HomeMy WebLinkAboutMeeting Packet Planner 10/29/2024
SITE
VICINITY MAP
811-24-000271-TYP1 Drinking Water Protection Overlay
17-03-36-00 TL 00100, 00300, 00401
2509 Main Street
Rosboro
Revised 1/15/09 ddk 1 of 5
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Drinking Water Protection Overlay District Development
Required Project Information (Applicant: complete this section)
Applicant Name: Phone
:
Company: Fax:
Address:
Applicant’s Rep.: Phone
:
Company: Fax:
Address:
Property Owner: Phone
:
Company: Fax:
Address:
ASSESSOR'S MAP NO: TAX LOT
NO(S):
Property Address:
Size of Property: Acres Square Feet
Zoning:
Existing Use:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Property Information (City Intake Staff: complete this section)
Associated Cases:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
www.wilson-architecture.com | 541-912-0878
Memo
Project: Rosboro Plant Improvements
Subject: Drinking Water Protection Permit – Scope of Work Description
Date: October 25, 2024
From: Curt Wilson, AIA
Project Summary
Rosboro intends to upgrade their glulam beam manufacturing capacity at their plant on Main Street
west of 28 th Street. The upgrades include a new Planer Mill building, 72,000 sf (at the current
location of the former Plywood Building), and a new Glulam Beam building, 150,000 sf in the area of
the former Dow Corning site.
Site
The mill site is currently comprised of
three tax lots, and the site is zoned HI –
Heavy Manufacturing and Production.
The uses of the proposed new buildings
are consistent with current site uses.
Other elements of the plant will remain
as is, including the staff parking lot that
extends from 21 st Street and the
internal circulation system from flows
from the 21st Street extension to
access points along 28 th Street.
Utilities such as power, water, sanitary,
and storm will connect to existing
utilities on the site.
This site is located in the Ten to
Twenty Year Time of Travel Zone in the
16th and Q Wellhead Protection Zone.
The Site Review application wa
submitted February 2024 and final
approval is expected soon.
Construction of the Planer Mill is
underway. The building permit
application for the Glulam Building is
scheduled to be submitted December
2024.
DWP Permit Application Narrative Rosboro Lamination Plant
Wilson Architecture 10/25/2024 Page 2
The new buildings will
increase Rosboro’s
capabilities to produce
beams from logs on their
current site. Debarked logs
will be milled into boards at
the Planer Mill, the boards
will be dried in exiting kilns
and brought to the Glulam
Building where they will be
physically joined together at
the ends and adhered
together into beams.
Containers of lubricants,
paints, and other materials
currently used in other mill
buildings on site will be
stored in the Planer Mill to
maintain the equipment.
The containers are 55-
gallon drums or smaller and
all containers will include a
containment tray when
delivered to the site, as
moved through the building,
and as placed near
equipment for use.
The Glulam Building will
have similar materials for
maintenance with the same
handling protocols. In
addition, adhesives are an integral part of the process to create the beams. Multiple types of adhesives
are utilized, some will be delivered and stored in drums with self-containing trays. The most commonly
used adhesive is stored in a tank. The tank will either include a self-contained tray, or a site-built
containment system will be incorporated with the improvements. The tank will be filled from a delivery
vehicle that will be parked on the south side of the building.
Rosboro has well-developed procedures for safe handling of materials that are shared with employees
and vendors and a management plan associated with physical containment facilities. For the adhesive
delivery vehicle staging location, the catch basin serving the staging area will be covered with a
temporary mat to restrict liquids from passing through the cover and into the storm water.
HAZARDOUS MATERIALS MANAGEMENT PLAN
Rosboro Company LLC – New Planing Mill & New Glulam Plant #2
10/03/24 – review annually
Rosboro is located in the 10-20 year time-of-travel zone to one of Springfield’s municipal drinking water wells. This
means that chemicals that spill or leak onto the ground surface have the potential to contaminate the well in 10 to 20
years. Rosboro Company is a committed partner in the effort to protect Springfield’s drinking water supply. Our
hazardous materials management program emphasizes the importance of preventing chemicals leaks and spills and
responding promptly and effectively should a release occur. We strive to increases awareness that the property lies within
a sensitive drinking water protection area among both our employees and the public who visit our business.
This hazardous materials management plan outlines Rosboro’s protocol for preventing, controlling, collecting, and
disposing of any unauthorized releases of hazardous materials. The plan also identifies the greatest areas of risk within
our facility and outlines the steps we take to reduce the risk. Any questions about this plan or how Rosboro manages its
hazardous materials should be directed to Jim Daniels, Environmental Supervisor (541-736-2146).
Section I: Facility Description
Part A—General Information
Business Name: Rosboro Company LLC, Springfield Facility
Phone: 541-746-7224
Address: 2509 Main St.
Springfield, OR 97477
Person Responsible for the Business:
Jim Daniels, Environmental Supervisor
Emergency Contacts:
Name Title Emergency Phone Work Phone
Jim Daniels, Environmental Supervisor 541-520-0940 541-736-2146
Mike McCormick, Maintenance Planner 541-285-7302 541-285-7302
Person Responsible for the HMMP:
Jim Daniels, Environmental Supervisor see contact information above
Property Owner:
Rosboro Company LLC
PO Box 20
Springfield, OR 97477
541-746-8411
Principle Business Activity: Wood products manufacturing
Number of Employees (maximum number expected): 300
Number of Shifts: Currently 2 shifts.
Hours of Operation: Hours of operation are subject to frequent change. Power House operates 24 hrs/day, 7 days per
week. Sawmill & Lam plants currently operate approximately 6:00 am to 2:00 am.
Declaration:
I certify that the information above and on the following parts is true and correct to the best of my knowledge.
Signature: Date:
Print Name: Title:
Part B -- General Facility Description/Site Plan
See the attached draft of the site plan. Note that the planned new Planing Mill and Glulam Plant #2 have not been
constructed at this time, so the plan is subject to change.
Part C -- Facility Map/Hazardous Material Storage Locations
See the attached floor plans for the planned new Planing Mill and Glulam Plant #2. As noted above, these facilities have
not been constructed yet and the plan is subject to change.
Spill kits will be located at the facility maintenance shops. Additional inventory of spill cleanup materials is located at the
Purchasing Warehouse.
Section II: Hazardous Materials Inventory Statement This Hazardous Materials Inventory for the new, not yet constructed, Planing Mill and Glulam Plant #2. Products, volumes, and storage details are best estimates based on conditions at the current Planing Mill and the existing Lam Plant. PRODUCTS STORED ON-SITE Manufacturer’s Name & Product Name Hazardous Ingredients and Concentration Hazardous Classification Codes (Survey Table VI) (1) Chemical Abstract Services No. Max. Quant. Unit Noted Approx. Range of Container Sizes Storage Conditions (Survey Table IV & V) (1) State of Material Open or Closed Use NFPA 704 Classification Location of Chemical Stored Hydraulic Fluid, Mobil NUTO H46 & H100 2,6-Di-Tert-Butylphenol 0.1-<0.25% Zinc, Bia(O,O-Bis(2-ethylhexyl)Phopshordodithioato-KS, KS’) 0.1-<1% Hazard not otherwise classified (HNOC) 128-39-2, 4259-15-8 ~1,000 gal each plant 55 gal drum to 300 gal hydraulic unit tank C14 & D14 Liquid Closed Health = 1 Fire = 3 Reactivity = 0 Planing Mill & Glulam Plant #2 - Hydraulic machine centers. Drums at maint. shops Gear Lube Oil, Mobilube HD Plus 80W-90 None Listed HNOC NA 110 gal 55 gal D14 Liquid Closed Health = 2 Fire = 4 Reactivity = 0 Glulam Plant #2 Maint. Shop Spindle Oil, Mobil Velocite Oil No. 10 None Listed HNOC NA 55 gal 55 gal D14 Liquid Closed Glulam Plant #2 Maint. Shop Contechem Britewood Tank Mix 3-iodo-2-propynylbutyl carbamate 0-5% Propiconazole 1-[[2-(2,4propyl-1,3-dioxolan-2-yl}-methyl]-1H-1,2,4-triazole 0-5% Cat. 1 Acute Aquatic Toxicity 55406-53-6 060207-90-1 350 gal 300 gal concentrate tank, 130 gal dilute tank C14 Liquid Closed Health=2 Fire=1 Reactivity=0 Planing Mill - planer outfeed Contechem – Silicone Defoamer Hydrophobic Silica <10% May be toxic to aquatic life 67762-70-7 5 gal 5 gal E14 Liquid Closed Health=1 Fire=0 Reactivity=0 Planing Mill – planer outfeed
PRODUCTS STORED ON-SITE Manufacturer’s Name & Product Name Hazardous Ingredients and Concentration Hazardous Classification Codes (Survey Table VI) (1) Chemical Abstract Services No. Max. Quant. Unit Noted Approx. Range of Container Sizes Storage Conditions (Survey Table IV & V) (1) State of Material Open or Closed Use NFPA 704 Classification Location of Chemical Stored Willamette Valley Company DIC-231 grade ink Phenolphthalein 5-10%, sodium hydroxide 1-5% 6.3, 6.4 77-09-8, mixture 3 gal 1 gal N14 Liquid Closed Health=1 Fire=0 Reactivity=1 Planing Mill - planer outfeed Inland Technology Inc -Teksol EP C10-C11 Paraffinic Hydrocarbons, hydrotreated – proprietary. D-Limonene - proprietary 3.0, 6.1 64742-48-9, 5989-27-5 55 gal 55 gal D14 Liquid Closed Health=1 Fire=2 Reactivity=0 Planing Mill- planer outfeed Contechem, Briteseal W-5 None Listed None Listed NA 550 gal 275 gal O14 Liquid Closed Health=1 Fire=1 Reactivity=0 Planing Mill – stacker area Willamette Valley Company, SPR-54 Stencil Paint Dark Green None Listed None Listed NA 55 gal 55 gal D14 Liquid Closed Health=0 Fire=0 Reactivity=0 Planing Mill – stacker area Certified Labs, Tekusolve II 1-Tetradecene 80-100%, D-Linonene 3-7% 6.3 1120-36-1 5989-27-5 30 gal 30 gal D14 Liquid Open in parts washer Health=2 Fire=1 Reactivity=0 Glulam Plant #2 maint. shop Hexion, Cascomel 4720 Cellulose 5-6.9% Methanol 3-4.4% 1,4-Beutanediol 1-2.5% Caprolactam 1-1,2% Formaldehyde 0.3-1% 6.3 6.4 9004-34-6 67-56-1 110-63-4 105-60-2 50-00-0 350 gal 350 gal O14 Liquid Closed Health=2 Fire=2 Reactivity=0 Glulam Plant #2 -finger joint area Hexion, Wonderbond Hrdnr 5025A Formic Acid 10-25% Resorcinol 10-20% 6.3 6.4 8.0 64-18-6 108-46-3 350 gal 350 gal O14 Liquid Closed Health=3 Fire=1 Reactivity=0 Glulam Plant #2 – finger joint area
PRODUCTS STORED ON-SITE Manufacturer’s Name & Product Name Hazardous Ingredients and Concentration Hazardous Classification Codes (Survey Table VI) (1) Chemical Abstract Services No. Max. Quant. Unit Noted Approx. Range of Container Sizes Storage Conditions (Survey Table IV & V) (1) State of Material Open or Closed Use NFPA 704 Classification Location of Chemical Stored Hexion, Cascophen LT-5240 Resorcinol 7-10% Phenol 5-7% Ethanol 3-5% Sodium Hydroxide 1-2% Methanol 0.1-0.2% 3.0 6.3 108-46-3 108-95-2 64-17-2 1310-73-2 67-56-1 6,000 gal 6,000 gal C14 Liquid Closed Health=3 Fire=2 Reactivity=0 Glulam Plant #2 – face glue area Hexion, Casocoset FM6310 Paraformaldehyde 16-25% Fuller’s Earth 5-8% Formaldehyde 0.3-1% Quartz (SiO2) 0.1-0.3% 6.3 6.4 30525-89-4 8031-18-3 50-00-0 14808-60-7 650 gal 350 gal O14 Liquid Closed Health=3 Fire=1 Reactivity=0 Glulam Plant #2 – face glue area Willamette Valley Company, MIC-531 Marking Ink (2-methoxymethyleth oxy)propanol <3% acetic acid <3% 6.3 34590-94-8 64-19-7 5 gal 1 gal N14 Liquid Closed Health=1 Fire=0 Reactivity=0 Glulam Plant #2 - finger joint outfeed area Willamette Valley Company, U-100 MB NS6:1 Di(Heptyl, Nonyl, Undecyl)Phthalate 5-10% crystalline silica repirable <1% None Listed 68515-45-7 14808-60-7 935 gal 350 gal O14 Liquid Closed Health=1 Fire=1 Reactivity=0 Glulam Plant #2 - patch area Willamette Valley Company, U-100-B Patch Catalyst Polymeric Diphenylmethane Diisocyanate 30-60% 4,4’-mwethylenediphenyl diisocyanate 30-60% 6.3 9016-87-9 101-68-8 550 gal 275 gal O14 Liquid Closed Health=2 Fire=1 Reactivity=1 Glulam Plant #2 - patch area
If hazardous material inventory changes, this HMIS shall be updated to reflect those changes and provided to SUB for review for compliance with SDC 3.3-200 on an annual basis. Products containing DNAPLS are prohibited. Rosboro policy is that Purchasing Agents may not purchase new chemical products without review and approval by the Environmental Supervisor. The Environmental Supervisor’s review includes screening for DNAPLS.PRODUCTS STORED ON-SITE Manufacturer’s Name & Product Name Hazardous Ingredients and Concentration Hazardous Classification Codes (Survey Table VI) (1) Chemical Abstract Services No. Max. Quant. Unit Noted Approx. Range of Container Sizes Storage Conditions (Survey Table IV & V) (1) State of Material Open or Closed Use NFPA 704 Classification Location of Chemical Stored Willamette Valley Company, E-800-A Epoxy Resin Reaction product: bisphenol-A-(epichlorhydrin) 10-30% 2,2-bis(acryloyloxymethyl)butyl acrylate 10-30% Hydrophobic Silica 5-10% Silicic acid sodium salt 1-5% Titanium Dioxide <1% crystalline silica respirable <1% 6.3 25068-38-6 15625-89-5 67762-90-7 1344-09-8 13463-67-7 14808-60-7 10 gal 5 gal E14 Liquid Closed Health=2 Fire=1 Reacitvity=1 Glulam Plant #2 - beam repair area Willamette Valley Company, E-800-B Epoxy Resin Propylene Gloycol 10-30% Diethylenetriamine 5-10% Silicic acid, sodium salt5-10% bisphenol A 1-5% Hydrophobic Silica 1-5% crystalline silica respirable <1% 6.3 57-55-6 111-40-0 1344-09-8 80-05-7 67762-90-7 14808-60-7 10 gal 5 gal E14 Liquid Closed Health=2 Fire=1 Reactivity=1 Glulam Plant #2 - beam repair area Products Used On-Site and Stored Off-Site: NA – no landscaping. No commercial grade cleaning products in use.
Section III: Separation, Secondary Containment, and Monitoring
Part A—Above Ground Storage Areas
Storage Area Identification (as shown on Site plan and Floor Plan):
Planing Mill & Glulam Plant #2 – Hydraulic units at various machine centers.
1. Storage Type:
Original Containers Safety Cans
Inside Machinery Bulk Tank
55-Gallon Drums Outside Barrels
Pressurized Vessel X_ Other:
2. Storage Location:
X Inside Building Outside Building
Secured
3. Separation:
X All Materials One-Hour Separation Wall
Compatible Approved Cabinets
Separated by 20 feet Other:
4. Secondary Containment*:
__ Approved Cabinet Secondary Drums
X Tray ________ Bermed, Coated Floor
Vaulted Tank Double-Wall Tank
Other:
5. Monitoring:
X Visual Continuous
Other:
6. Monitoring Frequency:
X Daily Weekly
Other:
Planing Mill – Britewood Tank Mix
1. Storage Type:
Original Containers Safety Cans
Inside Machinery X Bulk Tank
55-Gallon Drums Outside Barrels
Pressurized Vessel _ Other:
2. Storage Location:
X Inside Building Outside Building
Secured
3. Separation:
__X__ All Materials One-Hour Separation Wall
Compatible Approved Cabinets
Separated by 20 feet Other:
5. Secondary Containment*:
__ Approved Cabinet Secondary Drums
X Tray ________ Bermed, Coated Floor
Vaulted Tank Double-Wall Tank
6. Monitoring:
X Visual Continuous
Other:
7. Monitoring Frequency:
X Daily Weekly
Other:
Glulam Plant #2 – Cascophen LT-5240
1. Storage Type:
Original Containers Safety Cans
Inside Machinery X Bulk Tank
55-Gallon Drums Outside Barrels
Pressurized Vessel _ Other:
2. Storage Location:
X Inside Building Outside Building
Secured
3. Separation:
__X__ All Materials One-Hour Separation Wall
Compatible Approved Cabinets
Separated by 20 feet Other:
6. Secondary Containment*:
__ Approved Cabinet Secondary Drums
Tray ________ Bermed, Coated Floor
Vaulted Tank X Double-Wall Tank
Other:
7. Monitoring:
X Visual Continuous
Other:
8. Monitoring Frequency:
X Daily Weekly
Other:
*All hazardous materials and wastes, regardless of container size, must be kept in secondary containment.
**All hazardous materials shall be properly labeled.
Part B—Underground Storage Areas
NA – no underground storage areas present.
Section IV: Waste Disposal
Sanitary Sewer Discharge: Wash waters from Cascomel Adhesive, Stencil Paint, and Briteseal discharged under
permit # R-100-S-1122.
Pretreatment: NA
Licensed Waste Hauler: Sanipac
Recycling: Used oil hauled by ORRCO.
Section V: Record Keeping (Inspection and Maintenance)
Informal daily observation of Planing Mill and Glulam Plant #2 hazardous material locations is done by trained
operations and maintenance employees occurs daily. Informal daily after hours observation by trained contracted
security.
Formal monthly inspection of every hazardous material storage and use location is conducted as follows:
Inspections are conducted each month.
The Environmental Supervisor conducts the inspection, maintains records, and enforces storage and housekeeping
standards.
The Environmental Supervisor maintains an archive of inspection records for a minimum period of three years.
The inspection includes visual evaluation of secondary containment.
The Environmental Supervisor sends inspection reports to the plant Superintendents and Supervisors. Problems
are highlighted and followed up for correction by the end of the inspection month. The inspection report is
updated accordingly.
See the attachment for an example of the current inspection form for the current Glulam Plant #2.
Section VI: Spill Prevention
See Attachment A for the spill prevention sections of the current SWPCP and SPCC Plan.
Section VII: Emergency Response Plan
In the event of an emergency, the following shall be notified:
A. On-Site Responders:
Primary: Jim Daniels, Environmental Supervisor 541-736-2146 office, 541-520-0940 mobile
Alternate: Mike McCormick, Maintenance Planner 541-285-7302 mobile
B. Method of Notification to Responders: Voice or telephone.
C. Agency Contacts:
Fire Department Emergency Response: 911*
Oregon Emergency Response System: 1-800-452-0311
* The standard procedure for notification of a hazardous material release in Springfield is to call 911. The first responder
will dispatch information to Springfield Utility Board, which must be notified as soon as possible if a chemical release has
the potential to contaminate municipal wells.
D. Spill Response Services:
NW Hazmat 541-988-9823
H2O Contractors 541-746-1787
Mid-State Industrial Service 541-726-6730
ORRCO 541-517-0162
E. Medical Service: Med-Express 541-744-6111
See Attachment B for Rosboro’s Emergency Response Plan.
Wellhead protection signs are installed on-site to inform staff and visitors of the importance of reporting and cleaning up
spills. These signs are located as directed by SUB. Damaged or missing signs should be replaced.
HMMP ATTACHMENT A: Rosboro Company – Spill Prevention Section of SWPCP & SPCC Plan Spill Prevention Procedures (A.1.h. & A.10.c.) Rosboro’s Spill Prevention Control and Countermeasure Plan (SPCC) was prepared by an engineer in accordance with the requirements of Title 40, CFR, Part 112. The Environmental Supervisor reviews the plan annually and updates it as needed. The SPCC Plan’s purpose is to describe measures implemented by Rosboro to prevent oil or other hazardous material spills from occurring and to provide guidance for responding to a spill in a safe, effective, and timely manner to mitigate the impacts of a spill. A.10.c.i. The Environmental Supervisor is responsible for on-site management of significant materials. Contact information is as follows: Jim Daniels Office Phone: 541-736-2146 Mobile Phone: 541-520-0940 A.10.c.1. The tree cooler located at the western part of the facility near OB3 is leased by Campbell Group. Seasonally, they receive shipments of tree seedlings, using Rosboro’s forklift to load and unload the seedlings. Campbell Group will follow Rosboro’s spill response procedures. Rosboro will ultimately be responsible for all spill response at the facility. The East Lumber Yard covered by this permit is leased by Rosboro from Thunder River LLC. Rosboro follows the same spill response procedures at the leased property. Thunder River bears no responsibility for spill response at the Rosboro leased area of the property. A.1.h.i. Employees are trained to promptly clean up spills and leaks using absorbents. Spill incidents are recorded in a spill log by the Environmental Supervisor. A.1.h.ii. As previously mentioned, liquid chemicals are stored within secondary containment and checked at least once each month as part of the SPCC tank inspections. A.1.h.iii. All containers are labelled as required by local, state, and federal regulations. Container labels are monitored as part of the monthly SPCC tank inspections. A.1.h.iv. To the extent practicable, materials are stored away from high traffic areas. As previously mentioned, all materials are stored within secondary containment of some kind. Employees are instructed on procedures for material storage and handling. Storage practices are checked as part of the monthly SPCC tank inspections. The SPCC Plan specifically addresses the storage of petroleum products and off-loading procedures. Contracted petroleum suppliers are required to perform the following spill prevention procedures during delivery and off-loading of petroleum products to either ASTs or USTs on the property: Observe the entire transfer operation throughout the transfer. Check connections for tightness initially and thereafter. Verify that disconnects are loss free or that residuals are completely captured.
Verify that storage tank and fill line cap and valve settings are correct. Verify that tanker ports and valves are leak free. Clean-up or capture residual product. Use proper personal protective equipment. Immediately contact Rosboro personnel if a spill or release occurs. Palletized and drum shipments of petroleum products and other hazardous materials are inspected by Rosboro personnel for leaks and corrosion. A.1.h.v. Rosboro employees are trained in general spill response procedures detailed in the SPCC Plan. General response procedures for major spill incidents include the following: The first responder must notify Environmental Supervisor or their Shift Supervisor. The Supervisor is responsible for implementing the actions listed below. Organize and direct spill and emergency response activities including contacting emergency services and DEQ as appropriate. Activate emergency alarms as appropriate. Clear the area in the vicinity of the spill. Restrict access to the spill area. Identify the spill material and determine if there is a risk of flammable or explosive conditions. If so, restrict potential ignition sources. Determine the size or quantity of the spill. Restrict spill clean-up response actions to trained personnel equipped with appropriate personal protective equipment. Initiate containment procedures as appropriate. Absorb spilled materials, beginning at the outer edges to form a dike. Sweep or shovel absorbed material into containers for disposal, as appropriate. In order to prevent spills, all employees involved with transporting or storing materials receive training on spill response procedures. Except for resins, liquid fuels, and some lubricants, materials are used directly from the primary containers in which they were delivered. For smaller spill incidents, employees are instructed to promptly report leaks and spills to the Environmental Supervisor or their shift supervisor. Employees are trained in spill response procedures: take steps to stop the source of the leak, place catch pans as appropriate, and spread absorbent material. The Environmental Supervisor logs and follows up on all spill response actions. Routine practice for the availability of spill cleanup material is to keep a full pallet of absorbent material and at least one bale of oil absorbent pads on site in the Purchasing Warehouse at all times. Cleanup material inventories are checked each month as part of the visual stormwater inspection. A.1.h.vi.The Environmental Supervisor will document any significant spill events in the spill log. The Environmental Supervisor will also review the spill response and consider measures to prevent similar incidents in the future. The Environmental Supervisor has the responsibility to notify facility personnel, DEQ, and the Oregon Emergency Response System (OERS) if the size and nature of the spill require notification. As stated above, employees are trained to notify their shift supervisor or the Environmental Supervisor.
Appropriate notification is intended to speed cleanup of major spills and minimize stormwater pollution by any of the regulated pollutants. The OERS number is 1-800-452-0311. A.1.i. & A.10.d. Rosboro employs a full time staff of trained maintenance personnel who repair equipment for operations. All maintenance employees are trained in spill prevention and response. Maintenance employs a preventative maintenance program. In addition, the Environmental Supervisor conducts monthly SPCC tank inspections that are designed to monitor for leaks and spills. The results of the inspection are communicated to maintenance and supervisory employees, with issues flagged for follow-up. Waste collection is scheduled on an as needed basis, monitored during the SPCC tank inspections. The Environmental Supervisor manages the cleaning, maintenance, and repair of the control measures, including all stormwater drainage structures. Most stormwater drainage structures are routinely cleaned each year in the autumn. As part of the monthly visual stormwater inspection, stormwater drainage structures are regularly monitored for needed maintenance. Frequency of the additional maintenance needed varies greatly depending on the location and the occurrence of storm events.
HMMP ATTACHMENT B: EMERGENCY ACTION PLAN Rosboro Springfield Facility, Land Annex, & Vaughn Facility This emergency plan is designed to provide general guidance for response to any type of emergency. An emergency would include, but not be limited to, the following events: fire, medical emergency, earthquake, severe weather, structural failure, workplace violence, or dangerous chemical release occurring on or off the property. During an emergency, supervisors and other Rosboro personnel are expected to provide the same kind of leadership that they exercise during daily operations. To the extent that the emergency conditions allow, the normal chain of command will apply. Reporting Procedures Employees will report an emergency to their Supervisor by voice, radio, or telephone. If a general evacuation is necessary, the supervisor or a designated employee will sound an evacuation alarm - a long, continuous whistle. Note that valve house alarms may also be sounding if fire sprinklers go off. For other buildings and work areas without a whistle system, the emergency report will primarily be by voice. OB1 through 4 have smoke detectors that will sound an alarm. The computer room at OB4 has a special chemical fire suppression system, which has a separate audible and visual alarm. If the computer room alarm sounds, immediately evacuate the room. If appropriate, the Supervisor will call or direct an employee to call Emergency Services at (8) 911, then call security at extension #104 at Springfield or 541-556-9936 at Vaughn. Rosboro Management Notification For mill emergencies, the Supervisor will notify their Superintendent and then the Superintendent will notify the VP of Operations. If the Superintendent is unavailable, the Supervisor will notify the VP of Operations directly. The Manager or Superintendent will notify other personnel (Safety, IT, HR, etc.) as appropriate. Fire Response The Supervisor will direct employees in the following fire response activities: 1. Call the fire department at (8) 911 using a telephone in a safe location. The caller will give the following information: their name and where they are calling from, the location of the fire, and the nearest street entrance. The caller must stay on the phone until released by the dispatcher. 2. Notify security by calling ext. #104 at Springfield. If between 2:30 pm and 6:00 am, call Vaughn Security at 541-556-9936. The gate officer or a designated employee will direct the fire department to the plant and open gates as needed. 3. Meet the fire department outside the plant and guide them to the fire area. Note that emergency vehicles may be arriving at different times. 4. Stand by to signal a general evacuation. 5. Stand by to shut down electrical power. 6. Powerhouse operator will inspect fire pumps. Maintenance personnel will ensure fire sprinkler system valve open and working properly. 7. Fight the fire with extinguishers. 8. Evacuate all other employees to the Emergency Gathering area.
All employees will be trained in fire extinguisher use initially when hired and annually after that. All employees must follow the fire-fighting safety rules listed below: 1. Before fighting a fire, employees must assess if it is in the beginning stage and can be controlled by portable fire extinguishers. Under OSHA guidelines, fires with the following conditions are not considered beginning stage: · The fire involves flammable materials, · The fire has spread to more than 60 square feet, · The fire is partially hidden behind a wall or ceiling, · The fire cannot be reached from a standing position, · The fire cannot be fought without respiratory protection, · The environment is too hot or smoky to approach within 15 feet, · There is no safe evacuation path. 2. Do not apply water to a fire until all electricity to the affected area is secured. 3. Only apply CO2, dry chemicals, or halon to an electrical fire. 4. Do not to take any action that would endanger any employee’s well-being. 5. Keep a clear evacuation path behind all employees. Evacuation Procedures: The top-ranking Manager, Superintendent, or Supervisor on site has the authority to order an evacuation. The following evacuation procedures will be followed: 1. If safe to do so, employees will shut down any operating machinery before evacuating. Employees will take their coats and vehicle keys if it can be done safely and without delay. 2. Evacuating employees will go to the nearest safe exit and proceed to the appropriate Emergency Gathering Area. (See building maps for exits and routes). Springfield Facility Emergency Gathering Areas East Emergency Gathering Area – North side of the 28th Street Gate House: Employees and visitors from the Log Yard, Log Processing, Mill A, Mill B, Power House, and Plant Services. Alternate East Emergency Gathering Area – Log Truck Entrance Gate. West Emergency Gathering Area – South side of the Employee Parking Lot: Employees and visitors from the Laminating Plant, the Kilns, the Veneer Mill, the Plywood Plant, and the Forklift Shop. Alternate West Emergency Gathering Area – the Rosboro Annex between the truck scale and Office Building 3. Vaughn Facility Emergency Gathering Areas Primary Emergency Gathering Area – outside of the Shipping Office. Alternate Emergency Gathering Area – south gravel parking lot located between the pond and Vaughn Road 3. During the evacuation, the Supervisor will:
Close fire doors after exiting. Assist employees who may have a special need such as a disability or a limited understanding of English. Assist visitors to evacuate. 4. At the assembly area, the Supervisor will take a head count. A list of visitors can be provided by Security. The Supervisor will identify the name and last known location of anyone who is unaccounted for and pass the information on to the Fire Department. 5. Employees must remain in the Emergency Gathering Area until they are instructed to leave. Critical Operations Boiler operators will take the following actions before evacuating the Power House: 1. Shut off hog fuel chains. 2. Turn off all forced draft, induced draft, over-fire air, and under-fire air fans. 3. Close all draft vents – over-fire and under-fire vents. Emergency Medical Procedures Emergency Phone Numbers: Med-Express: (8) 541-228-3111 Ambulance: (8) 911 Follow these procedures for first aid and emergency medical services in the event of injury, illness or other medical emergency: 1. Give immediate first aid and comfort to the victim. 2. Determine if the injury or illness is severe. Use the Med-Express guide to determine if Med-Express or an ambulance is needed. If you are not sure after consulting the guide, call 911. 3. When making the call, be prepared to give the following information: a) Give your name and say that you are calling from Rosboro. b) Give your specific location (Sawmill B, Veneer Plant, Etc.). For Springfield give the nearest street entrance: 21st street or 28th street. The 21st street gate is open 24 hours a day, 7 days a week. The 28th street gate is currently open 5:30 am to 5:00 pm Monday through Friday. For Vaughn, instruct entry at the East or West Gate. c) Describe the injury. d) Give the name of the injured person. 4. Stay on the phone until the dispatcher releases you. 5. Call the appropriate guard shack and inform security that emergency medical personnel are in route to Rosboro. Also inform them of which gate you told the responders to enter. 6. Have someone meet the emergency personnel outside your plant, if possible. 7. Call or have someone call your supervisor as soon as possible. 8. Call the Safety Coordinator or Human Resource Director to report injury or illness as soon as possible. 9. Supervisors will follow the Supervisors' Manual for safety and incident reporting.
News Media NEVER speak to news media or allow them to enter Rosboro property. Training Supervisors must review the emergency action plan with each employee at the following times: When the employee is initially assigned to a job. When the employee’s responsibilities under the plan change. When the plan is significantly changed. A copy of this Emergency Action Plan will be made available to employees upon request. Employees may contact their Supervisor when they need more information about the plan or an explanation of their duties under the plan.
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EMERGENCY ACTION PLAN
Rosboro Springfield Facility, Land Annex, & Vaughn Facility
This emergency plan is designed to provide general guidance for response to any type of
emergency. An emergency would include, but not be limited to, the following events:
fire, medical emergency, earthquake, severe weather, structural failure, workplace
violence, or dangerous chemical release occurring on or off the property. During an
emergency, supervisors and other Rosboro personnel are expected to provide the same
kind of leadership that they exercise during daily operations. To the extent that the
emergency conditions allow, the normal chain of command will apply.
Reporting Procedures
Employees will report an emergency to their Supervisor by voice, radio, or telephone. If
a general evacuation is necessary, the supervisor or a designated employee will sound an
evacuation alarm - a long, continuous whistle. Note that valve house alarms may also be
sounding if fire sprinklers go off.
For other buildings and work areas without a whistle system, the emergency report will
primarily be by voice. OB1 through 4 have smoke detectors that will sound an alarm.
The computer room at OB4 has a special chemical fire suppression system, which has a
separate audible and visual alarm. If the computer room alarm sounds, immediately
evacuate the room.
If appropriate, the Supervisor will call or direct an employee to call Emergency Services
at (8) 911, then call security at extension #104 at Springfield or 541-556-9936 at Vaughn.
Rosboro Management Notification
For mill emergencies, the Supervisor will notify their Superintendent and then the
Superintendent will notify the VP of Operations. If the Superintendent is unavailable, the
Supervisor will notify the VP of Operations directly. The Manager or Superintendent
will notify other personnel (Safety, IT, HR, etc.) as appropriate.
Fire Response
The Supervisor will direct employees in the following fire response activities:
1. Call the fire department at (8) 911 using a telephone in a safe location. The caller
will give the following information: their name and where they are calling from,
the location of the fire, and the nearest street entrance. The caller must stay on the
phone until released by the dispatcher.
2. Notify security by calling ext. #104 at Springfield. If between 2:30 pm and 6:00
am, call Vaughn Security at 541-556-9936. The gate officer or a designated
employee will direct the fire department to the plant and open gates as needed.
3. Meet the fire department outside the plant and guide them to the fire area. Note
that emergency vehicles may be arriving at different times.
4. Stand by to signal a general evacuation.
5. Stand by to shut down electrical power.
6. Powerhouse operator will inspect fire pumps. Maintenance personnel will ensure
fire sprinkler system valve open and working properly.
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7. Fight the fire with extinguishers.
8. Evacuate all other employees to the Emergency Gathering area.
All employees will be trained in fire extinguisher use initially when hired and annually
after that.
All employees must follow the fire-fighting safety rules listed below:
1. Before fighting a fire, employees must assess if it is in the beginning stage and
can be controlled by portable fire extinguishers. Under OSHA guidelines, fires
with the following conditions are not considered beginning stage:
· The fire involves flammable materials,
· The fire has spread to more than 60 square feet,
· The fire is partially hidden behind a wall or ceiling,
· The fire cannot be reached from a standing position,
· The fire cannot be fought without respiratory protection,
· The environment is too hot or smoky to approach within 15 feet,
· There is no safe evacuation path.
2. Do not apply water to a fire until all electricity to the affected area is secured.
3. Only apply CO2, dry chemicals, or halon to an electrical fire.
4. Do not to take any action that would endanger any employee’s well-being.
5. Keep a clear evacuation path behind all employees.
Evacuation Procedures:
The top-ranking Manager, Superintendent, or Supervisor on site has the authority to order
an evacuation. The following evacuation procedures will be followed:
1. If safe to do so, employees will shut down any operating machinery before
evacuating. Employees will take their coats and vehicle keys if it can be done
safely and without delay.
2. Evacuating employees will go to the nearest safe exit and proceed to the
appropriate Emergency Gathering Area. (See building maps for exits and routes).
Springfield Facility Emergency Gathering Areas
East Emergency Gathering Area – North side of the 28th Street Gate House:
Employees and visitors from the Log Yard, Log Processing, Mill A, Mill B,
Power House, and Plant Services.
Alternate East Emergency Gathering Area – Log Truck Entrance Gate.
West Emergency Gathering Area – South side of the Employee Parking Lot:
Employees and visitors from the Laminating Plant, the Kilns, the Veneer
Mill, the Plywood Plant, and the Forklift Shop.
Alternate West Emergency Gathering Area – the Rosboro Annex between
the truck scale and Office Building 3.
Vaughn Facility Emergency Gathering Areas
Primary Emergency Gathering Area – outside of the Shipping Office.
Alternate Emergency Gathering Area – south gravel parking lot located
between the pond and Vaughn Road
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3. During the evacuation, the Supervisor will:
Close fire doors after exiting.
Assist employees who may have a special need such as a disability or a
limited understanding of English.
Assist visitors to evacuate.
4. At the assembly area, the Supervisor will take a head count. A list of visitors can
be provided by Security. The Supervisor will identify the name and last known
location of anyone who is unaccounted for and pass the information on to the Fire
Department.
5. Employees must remain in the Emergency Gathering Area until they are
instructed to leave.
Critical Operations
Boiler operators will take the following actions before evacuating the Power House:
1. Shut off hog fuel chains.
2. Turn off all forced draft, induced draft, over-fire air, and under-fire air fans.
3. Close all draft vents – over-fire and under-fire vents.
Emergency Medical Procedures
Emergency Phone Numbers:
Med-Express: (8) 541-228-3111
Ambulance: (8) 911
Follow these procedures for first aid and emergency medical services in the event of
injury, illness or other medical emergency:
1. Give immediate first aid and comfort to the victim.
2. Determine if the injury or illness is severe. Use the Med-Express guide to
determine if Med-Express or an ambulance is needed. If you are not sure after
consulting the guide, call 911.
3. When making the call, be prepared to give the following information:
a) Give your name and say that you are calling from Rosboro.
b) Give your specific location (Sawmill B, Veneer Plant, Etc.). For
Springfield give the nearest street entrance: 21st street or 28th street. The
21st street gate is open 24 hours a day, 7 days a week. The 28th street gate
is currently open 5:30 am to 5:00 pm Monday through Friday. For
Vaughn, instruct entry at the East or West Gate.
c) Describe the injury.
d) Give the name of the injured person.
4. Stay on the phone until the dispatcher releases you.
5. Call the appropriate guard shack and inform security that emergency medical
personnel are in route to Rosboro. Also inform them of which gate you told the
responders to enter.
6. Have someone meet the emergency personnel outside your plant, if possible.
7. Call or have someone call your supervisor as soon as possible.
8. Call the Safety Coordinator or Human Resource Director to report injury or
illness as soon as possible.
9. Supervisors will follow the Supervisors' Manual for safety and incident reporting.
06/26/2019 4
News Media
NEVER speak to news media or allow them to enter Rosboro property.
Training
Supervisors must review the emergency action plan with each employee at the following
times:
When the employee is initially assigned to a job.
When the employee’s responsibilities under the plan change.
When the plan is significantly changed.
A copy of this Emergency Action Plan will be made available to employees upon request.
Employees may contact their Supervisor when they need more information about the plan
or an explanation of their duties under the plan.