Room, a "Personal P A Receiver" for the hearing
impaired is available. To arrange for these services, call 726-3700. Meetings will end prior to 10:00 p.m. unless
extended by a vote of the Council.
All proceedings before the City Council are recorded
July 21,2008
6:00 p.m. Work Session
Jesse Maine Room
CALL TO ORDER
ROLL CALL - Mayor Leiken _, Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _,
and Pishioneri
1. Discussion of Local and Regional Transportation Planning Activities.
[Greg Mott/Tom Boyatt]
(30 Minutes)
2. Bob Straub Parkway Intersection Discussion.
[Brian Barnett]
(30 Minutes)
ADJOURNMENT
7:00 p.m. Regular Meeting
Council Meeting Room
CALL TO ORDER
ROLL CALL -l\;1ayor Leiken _, Councilors Ballew _, Wylie _, Ralston _, Lundberg_, Woodrow _,
and Pishioneri .
PLEDGE OF ALLEGIANCE
SPRINGFIELD UPBEAT
Council Agenda
July 21, 2008
Page 2
CONSENT CALENDAR
1. Claims
2. Minutes
a. June 16, 2008 - Regular Meeting
b. June 23, 2008 - Joint City Council/Planning Commission Work Session
3. Resolutions
a. RESOLUTION NO.1 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD
COMPETITIVE BIDS EXCEEDING $35.000. REQUESTS FOR PROPOSALS. OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE CITY PURCHASING
REGULATIONS. AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF
JULY 22. 2008 TO SEPTEMBER 8. 2008 WHILE THE COMMON COUNCIL IS IN RECESS.
b. RESOLUTION NO.2 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE
CITY OF SPRINGFIELD PURSUANT TO SECTION 5.7 OF THE SPRINGFIELD DEVELOPMENT CODE.
c. RESOLUTION NO.3 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON
DECLARING AN INTENT TO REIMBURSE AND AUTHORIZING FUTURE DECLARATIONS..
d. RESOLUTION NO.4 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF
SPRINGFIELD. OREGON RETIREMENT PLAN.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsement for Izzy's Pizza Bar Classic Buffet, Located at 1930 Mohawk
Blvd., Springfield, Oregon.
b. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m. for the 69th Street Reconstruction Project
P20325 Limited to the Activity of Concrete Cutting for the Duration of the Project as Stated in the Contract.
c. Award the Subject Contract to Asphalt Maintenance Associates, Inc. in the Amount of$208,997.88 for Project
P21006: Slurry Seal 2008.
d. Award the Subject Contract to Wildish Construction Company in the Amount of$120,000.000 for Project
P20543: Maintenance Washrack Paving.
e. Authorize the City Manager to Sign a Contract to Purchase Fire and Rescue Equipment from LN Curtis in an
Amount Not to Exceed $49,165.
MOTION: APPROVEIREJECT THE CONSENT CALENDAR
ITEMS REMOVED FROM THE CONSENT CALENDAR
Council Agenda
July 21, 2008
Page 3
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances.
Please present cards to City Recorder. Speakers may not yield their time to others.
1. Second Reading on a Proposed Metro Plan Amendment and Goal Exception to Allow the Oregon Department of
Transportation (ODOT) to Removed the Decommissioned 1-5 ,Bridge and Temporary Detour Bridges, Construct a
Permanent Replacement Bridge and Place Fill Within the Willamette River Greenway Setback Area.
[Greg Mott] (10 Minutes)
ORDINANCE NO 1 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA
GENERAL PLAN (METRO PLAN) TEXT. CHAPTER III. SECTION D. POLICY D.ll: ADOPTING AN
EXCEPTION TO STATEWIDE PLANNING GOAL 15 WILLAMETTE RIVER GREENWAY: ADOPTING A
SEVERABILITY CLAUSE: AND PROVIDING AN EFFECTIVE DATE.
MOTION: ADOPT/NOT ADOPT ORDINANCE NO.1.
BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to
Speak cards are available at both entrances. Please present cards to City
Recorder. Speakers may not yield their time to others.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from M. Hoblit, 101 Village Drive, Cottage Grove, Oregon Regarding Cleaning Up the Glenwood
Area of the Bridge and Renewal of Downtown.
2. Correspondence from Patrick Michael, 5950 Kalmia Lane, Springfield, Oregon Regarding Making Parts of
Springfield a "Quiet Zone" from Train Whistles.
3. Correspondence and Attached Documentation from Ann Kelly, Springfield, Oregon Regarding Abandoned Cats and
Related Health Concerns:
MOTION: ACCEPT FOR FILING AND/OR PROVIDE STAFF DIRECTION/FOLLOWUP.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
Council Agenda
July 21, 2008
Page 4
BUSINESS FROM THE CITY MANAGER
1. Approval to Contract for Purchase of Fire Rescue & Emergency Equipment for Firefighter Use at RiverBend
Hospital through a Sole Source Supplier.
[AI Gerard] . (05 Minutes)
MOTION:APPROVE/NOT APPROVE SEAWESTERN, INC. AS A SOLE SUPPLIER OF THE SPECIFIC
EQillPMENT REQillRED AND AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT TO
PURCHASE MSA FIRE EQillPMENT IN AN AMOUNT NOT TO EXCEED $37,500.
2. Special Procurement Request for the City of Springfield Justice Center Furniture and Fixtures.
[Leslie Wilson/Bob Duey] (05 Minutes)
MOTION: ADOPT/NOT ADOPT A MOTION TO APPROVE SPECIAL PROCUREMENT PROCESS FOR
SPRINGFIELD JUSTICE CENTER FURNITURE AND FIXTURES.
3. Revenue Bond Sale Authorizing Resolution.
[Bob Duey]
(05 Minutes)
RESOLUTION NO.5 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON
AUTHORIZING THE ISSUANCE OF SEWER SYSTEM REVENUE BONDS FOR A TOTAL NOT MORE THAN
$24.000.000 AND PROVIDING FOR PUBLICATION OF NOTICE.
MOTION: ADOPT/NOT ADOPT RESOLUTION NO.5.
4. Award of Contract for Engineering Services for the 2008-2009 Sanitary Sewer Rehabilitation Project P21009.
[Ken Vogeney] (10 Minutes)
MOTION: APPROVE/NOT APPROVE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH MURRAY, SMITH & ASSOCIATES ENGINEERS/PLANNERS IN AN AMOUNT NOT
TO EXCEED $864,625 FOR ENGINEERING SERVICES FOR SANITARY SEWER REHABILITATION
DESIGN AND CONSTRUCTION MANAGEMENT.
BUSINESS FROM THE CITY ATTORNEY
1. Proposed Updates from the Springfield Economic Development Agency (SEDA) to the Cooperation and Services
Agreement and the Funding Agreement between SEDA and the City.
[John TamulonislBill Van Vactor] (10 Minutes)
MOTION: APPROVE/NOT APPROVE THE AMENDED COOPERATION AND SERVICES AGREEMENT
AND THE INTERGOVERNMENTAL AGREEMENT TO ADVANCE AND REPAY FUNDS NEEDED FOR
URBAN RENEWAL PROJECTS WITH THE CITY OF SPRINGFIELD AS FORWARDED FROM SEDA.
ADJOURNMENT