HomeMy WebLinkAboutApplication Applicant 12/9/2024Revised 1/7/14 kl 1 of 10
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Land Division Tentative Plan
Partition, Subdivision
Application Type (Applicant: check one)
Partition Tentative Pre-Submittal: Subdivision Tentative Pre-Submittal:
Partition Tentative Submittal: Subdivision Tentative Submittal:
Required Project Information (Applicant: complete this section)
Applicant Name: Phone:
Company: Fax:
Address:
Applicant’s Rep.: Phone:
Company: Fax:
Address:
Property Owner: Phone:
Company: Fax:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Proposed Name of Subdivision:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use:
# of Lots/Parcels: Total acreage of parcels/
allowable density: Proposed #
Dwell Units
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Project Information (City Intake Staff: complete this section)
Associated Applications: Signs:
Pre-Sub Case No.: Date: Reviewed by:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $
TOTAL FEES: $ PROJECT NUMBER:
Revised 1/7/14 kl 2 of 10
Owner Signatures
This application form is used for both the required pre-submittal meeting and subsequent
complete application submittal. Owner signatures are required at both stages in the application
process.
An application without the Owner’s original signature will not be accepted.
Pre-Submittal
The undersigned acknowledges that the information in this application is correct and
accurate for scheduling of the Pre- Submittal Meeting. If the applicant is not the
owner, the owner hereby grants permission for the applicant to act in his/her behalf.
I/we do hereby acknowledge that I/we are legally responsible for all statutory
timelines, information, requests and requirements conveyed to my representative.
Owner:
Date:
Signature
Print
Submittal
I represent this application to be complete for submittal to the City. Consistent with the completeness check
performed on this application at the Pre-Submittal Meeting, I affirm the information identified by the City as
necessary for processing the application is provided herein or the information will not be provided if not otherwise
contained within the submittal, and the City may begin processing the application with the information as
submitted. This statement serves as written notice pursuant to the requirements of ORS 227.178 pertaining to a
complete application.
Owner:
Date:
Signature
Print
Revised 1/7/14 kl 3 of 10
Land Division Tentative Application Process
1. Applicant Submits a Land Division Tentative Application for Pre-Submittal
The application must conform to the Land Division Tentative Submittal Requirements
Checklist on pages 4-6 of this application packet.
A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal
meetings are conducted every Tuesday and Friday, from 10:00 am - noon.
Planning Division staff strives to conduct pre-submittal meetings within five to seven
working days of receiving an application.
2. Applicant and the City Conduct the Pre-Submittal Meeting
The applicant, owner, and design team are strongly encouraged to attend the pre-
submittal meeting.
The meeting is held with representatives from Public Works Engineering and
Transportation, Community Services (Building), Fire Marshall’s office, and the Planning
Division and is scheduled for 30 to 60 minutes.
The Planner provides the applicant with a Pre-Submittal Checklist specifying the items
required to make the application complete if it is not already complete, and the
applicant has 180 days submit a complete application to the City.
3. Applicant Submits a Complete Application, City Staff Review the Application and
Issue a Decision
A complete application must conform to the Land Division Tentative Submittal
Requirements Checklist on pages 4-6 of this application packet.
A Type II decision, made after public notice, but without a public hearing, unless
appealed, is issued within 120 days of submittal of a complete application.
Mailed notice is provided to property owners and occupants within 300 feet of the
property being reviewed and to any applicable neighborhood association. In addition,
the applicant must post one sign, provided by the City, on the subject property.
There is a 14-day public comment period, starting on the date notice is mailed.
Applications are distributed to the Development Review Committee, and their
comments are incorporated into a decision that addresses all applicable approval
criteria and/or development standards, as well as any written comments from those
given notice.
Applications may be approved, approved with conditions, or denied.
At the applicant’s request, the Planner can provide a copy of the draft land use decision
prior to issuing the final land use decision.
The City mails the applicant and any party of standing a copy of the decision, which is
effective on the day it is mailed.
The decision issued is the final decision of the City but may be appealed within 15
calendar days to the Planning Commission or Hearings Official.
Revised 1/7/14 kl 4 of 10
Land Division Tentative Submittal Requirements Checklist
NOTE:
ALL of the following items MUST be submitted for BOTH Pre-Submittal and Submittal.
If you feel an item on the list below does not apply to your specific application, please
state the reason why and attach the explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. Any applicable application, technology, and postage fees are collected
at the pre-submittal and submittal stages.
Land Division Tentative Application Form
Narrative explaining the purpose of the proposed development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. Density - list the size of property (acres), maximum allowable density
and the density proposed.
Copy of the Deed
Copy of a Preliminary Title Report issued within the past 30 days documenting
ownership and listing all encumbrances.
Copy of the Land Division Plan Reduced to 8½”x 11”, which will be mailed as part of
the required neighboring property notification packet.
Right-of-Way Approach Permit Application provided where the property has frontage
on an Oregon Department of Transportation (ODOT) facility.
Three (3) Copies of the Stormwater Management System Study with Completed
Stormwater Scoping Sheet Attached - The plan, supporting calculations, and
documentation must be consistent with the Engineering Design Standards and Procedures
Manual.
Three (3) Copies of the Traffic Impact Study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 A.4. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City’s
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, metro plan and state land use and transportation policies and
objectives.
Four (4) Copies of the Following Plan Sets for Pre-Submittal OR
Three (3) Copies of the Following Plan Sets:
All of the following plans must include the scale appropriate to the area involved
and sufficient to show detail of the plan and related data, north arrow, and date of
preparation.
All plan sets must be folded to 8½” by 11” and bound by rubber bands.
a. Site Assessment of Existing Conditions
Prepared by an Oregon licensed Landscape Architect or Engineer
Revised 1/7/14 kl 5 of 10
Vicinity Map
The name, location, and dimensions of all existing site features including buildings,
curb cuts, trees, and impervious surface areas, clearly indicating what is remaining and
what is being removed. For existing structures to remain, also indicate present use
and required setbacks from proposed property lines.
The name, location, dimensions, direction of flow and top of bank of all watercourses
and required riparian setback that are shown on the Water Quality Limited Watercourse
Map on file in the Development & Public Works Department
The 100-year floodplain and floodway boundaries on the site, as specified in the latest
adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment
or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead
Protection Areas Map on file in the Development & Public Works Department
Physical features including, but not limited to trees 5” in diameter or greater when
measured 4 ½ feet above the ground, significant clusters of trees and shrubs, riparian
areas, wetlands and rock outcroppings
Soil types and water table information as mapped and specified in the Soils Survey of
Lane County. A Geotechnical Report prepared by an Engineer must be submitted
concurrently if the Soils Survey indicates the proposed development area has unstable
soils and/or a high water table
b. Land Division Tentative Plan
Prepared by an Oregon licensed Land Surveyor
City boundaries, the Urban Growth Boundary, and any special service district
boundaries or railroad right-of-way which cross or abut the proposed land division
Location and width of all existing and proposed easements on and abutting the
proposed land division
Boundaries of entire area owned by the property owner, of which the proposed land
division is a part, as well as dimensions and size of each parcel and the approximate
dimensions of each building site indicating the top and toe of cut and fill slopes to scale
Location and type of existing and proposed street lighting, including type, height, and
area of illumination
Location, widths, conditions, and names of all existing and proposed streets, alleys,
dedications or other right-of-ways within or adjacent to the proposed land division.
Proposed streets should also include approximate radius of curves and grades and
relationship to any projected streets as shown on the Metro Plan, TransPlan,
Conceptual Development Plan, or Conceptual Local Street Map.
Location of existing and required traffic control devices, fire hydrants, power poles,
transformers, neighborhood mailbox units and similar public facilities
Location and dimensions of existing and proposed driveways
Location of existing and proposed transit facilities
Location and width of all existing and proposed sidewalks, sidewalk ramps, pedestrian
access ways and bike trails
Location, size and type of plantings and street trees in any required planter strip
Revised 1/7/14 kl 6 of 10
Location and size of existing and proposed utilities on and adjacent to the site including
sanitary sewer mains, stormwater management systems, water mains, power, gas,
telephone, and cable TV. Indicate the proposed connection points
The locations of all areas to be dedicated or reserved for public use, with the purpose,
condition or limitations of the reservations clearly indicated
Future Development Plan where phasing or large lots/parcels are proposed as specified
in SDC 5.12-120 E.
c. Stormwater Management Plan
Prepared by an Oregon licensed Civil Engineer
Planting plan prepared by an Oregon licensed Landscape Architect where plants are
proposed as part of the stormwater management system
Roof drainage patterns and discharge locations
Pervious and impervious area drainage patterns
The size and location of stormwater management systems components, including but
not limited to: drain lines, catch basins, dry wells and/or detention ponds; stormwater
quality measures; and natural drainageways to be retained
Existing and proposed spot elevations and contours lines drawn at 1 foot intervals (for
land with a slope over 10 percent, the contour lines may be at 5 foot intervals)
Amount of proposed cut and fill
Additional Materials That May be Required
IT IS THE APPLICANT’S RESPONSIBILITY TO DETERMINE IF ADDITIONAL
STANDARDS/APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE
APPLICANT SHOULD CONSIDER UTILIZING PRE-DEVELOPMENT MEETINGS AS
DISCUSSED IN SDC 5.1-120:
Proposed deed restrictions and a draft of any Homeowner’s Association Agreement
Additional plans and documentation for submittal of a Cluster Subdivision proposal
as specified in SDC 3.2-230
Riparian Area Protection Report for properties located within 150 feet of the top of
bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the
top of bank of any direct tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted concurrently if
there are unstable soils and/or a high water table present
Where the development area is within an overlay district, address the
additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling Permit as specified
in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State Lands must be
submitted concurrently where there is a wetland on the property
Any required federal or state permit must be submitted concurrently or evidence
the permit application has been submitted for review
Where any grading, filling or excavating is proposed with the development, a Land
and Drainage Alteration permit must be submitted prior to development
Revised 1/7/14 kl 7 of 10
Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100
and 5.21-100
An Annexation application, as specified in SDC 5.7-100, where a development is
proposed outside of the city limits but within the City’s urban service area and can
be served by sanitary sewer
All public improvements proposed to be installed and to include the approximate
time of installation and method of financing
December 6, 2013
REQUIRED STORMWATER SCOPING SHEET USE POLICY:
In October 2003, Springfield Public Works released a trial “stormwater scoping sheet,” provided to help
engineers and developers meet stormwater requirements in the Springfield Development Code (SDC) and
Engineering Design Standards and Procedures Manual (EDSPM). After a five month trial period, it became
apparent that users of the scoping sheet submitted much more complete applications than non-users. An added
bonus was a decrease in the overall review time spent on the applications, resulting in quicker notice of
decisions.
As a result of the benefits of the scoping sheets, the City has decided to make their use a mandatory process.
Current city policy is that the use of stormwater scoping sheets is required for all applications which require
development review. All applications submitted to the City shall provide a copy of a completed stormwater
scoping sheet with the application packet. Attached with this letter is the latest version of the scoping sheet,
which reflects changes requested by the development community.
PLEASE NOTE: SUBMITTED APPLICATIONS WILL NOW BE REQUIRED TO SUBMIT A
COMPLETED STORMWATER SCOPING SHEET, STORMWATER STUDY AND PLANS IN
CONFORMANCE WITH THE SCOPE REQUIREMENTS
DIRECTIONS FOR USING STORMWATER SCOPING SHEETS ARE AS FOLLOWS:
1.) Obtain scoping sheet from application packet, city website, or other location.
2.) Fill out project information (top half of front sheet) prior to commencement of work on stormwater study.
(Note: Do not sign scoping sheet until it is received from the City with requirements checked.)
3.) Mail, fax, or email all pages to: City of Springfield, Development and Public Works Dept., Attn: Clayton
McEachern.
4.) Receive completed scoping sheet (filled out by the City) indicating minimum requirements for a complete
stormwater study.
5.) Include four (4) copies of complete scoping sheet (signed by engineer at the bottom of page 2), stormwater
study and plans that comply with the minimum required scope with submittal of application packet. The
scoping sheet shall be included as an attachment, inside the front cover of the stormwater study.
Stormwater scoping sheets can be found with all application packets (City website and the DPW front counter)
as well as on the Engineering and Construction Resources webpage located at: http://www.springfield-
or.gov/DPW/EngineeringandConstructionResources.htm under the Public Improvement Permit Projects Forms
section. Thank you in advance for working with the City of Springfield with this new process.
Sincerely,
Clayton McEachern, PE
City of Springfield, Development and Public Works
Email: cmceachern@springfield-or.gov
Phone: (541) 736 – 1036
Fax: (541) 736 – 1021
CITY OF SPRINGFIELD, OREGON
DEVELOPMENT AND PUBLIC WORKS
225 FIFTH STREET
SPRINGFIELD, OR 97477
PHONE: 541.726.3753
FAX: 541.736.1021
www.springfield-or.gov
Return to Clayton McEachern @ City of Springfield, email: cmceachern@springfield-or,gov, FAX: (541) 736-1021
CITY OF SPRINGFIELD, OREGON
DEVELOPMENT AND PUBLIC WORKS
225 FIFTH STREET
SPRINGFIELD, OR 97477
PHONE: 541.726.3753
FAX: 541.726.1021
www.springfield-or.gov
STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK
Project Name: Applicant:
Assessors Parcel #: Date:
Land Use(s): Phone #:
Project Size (Acres): Fax #:
Approx. Impervious Area: Email:
Project Description (Include a copy of Assessor’s map):
Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary:
Proposed Stormwater Best Management Practices:
Drainage Study Type (EDSPM Section 4.03.2): (Note, UH may be substituted for Rational Method)
Small Site Study – (use Rational Method for calculations)
Mid-Level Development Study – (use Unit Hydrograph Method for calculations)
Full Drainage Development Study – (use Unit Hydrograph Method for calculations)
Environmental Considerations:
Wellhead Zone: Hillside Development:
Wetland/Riparian: Floodway/Floodplain:
Soil Type: Other Jurisdictions
Downstream Analysis:
N/A
Flow line for starting water surface elevation:
Design HGL to use for starting water surface elevation:
Manhole/Junction to take analysis to:
--------------------------------- (Area below this line filled out by the City and Returned to the Applicant) ----------------------------
(At a minimum, all boxes checked by the City on the front and back of this sheet shall be submitted
for an application to be complete for submittal, although other requirements may be necessary.)
------------------------------------------------- (Area below this line filled out by Applicant) --------------------------------------------------
(Please return to Clayton McEachern @ City of Springfield Development and Public Works; Fax # 736-1021, Phone # 736-1036),
email:cmceachern@springfield-or.gov
Form Version 5: June 2015
COMPLETE STUDY ITEMS
* Based upon the information provided on the front of this sheet, the following represents a minimum of what is needed for an
application to be complete for submittal with respect to drainage; however, this list should not be used in lieu of the Springfield
Development Code (SDC) or the City’s Engineering Design Manual. Compliance with these requirements does not constitute site
approval; Additional site specific information may be required. Note: Upon scoping sheet submittal, ensure completed form has been
signed in the space provided below:
Interim Design Standards/Water Quality (EDSPM Chapter 3)
Req’d N/A
All non-building rooftop (NBR) impervious surfaces shall be pre-treated (e.g. multi-chambered catchbasin w/oil filtration
media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be treated by
vegetated methods.
Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth
in Chapter 2 of the Eugene Stormwater Management Manual.
For new NBR impervious area less than 15,000 square feet, a simplified design approach may be followed as specified
by the Eugene Stormwater Management Manual (Sec2.4.1).
If a stormwater treatment swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes,
bottom slope, and seed mix consistent with City of Springfield or Eugene’s Stormwater Management Manual.
Water Quality calculations as required in Section 3.03.1 of the EDSPM.
All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall
be provided with secondary containment or weather resistant enclosure.
General Study Requirements (EDSPM Section 4.03)
Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon.
A complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map.
Calculations showing system capacity for a 2-year storm event and overflow effects of a 25-year storm event.
The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins.
Review of Downstream System (EDSPM Section 4.03.4.C)
A downstream drainage analysis as described in EDSPM Section 4.03.4.C. On-site drainage shall be governed by the
Oregon Plumbing Specialty Code (OPSC).
Elevations of the HGL and flow lines for both city and private systems where applicable.
Design of Storm Systems (EDSPM Section 4.04).
Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set.
Minimum pipe cover shall be 18 inches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or
proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,000 lb load
without failure of the pipe structure.
Manning’s “n” values for pipes shall be consistent with Table 4-1 of the EDSP. All storm pipes shall be designed to
achieve a minimum velocity of three (3) feet per second at 0.5 pipe full based on Table 4-1 as well.
Other/Miscellaneous
Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing how site
drains.
Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to
another.
Drywells shall not receive runoff from any surface w/o being treated by one or more BMPs, with the exception of
residential building roofs (EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Refer to
the website: http://www.deq.state.or.us/wq/uic/uic.htm for more information.
Detention ponds shall be designed to limit runoff to pre-development rates for the 2 through 25-year storm events.
*This form shall be included as an attachment, inside the front cover, of the stormwater study.
For Official Use Only:
As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study
and plan set. Signature Date .
* IMPORTANT: ENGINEER PLEASE READ BELOW AND SIGN!