HomeMy WebLinkAboutApplication Applicant 7/23/2024 (2)1
Minimum Development Standards (MDS)
Staff Report & Decision
811-24-000046-TYP1
Project Name: Happy’s Carwash
Nature of Application: An express drive-thru car
wash with associated on-site vacuums.
Case Number: 811-23-000046-TYP1 – MDS
Project Location: 3350 Gateway Street
Map and Tax Lot: 17-03-22-20; TL 01600
Current Site Conditions: The site formerly
contained a motel and restaurant. It is now vacant.
Zoning: Community Commercial (CC)
Refinement Plan: Gateway Refinement Plan
Refinement Plan Designation: Community
Commercial (CC)
Application Submitted Date: February 12, 2024
Incomplete Letter Sent: March 1, 2024
Incomplete Response Received: March 27, 2024
Decision Issued Date: May 7, 2023
Recommendation: Approved, subject to Conditions of Approval.
APPLICANT:
Alex Dzyuba
Happy’s Drive-Thru Car Wash
5330 Old Redwood Hwy, Ste. C
Petaluma, CA 94954
Applicant’s Representative:
Phil Walz
Hover Architecture
383 Inverness Pkwy, Ste. 175
Englewood, CO 80112
CITY OF SPRINGFIELD DEVELOPMENT REVIEW TEAM
POSITION REVIEW OF NAME PHONE
Planner Development Code Tom Sievers 541-726-2333
Transportation Planning Engineer Transportation Michael Liebler 541-736-1034
Public Works Sanitary & Storm Sewer Clayton McEachern 541-736-1036
Deputy Fire Marshal Fire and Life Safety Gilbert Gordon 541-726-2293
Building Official Building Codes Chris Carpenter 541-744-4153
PROJECT AREA
TL 1600
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Purpose: Minimum Development Standards (MDS) are intended to support economic development by minimizing City
review for minor additions, expansions, or changes in use. MDS ensures compliance with applicable development
standards specified in the Springfield Development Code (SDC) and otherwise protect public health, safety, and welfare.
Project Proposal: The applicant proposes to build a new express drive-thru carwash with associated on-site vacuums.
Criteria of Approval:
(A) In order to grant MDS approval, the Director must verify compliance with all applicable standards specified below.
(1) The proposed land use is a permitted use or is allowed as a discretionary use in the land use district.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 1: Retail sales and services of automobile dependent uses are permitted in the CC district.
Finding 2: The proposed use is a carwash, which is an automobile dependent service and is a permitted use in
the CC district. There are cited code standards for the sale and/or rental of vehicles, which the proposed use
does not include and are therefore not applicable.
(2) If a use is allowed as a discretionary use, in addition to meeting the standards below, a Discretionary U se
application must be approved in conformance with the standards in SDC 5.9.100.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 3: The use is permitted as discussed above. Therefore, this standard is not applicable.
(3) A 5-foot wide landscaped planter strip, including street trees, with approved irrigation or approved drought
resistant plants in conformance with SDC 4.4.100 and 4.2.140 must be installed between the sidewalk and parking
areas or buildings with the following exceptions:
(a) Where there is an unimproved street, a 4-foot-wide landscaped area, in conformance with the applicable
standards of SDC 4.4.105, Landscaping, must be provided along the frontage of the property. This landscape
area is required to be set back 1-foot from the property line;
(b) Where there is not a 4-foot-wide area between existing improvements and the front property line for a
landscaped area as required in subsection (A)(3)(a) above, due to existing buildings, street width, paved
parking, changes of elevation, or location of utilities including catch basins, 1 of the following must be
provided:
(i) Fencing along the front property line located immediately behind the property line in conformance
with SDC 4.4.115, Fences. The fencing must be either wrought iron or masonry and is subject to the
fence height standards of the applicable zoning district and the vision clearance setbacks of SDC 4.2.130;
or
(ii) Provide a landscaped area, in conformance with the applicable standards of SDC 4.4.105,
Landscaping, that is equivalent in square foot area to the amount required in subsection (A)(3)(a) above.
This equivalent area must be placed at the property corners or other areas of the prope rty that are visible
from the street.
□ Complies as Shown on Plot Plan
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■ Proposal Complies when the following Condition(s) is/are met:
Finding 4: The existing site includes a 5-foot-wide landscape area with vegetation between the parking lot and
Gateway Street on the east side of the property. The site was previously improved with a motel and restaurant,
which has since been demolished. New plantings are proposed throughout the site and along the Gateway
Street frontage as detailed below.
SDC 4.4.105 requires 2 trees and 10 shrubs for every 1,000 square feet of planting area.
Finding 5: The site contains a total landscape area of approximately 17,080 square feet. Therefore, 34 trees and
170 shrubs are required. Per the landscape plan, 24 trees have been proposed and shrubbery has only been
proposed at the planting rate of 10 per 1,000 square feet of landscape area (a count of shrubs was not included).
SDC 4.2.105(G)(2) requires that whenever a proposed land division or development will increase traffic on the
City street system and that development has any unimproved street frontage abutting a fully improved street,
that street frontage must be fully improved to City specifications.
Finding 6: Gateway Street is improved across the site frontage with paving, curb and gutter, sidewalk and
streetlights. Access to the site will be from a shared driveway installed during a previous phase of development
on this lot (Chick-Fil-A to the north).
Finding 7: The applicant is showing five (5) street trees to be planted along Gateway Street in the landscape
setback behind the property line.
CONDITION: Prior to Final MDS Plan approval, the applicant must update the Landscape Site Summary on
the Landscaping Plan to reflect that 2 trees per 1,000 square feet are required and update the tree count from 19
to 34 required trees.
CONDITION: Prior to Final MDS Plan approval, the applicant must update the landscaping plan to provide a
total of 34 trees on-site.
CONDITION: Prior to Final MDS Plan approval, the applicant must update the landscaping plan to provide a
total of 170 shrubs on-site.
(4) Waste storage must be screened with a fence or wall. The fence or wall must be:
(a) Between 5 and 6 feet in height.
(b) Made of wood, metal, masonry, or other permanent materials that are 100 percent sight obscuring on all
sides except for a gate access area.
(c) A gate access to the waste storage must have at least 50 percent site-obscuring screening such as cyclone
fencing with slats.
(d) On all sides of the screening structure, up to 12 inches measured from grade may be visually unobscured
provided that the unobscured area is covered with a material that contains the debris within the structure, such
as cyclone fencing.
□ Complies as Shown on Plot Plan
■ Proposal Complies when the following Condition(s) is/are met:
Finding 8: The proposed waste storage area is located on the west-central section of the site and is proposed to
be covered, fully enclosed, steel-framed gates screened with vision obscuring steel slats, and composed of CMU
walls.
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Finding 9: The CMU walls are proposed to be 8’-2” in height, which exceeds the height standard listed above
in part (4)(a) of this section.
CONDITION: Prior to Final MDS Plan approval, the applicant must revise the narrative, all corresponding
notes, and the plans to reflect the maximum height of the CMU walls at 6-feet.
(5) The area under the waste storage, the “catchment area,” must be hydraulically isolated and connected to the
sanitary system.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 10: The waste storage area is proposed to be hydraulically isolated and connected to the sanitary sewer
system of the car wash building.
(6) The waste storage area must be covered. The cover must be:
(a) A permanent canopy, roof, or awning that completely covers the waste storage area.
(b) Constructed to cover the waste storage area so rainfall cannot come in contact with the waste materials
being stored.
(c) Sized relative to the perimeter of the hydraulically isolated activity area. Runoff from the cover must be
directed to a stormwater destination that meets all applicable code requirements for stormwater discharge.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 11: The waste storage area is proposed to be covered in conformance with this standard.
(7) Any new outdoor storage areas must be screened. The screening must meet the standards of SDC 4.4.110.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 12: An equipment enclosure is proposed with this application and is composed of CMU walls with a
slatted steel gate.
(8) Bicycle parking must be provided or upgraded to meet the standards specified in SDC 4.6.40, 4.6.145, 4.6.150,
and 4.6.155.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 13: The proposed use fits the commercial category of ‘drive-through only establishments’ as found in
Table 4.6.3 Minimum Required Bicycle Parking Spaces.
Finding 14: SDC Table 4.6.3 requires 2 bicycle parking spaces for employee parking and must be 100% long-
term.
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Finding 15: As proposed, 2 bicycle parking spaces have been provided as noted in the applicants’ narrative and
as shown in the plans via a 2-bike ‘U’ style rack. The spaces are proposed to be indoors to satisfy the long-term
requirement.
Finding 16: The proposed bicycle parking facilities are in conformance with this standard.
(9) Any new or modified motor vehicle parking, loading, and vehicle circulation areas must be provided, including
paving, striping, and wheel stops as specified in SDC 4.6.110, 4.6.115, 4.6.120, 4.6.130, and 4.6.135.
□ Complies as Shown on Plot Plan
■ Proposal Complies when the following Condition(s) is/are met:
SDC Table 4.6.2 Suggested Parking Standards refers to retail trade and services parked at a rate of 1 space for
every 300 square feet of gross floor area.
Finding 17: The carwash is proposed to be 4,961 square feet of gross floor area. Applying the above standard
results in a suggested parking rate of 16.53, which is rounded up to 17 suggested spaces. The carwash has
proposed 30 spaces with associated vacuums for temporary use once vehicles exit the carwash (2 of which are
ADA spaces). The vacuum spaces are for the service and operations of the carwash and are not to be counted as
‘parking’ spaces. There are 5 non-vacuum spaces to be utilized for employee parking.
Finding 18: Striping has been provided specific to the carwash/vacuum use, as open vehicle doors must be taken into
account. Therefore, the stalls are oversized by allotting stall dimensions at 20-feet deep and 28-feet wide.
(10) The submitted storm water plan and supporting documentation, as part of the Utility Improvement Plan, must
demonstrate that for any new paving and other new impervious surface area a stormwater facility will function in
conformance with the stormwater management standards specified in SDC 4.3.110 and 4.3.115.
□ Complies as Shown on Plot Plan
■ Proposal Complies when the following Condition(s) is/are met:
Stormwater Management
Finding 19: Stormwater Management systems that direct increased runoff from any development must be
directed to an approved destination with sufficient capacity per City of Springfield Development code 4.3.110,
Chapter 4 of the City of Springfield Engineering Design Standards and Practices Manual (EDSPM) and Chapter
11 of the Oregon Plumbing Code.
Section 4.02 of the EDSPM states that a Stormwater system design within a development site shall include
provisions to address water quality concerns the collection and conveyance of runoff from all public and private
streets and easements, and from the roof, footing, and area drains of single -family, duplex, multi-family,
commercial, or industrial buildings. Furthermore, the design shall provide for the future extension of the
stormwater system to the entire drainage basin in conformance with current adopted stormwater master plans or
approved modifications to those plans.
All stormwater system designs shall be based on an engineering analysis that takes into consideration water
quality issues, runoff rates, pipe flow capacity, hydraulic grade line, soil characteristics, pipe strength, and
potential construction problems.
SDC 4.3.110(A)(5) requires new developments that create or alter more the 5,000 square feet of impervious
surface to the first one-and-four-tenths inches (1.4”) of rainfall from each storm event must be routed to one or
more structural stormwater controls with sufficient capacity to fully infiltrate, evapo-transpirate, and/or be
reused on site without stormwater runoff discharging from the site; or if through engineering analysis such
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treatment is not possible after disposing of as much as can be done onsite all rainfall not retained onsite, up to
the first one-and-four-tenths inches (1.4”) of rainfall from each storm event, must be treated in compliance with
the standards and design criteria in SDC 4.3.110(D).
Finding 20: To comply with SDC 4.3.110(A)(5), the EDSPM, and/or the Oregon Plumbing Code Chapter 11
stormwater runoff appears to be directed to two different swales, not all of which are shown on all relevant plan
sheets. Sheet A.3 shows a “available area for water retention” along and across the southern property boundary
between the car wash and the existing business access to the southern adjacent lot. Sheet A.4 shows a storm
water treatment area in a landscape island at the northwest corner with no other information. Sheet C.3 & C.4
shows a water quality swale along the northern shared access driveway in a landscape island with no additional
information. It appears the water will be directed into the stormwater treatment areas via curb openings.
CONDITION: Prior to Final MDS plan approval, the applicant will show on all relevant plan sheets consistent
stormwater treatment areas to be used and grading to direct stormwater from all impervious areas on the site to
the treatment locations, including exact locations of all curb openings adjace nt to the stormwater treatment
areas.
CONDITION: Prior to Final MDS plan approval, the applicant will provide calculations consistent with SDC
4.3.110(E), (F)(1) small site study, and (G) for all stormwater treatment facilities. This includes an infiltration
test requirement and the facility to sized adequately for infiltrating the required 1.4” rainfall event. A list of
preapproved stormwater treatment facilities are available in Appendix D and sizing calculators for the small site
study are available in the City of Springfield Engineering Design Standards and Practices Manual (EDSPM).
An infiltration rain garden appears to be most appropriate type of facility for the proposed site layout.
Finding 21: The location of the Stormwater treatment facilities has not been shown with sufficient details to
meet the requirements set forth in SDC 4.3.110(C)(4). There was no inclusion of a stormwater facilities detail
drawing on the plan set. For a Type 1 submittal (MDS) all stormwater facilities must conform to the standard
details in Appendix D for typical facilities.
CONDITION: Prior to Final MDS plan approval, the applicant will provide detailed drawings of all
stormwater facilities as required in SDC 4.3.110(C)(4) and include at a minimum a representative cross section
and plant list schedule per the typical facility details in Appendix D and vegetation in Appendix F.
Finding 22: The proposed development is occurring in a 1-5 year Time of Travel zone to the Sports Way
wellhead. Per the standard details for stormwater treatment facilities in a 1-5 year TOTZ Appendix D of the
SDC all such facilities will have a minimum of 24” of planting medium with at least 50% organic material in it.
The planting mix listed on the submittal is for 40% organic material plant mix.
CONDITION: Prior to Final MDS plan approval, the applicant must submit a suitable vegetation plan for the
proposed stormwater treatment areas that will include a typical cross section showing the increased depth of
planting medium required with the minimum of 50% organic material content. The landscaping plan sheet and
cross section should also be included in the Operations and Maintenance agreement required below.
Finding 23: Per SDC 4.3.110(H) an Operations and Maintenance (O&M) plan is required for all stormwater
treatment facilities. Standard forms are available in EDSPM and on the city website that are pre-approved by
the City to meet this requirement. For the stormwater treatment facility that is between the car wash and the
existing driveway entrance along and across the southern property boundary the O&M plan must be signed by
all property owners and drainage easement is required for discharge of stormwater across a site boundary.
CONDITION: Prior to Final MDS plan approval, the applicant must provide an Operations and Maintenance
plan to the City for review to ensure the long-term maintenance and operation of the proposed stormwater
treatment facilities, consistent with maintenance criteria required by SDC 4.3.110(H) and record a notice
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(NOMA) for the site signed by all property owners. The plan should designate maintenance responsibility for
operating and maintaining the system and should be distributed to all property owners and tenants of the site.
CONDITION: Prior to Final MDS plan approval, the applicant must provide an easement for any stormwater
treatment area that crosses a property boundary.
Water Quality Protection
Under Federal regulation of the Clean Water Act (CWA), Endangered Species Act (ESA), and National
Pollutant Discharge Elimination System (NPDES), the City of Springfield has obtained a Municipal Separate
Storm Sewer System (MS4) permit. A provision of this permit requires the City demonstrate efforts to reduce
the pollution in urban stormwater to the Maximum Extent Practicable (MEP).
Federal and Oregon Department of Environmental Quality (ODEQ) rules require the City’s MS4 plan address
six “Minimum Control Measures.” Minimum Control Measure 5, “Post-Construction Stormwater Management
for New Development and Redevelopment,” applies to the proposed development.
Minimum Control Measure 5 requires the City of Springfield to develop, implement and enforce a program to
ensure the reduction of pollutants in stormwater runoff to the MEP. The City must also develop and implement
strategies that include a combination of structural or non-structural Best Management Practices (BMPs)
appropriated for the community.
Minimum Control Measure 5 requires the City of Springfield use an ordinance or other regulatory mechanism
to address post construction runoff from new and re-development projects to the extent allowable under State
law. Regulatory mechanisms used by the City include the Springfield Development Code (SDC), the City’s
Engineering Design Standards and Procedures Manual (EDSPM) and the future Stormwater Facilities Master
Plan (SFMP).
Section 3.01 of the City’s EDSPM states the Public Works Department will accept, as interim design standards
for stormwater quality, water quality facilities designed pursuant to the City of Eugene Stormwater
Management Manual.
Section 3.02 of the City’s EDSPM states all public and private development and redevelopment projects sh all
employ a system of one or more post-developed BMPs that in combination are designed to achieve at least a 70
percent reduction in the total suspended solids in the runoff generated by that development. Section 3.03.4.E of
the manual requires a minimum of 50 percent of the non-building rooftop impervious area on a site shall be
treated for stormwater quality improvement using vegetative methods.
Finding 24: Due to the anticipated use of cleaning solvents and degreasers, as noted on Sheet A.2. the applicant
will need to file a Drinking Water Protection Overlay District application, and final approval of the DWP
application, including on-site inspection, will be required prior to final occupancy. Guidance for completion of
the DWP Application can be found at https://www.subutil.com/water/drinking-water-protection/drinking-water-
protection-overlay-district/, and the applicant may also contact Amy Chinitz directly with questions (541-744-
3745; amyc@subutil.com).
Finding 25: The DWP Application submittal must provide a detailed description of all chemicals to be
used/stored on site and storage conditions as well as a description of what is to be stored in the underground
tanks referenced on the site plan.
Finding 26: Wellhead protection notes must be included in the construction notes (conditioned below).
CONDITION: Prior to Final MDS plan approval, the plans must be updated to include the following:
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WELLHEAD PROTECTION CONSTRUCTION NOTES:
1. DNAPL Chemicals are Prohibited: The contractor and all subcontractors are required to provide the
owner’s engineer with copies of SDSs for all chemicals proposed for use on-site prior to use or delivery to
the property. Based on these SDSs, the engineer will determine if the chemical is approved for use on
this site (i.e., whether or not the product contains DNAPLs). The engineer may contact the SUB Water
Resources Administrator (541-744-3745) with any questions about evaluating products for DNAPLs.
2. Any chemical spills or leaks must be cleaned up immediately and clean-up materials disposed off-site and
in accordance with Lane County and DEQ requirements. In every case, care shall be taken to prevent
groundwater contamination.
3. Chemical handling, storage, and use: Contractors/developers shall be responsible for the safe handling
and storage of chemicals, petroleum products, and fertilizers and the prevention of groundwater and storm
water runoff contamination. Chemicals used during construction, including paint and cleaning
materials/wastes, must not enter the soil or be washed into the storm water system. All chemicals should
be stored in adequate secondary containment.
4. Equipment maintenance and fueling: Precautions must be taken to prevent fluid -containing equipment
located outside from leaking, including providing a dedicated area for fueling and maintenance of
equipment. This area should be prepared and maintained in a way that prevents spills or leaks from
migrating to the soil or storm water drainage system.
5. No fill materials containing hazardous materials shall be used on this site.
CONDITION: Prior to Final MDS plan approval, a Standard Springfield Wellhead Protection Sign must be
posted at the site during construction on a fence or stand-alone post in a highly visible location (such as
entrance to the construction site or in conjunction with other site signage). The MDS plans must be updated to
show/note the location of the sign. The applicant may contact SUB Water Department (541-726-2396) to
obtain sign standard or to purchase signs directly from SUB at $15/sign.
CONDITION: Prior to Final Planning Inspection approval, one (1) standard Springfield wellhead protection
sign shall be posted permanently at the trash enclosure.
(11) Access to the public right-of-way must comply with SDC 4.2.120.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 27: The site is accessed from a public street and is improved with paving, curb and gutter and
sidewalk.
(12) Sidewalks must be installed or upgraded where the proposed development area abuts a curb and gutter street as
specified in SDC 4.2.135.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 28: The site was previously improved and has a sidewalk installed along the Gateway Street frontage
only.
Finding 29: The application proposes an internal sidewalk that circulates from the northwest part of the site,
along the parking and vacuum areas, and connecting to the street-frontage sidewalk.
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(13) Streetlights must be installed as specified in SDC 4.2.145.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 30: There are existing streetlights along the Gateway Street frontage. No new streetlights are proposed
or required.
(14) Any proposed on-site lighting must be in conformance with SDC 4.5.100.
■ Complies as Shown on Plot Plan
□ Proposal Complies when the following Condition(s) is/are met:
Finding 31: The application proposes on-site lighting throughout the site.
Finding 32: New lighting will consist of pole lights along the new fencing of the site, and exterior building-
mounted fixtures placed on the south, north, east, and west sides of the structure. New lighting will comply
with the standards listed in SDC 4.5.100.
(15) The development area must connect to public utilities as specified in
SDC 4.3.105, 4.3.110, 4.3.120, 4.3.125 and 4.3.130 and comply with the Springfield Building Safety Codes, where
applicable.
□ Complies as Shown on Plot Plan
■ Proposal Complies when the following Condition(s) is/are met:
Sanitary Sewer
SDC 4.3.105(B) requires that sanitary sewers must be installed to serve each new development and to connect
developments to existing sanitary sewer mains. Additionally, installation of sanitary sewers shall provide
sufficient access for maintenance activities.
Finding 33: Pursuant to Appendix H(E) of the City of Springfield Development Code, solid waste storage areas
shall be covered and hydraulically isolated from potential stormwater runoff and directed to the sanitary sewer
system. The provided drawing showing the utility plan (sheet C.3 or sheet A.4) for the proposed car wash does
not appear to show a sanitary sewer line to the proposed trash enclosure area. The elevation on the detail sheet
A.6 does show a drain to be installed in the enclosure.
CONDITION: Prior to Final MDS plan approval, on the civil drawing set (C.3), show the sewer line extension
to the proposed trash enclosure with an interior drain inside the trash enclosure.
Finding 34: Per Appendix H(H) of the SDC, Equipment and/or vehicle washing facilities shall be covered and
hydraulically isolated from potential stormwater runoff and directed to the sanitary sewer system. The provided
drawing showing the utility plan (Sheet A.4) for the proposed car wash does show a trench drain to be installed on
the outlet side of the car wash to capture any dirty water from leaving the car wash area. No drain location is
specified or shown on the architecture plans or civil site plans and no cover is provided over this area to prevent
rainwater from entering the sanitary sewer system.
CONDITION: Prior to Final MDS plan approval, the applicant will show on both the grading sheet and utility
sheets the exit area of the car wash to be covered, hydraulically isolated and to be drained into the sanitary sewer
system so no storm water runoff will enter the area and the sanitary sewer system.
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Timelines and Conditions of Approval:
The property owner and/or applicant must comply with the standards specified in SDC 5.15.120 and modified herein by
the Director’s approval as follows:
A. Submittal of a Final MDS Plot Plan within 90 days of the Director’s approval subject to the following
conditions of approval:
1. Prior to Final MDS Plan approval, the applicant must update the Landscape Site Summary on the Landscaping
Plan to reflect that 2 trees per 1,000 square feet are required and update the tree count from 19 to 34 required
trees.
2. Prior to Final MDS Plan approval, the applicant must update the landscaping plan to provide a total of 34 trees
on-site.
3. Prior to Final MDS Plan approval, the applicant must update the landscaping plan to provide a total of 170 shrubs
on-site.
4. Prior to Final MDS Plan approval, the applicant must revise the narrative, all corresponding notes, and the plans
to reflect the maximum height of the CMU walls at 6-feet.
5. Prior to Final MDS plan approval, the applicant will show on all relevant plan sheets consistent stormwater
treatment areas to be used and grading to direct stormwater from all impervious areas on the site to the treatment
locations, including exact locations of all curb openings adjacent to the stormwater treatment areas.
6. Prior to Final MDS plan approval, the applicant will provide calculations consistent with SDC 4.3.110(E), (F)(1)
small site study, and (G) for all stormwater treatment facilities. This includes an infiltration test requirement and
the facility to sized adequately for infiltrating the required 1.4” rainfall event. A list of preapproved stormwater
treatment facilities are available in Appendix D and sizing calculators for the small site study are available in the
City of Springfield Engineering Design Standards and Practices Manual (EDSPM). An infiltration rain garden
appears to be most appropriate type of facility for the proposed site layout.
7. Prior to Final MDS plan approval, the applicant will provide detailed drawings of all stormwater facilities as
required in SDC 4.3.110(C)(4) and include at a minimum a representative cross section and plant list schedule per
the typical facility details in Appendix D and vegetation in Appendix F.
8. Prior to Final MDS plan approval, the applicant must submit a suitable vegetation plan for the proposed
stormwater treatment areas that will include a typical cross section showing the increased depth of planting
medium required with the minimum of 50% organic material content. The landscaping plan sheet and cross
section should also be included in the Operations and Maintenance agreement required below.
9. Prior to Final MDS plan approval, the applicant must provide an Operations and Maintenance plan to the City for
review to ensure the long-term maintenance and operation of the proposed stormwater treatment facilities,
consistent with maintenance criteria required by SDC 4.3.110(H) and record a notice (NOMA) for the site signed
by all property owners. The plan should designate maintenance responsibility for operating and maintaining the
system and should be distributed to all property owners and tenants of the site.
10. Prior to Final MDS plan approval, the applicant must provide an easement for any stormwater treatment area that
crosses a property boundary.
11. Prior to Final MDS plan approval, the plans must be updated to include the following:
WELLHEAD PROTECTION CONSTRUCTION NOTES:
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(1) DNAPL Chemicals are Prohibited: The contractor and all subcontractors are required to provide the
owner’s engineer with copies of SDSs for all chemicals proposed for use on-site prior to use or delivery to
the property. Based on these SDSs, the engineer will determine if the chemical is approved for use on this
site (i.e., whether or not the product contains DNAPLs). The engineer may contact the SUB Water
Resources Administrator (541-744-3745) with any questions about evaluating products for DNAPLs.
(2) Any chemical spills or leaks must be cleaned up immediately and clean-up materials disposed off-site and
in accordance with Lane County and DEQ requirements. In every case, care shall be taken to prevent
groundwater contamination.
(3) Chemical handling, storage, and use: Contractors/developers shall be responsible for the safe handling and
storage of chemicals, petroleum products, and fertilizers and the prevention of groundwater and storm water
runoff contamination. Chemicals used during construction, including paint and cleaning materials/wastes,
must not enter the soil or be washed into the storm water system. All chemicals should be stored in
adequate secondary containment.
(4) Equipment maintenance and fueling: Precautions must be taken to prevent fluid-containing equipment
located outside from leaking, including providing a dedicated area for fueling and maintenance of
equipment. This area should be prepared and maintained in a way that prevents spills or leaks from
migrating to the soil or storm water drainage system.
(5) No fill materials containing hazardous materials shall be used on this site.
12. Prior to Final MDS plan approval, a Standard Springfield Wellhead Protection Sign must be posted at the site
during construction on a fence or stand-alone post in a highly visible location (such as entrance to the construction
site or in conjunction with other site signage). The MDS plans must be updated to show/note the location of the
sign. The applicant may contact SUB Water Department (541-726-2396) to obtain sign standard or to purchase
signs directly from SUB at $15/sign.
13. Prior to Final Planning Inspection approval, one (1) standard Springfield wellhead protection sign shall be posted
permanently at the trash enclosure.
14. Prior to Final MDS plan approval, on the civil drawing set (C.3), show the sewer line extension to the proposed
trash enclosure with an interior drain inside the trash enclosure.
15. Prior to Final MDS plan approval, the applicant will show on both the grading sheet and utility sheets the exit area
of the car wash to be covered, hydraulically isolated and to be drained into the sanitary sewer system so no storm
water runoff will enter the area and the sanitary sewer system.
B. Approval of tentative land division plats is void 2 years after the date of preliminary approval, if the final plat
has not been recorded with Lane County, unless otherwise specified in the approval, by other provisions of this
code, and or unless the approval period is extended pursuant to subsection (C) below.
C. A 1-year extension may be approved by the Director if the applicant can demonstrate sufficient progress to
reasonably assure the plat will be recorded at the end of the third year, and if:
(a) An applicant makes a written request for an extension of the development approval period; and
(b) The request is submitted to the Director prior to the expiration of the approval period.
D. In the case of a development approval authorized under applicable approval standards to be completed in
phases, each phase must be consistent with the time specified in the approval. In no case can the total time for
all phases be greater than 5 years.
12
FEES AND PERMITS:
Pay applicable Systems Development Charges when building permits are issued for developments within the City limits
or within the Springfield Urban Growth Boundary. (The cost relates to the amount of increase in impervious surface area,
transportation trip rates, and plumbing fixture units. Some exceptions apply to Springfield Urban Growth areas.)
[Springfield Code Chapter II, Article 11]
Systems Development Charges (SDC’s) will apply to the construction of buildings and site improvements within the
subject site. The Charges will be based upon the rates in effect at the time of permit submittal for buildings or site
improvements on each portion or phase of the development.
Additional Information: Metropolitan Wastewater Management Commission has a mandatory pretreatment program for
car washes. Shawn Kruger can be contacted for this program at 541 -736-1018. Per the application material this contact
has been made and the site is in compliance with the pretreatment requirements.
Appeals: This Type 1 decision is exempt from the provisions of ORS 197.195, 197.763 and 227.173 and therefore cannot
be subject to the appeal provisions of SDC Section 5.3-100, Appeals.
Questions: Please call Tom Sievers in the Planning Division of the Development and Public Works Department at 541-
726-2333 if you have any questions regarding this process.
OTHER CITY PERMITS:
Land & Drainage Alteration Permits (LDAP). [Contact the Springfield Public Works Department @ 541-521-9859 for
appropriate applications/requirements]
383 Inverness Parkway, Suite 175, Englewood, CO 80112 Page 1 of 3
Voice: 720.773.2800
383 INVERNESS PARKWAY, SUITE 175
ENGLEWOOD, CO 80112
(720) 773-2800
June 26, 2024
Tom Sievers
City of Springfield
225 Fifth Street
Springfield, OR 97477
541-726-3753
MDS REVIEW RESPONSE LETTER 02
RE: Happy’s Car Wash
Case # 811-24-000046-Typ1
3350 Gateway Street
Springfield, OR 97477
Dear Tom Sievers,
Thank you for the feedback on the MDS submittal. As I understand, we have meet the requirements for Planning
review, however there are still outstanding issues from Clayton. Below is the unapproved items noted by Clayton
as well as responses to each concern. Where necessary, plans have been updated to illustrate any changes
required.
SANTIARY SEWER
Finding: Per Appendix H (H) of the City of Springfield Development Code, Equipment and/or vehicle washing
facilities shall be covered and hydraulically isolated from potential stormwater runoff and directed to the sanitary
sewer system. The provided drawing showing the utility plan (sheet A.4) for the proposed car wash does show a
trench drain to be installed on the outlet side of the car wash to capture any dirty water from leaving the car wash
area. No drain location is specified or shown on the architecture plans or civil site plans and no cover is provided
over this area to prevent rain water from entering the sanitary sewer system.
Condition: The applicant will show on both the grading sheet and utility sheets the exit area of the car wash to be
covered, hydraulically isolated and to be drained into the sanitary sewer system so no storm water runoff will
enter the area and the sanitary sewer system.
RESPONSE: Civil grading sheet and utility sheet have been updated to more clearly show roof overhang
and point of hydraulic isolation. All car washing and drying will happen internal to the building and slope
internally to a trench. The trench will be picked up by plumbing design and route to a sanitary connection.
The high point is the edge of exterior building wall. The initial section of drive lane outside of the building
will be covered by a 4ft wide overhang extending from the high point, to limit any rainwater from entering
383 Inverness Parkway, Suite 175, Englewood, CO 80112 Page 2 of 3
Voice: 720.773.2800
the sanitary system. The exterior trench drain has been removed from plans. All stormwater on the east
side of the building will sheet flow to FRG 1.
STORMWATER MANAGEMENT
Finding: To comply with Sections 4.3-110.A the EDSPM and/or the Oregon Plumbing Code Chapter 11
stormwater runoff appears to be directed to two different swales, not all of which are shown on all relevant plan
sheets. Sheet A.3 shows a “available area for water retention” along and across the southern property boundary
between the car wash and the existing business access to the southern adjacent lot. Sheet A.4 shows a storm
water treatment area in a landscape island at the northwest corner with no other information. Sheet c.3 & c.4
shows a water quality swale along the northern shared access driveway in a landscape island with no additional
information. It appears the water will be directed into the stormwater treatment areas via curb openings.
Condition: Prior to Final site plan approval the applicant will show on all relevant plan sheets consistent stormwater
treatment areas to be used and grading to direct stormwater from all impervious areas on the site to the treatment
locations, including exact locations of all curb openings adjacent to the stormwater treatment areas.
Not complete FRG2 is good, FRG1 is not good, not clear how water is getting in here and several grading problems
around the site as noted on the redlines. Also the water meters and backflow prevents are probably not going to be
allowed in the rain garden.
RESPONSE: Civil layout/grading/utility sheets have been updated to show the north parking lot curb line
removed for sheet flow into the FRG1. Additional grades have been provided to demonstrate proper
conveyance to the stormwater facilities. Plans now show water meter installations outside of the rain
garden, without conflict.
Finding: The location of the Stormwater treatment facilities has not been shown with sufficient details to meet the
requirements set forth in SDC 4.3.110 (C) (4). There was no inclusion of a stormwater facilities detail drawing on
the plan set. For a type 1 submittal (MDS) all stormwater facilities must conform to the standard details in
appendix D for typical facilities.
Condition: The applicant will provide detailed drawings of all stormwater facilities as required in SDC 4.3.110 (C)
(4) and include at a minimum a representative cross section and plant list schedule per the typical facility details
in appendix D and vegetation in Appendix F.
NOT COMPLETE the cross section is ok, but the planting schedule does not contain quantities or planting
densities for the stormwater (bioswale) plantings. The trees listed show quantities, but the other plants do not.
Please update.
RESPONSE: Note has been added to Filtration Rain Garden detail to call out species and quantities for
stormwater treatment areas.
Finding: The proposed development is occurring in a 0-2 year Time of Travel zone to the sports way wellhead.
Per the standard details for stormwater treatment facilities in a 0-2 year TOTZ Appendix D of the Springfield
Development Code all such facilities will have a minimum of 24” of planting medium with at least 50% organic
material in it. The planting mix listed on the submittal is for 40% organic material plant mix.
Condition: Prior to Final site plan approval, the applicant shall submit a suitable vegetation plan for the proposed
stormwater treatment areas that will include a typical cross section showing the increased depth of planting medium
required with the minimum of 50% organic material content. The landscaping plan sheet and cross section should
also be included in the Operations and maintenance agreement required below.
NOT COMPLETE a vegetation plan has been supplied but no schedule showing the number of plants or required
density in stormwater treatment areas. It isn’t required but at least 2 species should be included.
383 Inverness Parkway, Suite 175, Englewood, CO 80112 Page 3 of 3
Voice: 720.773.2800
RESPONSE: Note has been added to Filtration Rain Garden detail call out 2 species to be planted for
stormwater treatment areas.
Finding: Per SDC 4.3.110 (H) an Operations and Maintenance (O&M) plan is required for all stormwater
treatment facilities. Standard forms are available in EDSPM and on the city website that are pre-approved by the
City to meet this requirement. For the stormwater treatment facility that is between the car wash and the existing
driveway entrance along and across the southern property boundary the O&M plan must be signed by all property
owners and drainage easement is required for discharge of stormwater across a site boundary.
Condition: Prior to approval of the final site plan, the applicant shall provide an operations and maintenance plan
to the City for review to ensure the long-term maintenance and operation of the proposed stormwater treatment
facilities, consistent with maintenance criteria required by SDC 4.3.110 (H) and record a notice (NOMA) for the
site signed by all property owners. The plan should designate maintenance responsibility for operating and
maintaining the system and should be distributed to all property owners and tenants of the site.
A NOMA is required to be recorded, don’t know if this has been done. The maintenance plan provided seems
adequate.
RESPONSE: A NOMA has been filled out and filed with the city. I understand that the form needs to be
recorded with the County. That is being worked on, but included for reference is the O&M documentation
submitted for Civil Design.
Sincerely,
Phil Walz
Project Manager
Hover Architecture
Notice of Operations and Maintenance Agreement Private Stormwater Management and Treatment System
The undersigned owner(s), is hereby given notice that stormwater runoff from the "Property" described below requires stormwater management facilities to be located, designed, and constructed in compliance with the City of Springfield's Engineering Design and Procedures Manual. Said facilities shall be operated and maintained in accordance with the Operations and Maintenance Agreement (O&M Agreement) on file with the City of Springfield, Development and Public Works Department. S CG.V\ S C .,-:,_ OV\ C rn lC... v-cd LLC. <i'511:l-'t:.\-\-r-s \V\ CtiWl\.'\,\<S'A (Property Owner/Developer)ac ow ledges and agrees to maintain private stormwater treatment facilities listed in this document. The maintenance of the stormwater facilities listed in this document is required as part of the Development Agreement with the City of Springfield. This facility will be operated and maintained in accordance with the requirements stated in this document and in the latest edition of the City of Springfield Engineering Design Standards and Procedures Manual, Chapter 3. The City reserves the right to enter and inspect any stormwater facility located on the "Property" to ensure the facilities are operating as designed. Failure of the responsible party to inspect and maintain the facilities can result in an adverse impact to the public stonnwater system and the quality of receiving waters.
The requirement to operate and maintain the stormwater treatment facilities in accordance with the approved site development agreement and the site O&M Agreement is binding on all current and future owners of the property. The Agreement and its O&M Plan may be modified under written consent of new owners with written approval by and re-filing with the City. The O&M Agreement and O&M Plan for facilities constructed pursuant to this notice are available at the Development and Public Works Department, 225 Fifth St, Springfield Oregon, or call (541)-736-3753, between the hours of 8 a.m. and 5 p. m., Monday through Friday.
The Subject premises, is legally described as follows: (Tax lot number cannot be used to describe the property. Legal descriptions may be obtained from the county assessor's office).
SEE EXHIBIT "A"
A TT ACHED HERETO AND IN CORPORA TED HEREIN BY REFERENCE
By signing below, the signer accepts and agrees to the terms and conditions contained in the Operations and Maintenance Plan and in any documents attached. This instrument is intended to be binding upon the parties hereto, their heirs, successors, and assigns.
In W�tness whereof, the undersigned has executed this instrument on this /f-/1_ day of /Ju 7L/Z.,/ 20l:j_. ;-
o_wner(s): .::i'f�,hCGYf • . ..f � ( I 61')1-Ylf'\C. Styc:c::..�, LLC
Signature 6'-1'· � ,/f /re21dbt B'f� � �
Print Name ts,� 1 ,6_ def� j $.11 f;vq15. i � l"!'.!-liif
ST A TE OF OREGON, County of Lane,
D This instrument as acknowledged before me on _____________ , by ___________________________ , owner(s) of the above described premises.
� This instrument as acknowledged before me on< }wt� 19, ZQ'l,� by g,,c\,ci..vd P. &CS'f I c.sas fi:e�id� of �?e c.o..v-"3 USV-f.prem1 es.
�
OFFICIAL STAMP
. Bobbi Jean Kearney
NOTARY PUBLIC -OREGON
COMMISSION NO. 1041407
MY COMMISSION EXPIRES October 5, 2027
RETURN TO: CITY OF SPRINGFIELD
DEVELOPMENT & PUBLIC WORKS DEPT.
225 FIFTH ST.
SPRINGFIELD, OREGON 97477
Appendix 3A-l Rev0l/27/17
, owner(s) of the above described
�c:h l,,c.v-s; ?-01,;:J: My Commission Expires
RESERVE THIS SPACE
FOR RECORDING STICKER
** Avoid f$20 nonstandard doc FEE (font too small) ...Print this form on Legal size paper.**
Page 1 of 1 EDSP Adopted December 03, 2012