HomeMy WebLinkAboutItem 05 Intergovernmental Agreement (IGA) with Lane County for Material Lab Services
I
AGENDA ITEM SUMMARY Meeting Date: April 16, 2007
Meeting Type: Regular Meeting ,
Department: Springfield Public Works ~
Staff Contact: . Ken V ogeney Vt-
S P R I N G FIE L D Staff Phone No: 736-1026
C I T Y C 0 U N C I L Estimated Time: Consent Calendar
ITEM TITLE: INTERGOVERNMENTAL AGREEMENT (IGA) WITH LANE COUNTY FOR
MATERIALS LAB SERVICES
ACTION
REQUESTED:
Approval or disapproval ofthe following motion: AUTHORIZE THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH LANE COUNTY TO
ACT AS AN AGENT FOR THE CITY FOR ENGINEERING AND.
MATERIALS TESTING SERVICES.
ISSUE
STATEMENT:
Staff requires assistance with materials testing services for various current and
future projects. Council approval is necessary to allow the City Manager to enter
into this agreement with Lane County.
ATTACHMENTS:
A. Intergovernmental Agreement for Materials Lab Services.
B. Price list for laboratory and field materials testing services.
DISCUSSION/
FINANCIAL
IMP ACT:
The City's IGA for Materials Lab Services expired on June 30, 2006. The City
has had an Agreement with Lane County for these services since at least 1998.
Currently the City has several construction projects that require testing lab
services per the City of Springfield Standard Construction Specifications as
approved by Council.
Staff has prepared an IGA with Lane County Public Works (Attachment A) to
provide Materials Lab Services from July 1,2006 to June 30, 2009. Staffhas
compared the Lane County rates for lab services to those of private consultants
and has found them to be economical. The lab services provided by Lane County
under the previous IGA have been very satisfactory.
The proposed agreement authorizes Lane County to sample and test construction
materials from City projects, and to provide engineering data and material test
reports.
Staff recommends that Council approve the IGA with Lane County.
I
THIS AGREEMENT is entered into by and between LANE COUNTY, a political
subdivision of the State of Oregon, hereinafter referred to as COUNTY, and the CITY
OF SPRINGFIELD, hereinafter referred to as CITY.
RECITALS
1. In accordance with Lane Manual 21.124,21.130 and by the authority granted
in ORS 190.010 and the Lane County Home Rule Charter, units of local government
may enter into agreements for the performance of any and all functions and activities
that a party to the agreement, its officers or agents, have authority to perform.
2. The parties have determined that it is in their mutual interest for COUNTY to
perform engineering services and testing on construction materials and soil samples for
CITY on a reimbursement basis.
AGREEMENTS
BOTH PARTIES AGREE THAT:
3. The term of this agreement shall commence on July 1, 2006 and terminate on
June 30, 2009. The amount of the agreement will not exceed $150,000 for the term of
the agreement unless amended by mutual consent. However, this agreement may be
terminated by either party upon 30 days' written notice to the other for any or no reason.
4. To the extent allowable by the Oregon Constitution, Oregon Revised Statutes
and the Oregon Tort Claims Act, each of the parties hereto agrees to indemnify and
save the other harmless from any claims, liability or damages including attorney fees
arising out of or resulting from any error, omission or act of negligence on the part of the
indemnifying party, its officers, or employees in the performance of this agreement:
oj' " ~'~
. ~~'. ,
COUNTY SHALL:
5. INSOFAR AS COUNTY PERSONNEL ARE AVAILABLE, COUNTY shall
perform requested Engineering and Materials Testing services. Engineering and
Materials Testing services will be performed on projects and construction material
samples as requested. Engineering data and material test results will be provided in a
timely manner. Oral reports of test results will be immediately provided followed by a
written report for each test. Testing services will be performed at the project site or
within the Lane County materials laboratory, as circumstances dictate.
ATTACHMENT A - 1
1----
6. On a monthly billing basis, submit to CITY a billing for services provided.
Charges will be for actual costs incurred by COUNTY, including personnel time,
materials, equipment and overhead.
CITY SHALL:
7. Provide COUNTY with a list of projects, project schedules and testing
specifications or requirements.
8. Submit all requests in written form and signed by an authorized representative
of CITY.
9. Reimburse COUNTY for all costs incurred within thirty (30) days after receipt
of billing.
For purposes of day-to-day coordination under this agreement and mailing of
notice in regard to any matter hereunder, COUNTY hereby designates the Field
Engineering Superintendent of the Department of Public Works, 3040 Delta Highway
North, Eugene, OR 97408, as its coordinator. CITY hereby designates Denny Wright or
his appointee, as its coordinator.
CITY OF SPRINGFIELD
LANE COUNTY
By
Gino Grimaldi
By
William A. Van Vactor
Title: City Manager
Title: County Administrator
Date
Date
'\ ii 1,' ; __. l"
APPROVED AS TO FORM
.~),~ ~. \"'A\o~
c..Il'~. "".-"'l' '~~~-~-'~-'-~
-.. r c>'Il.,.
=...".,."""'.,"-"="....-.~,,.,., ,',. ~,...~""'..".....*".,..,.-~"'''''''~'''"',..,..:.,
Date Lane County
OFRCE OF LEGAL COUNSEL
Intergovernmental Agreement
Engineering Services and Testing
Lane County/City of Springfield
Page 2 of 2
ATTACHMENT A - 2
I
Lane County Materials Testing Lab
Lane County Public Works Department
3040 N. Delta Highway, Eugene, Oregon 97408 (541) 682-6945 FAX (541) 682-8799
July I, 2006
LABORATORY AND FIELD TESTING COSTS FOR 2006
Costs shown below are for in-house lab tests. Obtaining samples or additional preparation of samples will be billed at the
rate listed in Field Testing and Inspection on Page 3.
sons and AGGREGATE:
Description Of Test
Cost Per
Test
Moisture Content Determination,
* Speedy. (T217)
* Oven. (TM311)
* Oven (D22 I 6)
$17,00
$10,00
$10,00
Atterberg Limits, (T89 & T90/TM102 & TM103)
* Soils
* Aggregate
$116.00
$87,00
Particle Size Analysis
* Material Finer Than 0.075 nun Sieve (Tll/TM205).
* Fine and Coarse Aggregate. (T27/TM204)
* Soils. (T88)
$75,00
$75,00
$289.00
Moisture/Density Relationship [Add $47.00 for Clay Soils]
* Harvard Miniature. (TMI04)
* Standard Proctor. (T99/TMI09)
* Modified Proctor. (Tl80/TMllO)
* Oversize Correction. (T224/TM 1 06)
$116.00
$162.00
$173.00
$75,00
R-Value Testing, Soil (TM105)
$462.00
R-Value Testing, Per Point. (TMI05)
$173.00
Specific Gravity Of
* Fine Aggregate (T84/TM202)
* Coarse Aggregate (T85/TM203)
* Soils (T84/TM202)
$116.00
$75,00
$145.00
Soil Resistivity and pH Testing (TM107)
$139.00
Sand Equivalent Testing. (Tl76/TMI0 I)
$58,00
Percent Fractured Particles, Aggregates. (TM213)
$72,00
Friable Particles In Aggregates. (Tl12/TM221)
$84,00
Resistance to Abrasion, L.A. (T96/TM211)
$231.00
ATTACHMENT B-1
I
Laboratory and Field Testing Costs
Page 2
SOILS and AGGREGATE: (Conti.)
Description Of Test
Cost Per
Test
Soundness of Aggregate by Sodium Sulfate (Tl 04/TM206)
$462,00
Oregon Air Degradation (TM208)
$145,00
Wood Waste In Aggregate (TM225)
$56,00
Dust or Clay Coating of Coarse Aggregate (TM226)
$167,00
Unit Weight of Aggregate (Tl9)
$58,00
Direct Shear, 3 pt. (T236)
$450.00
BITUMINOUS MIXTURES:
Description Of Test
Cost Per
Test
Asphalt Extraction by Binder Ignition Oven (T308/T30).
$116.00
Calibration of Mix Design For Binder Oven (5 Samples)
$1,069,00
Moisture Content Determination '
* Microwave Method. (TM311 (M))
* Oven (TM6)
$29,00
$43,00
Maximum Theoretical Specific Gravity,
Rice Method. (TI09/TM306)
$69,00
Specific Gravity of Compacted Samples (Tl66B/TM302A)
$29,00
Bituminous Mix Design, virgin Aggregate. only
*Hveem '
*Marshall
*Superpave (gyratory)
$2,601,00
$2,312,00
$3,179,00
Bituminous Mix Design, with RAP
*Hveem
*Marshall
*Superpave (gyratory)
$3,468,00
$2,890.00
$3,468,00
TSR, Tensile Strength Ratio (T 283)
$578.00
ATTACHMENT B-2
La...bolltory and Field Testing Costs
Pa...gel
p~ rtbDd Cement Concrete:
Dscription Of Test
Cost Per
Test
Compressive Strength. (T22/TM716 & 719)
Beam breaks, (T22)
Mix Design. (TM718)
$17.00
$29,00
$1,792.00
Cement Treated Base, CTB Design (TMI26)
$838.00
Mortar Cubes Compressive Strength {6ea.} (TI06/TM701)
$17,00
Field Testine: And Inspection:
All field Testing and Inspection will be charged by the actual man-hours required to perform the work. An Average Rate of
$57.81 may be used for estimating purposes (The actual rate will vary). A minimum of one (1) man-hour should be
assumed for all field
Description of Test
Field Density Testing of Soils, Aggregate and Asphalt Concrete:
Nuclear Gauge (T238 & T239, TM160, TM310C), Sand Cone (Tl91).
Field Density Control Target Strip (TM306C).
Coring of Asphalt Pavements, 4" or 6" Dia.
Field Testing and Inspection of Concrete: QCT, CCT, Casting Cylinders, Slump, Air Content, Unit Weight and Yield
(Tl21/TM713).
Cement Mortar Cubes Casting (Tl 06).
Deflection Testing, Benkelman Beam - Requires an 18kip axle truck with driver and two flaggers for traffic control.
NOTES:
1 All travel and/or standby time will be charged at current hourly rate for the individual ('s) involved.
2 Traffic control is not included in the estimated costs. For estimating purposes use an hourly rate of$57.81 per man-
hour.
4 Please call for an estimate if the test you wish is not shown above.
5 Test numbers designated by "T" indicate AASHTO test procedures and "TM" indicates ODOT or W AQTC test
procedures.
ATTACHMENT B-3