HomeMy WebLinkAboutApplication Applicant 9/24/2024Revised 10.14.13 kl 1 of 6
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Land Division Plat
Partition, Subdivision
Application Type (Applicant: check one)
Partition Plat Pre-Submittal: Subdivision Plat Pre-Submittal:
Partition Plat Submittal: Subdivision Plat Submittal:
Required Project Information (Applicant: complete this section)
Applicant Name: Phone:
Company: Fax:
Address:
Applicant’s Rep.: Phone:
Company: Fax:
Address:
Property Owner: Phone:
Company: Fax:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Proposed Name of Subdivision:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use: Tentative Case #:
# of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Project Information (City Intake Staff: complete this section)
Associated Applications:
Pre-Sub Case No.: Date: Reviewed by:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
Owner Signatures
This application form is used for both the required pre-submittal meeting and subsequent
complete application submittal. Owner signatures are required at both stages in the application
process.
An application without the Owner's original signature will not be accepted.
Pre-Submittal
The undersigned acknowledges that the information in this application is correct and
accurate for scheduling of the Pre- Submittal Meeting. If the applicant is not the
owner, the owner hereby grants permission for the applicant to act in his/her behalf.
I/we do hereby acknowledge that I/we are legally responsible for all statutory
timelines, informationdquirements conveyed to my representative.
Owner: ,/,-/',,"', - / / ,i ___,-__ oate: 9/19/;)'1
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Submittal
I represent this application to be complete for submittal to the City. Consistent with the completeness check
performed on this application at the Pre-Submittal Meeting, I affirm the information identified by the City as
necessary for processing the application is provided herein or the information will not be provided if not otherwise
contained within the submittal, and the City may begin processing the application with the information as
submitted. This statement seotice pursuant to the requirements of ORS 227.178 pertaining to a
complete a
Owner: Dafe'a
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Revised 10.14.13 kl 2 of 6
Revised 10.14.13 kl 3 of 6
Land Division Plat Application Process (see next page for a diagram of this process)
1. Applicant Submits a Land Division Plat Application for Pre-Submittal
The application must conform to the Land Division Plat Pre-Submittal Requirements
Checklist on pages 4-6 of this application packet.
A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal
meetings are conducted every Tuesday and Friday, from 10:00 am - noon.
Planning Division staff strives to conduct pre-submittal meetings within five to seven
working days of receiving an application.
2. Applicant and the City Conduct the Pre-Submittal Meeting
The applicant, owner, and design team are strongly encouraged to attend the pre-
submittal meeting.
The meeting is held with representatives from Public Works Engineering and
Transportation, Community Services (Building), Fire Marshall’s office, and the Planning
Division and is scheduled for 30 to 60 minutes.
The Planner provides the applicant with a Pre-Submittal Checklist specifying the items
required to make the application complete if it is not already complete, and the
applicant has 180 days submit a complete application to the City.
3. Applicant Submits a Complete Land Division Plat Application
When the applicant has addressed all items on the Pre-Submittal Checklist and the
City Surveying Section has notified the applicant’s surveyor that the plat and other
documents are sufficiently refined, the applicant can submit a complete application to
the City Survey Section located in the NW Quad of City Hall.
The application must conform to the Land Division Plat Submittal Requirements
Checklist on page 6 of this application packet.
If the submittal is deemed complete, the City Survey Section will sign-off on the City
Survey approval sheet and send the applicant to the Development & Public Works
Department for application submittal and fee collection.
Planning staff checks and signs the mylars.
4. Applicant Records Plat at Lane County & Submits Plat and Documents to City
After Planning staff checks and signs the mylars, the plat may then be recorded by the
applicant’s surveyor at Lane County.
After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled
paper copies of the plat and three (3) copies of required documents to the
Development & Public Works Department prior to the issuance of building permits.
Revised 10.14.13 kl 4 of 6
LAND DIVISION PLAT APPLICATION PROCESS
Applicant submits land division plat application for pre-submittal
(See Land Division Plat Pre-Submittal Requirements Checklist)
City departments review application for completeness and hold pre-submittal meeting to
discuss completeness issues with applicant and applicant’s representatives.
Applicant addresses incomplete items.
City Surveyor checks application and returns
comments to applicant’s surveyor.
Applicant’s surveyor corrects plat
and returns to City Surveyor.
Applicant’s surveyor sets new monuments
and flags existing ones.
City Surveyor conducts field check and
returns comments to applicant’s surveyor
Once no errors appear on the plat and a current title report is submitted, applicant’s
surveyor is given ok to submit complete land division plat application.
After ok given from City Surveyor and applicant has addressed all incomplete items from
pre-submittal, applicant submits complete application to the City Survey Section
(See Land Division Plat Submittal Requirements Checklist)
City Survey Section signs-off on City Survey approval sheet and sends the applicant to the
Development & Public Works Department for application submittal and fee collection.
Planning staff checks and signs mylars and notifies applicant’s surveyor of approval.
Applicant brings copies of recorded plat and documents to Development & Public Works
Department.
Applicant takes plat and accompanying documents to Lane County for recording.
Revised 10.14.13 kl 5 of 6
Land Division Plat Pre-Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. Any applicable application, technology, and postage fees, are
collected at the pre-submittal and submittal stages.
Land Division Plat Application Form
Letter Addressing Conditions of Approval – lists and addresses each condition of
approval, detailing the actions taken and current status of each item.
Five (5) Paper Copies of the Plat stamped and signed by the surveyor.
Two (2) Copies of Closure Sheets for the boundary and each lot or parcel and all
common areas, dedicated areas, and easement areas that are not simple parallel offsets.
Two (2) Copies of Title Report or Subdivision Guarantee for the parcel being
divided. The title report must be dated within 30 days of submittal at the time of the final
submittal. An older report is OK at the pre-submittal stage.
Two (2) Copies of Each of the Reference Documents and Plats listed on the plat.
Two (2) Copies of Each of the Supporting Documents – the vesting deed (must vest
title to the owner listed on the plat), existing easement deeds, and documents listed as
exceptions in the title report, etc.
Two (2) Draft Copies of any street dedications.
Two (2) Draft Copies of Any New Easements or Restrictions being created by
separate document, improvement agreements, maintenance agreements, joint use
ingress/egress and utility easements, sewer hook up in lieu of assessment, and any other
documents that will be recorded together with the plat or that are required by the
Conditions of Approval.
Two (2) Copies of a Consent Statement (Concurrence) on the plat (to be signed by
the lender prior to final approval) OR Two (2) Copies of an Affidavit of Consent by
separate document is required from all Trust Deed, mortgage, or other secured loan
interest holders against the property to be recorded simultaneously with the plat IF any
public dedications or easements are being made and/or any other interests are being
transferred to the public per ORS 92.075 (2-4).
Copies of Wetland Documents as required.
Copies of ODOT Access Permits as required.
Draft Copy of Bargain and Sale Deed for Reserve Strips – City Survey Section has a
template.
Verification that Street Tree Agreement is in Progress as required.
Draft Copy of the Conditions, Covenants & Restrictions (CC&Rs) as
required.
Revised 10.14.13 kl 6 of 6
Post Monumentation Deposit as required for subdivisions only. City Survey Section
has current fee schedule and templates.
Location of Any Floodways in accordance with SDC 3.3-400.
Existing Easements Clearly Identified with Their Recorded Reference.
New Easements and Reserve Strips Referenced in Owner Certificates of
Dedication and Purposes of Easements Identified on Plat.
NOTE: When, as part of the approval process, the application has been conditioned so that the
recordation of a document is required, the applicant shall be responsible for paying the Lane
County recording fee for any such required document. Documents which may require
recordation include, but are not limited to: Development Agreements; Improvement
Agreements; Deed Restrictions; Future Development Plans; Easements; Joint Use Access/
Maintenance Agreements; and Dedications of Right-of-Way.
Land Division Plat Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. The application, technology, and postage fees, where applicable, are
collected at the time of complete application submittal.
Land Division Plat Application Form
Two (2) Copies of the Deed
Two (2) Copies of a Title Report issued within 30 days of the date Lane County will
record the plat.
Original Plat on Mylar with notarized owner(s) signature(s) and signed surveyor stamp.
Copy of the Mylar on Bond Paper
Original and Copy of all Required Documents with signatures where appropriate.
MEMORANDUM
Date: September 24, 2024
To: City of Springfield Development & Public Works
225 Fifth Street
Springfield, Oregon 97477
From: Tanya Sorensen
Metro Planning, Inc
846 A Street
Springfield, Oregon 97477
RE: Land Division Plat-Partition Plat PRE-Submittal
Oxwood Properties Subdivision (811-23-000107-TYP2)
__________________________________________________________
Enclosed are the following items for submittal:
1) Flashdrive containing submittal items
2) Application Fee
3) Land Division Plat Application Form
4) Written Statement- Letter Addressing Conditions of Approval
5) 5- Final Partition Plat (3 sheets)
6) 2- Closure Sheets
7) 2- Title Report & Supporting Documents (TL 200 & 202)
a) Easement granted for electric distribution Instrument No. 1997 -052775
b) Easement granted for electric distribution Instrument No. 1997 -052776
c) Broadband Easement Instrument No. 2002-029581
8) 2- Title Report & Supporting Documents (TL 300)
a) Right of Way power line recorded September 16, 1909,
in Book 85, Page 21
9) 2- Reference Documents and Plats
a) Beanel Acres- File 73, Slides 362
b) Valley East- File 73, Slide 14-15
c) County Survey File No. 37084
d) Deed 2022-029953
e) Deed 2022-012612
10) 2- DRAFT Documents
a) Private 5.00-foot wide Storm Drainage Easement
b) Private 34.49-foot wide Stormwater Easement
c) Private Variable Width Joint Access & Utility Easement
d) Notice of Development Requirement
e) Oxwood O&M Packet
Please do not hesitate to contact our office at 541.302.9830 or by email
(tanya@metroplanning.com) with any further questions or concerns.
FINAL SUBDIVISION PLAT APPROVAL FOR
OXWOOD PROPERTIES SUBDIVISION
Written Statement
Submittal No.: 1
Document Date: September 24, 2024
Applicant’s Request: Final Subdivision Plat approval to create nine
(9) residential lots out of three (3) existing
properties.
Property Owner/ Applicants: Oxwood Properties A Street, LLC
88695 Gentry Street
Eugene, OR 97402
Applicant’s Representative/
Project Coordinator:
Metro Planning, Inc.
c/o Tanya Sorensen
846 A Street
Springfield, OR 97477
Tel (541) 302-9830
Surveyor: EGR & Associates, Inc.
c/o Ryan Erickson, PLS
2535B Prairie Rd
Eugene, OR 97402
Subject Property: Assessor’s Map 17-02-35-42;
Tax Lot 200, 202, & 300
Location: Vacant now, addresses associated with
existing properties are 7388, 7424, & 7406
Main Street.
Property Size: 2.12 acres (93,347 square feet)
Zoning: R-1/ (Low Density Residential)
Number of Lots: 9
Lot 1 Size: ±12,338 sf Lot 6 Size: ±18,066 sf
Lot 2 Size: ±8,057 sf
Lot 3 Size: ±9,897 sf
Lot 4 Size: ±6,034 sf
Lot 5 Size: ±6,743 sf
Lot 7 Size: ±12,531 sf
Lot 8 Size: ±11,279 sf
Lot 9 Size: ±12,278 sf
Tentative File Number: 811-23-000107-TYP2
Approval with Conditions Issued: July 27, 2023;
Appeal Deadline: August 8, 2023
Final Subdivision Plat Approval for
Oxwood Properties, LLC, 811-23-000107-TYP2
Metro Planning, Inc. September 24, 2024 P a g e | 2
Letter Addressing Conditions of Approval
1. Concurrent with recording of the subdivision a deed restriction must be recorded against Lots
6-9 inclusive, requiring at least a duplex dwelling on these lots to meet overall minimum
density requirements for the R-1 residential district.
A DRAFT Notice of Development Requirement has been submitted as part of this application packet for
staff review and approval.
2. The Final Subdivision plat must be revised to align the western edge of 74th Street right-of-
way to be dedicated from the subject property with the current edge of right-of-way
extending northward from this point.
Showing a 6.00-foot right-of-way dedication, per email with Andrew Limbird on August 7, 2024 this
meets the dedication requirement, I have submitted the email string for reference.
3. The Public Improvement Plans for the subdivision must provide for installation of public
street improvements along the Main Street frontage of the property including but not limited
to curb, gutter, setback sidewalk and street trees.
Public Improvement Plans for the Main Street improvements listed above have been approved by the
City of Springfield and ODOT. A full bond for the Main Street improvements has been procured.
Construction on the Main Street improvements has not begun as the City of Springfield and ODOT are
jointly working on a maintenance agreement. Since the applicant has obtained and performed
everything within their control the City has allowed the process to proceed as the governmental
agencies work out maintenance responsibilities.
4. Prior to commencing od construction, the applicant must obtain required permits from ODOT
for work within the Main Street right-of-way.
As mentioned with condition #3, ODOT has not released the permit for Main Street improvements as
the City of Springfield and ODOT are working on the maintenance agreement. Plans for the
improvements have been approved by both the City and ODOT. The City has allowed construction to
proceed as the government agencies work through an agreement for maintenance.
5. The developer must construct full street improvements along the Main Street, 74th Street and
A Street frontages of the site in accordance with the approved PIP plans approved for the
subdivision.
Public Improvement Plans were approved for the listed improvements and a full bond was procured
for this amount. Construction on the 74th Street and A Street frontage is currently underway. Given
the improvements have been bonded, the City should proceed with allowing the plat to record.
6. The applicant must construct the required public sanitary sewer system improvements for
each phase of the development using the City of Springfield Public Improvement Project
(PIP) process.
Final Subdivision Plat Approval for
Oxwood Properties, LLC, 811-23-000107-TYP2
Metro Planning, Inc. September 24, 2024 P a g e | 3
Public Improvement Plans were approved for the public sanitary sewer system for the subdivision and
a full bond for the improvements has been procured. The sanitary sewer system has been
constructed and the City should consider this condition of approval satisfied.
7. Prior to approval of the final subdivision plat, the applicant must provide an Operations and
Maintenance Plan for the private stormwater collection system and infiltration rain garden.
The plan must designate maintenance responsibility for operating and maintaining all
components of the stormwater collection, conveyance and treatment system within the
subdivision and must be distributed to all property owners and tenants of Lots 1-9 inclusive.
The O&M plan has been prepared for review and is included with this submission.
8. Concurrent with recording of the subdivision plat, the applicant must execute and record a
Notice of Operations and Maintenance Agreement against Lots 1-9 of the subdivision.
The Notice of O&M agreement has been prepared for review and is included with this submission.
9. Concurrent with recording of the subdivision plat, a variable-width private joint access,
maintenance and stormwater drainage easement must be recorded against the infiltration
rain garden portion of Lot 1 for the use, benefit and obligation of Lots 1-9 of the subdivision.
A DRAFT Private 34.49-foot wide Stormwater Easement has been submitted with this application
packet for staff review and approval.
10. To ensure a fully functioning water quality system and meet objectives of the City’s MS4
permit, the Springfield Development Code and the EDSPM, the stormwater infiltration rain
garden must be fully vegetated with all vegetation species established prior to approval of the
final subdivision plat. Alternatively, if this condition cannot be met, the applicant must
provide and maintain interim erosion control measures for the development until such time as
the rain garden vegetation becomes fully established.
The rain garden cannot be constructed until the private permits have been released by the City of
Springfield. The City will not release these permits until the PIP improvements are constructed.
Therefore, interim erosion control measures will be implemented until the rain garden is constructed
and vegetation established and this condition of approval is satisfied.
11. The applicant must provide for the installation of all required utilities in the public right-of-
way or within utility easements and coordinate the placement of utilities with the affected
utility providers to prevent conflicts with public and private subdivision features including but
not limited to driveways, sidewalks, curb ramps, and street trees.
This has been coordinated with the City of Springfield through the PIP process and Utility providers.
Therefore, this condition of approval has been satisfied.
12. To meet minimum separation requirements for installed utilities, the applicant will be
responsible for ensuring that buildings and structures are not placed within 10 feet of vaults
and junction boxes and relocating utilities that are found to be in conflic t with new or
proposed driveway locations within the subdivision area.
Final Subdivision Plat Approval for
Oxwood Properties, LLC, 811-23-000107-TYP2
Metro Planning, Inc. September 24, 2024 P a g e | 4
This has been coordinated with the City of Springfield through the PIP process and Utility providers.
Therefore, this condition of approval has been satisfied.
13. Prior to approval of the Final Subdivision Plat, the applicant must obtain approval from SUB
Water and Eugene-Springfield Fire for the water system and fire suppression system layout
serving the subdivision area. The final water system design must be shown on the subdivision
PIP plans.
The applicant coordinated with SUB Water and Eugene -Springfield Fire for the fire hydrant
configuration and has received approval that fire requirements are met. Therefore this condition of
approval has been satisfied.
14. The PIP plans for the subdivision must provide for spatially -distributed “No Parking-Fire
Lane” signage at two locations on the descending segment of private driveway and three
locations on the east-west segment of private driveway serving the subdivision area.
“No Parking-Fire Lane” signs will be installed with the private roadway improvements thus satisfying
this condition of approval.
15. Prior to issuance of final building occupancy for dwellings on Lots 6 and/or 7, the rows of
parking spaces extending northward from the shared private driveway must be equipped with
the following mitigation measures: vertical face curbing to prevent vehicle encroachment;
screening and buffering vegetation at least 3 feet high to prevent vehicle headlight glare; and
repair or replacement of any gaps in the screening fence shared with the existing properties
to the north.
The applicant understands the above measures will need to be installed before the above listed
milestones. This condition of approval should be considered satisfied.
If there are any questions, please contact me at Metro Planning via email (tanya@metroplanning.com).
Respectfully,
Tanya Sorensen
Name: A St 6' Dedication
Segment #1 : Line
Course: S89°54'00"W Length: 25.34'
Segment #2 : Curve
Length: 32.37' Radius: 70.00'
Delta: 26°29'51" Tangent: 16.48'
Chord: 32.09' Course: N76°51'04"W
Segment #3 : Curve
Length: 77.58' Radius: 70.00'
Delta: 63°30'09" Tangent: 43.32'
Chord: 73.67' Course: N31°51'04"W
Segment #4 : Line
Course: N0°06'00"W Length: 19.76'
Segment #5 : Line
Course: N89°47'05"E Length: 6.00'
Segment #6 : Line
Course: S0°06'00"E Length: 19.77'
Segment #7 : Curve
Length: 100.53' Radius: 64.00'
Delta: 90°00'00" Tangent: 64.00'
Chord: 90.51' Course: S45°06'00"E
Segment #8 : Line
Course: N89°54'00"E Length: 25.34'
Segment #9 : Line
Course: S0°06'00"E Length: 6.00'
Perimeter: 312.70' Area: 902.11 Sq. Ft.
Error Closure: 0.0032 Course: N72°30'36"W
Error North: 0.00096 East: -0.00306
Precision 1: 93275.00
************************************************************************
Name: LOT 1
Segment #1 : Line
Course: N90°00'00"W Length: 124.82'
Segment #2 : Line
Course: N0°06'00"W Length: 104.49'
Segment #3 : Line
Course: N89°47'05"E Length: 104.94'
Segment #4 : Line
Course: S0°06'00"E Length: 19.76'
Segment #5 : Curve
Length: 77.58' Radius: 70.00'
Delta: 63°30'09" Tangent: 43.32'
Chord: 73.67' Course: S31°51'04"E
Segment #6 : Line
Course: S39°54'00"W Length: 29.39'
Perimeter: 460.98' Area: 12337.63 Sq. Ft.
Error Closure: 0.0042 Course: N86°42'55"W
Error North: 0.00024 East: -0.00416
Precision 1: 108826.19
************************************************************************
Name: LOT 2
Segment #1 : Line
Course: N90°00'00"E Length: 124.82'
Segment #2 : Line
Course: S39°54'00"W Length: 16.63'
Segment #3 : Line
Course: S0°06'00"E Length: 52.94'
Segment #4 : Line
Course: S0°06'00"E Length: 4.30'
Segment #5 : Line
Course: N90°00'00"W Length: 114.13'
Segment #6 : Line
Course: N0°06'00"W Length: 70.00'
Perimeter: 382.82' Area: 8057.07 Sq. Ft.
Error Closure: 0.0021 Course: N11°47'00"E
Error North: 0.00202 East: 0.00042
Precision 1: 182295.24
************************************************************************
Name: LOT 3
Segment #1 : Line
Course: N90°00'00"E Length: 114.13'
Segment #2 : Line
Course: S0°06'00"E Length: 74.76'
Segment #3 : Line
Course: S78°09'26"W Length: 31.62'
Segment #4 : Line
Course: S78°09'26"W Length: 84.95'
Segment #5 : Line
Course: N0°06'00"W Length: 98.68'
Perimeter: 404.13' Area: 9897.09 Sq. Ft.
Error Closure: 0.0034 Course: S8°22'40"W
Error North: -0.00333 East: -0.00049
Precision 1: 118864.71
************************************************************************
Name: LOT 4
Segment #1 : Line
Course: S0°06'00"E Length: 21.99'
Segment #2 : Line
Course: S78°09'26"W Length: 29.62'
Segment #3 : Line
Course: S78°09'26"W Length: 58.38'
Segment #4 : Line
Course: N0°06'00"W Length: 74.76'
Segment #5 : Line
Course: N0°06'00"W Length: 4.30'
Segment #6 : Line
Course: N90°00'00"E Length: 86.16'
Segment #7 : Line
Course: S0°06'00"E Length: 39.01'
Perimeter: 314.22' Area: 6033.66 Sq. Ft.
Error Closure: 0.0016 Course: N89°35'31"E
Error North: 0.00001 East: 0.00161
Precision 1: 196387.50
************************************************************************
Name: LOT 5
Segment #1 : Line
Course: N90°00'00"W Length: 86.16'
Segment #2 : Line
Course: N0°06'00"W Length: 52.94'
Segment #3 : Line
Course: N39°54'00"E Length: 16.63'
Segment #4 : Line
Course: N39°54'00"E Length: 29.39'
Segment #5 : Curve
Length: 32.37' Radius: 70.00'
Delta: 26°29'51" Tangent: 16.48'
Chord: 32.09' Course: S76°51'04"E
Segment #6 : Line
Course: N89°54'00"E Length: 25.34'
Segment #7 : Line
Course: S0°06'00"E Length: 80.99'
Perimeter: 323.83' Area: 6742.65 Sq. Ft.
Error Closure: 0.0030 Course: S76°28'41"W
Error North: -0.00070 East: -0.00290
Precision 1: 107846.67
************************************************************************
Name: LOT 6
Segment #1 : Line
Course: N11°50'34"W Length: 146.85'
Segment #2 : Line
Course: N78°09'26"E Length: 138.09'
Segment #3 : Line
Course: S0°14'31"E Length: 149.92'
Segment #4 : Line
Course: S78°09'26"W Length: 107.95'
Perimeter: 542.81' Area: 18065.86 Sq. Ft.
Error Closure: 0.0108 Course: S34°07'01"W
Error North: -0.00891 East: -0.00604
Precision 1: 50260.19
************************************************************************
Name: LOT 7
Segment #1 : Line
Course: N11°50'34"W Length: 125.32'
Segment #2 : Line
Course: N78°09'26"E Length: 29.62'
Segment #3 : Line
Course: N0°06'00"W Length: 21.99'
Segment #4 : Line
Course: N78°09'26"E Length: 55.91'
Segment #5 : Line
Course: S11°50'34"E Length: 146.85'
Segment #6 : Line
Course: S78°09'26"W Length: 90.00'
Perimeter: 469.69' Area: 12530.93 Sq. Ft.
Error Closure: 0.0054 Course: N80°33'55"E
Error North: 0.00088 East: 0.00530
Precision 1: 86979.63
************************************************************************
Name: LOT 8
Segment #1 : Line
Course: N11°50'34"W Length: 125.32'
Segment #2 : Line
Course: N78°09'26"E Length: 31.62'
Segment #3 : Line
Course: N78°09'26"E Length: 58.38'
Segment #4 : Line
Course: S11°50'34"E Length: 125.32'
Segment #5 : Line
Course: S78°09'26"W Length: 90.00'
Perimeter: 430.64' Area: 11278.90 Sq. Ft.
Error Closure: 0.0000 Course: N0°00'00"E
Error North: 0.00000 East: 0.00000
Precision 1: 430640000.00
************************************************************************
Name: LOT 9
Segment #1 : Line
Course: S11°50'34"E Length: 125.32'
Segment #2 : Line
Course: S78°09'26"W Length: 111.00'
Segment #3 : Line
Course: N0°06'00"W Length: 128.00'
Segment #4 : Line
Course: N78°09'26"E Length: 84.95'
Perimeter: 449.27' Area: 12278.31 Sq. Ft.
Error Closure: 0.0012 Course: N5°36'32"E
Error North: 0.00115 East: 0.00011
Precision 1: 374391.67
No liability is assumed hereunder until policy has been issued and full policy premium has been paid.
MAIN OFFICE
811 WILLAMETTE ST.
EUGENE, OREGON 97401
PH: (541) 687-2233 * FAX: (541)485-0307
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715 HWY 101 * FLORENCE, OREGON 97439
MAILING: PO BOX 508 * FLORENCE, OREGON 97439
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EUGENE, OREGON 97401
PH: (541) 653-8622 * FAX: (541) 844-1626
PRELIMINARY TITLE REPORT
ISSUED
CASCADE ESCROW May 17, 2022
ATTN: JILL CRAMER Report No: 0333540
4750 VILLAGE PLAZA LOOP, SUITE 100 Your No: VP22-0368
EUGENE, OR 97401 Seller: SANDERSON/STREET
Buyer: OXWOOD PROPERTIES A STREET, LLC
PRELIMINARY REPORT FOR:
Owner's Standard Policy $265,000.00
PREMIUMS:
Owner's Standard Premium $863.00
Gov. Lien/Inspect Fee $35.00
We are prepared to issue 2006 (6/17/06) ALTA title insurance policy(ies) of OLD REPUBLIC
NATIONAL TITLE INSURANCE COMPANY, in the usual form insuring the title to the land described
as follows:
( A T T A C H E D )
Vestee:
OXWOOD PROPERTIES A STREET, LLC,
an Oregon Limited Liability Company
Estate: FEE SIMPLE
DATED AS OF: MARCH 18, 2022 at 10:55 A.M.
Schedule B of the policy(ies) to be issued will contain the following general and special
exceptions unless removed prior to issuance:
GENERAL EXCEPTIONS (Standard Coverage Policy Exceptions):
1. Taxes or assessments which are not shown as existing liens by the records of any taxing
authority that levies taxes or assessments on real property or by the Public Records;
proceedings by a public agency which may result in taxes or assessments, or notices
of such proceedings, whether or not shown by the records of such agency or by the Public
Records.
2. Facts, rights, interests or claims which are not shown by the Public Records but which
could be ascertained by an inspection of the Land or by making inquiry of persons in
possession thereof.
3. Easements, or claims of easement, not shown by the Public Records; reservations or
exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims
or title to water.
*0333540*
Order No. 0333540
Page 2
4. Any encroachment, encumbrance, violation, variation, or adverse circumstance
affecting the Title that would be disclosed by an accurate and complete land survey
of the Land.
5. Any lien, or right to a lien, for services, labor, material, equipment rental or workers
compensation heretofore or hereafter furnished, imposed by law and not shown by the
Public Records.
SPECIAL EXCEPTIONS:
6. Any improvement located upon the insured property which is described or defined as
a mobile home under the provisions of Chapters 803 and 820, Oregon Revised Statutes
and is subject to registration as provided therein.
7. Easement, including the terms and provisions thereof, granted for electric
distribution line 7 feet along South side, by instrument recorded August 5, 1997,
Reception No. 1997-052775, Lane County Official Records. (Parcel 2)
8. Easement, including the terms and provisions thereof, granted for electric
distribution line 7 feet along South side, by instrument recorded August 5, 1997,
Reception No. 1997-052776, Lane County Official Records. (Parcel 1)
9. Broadband Easement and Right of Entry Agreement, including the terms and provisions
thereof, between Patricia Delong Enterprises and TCI Cablevision of Oregon, Inc.,
recorded April 16, 2002, Reception No. 2002-029581, Lane County Deeds and Records.
NOTE: The property address as shown on the Assessor's Roll is:
7388 & 7406 Main Street
Springfield, OR 97478
NOTE: Taxes, Account No. 1276912, Assessor's Map No. 17 02 35 4 2, #200, Code 19-00,
2021-2022, in the amount of $1,154.09, PAID IN FULL.
Taxes, Account No. 4097190, Assessor's Map No. 17 02 35 4 2, #200, Code 19-00,
2021-2022, in the amount of $314.11, PAID IN FULL. (Manufactured Structure Account)
Taxes, Account No. 1367190, Assessor's Map No. 17 02 35 4 2, #202, Code 19-00,
2021-2022, in the amount of $661.01, PAID IN FULL.
NOTE: A judgment search has been made on the above named Vestee(s), and we find NONE except
as set forth above.
NOTE: As of the date hereof, there are no matters against OXWOOD PROPERTIES A STREET, LLC,
AN OREGON LIMITED LIABILITY COMPANY, which would appear as exceptions in the policy to issue,
except as shown herein.
NOTE: This report is being amended to update the buyer, underwriter and the judgment search
note.
This report is preliminary to the issuance of a policy of title insurance and shall become
null and void unless a policy is issued and the full premium paid.
Cascade Title Co.
Order No. 0333540
Page 3
at: Title Officer: KURT BEATY
Order No. 0333540
Page 4
PROPERTY DESCRIPTION
PARCEL 1:
Beginning at a point on the North margin of McKenzie Highway being North 3010.92 feet and
East 862.62 feet from the Southwest corner of the J. Looney Donation Land Claim No. 85 in
Township 18 South Range 2 West of the Willamette Meridian; thence North 400.33 feet; thence
East 195.89 feet; thence South 360.00 feet to the North margin of McKenzie Highway; thence
along said North margin South 78° 22’ 00” West 200.00 feet to the point of beginning, in
Lane County, Oregon.
EXCEPT: That portion platted in BEANEL ACRES, as platted and recorded in File 73,
Slide 362, Lane County Oregon Plat Records, in Lane County Oregon.
ALSO EXCEPTING: Beginning at a point on the North margin of McKenzie Highway being
North 3010.92 feet and East 862.62 feet from the Southwest corner of the J. Looney
Donation Land Claim No. 85, in Township 18 South, Range 2 West of the Willamette
Meridian; thence North 150 feet; thence North 78° 22’ East 125.0 feet; thence South
150 feet to the North margin of McKenzie Highway; thence along said North margin South
78° 22’ West 125.0 feet to the point of beginning, in Springfield, Lane County, Oregon.
PARCEL 2:
Beginning at a point on the North margin of McKenzie Highway being North 3010.92 feet and
East 862.62 feet from the Southwest corner of the J. Looney Donation Land Claim No. 85,
in Township 18 South, Range 2 West of the Willamette Meridian; thence North 150 feet; thence
North 78° 22’ East 125.0 feet; thence South 150 feet to the North margin of McKenzie Highway;
thence along said North margin South 78° 22’ West 125.0 feet to the point of beginning in
Springfield, Lane County, Oregon.
No liability is assumed hereunder until policy has been issued and full policy premium has been paid.
MAIN OFFICE
811 WILLAMETTE ST.
EUGENE, OREGON 97401
PH: (541) 687-2233 * FAX: (541)485-0307
FLORENCE OFFICE
715 HWY 101 * FLORENCE, OREGON 97439
MAILING: PO BOX 508 * FLORENCE, OREGON 97439
PH: (541) 997-8417 * FAX: (541)997-8246
VILLAGE PLAZA OFFICE
4750 VILLAGE PLAZA LOOP SUITE 100
EUGENE, OREGON 97401
PH: (541) 653-8622 * FAX: (541) 844-1626
PRELIMINARY TITLE REPORT
issued
CASCADE ESCROW August 31, 2022
ATTN: JILL CRAMER Report No: 0334916
4750 VILLAGE PLAZA LOOP, SUITE 100 Your No: VP22-0819
EUGENE, OR 97401 Seller: BRISTOL
Buyer: OXWOOD PROPERTIES: A STREET
PRELIMINARY REPORT FOR:
Owner's Standard Policy $105,000.00
PREMIUMS:
Owner's Standard Premium $463.00
Gov. Lien/Inspect Fee $35.00
We are prepared to issue 2006 (6/17/06) ALTA title insurance policy(ies) of OLD REPUBLIC
NATIONAL TITLE INSURANCE COMPANY, in the usual form insuring the title to the land described
as follows:
Beginning at a point on the North boundary line of the McKenzie Highway 200 feet North
78° 22’ East from a point which is 13.07 chains East and 45.62 chains North of the
Southwest corner of the James C. Looney Donation Land Claim No. 54 in Township 17 South,
Range 2 West of the Willamette Meridian, from said beginning point run North 150.0
feet; thence North 78° 22’ East 194.0 feet; thence South 150.0 feet to said North right
of way line; thence South 78° 22’ West along said right of way line 194.00 feet to
the place of beginning, in Lane County, Oregon.
Vestee:
OXWOOD PROPERTIES A STREET, LLC,
an Oregon Limited Liability Company
Estate: FEE SIMPLE
DATED AS OF: JULY 06, 2022 at 12:53 P.M.
Schedule B of the policy(ies) to be issued will contain the following general and special
exceptions unless removed prior to issuance:
GENERAL EXCEPTIONS (Standard Coverage Policy Exceptions):
1. Taxes or assessments which are not shown as existing liens by the records of any taxing
authority that levies taxes or assessments on real property or by the Public Records;
proceedings by a public agency which may result in taxes or assessments, or notices
of such proceedings, whether or not shown by the records of such agency or by the Public
Records.
*0334916*
Order No. 0334916
Page 2
2. Facts, rights, interests or claims which are not shown by the Public Records but which
could be ascertained by an inspection of the Land or by making inquiry of persons in
possession thereof.
3. Easements, or claims of easement, not shown by the Public Records; reservations or
exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims
or title to water.
4. Any encroachment, encumbrance, violation, variation, or adverse circumstance
affecting the Title that would be disclosed by an accurate and complete land survey
of the Land.
5. Any lien, or right to a lien, for services, labor, material, equipment rental or workers
compensation heretofore or hereafter furnished, imposed by law and not shown by the
Public Records.
SPECIAL EXCEPTIONS:
6. Property taxes in an undetermined amount, which are a lien but not yet payable,
including any assessments collected with taxes to be levied for the fiscal year
2022-2023.
7. Right of way for power line, including the terms and provisions thereof, granted to
the City of Eugene, Oregon, by Deed recorded September 16, 1909, Reception No. b085
p021, Lane County Oregon Deed Records.
NOTE: The property address as shown on the Assessor's Roll is:
7424 Main Street
Springfield, OR 97478
NOTE: Taxes, Account No. 0142842, Assessor's Map No. 17 02 35 4 2, #300, Code 19-00,
2021-2022, in the amount of $791.97, PAID IN FULL.
NOTE: A judgment search has been made on the above named Vestee(s), and we find NONE except
as set forth above.
NOTE: As of the date hereof, there are no matters against OXWOOD PROPERTIES A STREET, LLC,
AN OREGON LIMITED LIABILITY COMPANY, which would appear as exceptions in the policy to issue,
except as shown herein.
This report is preliminary to the issuance of a policy of title insurance and shall become
null and void unless a policy is issued and the full premium paid.
Cascade Title Co.
kc/rh: Title Officer: KURT BEATY
Order No. 0334916
Page 3
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OXWOOD
Private 5.00’ Storm Easement Page 1 of 1
After recording return to:
Metro Planning, Inc.
846 A Street
Springfield, Oregon 97477
PRIVATE 5.00-FOOT WIDE STORM DRAINAGE EASEMENT
Know all persons by these presents that:
Oxwood Properties A Street, LLC, an Oregon limited liability company, being both a grantor
and grantee herein, is the owner of the following described properties:
Lots 1-9 of OXWOOD as platted and recorded __________ ___, 20__ in Lane County
Oregon Plat Records and assigned Reception Number 20___-___________ in Lane County
Oregon Deed Records.
NOW THEREFORE; we hereby declare and establish a Private 5.00-foot wide Storm Drainage
Easement over and across Lot 8 and Lot 9 of said OXWOOD for the benefit of Grantee Property as
shown on
For Storm drainage and together with the right to enter upon such premises for the said purpose. No
permanent building, shrub or tree shall be placed in the easement area. The easement area shall
remain unobstructed for access by the grantees at all times.
Subject to the foregoing limitations said easement area may be used by Grantors for any other
purpose not inconsistent with said easement.
The true and actual consideration for this conveyance is other than monetary.
Dated this __________ day of ____________________, 20___.
OXWOOD PROPERTIES A STREET, LLC,
an Oregon Limited Liability Company
_________________________________________
Kyle Bressler, as member
State of Oregon )
) ss.
County of Lane )
This instrument was acknowledged before me on ________day of _______________, 20___ by
Kyle Bressler, as member of OXWOOD PROPERTIES A STREET, LLC.
__________________________________________
Notary Public for Oregon
My Commission Expires: ____________________
OXWOOD
Private 34.49’ Storm Easement Page 1 of 1
After recording return to:
Metro Planning, Inc.
846 A Street
Springfield, Oregon 97477
PRIVATE 34.49-FOOT WIDE STORMWATER EASEMENT
Know all persons by these presents that:
Oxwood Properties A Street, LLC, an Oregon limited liability company, being both a grantor
and grantee herein, is the owner of the following described properties:
Lots 1-9 of OXWOOD as platted and recorded __________ ___, 20__ in Lane County
Oregon Plat Records and assigned Reception Number 20___-___________ in Lane County
Oregon Deed Records.
NOW THEREFORE; we hereby declare and establish a Private 34.49-foot wide Stormwater
Easement over and across Lot 1 of said OXWOOD for the benefit of Grantee Property as shown on
For Storm drainage and together with the right to enter upon such premises for the said purpose. No
permanent building, shrub or tree shall be placed in the easement area. The easement area shall
remain unobstructed for access by the grantees at all times.
Subject to the foregoing limitations said easement area may be used by Grantors for any other
purpose not inconsistent with said easement.
The true and actual consideration for this conveyance is other than monetary.
Dated this __________ day of ____________________, 20___.
OXWOOD PROPERTIES A STREET, LLC,
an Oregon Limited Liability Company
_________________________________________
Kyle Bressler, as member
State of Oregon )
) ss.
County of Lane )
This instrument was acknowledged before me on ________day of _______________, 20___ by
Kyle Bressler, as member of OXWOOD PROPERTIES A STREET, LLC.
__________________________________________
Notary Public for Oregon
My Commission Expires: ____________________
Private Access/Utility Easement Page 1 of 2
Recorded at the request of
and after recording
return to:
Metro Planning, Inc.
846 A Street
Springfield, OR 97477
PRIVATE VARIABLE WIDTH JOINT ACCESS & UTILITY EASEMENT
Know all persons by these presents that:
OXWOOD PROPERTIES A STREET, LLC, an Oregon limited liability company, being both
a grantor and grantee herein, is the owner of the following described properties:
Lots 1-9 of OXWOOD as platted and recorded __________ ___, 20__ in Lane County
Oregon Plat Records and assigned Reception Number 20___-___________ in Lane County
Oregon Deed Records.
Conveyance of Easement:
1. Private Variable Width Joint Access & Private Utility Easement:
1.1 Easement Conveyed:
OXWOOD PROPERTIES A STREET, LLC, hereby grants a perpetual, nonexclusive easement
of variable width over, under, and across those portions of Lots 1-9 of OXWOOD as shown on
said plat and as described in the Recital above.
1.2 Easement Provisions:
1.2 Purpose:
The easement is for private access and private utilities, for the common benefit of Lots 1-9 of
said plat, as described in the above recitals.
1.2.2 Maintenance:
Maintenance and repair of the common private access and common private utilities, shall be
shared equally by the owners of Lots 1-9 of said plat as described in the Recital above.
Maintenance and repair of any non-common private utility in the easement area shall be borne by
the owner(s) of the private utility.
Subject to the following covenants, conditions, and restrictions:
2. Use of the Burdened Property:
The owners of the burdened properties shall have the right to use their property(ies), including the
areas described in the easements, for any purpose so long as the owners or occupiers do not interfere
with the use of the easements as granted by this instrument.
3. Private Grant:
The easements created by this instrument do not constitute dedications or grants for public use,
unless requested at a later time by a public agency to dedicate one or more of the easements as
public.
4. Taxes:
The owners of the underlying fee title of each easement area shall pay the real property taxes on the
lands underlying said easement areas.
5. Doctrine of Merger:
In the event of a finding that the easement rights granted under this covenant and easement
agreement would otherwise be extinguished or be of no effect under the doctrine of merger (due to
current or future common ownership of the dominant estate property and the servient estate
property), the covenant and easement agreement entered into herein shall be considered as a
"Covenant Creating an Springing Easement Effective upon Date of Sale", which will result in the
easement as set forth above taking effect at such time as the dominant or servient estates (or portions
thereof containing or affected by the easement) are transferred, sold or conveyed in a manner so as to
be under separate ownership (i.e. such merger due to common ownership shall not result in the
extinguishment of this covenant and easement agreement). This covenant shall automatically create
the subject easement upon the recording of a deed conveying either the dominant estate property or
the servient estate property (or portions thereof containing or affected by the easement) to another
party, whether or not the easement is referenced in the deed. From and after the date that the
easement thus becomes effective, the affected properties shall be subject to all terms and conditions
contained herein.
Private Access/Utility Easement Page 2 of 2
6. Successors in Interest:
The provisions of this instrument touch, concern and relate to the use of Lots 1-9 of OXWOOD, as
described in the Recitals above; and are intended to be covenants and restrictions running with the
land This document shall therefore be recorded in the Deed Records of Lane County, Oregon. All
provisions of this instrument, including the benefits and burdens, are binding on and inure to their
heirs, successors, assigns, transferees, and personal representatives of all parties who own said Lots
1-9 of OXWOOD as described in the Recital above.
In witness whereof, the undersigned have caused this instrument to be executed this _______ day of
________________, 20___.
OXWOOD PROPERTIES A STREET, LLC
an Oregon Limited Liability Company
By: ________________________________
Kyle Bressler
Member Of Oxwood Properties A Street, LLC
ACKNOWLEDGEMENTS:
STATE OF OREGON )
COUNTY OF LANE ) SS
On this ___________ day of ______________________ , 20___, personally appeared Kyle Bressler,
who proved to me on a satisfactory basis to be the same person who executed the declaration hereon
shown, and acknowledged the same to be his voluntary act and deed as member of Oxwood Properties A
Street, LLC.
Witness by me this day and year last above written.
Notary Public for Oregon
My commission expires:
After recording return to:
Metro Planning, Inc.
846 A Street
Springfield, OR 97477
OXWOOD-Deed Restriction
NOTICE OF DEVELOPMENT REQUIREMENT
Declarants, OXWOOD PROPERTIES A STREET, LLC is the owner of Lots 6, 7, 8, and 9, of
OXWOOD as platted and recorded in Lane County Plat Records, Recorders Reception No.
20_____-___________________________, Lane County, Oregon.
Declarants hereby declares that said Lots shall be held, sold and conveyed subject to the
following development requirement.
The provisions herein shall be binding upon and inure to the benefit of the Successors, Heirs, and
Assigns of the Owner and all Lot Purchasers, Users and Owners.
Development Requirement:
1. Development Restriction of Lots 6, 7, 8, and 9: Lots 6, 7, 8, and 9 require at least a
duplex dwelling to meet overall minimum density requirements for the R-1 residential
district.
2. Expiration: This restriction does not expire.
3. Amendment: This restriction may only be amended by the written approval of the City
of Springfield, Oregon Planning Director.
In the case of any conflict between this requirement and any zoning ordinance or code of any
governmental body, the more restrictive shall prevail.
Dated this ________day of __________________, 20____.
_______________________________
Oxwood Properties A Street, LLC
By: Kyle Bressler, as member
STATE OF OREGON )
) ss.
County of Lane )
Personally appeared Kyle Bressler, as member of Oxwood Properties A Street, LLC, this
___________day of __________________, 20_____, who, being first duly sworn,
acknowledged the foregoing instrument to be his voluntary act and deed.
Signed and sworn to before me this ______day of ________________, 2024.
________________________________________________
Notary Public of Oregon
My Commission Expires: __________________________
Section I - Chapter 3 Page 5 of 41 EDSP Adopted December 03, 2012
Appendix 3A Submittal Packet WQ Information
Notice of Operations and Maintenance Agreement
Private Stormwater Management and Treatment System
The undersigned owner(s), is hereby given notice that stormwater runoff from the “Property” described below requires
stormwater management facilities to be located, designed, and constructed in compliance with the City of Springfield’s
Engineering Design and Procedures Manual. Said facilities shall be operated and maintained in accordance with the
Operations and Maintenance Agreement (O&M Agreement) on file with the City of Springfield, Development and Public
Works Department.
__________________________________________________________________________ (Property Owner/Developer)
acknowledges and agrees to maintain private stormwater treatment facilities listed in this document. The maintenance of
the stormwater facilities listed in this document is required as part of the Development Agreement with the City of
Springfield. This facility will be operated and maintained in accordance with the requirements stated in this document and
in the latest edition of the City of Springfield Engineering Design Standards and Procedures Manual, Chapter 3. The
City reserves the right to enter and inspect any stormwater facility located on the “Property” to ensure the facilities are
operating as designed. Failure of the responsible party to inspect and maintain the facilities can result in an adverse
impact to the public stormwater system and the quality of receiving waters.
The requirement to operate and maintain the stormwater treatment facilities in accordance with the approved site
development agreement and the site O&M Agreement is binding on all current and future owners of the property. The
Agreement and its O&M Plan may be modified under written consent of new owners with written approval by and re-
filing with the City. The O&M Agreement and O&M Plan for facilities constructed pursuant to this notice are available at
the Development and Public Works Department, 225 Fifth St, Springfield Oregon, or call (541)-736-3753, between the
hours of 8 a.m. and 5 p. m., Monday through Friday.
The Subject premises, is legally described as follows: (Tax lot number cannot be used to describe the property. Legal descriptions may be
obtained from the county assessor's office).
SEE EXHIBIT “A”
ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE
By signing below, the signer accepts and agrees to the terms and conditions contained in the Operations and Maintenance
Plan and in any documents attached. This instrument is intended to be binding upon the parties hereto, their heirs,
successors, and assigns.
In Witness whereof, the undersigned has executed this instrument on this ________day of _________________, 20____.
Owner(s):
Signature __________________________________________ ___________________________________________
Print Name _________________________________________ ___________________________________________
STATE OF OREGON, County of Lane,
This instrument as acknowledged before me this ____________ day of ______________________________, _________
By ______________________________________________________________, owners of the above described premises.
(Please Print)
_______________________________________________________ ___________________________________
Notary Public for Oregon My Commission Expires
SAMPLE
For template of this document
see Appendix 3A-1
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Appendix 3A-2 Rev 01/26/16 Page 1 of 1 EDSP Adopted December 03, 2012
Operations and Maintenance Agreement
Private Stormwater Management and Treatment System
Land Development Application Number:___________________________________________________
Owner's Name:________________________________________________________________________
Phone No.:___________________________________
Mailing Address:_______________________________________________________________________
City_____________________________ State_____________ Zip________________
Site Address:__________________________________________________________________________
City_____________________________ State_____________ Zip________________
Site Map and Tax lot No.:________________________________________________________________
(Or attach document with additional lot information if the facility crosses more than one lot)
Type of Facility(ies)____________________________________________________________________
Requirements
1) Stormwater Management Site Plan, (min. 8 1/2" x 11" attached to this form) showing the location of
the facility(ies) in relation to building structures or other permanent monuments on the site, sources of
runoff entering the facility(ies), and where stormwater will be discharged to after leaving the
facility(ies). Landscape and vegetation should be clear on the Plan submitted or submit a separate
Landscape Plan document showing vegetation type, location, and quantity (landscape plan). These
can be the same Plans submitted for development review.
The stormwater management facility(ies) shown on the Site Plan are a required condition of
development approval for the identified property. The owner of the identified property is required to
operate and maintain the facility(ies) in accordance with the Facility Specific Operation and
Maintenance Plan(s) (O&M Plan(s)) attached to this form and on file with the City. The O&M Plan
for the facility(ies) will be available at the Development and Public Works Department, 225 5th Street,
Springfield, Oregon between the hours of 8 a.m. and 5 p.m., Monday through Friday.
2) Financially responsible party (circle one):
Property Owner Homeowner Association Other (describe) __________________________
3) Party(ies) responsible for maintenance (only if other than owner).
Daytime phone no. (______) _______ -_______
Emergency/after-hours contact phone no. (______) _______ - _______
Maintenance Contact Party(ies) Name & Business Address: _____________________________
______________________________________________________________________________
4) Maintenance practices and schedule for the stormwater facility(ies) are included in the Facility
Specific O&M Plan(s) attached to this form and filed with the Development and Public Works
Department, City of Springfield. The operation and maintenance practices are based on the version of
the City of Eugene's Stormwater Management Manual in effect at the date of development
application, as modified by any plans attached to this document at the time of signing.
Application Date:
By signing below, Filer accepts and agrees to the terms and conditions contained in the Operations and
Maintenance Plan(s) and in any document executed by Filer and recorded with it.
Filer Signature:
Print Name:
Appendix E – Operations and Maintenance
Stormwater Post-Construction Requirements Update
Rain Gardens
Operations and Maintenance Plan
A vegetated Infiltration Basin or rain garden is a vegetated depression created by excavation, berms,
or small dams to provide for short-term ponding of surface water until it percolates into the soil. The
basin shall infiltrate stormwater within 24 hours. All facility components and vegetation shall be
inspected for proper operations and structural stability, at a minimum, quarterly for the first 2 years from
the date of installation, 2 times per year thereafter, and within 48 hours after each major storm event. The
facility owner must keep a log, recording all inspection dates, observations, and maintenance activities.
The following items shall be inspected and maintained as stated:
Basin Inlet shall assure unrestricted stormwater flow to the vegetated basin.
Sources of erosion shall be identified and controlled when native soil is exposed or erosion channels
are present.
Inlet shall be cleared when conveyance capacity is plugged.
Rock splash pads shall be replenished to prevent erosion.
Embankment, Dikes, Berms and Side Slopes retain water in the infiltration basin.
Structural deficiencies shall be corrected upon discovery:
o Slopes shall be stabilized using appropriate erosion control measures when soil is exposed/ flow
channels are forming.
o Sources of erosion damage shall be identified and controlled.
Overflow or Emergency Spillway conveys flow exceeding reservoir capacity to an approved stormwater
receiving system.
Overflow shall be cleared when 25% of the conveyance capacity is plugged.
Sources of erosion damage shall be identified and controlled when soil is exposed.
Rocks or other armament shall be replaced when only one layer of rock exists.
Filter Media shall allow stormwater to percolate uniformly through the infiltration basin. If water
remains 36-48 hours after storm, sources of possible clogging shall be identified and corrected.
Basin shall be raked and, if necessary, soil shall be excavated, and cleaned or replaced.
Infiltration area shall be protected from compaction during construction.
Sediment/ Basin Debris Management shall prevent loss of infiltration basin volume caused by
sedimentation. Gauges located at the opposite ends of the basin shall be maintained to monitor
sedimentation.
Sediment and debris exceeding 3 inch in depth shall be removed every 2-5 years or sooner if
performance is affected.
Debris and Litter shall be removed to ensure stormwater infiltration and to prevent clogging of overflow
drains and interference with plant growth.
Restricted sources of sediment and debris, such as discarded lawn clippings, shall be identified and
prevented.
Vegetation shall be healthy and dense enough (at least 90% cover) to provide filtering while protecting
underlying soils from erosion.
Mulch shall be replenished as needed to ensure healthy plant growth
Vegetation, large shrubs or trees that limit access or interfere with basin operation shall be pruned or
removed.
Grass shall be mowed to 4”-9” high and grass clippings shall be removed no less than 2 times per
year.
Fallen leaves and debris from deciduous plant foliage shall be raked and removed if build up is
damaging vegetation.
Nuisance or prohibited vegetation (such as blackberries or English Ivy) shall be removed when
discovered. Invasive vegetation contributing up to 25% of vegetation of all species shall be removed.
Dead vegetation shall be removed to maintain less than 10% of area coverage or when infiltration
basin function is impaired. Vegetation shall be replaced within 3 months, or immediately if required
to control erosion.
Exhibit B, Page 52 of 98
Appendix E – Operations and Maintenance
Stormwater Post-Construction Requirements Update
Spill Prevention measures shall be exercised when handling substances that contaminate stormwater.
Releases of pollutants shall be corrected as soon as identified.
Training and/or written guidance information for operating and maintaining vegetated infiltration
basins shall be provided to all property owners and tenants. A copy of the O&M Plan shall be provided to
all property owners and tenants.
Access to the infiltration basin shall be safe and efficient. Egress and ingress routes shall be maintained to
design standards. Roadways shall be maintained to accommodate size and weight of vehicles, if
applicable.
Obstacles preventing maintenance personnel and/or equipment access to the infiltration basin shall be
removed.
Gravel or ground cover shall be added if erosion occurs, e.g., due to vehicular or pedestrian traffic.
Insects and Rodents shall not be harbored in the infiltration basin. Pest control measures shall be taken
when insects/rodents are found to be present.
If a complaint is received or an inspection reveals that a stormwater facility is significantly infested
with mosquitoes or other vectors, the property owner/owners or their designee may be required to
eliminate the infestation at the City inspector’s discretion. Control of the infestation shall be
attempted by using first non-chemical methods and secondly, only those chemical methods
specifically approved by the City’s inspector. Acceptable methods include but are not limited to the
following:
i. Installation of predacious bird or bat nesting boxes.
ii. Alterations of pond water levels approximately every four days in order to disrupt mosquito larval
development cycles.
iii. Stocking ponds and other permanent water facilities with fish or other predatory species.
iv. If non-chemical methods have proved unsuccessful, contact the City inspector prior to use of
chemical methods such as the mosquito larvicides Bacillus thurengensis var. israeliensis or other
approved larvicides. These materials may only be used with City inspector approval if evidence
can be provided that these materials will not migrate off-site or enter the public stormwater
system. Chemical larvicides shall be applied by a licensed individual or contractor.
Holes in the ground located in and around the infiltration basin shall be filled.
If used at this site, the following will be applicable:
Fences shall be maintained to preserve their functionality and appearance.
Collapsed fences shall be restored to an upright position.
Jagged edges and damaged fences shall be repaired or replaced.
Exhibit B, Page 53 of 98
Appendix E – Operations and Maintenance
Stormwater Post-Construction Requirements Update
STORMWATER MANAGEMENT FACILITY
INSPECTION AND MAINTENANCE LOG
Property Address:
Inspection Date:
Inspection Time:
Inspected By:
Approximate Date/Time of Last Rainfall:
Type of Stormwater Management Facility:
Location of Facility on Site (in relation to buildings or other permanent structures):
Water levels and observations (ponded water (indicating poor soil permeability), oil sheen,
smell, turbidity, etc.):
Sediment accumulation and/or areas of erosion? Record sediment removal/erosion repair:
Condition of vegetation? Record survival rates, invasive species present, number of dead plants,
etc. Record any replacement of plants and type of management (mowing, weeding, etc.):
Condition of physical properties such as inlets, outlets, piping, fences, irrigation facilities, and
side slopes? Record damaged items and replacement activities:
Presence of litter? Presence of insects or damage from animals? Record removal activities:
Identify safety hazards present. Record resolution activities:
Exhibit B, Page 35 of 98