HomeMy WebLinkAboutResolution 04-35 07/26/2004
.
.
.
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 04-35
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS
AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF JULY 27, 2004, TO
SEPTEMBER 12,2004, WHILE THE CITY COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Section 2.706, "PURCHASING," of the City of Springfield Municipal
Code limits the City Manager's authority to make purchases and award contracts of amounts not more
than $15,000, unless the City Council provides additional authorization; and
WHEREAS, there are vanous contracts including Booth Kelley Tenant
Improvements/Emergency Repairs Contingency Contract-Budget $25;000; Springfield Mill Race
Engineering Design Services-Budget $19,000; Open Waterways Integration-Budget $53,000;.
ESD/MWMC New Vehicle Purchase-Budget $22,000; Alley Storm Sewer between E and F, 12th to
14th-Budget $100,000; Martin Luther King Jr. Parkway Sound Wall Design Consultant-Budget
$70,000; Laura Street Realignment Project-Budget $620,000; City Hall Light Replacement-Budget
$40,000; Police Laptop Computers-Budget $90,000; and Operational & Financial Evaluation of
Springfield's EMS System-Budget $85,000 which are scheduled for award of contract during the
Council's summer recess from; July 27,2004, to September 12,2004; and
WHEREAS, these projects are budgeted in the 2004/05 budget and will be awarded in
compliance with all other provisions of the Springfield Municipal Code purchasing requirements; and
WHEREAS, delaying these purchases and agreement approvals until the September 13, 2004,
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute other contracts which have been competitively
bid for which funds have been budgeted for which the lowest responsible bid is in excess of$15,000 and
which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's summer recess from July 27,2004, to September 12, 2004.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from July 27, 2004, to September 12,2004, the City Manager is
hereby authorized to award competitive bid contracts for amounts for which the lowest responsible bid is
in excess of $15,000, including, but not limited to (A.) those contracts and property purchases
enumerated, provided all applicable purchasing requirements of the Springfield Municipal Code are
followed, and B.) other contracts which have been competitively bid, for which funds have been
budgeted and for which the lowest responsible bid is in excess of $15,000 and which for reasons of
public welfare, safety, and cost effectiveness need to be awarded during the Council's holiday recess,
provided all other applicable purchasing requirements in the Springfield Municipal Code are followed.
This Resolution shall take effect on July 27,2004, and shall elapse on September 13,2004.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this 26th day of July, 2004. Adopted by a vote of ~ for and ~ against.
~ L,,~ ~l pr:--
ATTEST:
~~
Amy Sow ity Recorder
i~;~\.'L::::WED & APPROVED
~. ~OlR~_\
. _~ L......~~
DATE:..:J= j==t~l D~'
OFFICE OF CITY ATTORNEY