HomeMy WebLinkAboutResolution 2024-24 CITY OF SPRINGFIELD OREGON
RESOLUTION NO. 2624-24
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS
EXCEEDING $100,000 AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS
EXCEEDING LEVELS IN SPRINGFIELD MUNICIPAL CODE SECTION 2.706(3) IN
CONFORMANCE WITH ALL OTHER APPLICABLE REQUIREMENTS OF THE
SPRINGFIELD MUNICIPAL CODE AND OREGON PUBLIC CONTRACTING LAW
DURING THE PERIOD COMMENCING JULY 2, 2024 AND CONTINUING THROUGH
SEPTEMBER 2, 2024 WHILE THE COMMON COUNCIL IS IN RECESS.
WHEREAS, Springfield Municipal Code (SMC) section 2.704(1)(a), "Contracting Authority and
Responsibilities," limits the City Manager's authority to make purchases and award contracts to
those less than $100,000, without additional authorization from the City Council acting as the
local contract review board;
WHEREAS, SMC 2.706(3) and 2.706(4) prohibit amendments to public contracts where the
amendment cost exceeds certain limits, except when approved by the City Council acting as the
local contract review board;
WHEREAS, delaying approval for all purchases and agreements until the Council meeting on
September 3, 2024 may waste valuable time, increase the City's exposure to delays, increase
costs, and reduce public service;
WHEREAS, there may occur the need to execute contracts exceeding $100,000 for which
funds have been budgeted and that for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's summer recess commencing July 2, 2024 and
continuing through September 2, 2024; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council summer recess commencing July 2, 2024 and
continuing through September 2, 2024,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AS FOLLOWS:
Section 1: The City Manager is hereby authorized to award the following contracts
and contract amendments for which funds have been budgeted, and that for reasons of public
welfare, safety, and cost effectiveness need to be awarded during the Council's summer recess,
provided that all other applicable requirements in the Springfield Municipal Code and Oregon
Public Contracting Code are followed:
A. Contracts in excess of $100,000 based on competitive sealed bids or competitive
sealed proposals;
B. Contracts in excess of $100,000 that are otherwise exempt from being awarded
based on competitive sealed bids or competitive sealed proposals by applicable
provisions of the Springfield Municipal Code or Oregon Public Contracting Code; and
C. Amendments to contracts that exceed the monetary limits imposed by SMC
2.706(3).
Section 2: The authorization provided in Section 1 supplements and is in addition to,
and not in lieu of, the City Council's authority.
Section 3: This Resolution will take effect on July 2, 2024 and continue through
September 2, 2024.
Adopted by the Common Council of the City of Springfield this 1st day of July 2024 by a
vote of 6 for and 0 against.
ATTEST:
Allysolln�Pu"lido, City Recorder
REVIEWED&APPROVED
AS TO FORM
2t�¢fitt<r}p� ?rr�r
DATE:
SPRINCHR D CITY ATTORNFY'S OFFTCF