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HomeMy WebLinkAboutNotice PLANNER 6/1/2006 AFFIDAVIT OF SERVICE STATE OF OREGON) )ss County of Lane ) I, Karen LaFleur, being first duly sworn, do hereby depose and say as follows 1 I state that I arn a Prograrn Technician for the Planning DIvIsion of the Development ServIces Department, City of Springfield, Oregon 2. I state that In rny capacity as, Prograrn Technician, I prepared and caused to be mailed copies of1>~200'-oao38 Noir:e. 0). t.o~ DWP (See attachment nAn) on....!E.L1 -. 2006 addressed to (see Attachrnent Bn), by causing said letters to be placed In a U S rnail box with postage fully prepaid thereon ~~~ STATE OF OREGON, County of Lane ~IUlU I. , 2006 Personally appeared the above narned Karen LaFleur, P 0 rarn TechnicIan, who acknowledged the foregoing Instrument to be their voluntary a Before rne ~L(-~ r "''''U:~'----6iF~i~~--'-'-~ My Commission Expires ~ Jovr I I) BRENDA JONES I j " .! NOT~P" pc'lIe OR",GON f ~ C:; I, f :"!l Ii "; ...~{!:l~13 '~-:-_~1'.:~1~-:::;'N~-:~--,:,I~~~~OO!. ) [-------o;~~;~----~( !'. BRfNDAJONES f :.' . NOTARYPUBlIC.OREGON f " COMt.!ISSION NO 379218 j ._s:~...;~~~_~~~YI~E~. ~~~, 2008 ! Date Received Planner AL tl h4lt II CITY OF SPRINGFIELD DEVELOPMENT SERVICES DEPARTMENT 225 1'11' 1 rl STREET SPRINGFIELD, OR 97477 (541) 726-3759 NOTICE OF DECISION DRINKING WATER PROTECTION OVERLA Y DISTRICT PERMIT Date of leller June 1,2006 Journal Number DRC2006-00038 Aoolicant Andrew Longworth Sycan Developments 840 Beltline Road, Suite 202 Springfield. OR 97477 Feouest Approval is requested for the construction of a six-storey, 153 room hotel with allached restaurant and meeting rooms. The development comprises a total of 94.900 square feet of building area. with outside landscaping and parking for hotel patrons. The property is located at 919 Kruse Way in Springfield (Assessor's Map 17-03-22-20, TL 6800, 6900. 7000 & 71(0) and the 5 year TOTZ contour runs through the middle of the property. As such, about half of the site is within the 1-5 year Time of Travel Zone (TOTZ) and about half is within the 5-10 year TOTZ from the Sports Way wellhead. In accordance with SDC Section l7.040(3)(c) the site shall be governed by the 1-5 year TOTZ standards. lJacklrround Nearly one hundred percent of Springfield's drinking water comes from wells. Springfield's drinking water supply and water quality protection is a critical part of Springfield's Drinking Water Protection Plan. A Drinking Water Protection (DWP) Overlay District application is required in conjunction with any development application when Ihe develvy,,"vut will affect the storage, use andlor production of hazardous materials that pose a risk to groundwater (SDC 17.050). A Tentative Site Plan Review application (DRC2006-00037) for the subject y.vyw.,y has been approved with conditions. This DWP decision is a condition of site plan approval. Decision Preliminary Plan Approval. with conditions. as of the date of this leller. Other Uses Authori7.ed hv the Decision None. Date Received' Planner: AL 6//.2006 I I SUBMITTAL STANDARDS SDC 17 050(4)(a-g) sets standards for revIew materials (a) A Hazardous Matenal Inventory Statement and a Matenal Safety Data Sheet for any or all matenals entered 111 the Statement unless exempted under 17 060 of thIs artIcle Hazardous mdtenal weIghts shall be converted to volume measurement for purposes of detemllmng amounts - 10 pounds shall be consIdered equal to I gallon 111 confomlance wIth Umform FIre Code 8001 15 I, (b) a Itst of the chelnIcals to be momtored through the analYSIS of groundwater samples and a momtonng schedule If ground water momtonng IS antIcIpated to be reqUIred, (c) a detaIled descnptIon of the actIVItIes conducted at the faClhty that Il1volve the storage, handlIng, treatment, use or productIon of hazardous matenals 111 quantItIes greater than the maxImum allowable amounts as stated m 17 070(1)(a), (d) a descnptlOn of the pnmary and any secondary contall1ment devIces proposed, and, If applIcable, clearly IdentIfied as to whether the devIces WIll dram to the stoml or samtary sewer, (e) a proposed Hazardous Matenal Management Plan for the faCIlIty that mdlcates procedures to be followed to prevent, control, collect and dIspose of any unauthonzed release of a hazardous matenal, (I) a descnptIon of the procedures for mspectIon and mall1tenance of contall1ment devIces and emergency eqUIpment, (g) a descrIptIOn of the plan for dIspOSItIon of unused hazardous matenals or hazardous materIal waste products over the maXlIllum allowable amounts 111c1udmg the type of transportatIon, and proposed routes APPROVAL STANDARDS Springfield Development Code 17 070(2) sets the standards for 1-5 year TOTZs (a) The storage, handlIng, treatment, use, applIcatIOn, or productIOn or otherwIse keepmg on premIses of more than 20 gallons of hazardous matenals that pose a nsk to groundwater m aggregate quantItIes not contall1ll1g Dense Non-Aqueous Phase LIqUIds (DNAPLs) shall be allowed only upon complIance WIth cont31mnent and safety standards set by the most recent FIre Code adopted by the CIty (b) Except those exempted, all hazardous matenals that pose a nsk to groundwater shall be stored 111 areas WIth approved secondary contall1ment 111 place (Umform FIre Code ArtIcles 2 and 8003 I 3 3) (c) All new use ofDNAPLs shall be prohIbIted (d) Any change 111 type of use or an mcrease \l1 maXlIllum dally mventory quantity of any DNAPL shall be consIdered a new use and shall be prohIbIted Date ReceIVed Planner AL C./tht1M , I (e) The followmg certam types of facIlIties or changes m chemIcal use and/or storage of hazardous matenals that pose a nsk to groundwater shall be prohIbIted 1 hazardous matenal product plpelmes used to transport the hazardous matenal off of the tax lot where It IS produced or used, 2 mjectlOn wells, except dry wells for roof dral11age, 3 sohd waste landfills and transfer statlOns, 4 fill matenals contal11mg hazardous matenals, 5 land nses and new facIlIties that wIll use, store, treat, handle, and/or produce DNAPLs (I) ReqUIrements found m Umfoml FIre Code AppendIx Il-E 3 2 6 for a momtonng program and m 8003 I 3 3 for momtonng methods to detect hazardous matenals m the secondary contamment system shall be met for all amonnts of hazardous matenals that pose a nsk to groundwater except those exempted (g) ReqUIrements found m Umfonn FIre Code AppendIx Il-E SectlOn 327 for mspectlOn and record keepmg procedures for monthly m-house mspectlon and mamtenance of contanllllent and emergency eqUIpment for all amounts of hazardous matenals that pose a nsk to groundwater except those exempted shall be met STAFF FINDINGS AND CONDITIONS SubmIttal Standards Procedural Fmdmg I The ApplIcant submItted a DWP Overlay Dlstnct Development apphcatJon addressmg SDC 17505(4) whIch was deemed complete for the revIew of a commerCIal hotel bUlldmg on Apn118,2006 Procedural Fmdmg 2 The CIty of Spnngtield Development ReVIew CommIttee and Spnngfield UtIlIty Board (SUB) Water QualIty ProtectIon Coordmator have reViewed the submItted matenals (See SUB Letters from Amy CIllmtz dated May 12 and May 25, 2006) Approval Standards Fmdlllg 3 No hazardous matenals m the sIze or quantities cIted are proposed dunng constructlOn or expected on the hotel sIte The applIcant has prOVIded a copy of a proposed Wntten Hazard Commumcatlon Program (WHCP), proposed Tralllmg Record for Hazard CommumcatlOns, Hazardous Matenals Inventory Statement, and Matenal Safety Data Sheets for chemIcals to be used at the hotel for reVIew Fmdlllg 4 The Hazardous Matenals Inventory Statement provIded by the applIcant lIsts quantIties of chemIcals to be used at the hotel whIch (m aggregate) exceed the 20 gallon threshold of the SDC for non- DNAPL matenals As such, the proposal cannot be exempted from the Dnnkmg Water Protection standards m accordance WIth SDC 17 060(2)(k) , Fllldlllg 5 All hazardons matenals typIcally assocIated WIth nOffilal hotel, restaurant and swnnmmg pool nse shall be stored WIth secondary contamment approved by the FIre Marshal Fmdmg 6 The applIcant has stated that no DNAPL use IS proposed dunng construction or normal operatlOns Matenal Safety Data Sheets (MSDS) proVided by the applIcant for all chemIcals to be used/stored on the sIte have been reViewed, and no DNAPL chemIcals have been proposed for use at thIS Date Received 6/ ;fOI7G Planner Al locatIOn Use or storage of DNAPLs by the hotel and future assocIated actIvItIes IS prolublted Fmdmg 7 The proposed development sIte IS currently vacant and contaIns a prevIOusly mstalled paved dnveway, cul-de-sac bulb, and underground utIlIty lInes There IS an electncal transnusslOn Ime Just mSlde - and runmng parallel wIth - the eastern boundary of the sIte However, It IS not expected that any prevIOus actIvItIes occumng on thIS sIte used or produced DNAPLs Fmdmg 8 There are no antIcIpated operatIOns that would be usmg DNAPLs on the sIte AddItIOnally, the MSDS for chemIcal, proposed for use at the HolIday Inn have been evaluated and determmed not to contam DNAPLs Fmdmg 9 The applIcant does not antIcIpate use or storage of any extremely hazardous matenals, or large quantItIes of hazardous matenals, on the sIte Therefore, as proposed and condItIOned herem, no groundwater momtonng wIll be reqUIred for the sIte Fmdmg 10 The approved parkmg and stonnwater faCIlItIes have been de'lgned to prevent any spIlls from entenng the groundwater A water qualIty manhole IS proposed to manage storm water runoff from the hotel parkmg lot and rooftop dramage areas All fill used dunng constructIon shall be clean fill Fmdmg II The applIcant has descnbed matenals and actIvItIes that wIll be present on-sIte upon completIOn of the bUlldmg and ImtIatIon of hotel operatIOns ProtectIon of groundwater also Will be reqUIred dunng the sIte preparatIon and bUlldmg constructIOn phases of the project Tlus IS especI3l1y Important as not all dralllage management and groundwater protectIOn faCIlItIes wIll be m place and functIOnal dunng constructIOn Pnor to project start-up, an "actIon plan" for groundwater protectIon dunng sIte preparatIOn and bUlldmg constructIOn should be prepared and submItted to the CIty and SUB Water QualIty ProtectIOn for review Fmdmg 12 Most actIvItIes that mvolve the use and/or storage of hazardous matenals have been reported for thIS site However, antIcipated &'founds-keepmg/landscapmg actIvItIes have not been reported If grounds-keepmg chemIcals (such as pestICides, fertIlIzers, fuel, etc ) are to be stored on SIte, the proposed storage locatIOn, contamment measures, and MSDS shall be proVIded Fmdmg 13 The flammable hqUlds cabmet wlthm the Mamtenance area has been descnbed m the proposed WHCP submitted by the applIcant However, secondary contamment measures for hazardous Items not stored m the flammable lIqUIds cabmet have not been descnbed Fmdmg 14 The pnmary and secondary contamment measures for hazardous products stored m the kItchen have not been descnbed m the subnutted WHCP Fllldlllg 15 The proposed WHCP mdlcates that housekeepmg cleamng agents wIll be stored m theIr ongmal contamers m the laundry room untIl they are dIspensed mto one-quart sqUIrt bottles and stored on housekeepmg carts The applIcant proposes to use a floor dram connected to the samtary sewer to dIspose of any spIlls m the laundry room However, dIscharge to the sallltary sewer IS approved only for dIluted reSIdue when recommended by the manufacturer SpIlls and leaks should be prevented from drammg to the samtary sewer Items m the laundry room and on the housekeepmg carts should be stored m secondary contaInnlent, please descnbe the method of secondary contamment The housekeepmg carts may serve as secondary contalllment If they prOVide suffiCient volume capacIty PlastIc bms can suffice as secondary contalnnlent for most matenals Fmdmg 16 All housekeepmg contamers WIth hazardous matenals must be clearly labeled Slgnage should be proVIded at all hazardous matenal areas to proVIde safety lllfonnatlOn and cleanup procedures Date ReceIVed __~tl:Z{il!L Planner Ai SpIll kItS also should be aVaIlable In these areas FIndIng 17 The proposed WHCP descnbes staff traInIng for safe handlIng procedures and appropnate precautIOns to be used when handlIng chemIcals However, a descnptlOn of staff traInIng for IdentIfYIng and appropnately handlIng spIlls or leaks of hazardous matenals has not been provIded In the WHCP Staff should be traIned to properly handle accIdental spills or leaks of hazardous matenals to aVOId dIscharge to the stonn or samtary sewer system and ensure protectIOn of !,'foundwater Staff traInIng should Include proper dIsposal procedures for matenals recovered from spIlls or leaks FIndIng 18 Inspection and maIntenance of any secondary contaInment areas reqUIred dunng IndIVIdual DWP applIcatIOns shall be In accordance WIth adopted fire codes The submItted WHCP IndIcates that InspectIon of contaInment devices wIll be perfomled "on a regular baSIS' 1n accordance WIth SDC 17 070(1) a momtonng program for secondary contaInment systems IS reqUIred, but IS not dIscussed In the proposed WHCP A lIst should be provIded contaInIng the full descnptIon of all secondary contaInment measures for the laundry room, 1I0usekeepIng carts, Iutchen and maIntenance room FIndIng 19 SDC 17 070(2)(g) reqUIres record-keepIng, and monthly In-house InspectIOns and maIntenance of safety and emergency equIpment for contall1ment of hazardous matenals The proposed WHCP should be revIsed as necessary to provIde for at least monthly InspectIons of all secondary contaInment measures to ensure protectIon of groundwater FIndIng 20 InspectIOn of all areas where hazardous matenals are stored/used should be perfomled and documented on at least a weekly baSIS - If not more frequently ThIS Includes keepmg a logbook of InspectIOns that lIsts the date and tIme of the InSpectIOn, who conducted the InSpectIOn, any InCIdents/spIlls, and how any InCIdents were resolved Please provIde SUB Water QualIty ProtectIOn With a copy ofthe InspectIOn foml FIndIng 21 The proposed WHCP states that department supervIsors will be responsIble for InspectIng, maIntaInll1g, and cleamng contaInment areas The WHCP states the hotel's Safety CommIttee WIll conduct quarterly InspectIOns of the property to ensure that protectIve and emergency eqUIpment IS In place and III good worlung order Please descnbe the procedures to control, collect and dIspose (or recover) any unauthonzed release of hazardous matenals, both for matenals In storage and In use SUB Water QualIty ProtectIon recommends that released matenals are recovered for re-use wherever pOSSible Also please note that IllspectIon of contaInment and emergency measures for protectIOn of groundwater must be completed more frequently (Ie at least monthly) III accordance WIth SDC 17 070(2)(g) Fmdll1g 22 Extenor sIgnage should be placed In a conspICUOUS locatIon to alert patrons to notIfy 9-1-1 In the event of an unauthonzed release of hazardous matenals A SIgn standard dIagram IS prOVIded WIth thIS deCISIon The applIcant IS to contact Amy ChInItz, SUB Water QualIty ProtectIon CoordInator at 744-3745 If SI!,'llS are to be purchased dIrectly from SUB FIndmg 23 HolIday Inn proposes that the only unused or excess hazardous matenals would be reSIdue left m shIppIng contaIners The reSIdue would be dIsposed of In accordance WIth the manufacturer's recommendatIOns Please note that any quantItIes greater than dIluted reSIdue should be prevented from dramIng to the samtary sewer FIndll1g 25 The Indlvldual(s) who serve(s) as the hotel's emergency contact and theIr telephone number(s) should be prOVIded In the WHCP Pnmary responders are Spnngfield FIre and LIfe Safety (9- I-I) and OERS (1-800-452-0311) McKenzIe-WIllamette HospItal IS the closest medIcal faCIlIty The standard procedure for notIficatIon of a hazardous matenals release In Spnngfield IS to call 9-1-1 The 911 dIspatcher WIll relay pertInent InfonnatIon to SUB Prompt notlficatJon of SUB IS cntIcal to ensure Date Received _!?/ptrJb Planner AL evaluatIOn/procedural measures are taken ImmedIately, as a chenllcal release may have the potenl1al to contall1mate nearby dnnkmg water wells ConclusIOn The above findmgs mdlcate that the future commerclal use (hotel) can be protected If the proposed Wntten Hazard CommunIcatIOns Program and other appropnate pracl1ces are followed m accordance wIth SDC Arl1cle 17 The approved sIte plans and the Wntten Hazard CommunIcatIOn Program shall mclude prOVISIons for compliance wIth SDC ArtIcle 17 The followmg conditions of approval are applied for full compliance wIth the above standards of SDC 17 050, 17 070(2), J 7 080 and the Spnngfield FIre Code CONDITIONS OF APPROVAL The condItIOns of approval must be addressed pnor to Issuance of any bUlldmg penmts Fmdl approval of the DWP Overlay Dlstnct ApphcatlOn occurs when the followmg condll1ons are sal1sfied New use, storage or sale of Dense Non-Aqueous Phase LIqUIds (DNAPLs) IS NOT penmtted m the 1- 5 year Time of Travel Zone 2 Pnor to Issuance ofbUlldmg pemllts for the hotel, the apphcant shall proVide the City and SUB Water QualIty ProtectIOn with a Wntten Hazard CommumcatlOn Program or smlllar "actIon plan' for the sIte preparation and hotel constructIOn phases of the project The "acl1on plan" shall contamlanguage requmng all contractors, tradesmen, and vehicle and eqUIpment operators to comply With SDC Article 17 dunng any constructIOn acl1vlties occumng on sIte 3 Pnor to Issuance of bUlldmg penmts for the hotel, the MSDS, storage locatIOn, and contamment measures for landscapmg and !,'Tounds-keepmg hazardous matenals shall be proVided to the City and SUB Water QualIty ProtectIOn 4 Pnor to Issuance of bUlldmg permits for the hotel, a descnptlOn of the secondary contamment measures for hazardous matenals kept m Mamtenance (that are not stored m the flammable liqUIds cab met) shall be proVided to the City and SUB Water Quality ProtectIOn 5 Pnor to Issuance of bUlldmg pen11lts for the hotel, a descnptlOn of the method of pnmary and secondary contamment measures for hazardous matenals kept m the kitchen shall be proVIded to the CIty and SUB Water QualIty ProtectIOn 6 Pnor to Issuance of bUlldmg permIts for the hotel, a descnptIon of the method of secondary contamment measures for hazardous matenals on the housekeepmg carts shall be proVIded to the CIty and SUB Water Quahty ProtectIOn 7 All contamers With hazardous matenals shall be clearly labeled, and appropnate SIgn age and spIll kits shall be proVided at all hazardous matenal areas 8 Pnor to Issuance of bUlldmg permits for the hotel, the Wntten Hazard CommunIcatIOn Program shall be reVised to proVIde for staff trammg on proper handlmg, contamment and disposal of spills or leaks of hazardous matenals 9 Pnor to Issuance of bUlldmg permits for the hotel, the Wntten Hazard CommunIcal1on Program shall be reVised to proVide for appropnate mOnItonng of secondary contamment systems for all hazardous matenals m accordance WIth SDC 17 070(2)(f) Date Received Planner AL 6/ /:W06 I I ---~~ 10 Pnor to Issuance of buddmg pemllts for the hotel, the Wntlen Hazard CommumcatlOn Program shall be revIsed to provIde for at least once-monthly mspectlOns of all secondary contamment measures and emergency eqUIpment m accordance WIth SDC 17 070(2)(g) II Pnor to Issuance of buddmg penl11ts for the hotel, a hst of the proposed secondary contamment measures for the laundry room, housekeepmg carts, kitchen, mamtenance room, and any grounds- keepmg/landscapmg rooms shall be proVIded to the CIty and SUB Water Quahty Protechon 12 Pnor to Issuance of bUlldmg pemllts for the hotel, a copy of the mspechon fonn to be used for (at a mlmmum) once-weekly mspectlOns of all areas where hazardous matenals are used and stored shall be proVided to the City and SUB Water Quahty ProtectlOn 13 Pnor to Issuance of bUlldmg pemllts for the hotel, a descnptlOn of the procedures to control, collect and dispose (or recover) any release of hazardous matenals m storage and/or m use shall be proVIded to tile CIty and SUB Water Quahty ProtectlOn 14 Pnor to Issuance of Fmal Occupancy for the hotel bUlldmg, extcnor wellhead protectlOn area slgnage shall be placed m a consp'cuous 10catlOn to alert patrons, staff and contractors to nohfy 9-1-1 m the event of a hazardous matenals release 15 Pnor to Issuance of bUlldmg pen111ts for tile hotel, the Wntten Hazard CommumcatlOn Program sllall be revised to mclude the names and telephone numbers of the md,vlduals who serve as the hotel's emergency contacts 16 Pnor to Issuance of Fmal Occupancy for tile hotel bUlldmg, a final mspectlOn of the faclhty shall be completed to the sal1sfacl1on of SUB Water Quahty ProtectIOn Ouesl1ons Please call the Development ServIces Department at 726-3660 or Amy Chmltz at SUB Water Quahty ProtectlOn (744-3745) If you have questIOns regardmg thiS process preDared bv Andy Llmblrd Planner II Date Received Planner AL 6;; /JoO& I / , --, . Ii ,.... DEVELOPMENT SERVICES PLANNING DEPARTMENT 225 FIFTH STREET SPRINGFIELD, OR 97477 . ' - ,~.. ~ ~'- "",' "0 W >-J (jj<( o W... lXW alc _c l'll l'll 00:: <:0 Andrew Longworth Sycan Development 840 Beltllne Road, Ste 202 Sprlngfleld, OR 97477 cB