HomeMy WebLinkAboutApplication Applicant 7/2/2024Revised 10.14.13 kl 1 of 6
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Land Division Plat
Partition, Subdivision
Application Type (Applicant: check one)
Partition Plat Pre-Submittal: Subdivision Plat Pre-Submittal:
Partition Plat Submittal: Subdivision Plat Submittal:
Required Project Information (Applicant: complete this section)
Applicant Name: Phone:
Company: Fax:
Address:
Applicant’s Rep.: Phone:
Company: Fax:
Address:
Property Owner: Phone:
Company: Fax:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Proposed Name of Subdivision:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use: Tentative Case #:
# of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Project Information (City Intake Staff: complete this section)
Associated Applications:
Pre-Sub Case No.: Date: Reviewed by:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
Revised 10.14.13 kl 3 of 6
Land Division Plat Application Process (see next page for a diagram of this process)
1. Applicant Submits a Land Division Plat Application for Pre-Submittal
The application must conform to the Land Division Plat Pre-Submittal Requirements
Checklist on pages 4-6 of this application packet.
A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal
meetings are conducted every Tuesday and Friday, from 10:00 am - noon.
Planning Division staff strives to conduct pre-submittal meetings within five to seven
working days of receiving an application.
2. Applicant and the City Conduct the Pre-Submittal Meeting
The applicant, owner, and design team are strongly encouraged to attend the pre-
submittal meeting.
The meeting is held with representatives from Public Works Engineering and
Transportation, Community Services (Building), Fire Marshall’s office, and the Planning
Division and is scheduled for 30 to 60 minutes.
The Planner provides the applicant with a Pre-Submittal Checklist specifying the items
required to make the application complete if it is not already complete, and the
applicant has 180 days submit a complete application to the City.
3. Applicant Submits a Complete Land Division Plat Application
When the applicant has addressed all items on the Pre-Submittal Checklist and the
City Surveying Section has notified the applicant’s surveyor that the plat and other
documents are sufficiently refined, the applicant can submit a complete application to
the City Survey Section located in the NW Quad of City Hall.
The application must conform to the Land Division Plat Submittal Requirements
Checklist on page 6 of this application packet.
If the submittal is deemed complete, the City Survey Section will sign-off on the City
Survey approval sheet and send the applicant to the Development & Public Works
Department for application submittal and fee collection.
Planning staff checks and signs the mylars.
4. Applicant Records Plat at Lane County & Submits Plat and Documents to City
After Planning staff checks and signs the mylars, the plat may then be recorded by the
applicant’s surveyor at Lane County.
After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled
paper copies of the plat and three (3) copies of required documents to the
Development & Public Works Department prior to the issuance of building permits.
Revised 10.14.13 kl 4 of 6
LAND DIVISION PLAT APPLICATION PROCESS
Applicant submits land division plat application for pre-submittal
(See Land Division Plat Pre-Submittal Requirements Checklist)
City departments review application for completeness and hold pre-submittal meeting to
discuss completeness issues with applicant and applicant’s representatives.
Applicant addresses incomplete items.
City Surveyor checks application and returns
comments to applicant’s surveyor.
Applicant’s surveyor corrects plat
and returns to City Surveyor.
Applicant’s surveyor sets new monuments
and flags existing ones.
City Surveyor conducts field check and
returns comments to applicant’s surveyor
Once no errors appear on the plat and a current title report is submitted, applicant’s
surveyor is given ok to submit complete land division plat application.
After ok given from City Surveyor and applicant has addressed all incomplete items from
pre-submittal, applicant submits complete application to the City Survey Section
(See Land Division Plat Submittal Requirements Checklist)
City Survey Section signs-off on City Survey approval sheet and sends the applicant to the
Development & Public Works Department for application submittal and fee collection.
Planning staff checks and signs mylars and notifies applicant’s surveyor of approval.
Applicant brings copies of recorded plat and documents to Development & Public Works
Department.
Applicant takes plat and accompanying documents to Lane County for recording.
Revised 10.14.13 kl 5 of 6
Land Division Plat Pre-Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. Any applicable application, technology, and postage fees, are
collected at the pre-submittal and submittal stages.
Land Division Plat Application Form
Letter Addressing Conditions of Approval – lists and addresses each condition of
approval, detailing the actions taken and current status of each item.
Five (5) Paper Copies of the Plat stamped and signed by the surveyor.
Two (2) Copies of Closure Sheets for the boundary and each lot or parcel and all
common areas, dedicated areas, and easement areas that are not simple parallel offsets.
Two (2) Copies of Title Report or Subdivision Guarantee for the parcel being
divided. The title report must be dated within 30 days of submittal at the time of the final
submittal. An older report is OK at the pre-submittal stage.
Two (2) Copies of Each of the Reference Documents and Plats listed on the plat.
Two (2) Copies of Each of the Supporting Documents – the vesting deed (must vest
title to the owner listed on the plat), existing easement deeds, and documents listed as
exceptions in the title report, etc.
Two (2) Draft Copies of any street dedications.
Two (2) Draft Copies of Any New Easements or Restrictions being created by
separate document, improvement agreements, maintenance agreements, joint use
ingress/egress and utility easements, sewer hook up in lieu of assessment, and any other
documents that will be recorded together with the plat or that are required by the
Conditions of Approval.
Two (2) Copies of a Consent Statement (Concurrence) on the plat (to be signed by
the lender prior to final approval) OR Two (2) Copies of an Affidavit of Consent by
separate document is required from all Trust Deed, mortgage, or other secured loan
interest holders against the property to be recorded simultaneously with the plat IF any
public dedications or easements are being made and/or any other interests are being
transferred to the public per ORS 92.075 (2-4).
Copies of Wetland Documents as required.
Copies of ODOT Access Permits as required.
Draft Copy of Bargain and Sale Deed for Reserve Strips – City Survey Section has a
template.
Verification that Street Tree Agreement is in Progress as required.
Draft Copy of the Conditions, Covenants & Restrictions (CC&Rs) as
required.
Revised 10.14.13 kl 6 of 6
Post Monumentation Deposit as required for subdivisions only. City Survey Section
has current fee schedule and templates.
Location of Any Floodways in accordance with SDC 3.3-400.
Existing Easements Clearly Identified with Their Recorded Reference.
New Easements and Reserve Strips Referenced in Owner Certificates of
Dedication and Purposes of Easements Identified on Plat.
NOTE: When, as part of the approval process, the application has been conditioned so that the
recordation of a document is required, the applicant shall be responsible for paying the Lane
County recording fee for any such required document. Documents which may require
recordation include, but are not limited to: Development Agreements; Improvement
Agreements; Deed Restrictions; Future Development Plans; Easements; Joint Use Access/
Maintenance Agreements; and Dedications of Right-of-Way.
Land Division Plat Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. The application, technology, and postage fees, where applicable, are
collected at the time of complete application submittal.
Land Division Plat Application Form
Two (2) Copies of the Deed
Two (2) Copies of a Title Report issued within 30 days of the date Lane County will
record the plat.
Original Plat on Mylar with notarized owner(s) signature(s) and signed surveyor stamp.
Copy of the Mylar on Bond Paper
Original and Copy of all Required Documents with signatures where appropriate.
July 2, 2024
City of Springfield
Development & Public Works Department
225 Fifth Street
Springfield, OR 97477
Attn: Andy Limbird, Senior Planner
Re: Karotko LLC Subdivision
(Now Known as South A Street Subdivision)
Subdivision Plat Final Submittal
Dear Andy,
In response to the Tentative Subdivision Staff Report and Decision (Case #811-20-000168-TYP2) from
November 2020, and subsequent pre-submittal comments from December 2022, June 2023 and January
2024, the following outline is the applicant’s current understanding of the status of the project, including
material submitted with this letter and material to be deferred.
1. Finalizing the Subdivision Plat.
A. Subdivision Plat.
Materials included with this Subdivision Plat Application submittal.
1. Two (2) Copies of the Deed.
• Deeds have been previously submitted and are on file with the city. Copies are re-
submitted with this Subdivision Plat Application.
2. Two (2) Copies of a Title Report.
• Title reports have been previously submitted and are on file with the city. Updated Title
Reports (less than 30 days old at time of submittal) are re-submitted with this Subdivision
Plat Application.
3. Plat – Original and Copy.
• The Plat has been previously submitted and is on hand with city staff. It has been
approved but is awaiting signatures and recording until the PIP bond is received.
4. Easements – Original and Copy.
• There are five new easements. Easement language has been previously approved by
the city. All five have original signatures. An original and a copy of each is submitted
with this Subdivision Plat Application.
B. Public Improvement Project (PIP) – #P31067.
Materials to be submitted before the above Plat signed and recorded.
1. ODOT Approach Permit.
• A letter of Conditional Approval is submitted with this Subdivision Plat Application.
2. Bond.
• An updated cost estimate has been generated. A completed bond is submitted with this
Subdivision Plat Application.
2. Finalizing the PIP.
Materials remaining to be submitted before the PIP Permit Agreement can be issued include the
following.
A. According to email message from Clayton McEachern, April 19, 2023.
1. Signed PIP Agreement – Submitted 7/28/22.
2. Engineer’s Estimate of Cost – Updated and included with this Subdivision Plat Application.
3. Project Deposits – Plan Exam deposit paid 10/20/21 – Construction deposit still required*.
Karotko LLC Subdivision (Case #811-20-000168-TYP2) Page 2 of 2
Subdivision Plat Final Submittal
July 2, 2024
The Satre Group • 375 West 4th Avenue, Suite 201, Eugene, OR 97401 • (541) 686-4540 • www.satregroup.com
4. Contractors Insurance – To be submitted*.
5. Engineer’s Insurance – To be submitted*.
6. PIP Plans – Plans are ready for Engineer’s signature, waiting for other items to be finalized.
7. Financial Security (Bond) – Submitted with this Subdivision Plat Application.
8. Hold Harmless Agreement – To be submitted*.
9. Traffic Control Plan – PE stamped the Traffic Control Plan, to be submitted*.
NOTE: Items marked with an asterisk (*) are being deferred until the work associated with the PIP
is to occur. Issuance of a development permit for the subject property will be dependent on
commencement of the PIP work. An occupancy permit will not be issued until completion and
acceptance of the PIP work.
This concludes the list of items the applicant believes remain to be addressed. We look forward to your
review of this material. Thank you for your assistance.
Sincerely,
Rick Satre
Rick Satre
The Satre Group
MAIN OFFICE
675 OAK STREET, SUITE 100
EUGENE, OREGON 97401
PH: (541) 687-2233 * FAX: (541)485-0307
FLORENCE OFFICE
715 HWY 101 * FLORENCE, OREGON 97439
MAILING: PO BOX 508 * FLORENCE, OREGON 97439
PH: (541) 997-8417 * FAX: (541)997-8246
VILLAGE PLAZA OFFICE
4750 VILLAGE PLAZA LOOP, SUITE 100
EUGENE, OREGON 97401
PH: (541) 653-8622 * FAX: (541) 844-1626
STATUS OF RECORD TITLE REPORT
6TH SUPPLEMENTAL
THE SATRE GROUP Date: JUNE 10, 2024
ATTN: RICHARD M. SATRE Our No: CT-0319338
375 WEST 4TH AVENUE, SUITE 201 Charge: $300.00
EUGENE, OR 97401
As requested, Cascade Title Co. has searched our tract indices as to the following
described real property:
( A T T A C H E D )
and as of: MAY 30, 2024 at 8:00 A.M., we find the following:
Vestee:
KAROTKO, LLC
an Oregon limited liability company
Said property is subject to the following on record matters:
1. INTENTIONALLY DELETED.
2. City liens, if any, as levied by the City of Springfield for which no search was
made. (Please inform us if a search is to be made.)
3. INTENTIONALLY DELETED.
4. Access Restrictions, including the terms and provisions thereof, contained in deed
from Southern Pacific Company, a Corporation of the State of Delaware to State of
Oregon, by and through its State Highway Commission recorded May 29, 1953, Reception
No. 1953-004968, Lane County Oregon Deed Records.
5. INTENTIONALLY DELETED.
6. Easements, notes, conditions, restrictions, and spur tracks as shown, set forth,
and/or delineated on the recorded Plat of Land Partition Plat No. 91-P0172, filed
December 5, 1991, Lane County Official Records.
7. Easement Agreement, including the terms and provisions thereof, between Southern
Pacific Transportation Company, a Delaware Corporation, Grantor, and the City of
Springfield, recorded October 31, 1996, Reception No. 1996-073368, Lane County
Official Records.
*0319338*
Order No. 0319338
Page 2
8. Minerals and mineral rights as reserved by SF Pacific Properties, Inc., including
the terms and provisions thereof, in deed recorded December 23, 1991, Reception No.
1991-061914, and deed recorded December 30, 1998, Reception No. 1998-104003, Lane
County Official Records.
9. An Ordinance Approving the Springfield Downtown Urban Renewal Plan and Report,
including the terms and provisions thereof, City of Springfield Ordinance No. 6210,
by instrument recorded December 7, 2007, Reception No. 2007-081042, Lane County
Deeds and Records.
10. Easement Deed by Court Order in Settlement of Landowner Action, including the terms
and provisions thereof, recorded September 12, 2013, Reception No. 2013-049553, Lane
County Deeds and Records.
NOTE: The property address as shown on the Assessor's Roll is:
575 & 705 South A Street
Springfield, OR 97477
NOTE: Taxes, Account No. 1662665, Assessor's Map No. 17 03 35 3 1, #13500, Code 19-99,
2023-2024, in the amount of $19,522.79, PAID IN FULL.
Taxes, Account No. 1662673, Assessor's Map No. 17 03 35 3 1, #13600, Code 19-99,
2023-2024, in the amount of $4,878.38, PAID IN FULL.
NOTE: This report is being supplemented to update the taxes and remove prior exception
no. 1.
This report is to be utilized for information only. This report is not to be used as a
basis for transferring, encumbering or foreclosing the real property described.
The liability of Cascade Title Co. is limited to the addressee and shall not exceed the
premium paid hereunder.
CASCADE TITLE CO., by:
rh: Title Officer: TYLER YORK
Order No. 0319338
Page 3
PROPERTY DESCRIPTION
PARCEL 1:
Parcel 2 of LAND PARTITION PLAT NO. 91-P0172, filed December 5, 1991, in Lane County
Official Records, in Lane County, Oregon.
PARCEL 2:
Beginning at the iron rod marking the Northwest corner of Parcel 2 of Lane County LAND
PARTITION NO. 91-P0172 being on the Southerly right-of-way line of South “A”; thence,
South 78° 58’ 00” East 304.25 feet along the South right–of-way line of South “A” to the
reinforcing rod marking the Northeast corner of said Parcel 2; thence, South 78° 58’ 00”
East 51.09 feet along the South right-of-way line of South “A” to a point; thence, South
79° 58’ 00” East 66.93 feet continuing along said Southerly right-of-way line to a
point; thence, continuing 50.00 feet along said Southerly right-of-way line as it
follows the arc of a curve to the left having a radius of 5759.58 feet to a reinforcing
rod marking the Northeast corner of that tract described in that deed filed at Reel
1009R, Reception No. 7942743, Lane County Official Records, which bears South 80° 12’
55” East 50.00 feet from the last described point; thence, South 11° 02’ 00” West 170.00
feet along the East line of the last above described tract to a reinforcing rod marking
the Southeast corner thereof; thence, North 78° 58’ 00” West 40.00 feet along the South
line of said tract to a reinforcing rod marking an angle point therein; thence, South
86° 26’ 00” West 184.80 feet along the South line of said tract to a reinforcing rod
marking an angle point therein; thence, North 78° 58’ 00” West 213.45 feet along the
South line of said tract being a line parallel with the Northerly line of Parcel 2 of
said partition (being the South right-of-way line of South “A”) to a reinforcing rod set
on the Southerly projection of the East right-of-way line of Seventh Street; thence,
North 0° 28’ 06” East 40.00 feet along the South line of said tract being said Southerly
projection of the East line of Seventh Street to a reinforcing rod; thence, North 78°
58’ 00” West 387.14 feet along the South line of said tract being a line parallel with
said Northerly line of Parcel 2 to a “PK” nail and washer set on the Southerly
projection of the East right-of-way line of Sixth Street; thence, South 87° 46’ 38” West
230.65 feet along the South line of said tract to a reinforcing rod marking the angle
point in the North line of Parcel 1 of said Partition; thence, North 2° 13’ 48” East
218.95 feet along the North line of said Partition to an angle point in the North line
of said Partition Plat on the South right-of-way line of South “A”; thence, 41.92 feet
along said North line and said right-of-way line as it follows the arc of a curve to the
right having a radius of 1879.86 feet to a point which bears South 84° 06’ 20” East
41.92 feet from the last described point; thence, South 82° 08’ 00” East 98.68 feet
continuing along said North line and said right-of-way line to a point; thence, South
80° 08’ 00” East 99.22 feet continuing along said North line and said right-of-way line
to a point; thence, South 79° 08’ 00” East 99.74 feet continuing along said North line
and said right-of-way line to a point; thence, South 78° 58’ 00” East 273.30 feet to the
point of beginning, in Springfield, Lane County, Oregon.
EXCEPT THEREFROM Parcel 2 of LAND PARTITION PLAT NO. 91-P0172, filed December 5,
1991, in Lane County Official Records, in Lane County, Oregon.
MAP NO.
17-03-35-31
THIS MAP/PLAT IS BEING FURNISHED AS AN AID IN LOCATING THE HEREIN DESCRIBED LAND IN
RELATION TO ADJOINING STREETS, NATURAL BOUNDARIES AND OTHER LAND, AND IS NOT A SURVEY
OF THE LAND DEPICTED. EXCEPT TO THE EXTENT A POLICY OF TITLE INSURANCE IS EXPRESSLY
MODIFIED BY ENDORSEMENT, IF ANY, THE COMPANY DOES NOT INSURE DIMENSIONS, DISTANCES,
LOCATION OF EASEMENTS, ACREAGE OR OTHER MATTERS SHOWN THEREON.
Engineer's Estimate South A StreetCost Estimate Job Name: South A Street, Public ImprovementsKPFF Job #:1800290Design Engineer:RR/WMItem #Description QuantityUnits Unit PriceEstimated Cost A-1Mobilization 1LS $30,000.00$30,000.00A-2Construction survey work 1LS $12,000.00$12,000.00A-3Traffic control and temporary protection 1LS $12,000.00$12,000.00A-4Erosion Control1LS $15,000.00$15,000.00A-5Removal of trees12EA $1,200.00$14,400.00A-6Sawcutting900LF$10.00$9,000.00A-7General Excavation 325CY$28.00$9,100.00A-8Concrete curb and gutter178LF $65.00$11,570.00A-9Concrete sidewalk (4" concrete) 213SY$160.00$34,080.00A-10Concrete curb, Standard curb122LF $45.00$5,490.00A-11Concrete Curb Ramp8EA $2,250.00$18,000.00A-12Truncated dome160SF $35.00$5,600.00A-13Driveway asphalt pavement (8" thick) Includes pavement patch for installation of storm drain pipes.40 TON $160.00 $6,400.00A-14Cold Plane Pavement Removal220 SY $10.00 $2,200.00A-152" Asphalt overlay220 SY $160.00 $35,200.00A-16Install roadway signage1LS $2,400.00$2,400.00A-17Install 8" White Striping - Bike Lane112LF $10.00$1,120.00A-18Install 4" White Striping - Turn Arrow3EA $160.00$480.00A-19Install 12" White Stop Bar72LF $15.00$1,080.00A-20Street Trees- Urban Forestry10EA $420.00$4,200.00A-21Landscape restoration1065SF$5.00$5,325.00A-22Install street lighting 15EA $5,250.00$78,750.00A-23Bus Shelter Relocation1LS $7,800.00$7,800.00Total Schedule A construction cost $321,195.00Engineer's Cost Estimate - PIP Permit Schedule A - South A Street - Public ImprovementsUpdated 6/18/2024Page 1
Engineer's Estimate South A StreetCost Estimate Job Name: South A Street, Public ImprovementsKPFF Job #:1800290Design Engineer:RR/WMItem #Description QuantityUnits Unit PriceEstimated Cost B-1Install 12" SD pipe 904LF $85.00$76,840.00B-2Install 10" SD pipe126LF $70.00$8,820.00B-3Install 15" SD pipe, 5 ft. depth54LF $105.00$5,670.00B-4Install Manhole3EA $8,400.00$25,200.00B-5Install Catch Basin2EA $4,200.00$8,400.00B-6Connection to existing structures2EA $1,050.00$2,100.00B-7Adjusting manhole cover1EA $850.00$850.00Total Schedule B (storm) construction cost $127,880.00Total Schedule C (water) construction cost - NOT INCLUDED IN BOND$40,741.00D-1Install 8" sanitary sewer line, 10 ft. depth132LF $60.00$7,920.00D-2Install 48" manhole 3EA $8,000.00$24,000.00D-3Connection to existing structures3EA $1,000.00$3,000.00Total Schedule D (sewer) construction cost $34,920.00Schedule A - Public Improvements$321,195.00Schedule B - South A Street Storm Construction Cost $127,880.00Schedule D - South A Street Sanitary Sewer Construction Cost $34,920.00Construction Cost Subtotal $483,995.0010% Contingency$48,399.50Construction Cost Total $532,394.50Engineer of Record FeesConstruction Administration$12,000.00As-Built Record Drawings$6,000.00Total Engineer of Record cost$18,000.00CONSTRUCTION BOND TOTAL$550,394.50Schedule D - South A Street - Sanitary Sewer Construction CostsSchedule C - South A Street - Water Construction CostsConstruction Cost SummarySchedule B - South A Steet - Storm Construction CostsUpdated 6/18/2024Page 2