HomeMy WebLinkAboutItem 23- Springfield Land Acquisition Funding AGENDA ITEM SUMMARY Meeting Date: 7/1/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Katie Carroll/DPW
Erin Fifield/DPW
Staff Phone No: 541-726-3660
Estimated Time: 5 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Promote and Enhance
our Hometown Feel
while Focusing on
Livability and
Environmental Quality
ITEM TITLE: SPRINGFIELD LAND ACQUISITION FUNDING
ACTION
REQUESTED:
Adopt / not adopt the following resolution: A RESOLUTION AUTHORIZING
THE CITY MANAGER TO PROVIDE FORGIVABLE LOANS TO
DEVELOPERS TO ACQUIRE LAND TO DEVELOP INCOME-QUALIFIED
HOUSING SERVING LOW-INCOME HOUSEHOLDS.
ISSUE
STATEMENT:
As part of its Housing Strategy, City Council has directed staff to identify and
acquire land suitable for the development of income-qualified housing. The City
has taken ownership of three properties so far for this purpose.
Springfield received $1.5 million in one-time American Rescue Plan Act (ARPA)
funding from Lane County to purchase land for the development of income-
qualified housing serving households with low incomes (<80% of the area median
income, AMI) which must be spent by December 2025. The City has approximately
$900,000 in funding remaining. City staff propose making the remaining funding
available to developers for this purpose while the City continues to search for land.
ATTACHMENTS: 1. Springfield Land Acquisition Funding Resolution
Exhibit A- Springfield Land Acquisition Funding Guidelines
2. Springfield Land Acquisition Funding Guidelines – Changes Highlighted
DISCUSSION/
FINANCIAL
IMPACT:
At Council’s April 15, 2024 work session, staff presented draft guidelines for an
application process to provide forgivable loans to qualifying developers building at
least four units of income-qualified housing and meeting other requirements. Loans
would be awarded using the one-time ARPA funds the City received through an
intergovernmental agreement with Lane County for land acquisition for income-
qualified housing serving households with low incomes (<80% AMI). This
approach would allow City staff to focus on the development of City-owned
properties, while making remaining funds available. Funding awards to developers
would be available on a first-come-first serve basis until County ARPA funds are
fully expended. The City can charge staff time (up to $75,000) for administration to
the ARPA grant.
At the April 15th work session Council directed staff to make funds available for
projects where at least 51% of units will be reserved for households with low
incomes (<80% AMI), thus allowing mixed-income projects to qualify. Council
also directed staff to limit funding for homeownership developments to those which
will have a singular underlying ownership (community land trust, manufactured
home park, etc.). Following the April meeting, staff consulted with the Finance
Department to establish suitable loan default terms. Staff have updated the funding
guidelines Council reviewed in its April work session to reflect Council direction
and clarify funding requirements. A version of the guidelines showing significant
changes made since the April 15th meeting in yellow highlights is available as
Attachment 2. Wording changes made for clarity are not highlighted.
PAGE [_ of _]
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROVIDE FORGIVABLE
LOANS TO DEVELOPERS TO ACQUIRE LAND TO DEVELOP INCOME-QUALIFIED
HOUSING SERVING LOW-INCOME HOUSEHOLDS.
WHEREAS, the Common Council of the City of Springfield finds that there is a present and
ongoing shortage of housing available within the City of Springfield that is affordable to
households with low incomes;
WHEREAS, the City of Springfield has developed a Housing Strategy that identifies and
implements initiatives to help address the City’s unmet housing needs, including acquiring or
helping developers acquire land suitable for development of income-qualified housing;
WHEREAS, the City of Springfield received one million, five hundred thousand dollars
($1,500,000) in one-time funds to be used for land acquisition for income-qualified housing to
serve households with low incomes (80% or less of the area median income) through an
intergovernmental agreement with Lane County executed on July 18, 2023;
WHEREAS, the City of Springfield has so far spent $570,462 of funds authorized by the
intergovernmental agreement toward its land acquisition efforts as of June 20, 2024;
WHEREAS, the Common Council finds that it is in the public interest to incentivize the
development of income-qualified housing for low-income households by using these one-time
funds to temporarily award forgivable loans to developers to purchase land to be developed
with income-qualified housing meeting certain requirements; and
WHEREAS, the City Manager or designee will review and approve or deny applications for
forgivable loans under this Resolution as provided in the Funding Guidelines in Exhibit A;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD:
Section 1: The Common Council hereby authorizes the City Manager to negotiation
and execute forgivable loans up to a total of $929,538, in accordance with the Funding
Guidelines in Exhibit A, attached hereto and incorporated by this reference.
Section 2: This Resolution expires December 31, 2025, unless sooner terminated or
extended by subsequent resolution of the Council.
Section 3: This Resolution will take effect on August 1, 2024.
ADOPTED by the Common Council of the City of Springfield this 1st day of July, 2024, by
a vote of _____ for and ____ against.
ATTEST:
PAGE [_ of _]
__________________________
City Recorder
1
Springfield Land Acquisition Funding Guidelines
I. Purpose
As part of the City of Springfield’s Housing Strategy, City Council has directed staff to acquire land and
help developers acquire land suitable for development as income-qualified housing for households with
low incomes. In support of that effort, the City has received one-time American Rescue Plan Act (ARPA)
funds from Lane County for land acquisition in Springfield for the development of housing to serve low-
income households and/or people currently experiencing homelessness. The funds were originally
awarded to Lane County by the Oregon Legislature and Senator Beyer in 2021. In addition to looking for
land to purchase with the funds, the City is making funding available to qualified applicants to purchase
land in Springfield suited for the development of income-qualified housing development.
The City has approximately $900,000 available. Funds will be awarded as a forgivable loan, forgivable
upon completion of a 20-year affordability period. To be eligible for an award of funds, applications must
meet several eligibility criteria. This forgivable loan application process is intended to assist with site
acquisition for use as income-qualified housing for low-income and/or homeless households; it is not a
short-term acquisition bridge financing program. Application does not guarantee funding. Funds are only
available for purchasing property and may not be used for due diligence or design feasibility. Property
purchased with these funds may be used for the development of income-qualified rental or
homeownership housing.
The City requests applications from public agencies, non-profit organizations, and private developers to
address housing needs in the community. This application process may close at any time once available
funds have been allocated.
II. Minimum Eligibility Criteria
The following minimum criteria must be met to be considered for funding:
• Site must be located within the City of Springfield city limits or be capable of being annexed into
the City upon purchase.
• Applicant must have a binding contract for the property (option agreement or purchase and sale
agreement).
• Award amounts shall not exceed a 90% loan to appraised value ratio. The City will accept option
or sales agreements supported by tax assessment documentation or broker opinions as preliminary
land value proof at time of application. An appraisal will be required prior to closing on the loan
award and may impact the award amount.
• Funding is only available for land. If there are onsite improvements, the City will award funding
based on value of land.
• Funds are only available for the cost of acquiring the real property, including closing costs.
• The site must be used to construct housing for which the primary purpose is serving households
with low incomes. “Households with low incomes” is defined as less than or equal to 80% of the
Department of Housing and Urban Development “HUD” area median income “AMI” for Eugene-
Springfield.
o For this funding, “Primary Purpose” means that at least 51% of units will be reserved
for households with low incomes for the duration of the required affordability period.
• Income-qualified housing constructed on the property must be reserved for households with low
incomes (less than or equal to 80% of the HUD AMI) for 20 years, the “Affordability Period.”
Exhibit A
Page 1 of 7
2
The restrictions must be documented in a form acceptable to the City of Springfield City
Attorney’s Office, including but not limited to, restrictive covenants, recorded at the applicant’s
expense against the property receiving funding.
• At least four new dwelling units reserved for households with low incomes must be built on the
property. Housing must be developed on the property and placed into service within eight years
of closing as outlined in these guidelines.
• Land must be retained in a singular underlying ownership after housing is built. For
homeownership projects, land may be in a community land trust, manufactured dwelling park, or
similar ownership structure approved by the City Attorney’s Office.
• Applicant must have previous experience developing or managing income-qualified housing.
III. Submission and Review Process
1. Staff will accept applications on a rolling basis until funds are fully allocated. Prospective
applicants are encouraged to check on funding availability with staff before applying.
2. Staff will review each proposal for completeness and compliance with minimum eligibility
criteria. Applications will be considered for funding in the order they are received and
determined to be complete.
3. A committee of staff will review complete applications. Reviewers will use evaluation
criteria to score applications. These scores will be averaged to determine whether an
application is qualified for funding.
4. Staff will work with approved applicants on awarding funding and follow-up monitoring to
ensure awardees remain compliant with funding requirements.
IV. Application Submission Requirements
Applications for funding must include the following information. Applications will not be considered
complete until all information is received. Applicants are expected to provide the requested information in
the order presented below. Applications will be evaluated based on the detail and clarity of the
information provided.
• Application Summary Form
• Applicant Description- Please provide a 2-page maximum (excluding project list) narrative of:
o History and Mission: Discuss the history and mission of your organization and any
project partners.
o Development Experience: Describe your previous experience in the development and/or
management of income-qualified/affordable housing. Include a list of income-qualified
housing projects with which you have been involved. Please include completed and
current or on-going projects. The project list should illustrate your experience with
projects similar in scope and size to the project proposed in this application and
demonstrate your track record with financing development and/or operating costs of
income-qualified housing projects. For each project include the name, location,
applicant’s role in the project, project description (type, size, scope, affordability/income
restriction level, sources of financing, project status).
Exhibit A
Page 2 of 7
3
o Financial Capacity: Describe your organization’s financial stability as it pertains to the
capacity to successfully complete the project.
o Project Team: Description of the project team, including relevant experience of any key
team members.
o Other: Include any other relevant information you would like considered which
demonstrates your capacity to carry out the proposed project.
• Project Proposal- The City understands that applicants’ development plans are in a concept phase
and may be subject to change. Although not required, applicants are strongly encouraged to
schedule a Development Initiation Meeting (DIM) prior to applying. Include a narrative of the
following:
o Site Description: Please describe the site including any existing improvements
o Site Suitability: Describe the features of the site that make it suitable for the proposed
purpose, including:
▪ Access to transportation
▪ Proximity to amenities and services
▪ Availability of infrastructure
▪ Natural hazard considerations
▪ Description of any steps needed to make the site eligible for the intended purpose
(such as annexation, zone change, etc.)
▪ Description of any barriers to development of the site and plans to address those
barriers
o Proposed Development Plan: Describe your preliminary plans including:
▪ Housing type, number of units
▪ Tenure and affordability/income restriction levels for units
• For homeownership projects please describe ownership structure (See
minimum eligibility requirements for homeownership projects above.)
▪ Affordability period and plan for securing
▪ Preliminary designs and site plans (as available)
▪ Description of and plan for serving target population (if applicable/known)
▪ Timeline for development including estimated completion date and any
foreseeable issues that may disrupt the timeline
o Project Financing: Please describe plans for financing of the project (for both
construction and operations), including both private and public funding sources the
applicant has secured and/or plans to pursue and a timeline for securing funding
o Project Affordability: Please describe how you will make at least 51% of units
affordable to households with low incomes during the affordability period and identify
expected rents or home owner purchases costs.
• Proof of site control documented by an option to purchase or purchase and sale agreement.
• Preliminary supporting documentation for funding amount requested. This may be a broker
opinion letter or tax assessment documentation. A third-party appraisal will be required before
closing.
V. Application Evaluation Criteria
Exhibit A
Page 3 of 7
4
Applications will be evaluated in six (6) areas using a five-point scoring system for each category. To be
eligible for funding, an application must demonstrate compliance with all minimum eligibility criteria
(see Section II) and must achieve a score of 3 or above in each category upon the averaging of all
reviewer’s scores.
5 points = Exceptional
4 points = Very Good
3 points = Acceptable
2 points = Needs Improvement
1 point = Unacceptable
Category Evaluation Criteria
Project
Concept
• Applicant’s plans for the site are clearly defined, realistic in scope, location,
need, and meet the objective of this funding to create housing to serve low-
income/homeless households, including demonstration of an effective plan
for ensuring affordability period of at least 20 years. Plan demonstrates an
effective use of the site to maximize impact on housing need (this may be
balanced with special needs of a target population as identified and
explained).
Project
Financing
• Applicant demonstrates a feasible plan for financing the remainder of the
project (construction and operation), including identification of secured
sources of funding and funding applicant plans to pursue in the future and
timeline of those applications.
Project
Affordability
• Applicant demonstrates a feasible plan for making housing units affordable
to households with low incomes for the affordability period.
Site
Suitability
• Applicant demonstrates strong understanding of the strengths and constraints
of the project site.
• Applicant has addressed how it plans to mitigate any site-specific barriers to
development of income-qualified housing.
• Proposal appears feasible on proposed site under the City’s code
requirements (allowed use, density, etc.).
Capacity to
Complete
• Applicant has track record of developing and/or managing income-qualified
housing projects. Reviewers will look for:
o Experience developing and/or managing projects in Oregon
o Experience developing and/or managing the type of housing
proposed
o Experiencing serving a target population (if identified)
o Experience with financing development and/or operation of income-
qualified housing projects
• Applicant demonstrates financial capacity to complete the project.
• Applicant demonstrates staff capability and capacity to successfully
implement the project.
Exhibit A
Page 4 of 7
5
Project
Readiness
• Applicant has a clear and realistic project timeline that demonstrates
readiness to implement a project in a timely manner upon funding award.
• Demonstrates ability to complete project within required period for this
funding (8 years).
VI. Other Requirements
Purchase and Sale Agreements: Property already purchased or donated does not qualify for funding under
this application process. Any property with a cost reimbursement agreement is not eligible for financing.
The City will not approve any applications with option agreements or purchase sale agreements signed
longer than 12 months prior to the application date.
Arm’s Length Transactions: Loans will not exceed actual buyer costs and all transactions must be arm’s
length. Transactions involving any “identity of interest” are not eligible for funding. Identity of interest is
defined as any relationship where the purchaser and seller are related, connected and/or affiliated through
a business, personal, or financial relationship.
Use of Purchased Property: Funds are only available to purchase property where the primary purpose will
be to provide income-qualified housing for low-income and/or homeless households. Funding will be
limited to acquisition for the purpose of new construction.
Application Deadlines: Funds are available until allocated or until the application process is closed.
Applications will be considered for funding based upon the availability of funds. Partial awards may be
considered. The intent of the application process is to respond quickly to the potential needs of applicants
to secure sites as they become available given the urgent need for housing that is affordable and
competition for limited developable land.
Loan to Value: There is no maximum award amount on forgivable loans subject to fund availability, but
forgivable loans will not exceed 90% loan to appraised value. Applicants are required to submit an option
or sales agreement supported by tax assessment documentation or a broker opinion with the application to
indicate preliminary loan to value compliance. If awarded funds, applicant will be required to obtain an
appraisal at the applicant’s cost. Awards may be revised based on the findings of the appraisal.
Other Due Diligence: Applications awarded conditional funding approval will be required to obtain a
preliminary title report, and phase one environmental report for the City to review prior to receiving the
funds (at the applicant’s expense). The City reserves the right to revise or rescind funding awards or
require additional due diligence documentation based on the findings of these reports.
Forgivable Loan Terms: Funds will be awarded as a forgivable loan, forgivable upon completion of a 20-
year affordability period which begins at certificate of occupancy. Housing must be developed on the
property and placed into service within eight years of closing on a purchase or funds become immediately
and fully repayable subject to the terms described in the Failure to Meet Terms section. Housing that does
not satisfy the full 20-year affordability period will be subject to loan repayment on the following terms:
• Full repayment of loan if housing does not remain restricted to households with low incomes for
at least 10 years.
• Starting at the completion of 11 years, 10% of loan is forgiven for each full year that housing
remains restricted to households with low incomes beyond the initial ten years.
Exhibit A
Page 5 of 7
6
Required Reporting: Award recipients are required to provide a semiannual update on project progress
utilizing the City-provided form. Completed forms are due by February 1 and August 1 each year. Default
procedures may be commenced on recipients that do not submit timely progress forms.
Updated Project Plan: Within three years of receiving an award, a recipient must present the City with an
updated development plan, including a proposed development design, committed and anticipated
additional financial resources to be dedicated to the development and an estimated development schedule
that indicates completion of the development within eight years of closing on the property. Default
procedures may be commenced on recipients that do not submit updated project information within the
three-year period.
Transfer of Property: Recipients may not sell, lease (except residential leases consistent with funding
requirements), or otherwise transfer property acquired without written consent of the City; award
recipients must notify the City of any planned lease, sale, or transfer reasonably in advance. Upon
transfer, all property will remain subject to these funding requirements.
Failure to Meet Terms: The following events will constitute a default under the funding guidelines, in
addition to the failure to meet the affordability period requirements detailed above:
• The recipient does not obtain certificates of occupancy and lease or sell all housing units within
the eight years of the closing date;
• The recipient fails to use the property in a way consistent with the funding requirements; or
• The recipient does not abide by any terms of their agreement or these funding guidelines.
Upon an event of default, the City will provide the recipient with a written warning and opportunity to
cure the default within 30 days. For default based upon failure to meet affordability period requirements,
if the default is not cured, the remedy will be loan repayment as outlined above in the Funding
Guidelines. For all other instances of default, if the recipient does not cure the default in the time
required, then the recipient will be required to repay the City the principal of the award plus compounded
interest calculated at the 10-year constant treasury maturity rate plus 2.5% at the time of default. This
provision does not limit any remedies or claims the City may have against the recipient for default of the
agreement or funding guidelines.
Loan Security Position: All funding provided under these guidelines must be secured by the purchased
property. The City’s lien or other security shall take priority over all other liens and loans applicable to
the purchased property. The City may allow subordination of its lien in favor of temporary construction
funding, if the City determines in its sole discretion that subordination of the City’s lien is in the overall
public interest.
VII. Disclaimer/Decision Not To Fund
The City has developed this funding application process with the intent of gathering information that is
adequate to serve as a sound basis for decisions about funding. As an application is reviewed it may
become apparent that additional information is needed from a project applicant. The City may follow up
with an applicant to clarify information contained in their application, or to gather additional information.
Applications deemed incomplete will be returned to the applicant and will not be further reviewed by the
City.
The City reserves the right to allocate resources to any, all, or none of the applications received under this
application process. The City also reserves the right to provide funds with different financing terms to any
projects funded. The City may decide to not allocate all available resources.
Exhibit A
Page 6 of 7
7
VIII. Confidentiality
Information considered confidential under Oregon law, such as trade secrets or proprietary information,
may be separated for confidential handling, if marked “confidential” and delivered at the same time as the
rest of the submittal. To the extent allowed under the Oregon Public Records Law, the City will attempt
to maintain all confidential information as exempt from public disclosure.
Exhibit A
Page 7 of 7
1
Springfield Land Acquisition Funding Guidelines
I. Purpose
As part of the City of Springfield’s Housing Strategy, City Council has directed staff to acquire land and
help developers acquire land suitable for development as income-qualified housing for households with
low incomes. In support of that effort, the City has received one-time American Rescue Plan Act (ARPA)
funds from Lane County for land acquisition in Springfield for the development of housing to serve low-
income households and/or people currently experiencing homelessness. The funds were originally
awarded to Lane County by the Oregon Legislature and Senator Beyer in 2021. In addition to looking for
land to purchase with the funds, the City is making funding available to qualified applicants to purchase
land in Springfield suited for the development of income-qualified housing development.
The City has approximately $900,000 available. Funds will be awarded as a forgivable loan, forgivable
upon completion of a 20-year affordability period. To be eligible for an award of funds, applications must
meet several eligibility criteria. This forgivable loan application process is intended to assist with site
acquisition for use as income-qualified housing for low-income and/or homeless households; it is not a
short-term acquisition bridge financing program. Application does not guarantee funding. Funds are only
available for purchasing property and may not be used for due diligence or design feasibility. Property
purchased with these funds may be used for the development of income-qualified rental or
homeownership housing.
The City requests applications from public agencies, non-profit organizations, and private developers to
address housing needs in the community. This application process may close at any time once available
funds have been allocated.
II. Minimum Eligibility Criteria
The following minimum criteria must be met to be considered for funding:
• Site must be located within the City of Springfield city limits or be capable of being annexed into
the City upon purchase.
• Applicant must have a binding contract for the property (option agreement or purchase and sale
agreement).
• Award amounts shall not exceed a 90% loan to appraised value ratio. The City will accept option
or sales agreements supported by tax assessment documentation or broker opinions as preliminary
land value proof at time of application. An appraisal will be required prior to closing on the loan
award and may impact the award amount.
• Funding is only available for land. If there are onsite improvements, the City will award funding
based on value of land.
• Funds are only available for the cost of acquiring the real property, including closing costs.
• The site must be used to construct housing for which the primary purpose is serving households
with low incomes. “Households with low incomes” is defined as less than or equal to 80% of the
Department of Housing and Urban Development “HUD” area median income “AMI” for Eugene-
Springfield.
o For this funding, “Primary Purpose” means that at least 51% of units will be reserved
for households with low incomes for the duration of the required affordability period.
• Income-qualified housing constructed on the property must be reserved for households with low
incomes (less than or equal to 80% of the HUD AMI) for 20 years, the “Affordability Period.”
Attachment 2
Page 1 of 7
2
The restrictions must be documented in a form acceptable to the City of Springfield City
Attorney’s Office, including but not limited to, restrictive covenants, recorded at the applicant’s
expense against the property receiving funding.
• At least four new dwelling units reserved for households with low incomes must be built on the
property. Housing must be developed on the property and placed into service within eight years
of closing as outlined in these guidelines.
• Land must be retained in a singular underlying ownership after housing is built. For
homeownership projects, land may be in a community land trust, manufactured dwelling park, or
similar ownership structure approved by the City Attorney’s Office.
• Applicant must have previous experience developing or managing income-qualified housing.
III. Submission and Review Process
1. Staff will accept applications on a rolling basis until funds are fully allocated. Prospective
applicants are encouraged to check on funding availability with staff before applying.
2. Staff will review each proposal for completeness and compliance with minimum eligibility
criteria. Applications will be considered for funding in the order they are received and
determined to be complete.
3. A committee of staff will review complete applications. Reviewers will use evaluation
criteria to score applications. These scores will be averaged to determine whether an
application is qualified for funding.
4. Staff will work with approved applicants on awarding funding and follow-up monitoring to
ensure awardees remain compliant with funding requirements.
IV. Application Submission Requirements
Applications for funding must include the following information. Applications will not be considered
complete until all information is received. Applicants are expected to provide the requested information in
the order presented below. Applications will be evaluated based on the detail and clarity of the
information provided.
• Application Summary Form
• Applicant Description- Please provide a 2-page maximum (excluding project list) narrative of:
o History and Mission: Discuss the history and mission of your organization and any
project partners.
o Development Experience: Describe your previous experience in the development and/or
management of income-qualified/affordable housing. Include a list of income-qualified
housing projects with which you have been involved. Please include completed and
current or on-going projects. The project list should illustrate your experience with
projects similar in scope and size to the project proposed in this application and
demonstrate your track record with financing development and/or operating costs of
income-qualified housing projects. For each project include the name, location,
applicant’s role in the project, project description (type, size, scope, affordability/income
restriction level, sources of financing, project status).
Attachment 2
Page 2 of 7
3
o Financial Capacity: Describe your organization’s financial stability as it pertains to the
capacity to successfully complete the project.
o Project Team: Description of the project team, including relevant experience of any key
team members.
o Other: Include any other relevant information you would like considered which
demonstrates your capacity to carry out the proposed project.
• Project Proposal- The City understands that applicants’ development plans are in a concept phase
and may be subject to change. Although not required, applicants are strongly encouraged to
schedule a Development Initiation Meeting (DIM) prior to applying. Include a narrative of the
following:
o Site Description: Please describe the site including any existing improvements
o Site Suitability: Describe the features of the site that make it suitable for the proposed
purpose, including:
▪ Access to transportation
▪ Proximity to amenities and services
▪ Availability of infrastructure
▪ Natural hazard considerations
▪ Description of any steps needed to make the site eligible for the intended purpose
(such as annexation, zone change, etc.)
▪ Description of any barriers to development of the site and plans to address those
barriers
o Proposed Development Plan: Describe your preliminary plans including:
▪ Housing type, number of units
▪ Tenure and affordability/income restriction levels for units
• For homeownership projects please describe ownership structure (See
minimum eligibility requirements for homeownership projects above.)
▪ Affordability period and plan for securing
▪ Preliminary designs and site plans (as available)
▪ Description of and plan for serving target population (if applicable/known)
▪ Timeline for development including estimated completion date and any
foreseeable issues that may disrupt the timeline
o Project Financing: Please describe plans for financing of the project (for both
construction and operations), including both private and public funding sources the
applicant has secured and/or plans to pursue and a timeline for securing funding
o Project Affordability: Please describe how you will make at least 51% of units
affordable to households with low incomes during the affordability period and identify
expected rents or home owner purchases costs.
• Proof of site control documented by an option to purchase or purchase and sale agreement.
• Preliminary supporting documentation for funding amount requested. This may be a broker
opinion letter or tax assessment documentation. A third-party appraisal will be required before
closing.
V. Application Evaluation Criteria
Attachment 2
Page 3 of 7
4
Applications will be evaluated in six (6) areas using a five-point scoring system for each category. To be
eligible for funding, an application must demonstrate compliance with all minimum eligibility criteria
(see Section II) and must achieve a score of 3 or above in each category upon the averaging of all
reviewer’s scores.
5 points = Exceptional
4 points = Very Good
3 points = Acceptable
2 points = Needs Improvement
1 point = Unacceptable
Category Evaluation Criteria
Project
Concept
• Applicant’s plans for the site are clearly defined, realistic in scope, location,
need, and meet the objective of this funding to create housing to serve low-
income/homeless households, including demonstration of an effective plan
for ensuring affordability period of at least 20 years. Plan demonstrates an
effective use of the site to maximize impact on housing need (this may be
balanced with special needs of a target population as identified and
explained).
Project
Financing
• Applicant demonstrates a feasible plan for financing the remainder of the
project (construction and operation), including identification of secured
sources of funding and funding applicant plans to pursue in the future and
timeline of those applications.
Project
Affordability
• Applicant demonstrates a feasible plan for making housing units affordable
to households with low incomes for the affordability period.
Site
Suitability
• Applicant demonstrates strong understanding of the strengths and constraints
of the project site.
• Applicant has addressed how it plans to mitigate any site-specific barriers to
development of income-qualified housing.
• Proposal appears feasible on proposed site under the City’s code
requirements (allowed use, density, etc.).
Capacity to
Complete
• Applicant has track record of developing and/or managing income-qualified
housing projects. Reviewers will look for:
o Experience developing and/or managing projects in Oregon
o Experience developing and/or managing the type of housing
proposed
o Experiencing serving a target population (if identified)
o Experience with financing development and/or operation of income-
qualified housing projects
• Applicant demonstrates financial capacity to complete the project.
• Applicant demonstrates staff capability and capacity to successfully
implement the project.
Attachment 2
Page 4 of 7
5
Project
Readiness
• Applicant has a clear and realistic project timeline that demonstrates
readiness to implement a project in a timely manner upon funding award.
• Demonstrates ability to complete project within required period for this
funding (8 years).
VI. Other Requirements
Purchase and Sale Agreements: Property already purchased or donated does not qualify for funding under
this application process. Any property with a cost reimbursement agreement is not eligible for financing.
The City will not approve any applications with option agreements or purchase sale agreements signed
longer than 12 months prior to the application date.
Arm’s Length Transactions: Loans will not exceed actual buyer costs and all transactions must be arm’s
length. Transactions involving any “identity of interest” are not eligible for funding. Identity of interest is
defined as any relationship where the purchaser and seller are related, connected and/or affiliated through
a business, personal, or financial relationship.
Use of Purchased Property: Funds are only available to purchase property where the primary purpose will
be to provide income-qualified housing for low-income and/or homeless households. Funding will be
limited to acquisition for the purpose of new construction.
Application Deadlines: Funds are available until allocated or until the application process is closed.
Applications will be considered for funding based upon the availability of funds. Partial awards may be
considered. The intent of the application process is to respond quickly to the potential needs of applicants
to secure sites as they become available given the urgent need for housing that is affordable and
competition for limited developable land.
Loan to Value: There is no maximum award amount on forgivable loans subject to fund availability, but
forgivable loans will not exceed 90% loan to appraised value. Applicants are required to submit an option
or sales agreement supported by tax assessment documentation or a broker opinion with the application to
indicate preliminary loan to value compliance. If awarded funds, applicant will be required to obtain an
appraisal at the applicant’s cost. Awards may be revised based on the findings of the appraisal.
Other Due Diligence: Applications awarded conditional funding approval will be required to obtain a
preliminary title report, and phase one environmental report for the City to review prior to receiving the
funds (at the applicant’s expense). The City reserves the right to revise or rescind funding awards or
require additional due diligence documentation based on the findings of these reports.
Forgivable Loan Terms: Funds will be awarded as a forgivable loan, forgivable upon completion of a 20-
year affordability period which begins at certificate of occupancy. Housing must be developed on the
property and placed into service within eight years of closing on a purchase or funds become immediately
and fully repayable subject to the terms described in the Failure to Meet Terms section. Housing that does
not satisfy the full 20-year affordability period will be subject to loan repayment on the following terms:
• Full repayment of loan if housing does not remain restricted to households with low incomes for
at least 10 years.
• Starting at the completion of 11 years, 10% of loan is forgiven for each full year that housing
remains restricted to households with low incomes beyond the initial ten years.
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Required Reporting: Award recipients are required to provide a semiannual update on project progress
utilizing the City-provided form. Completed forms are due by February 1 and August 1 each year. Default
procedures may be commenced on recipients that do not submit timely progress forms.
Updated Project Plan: Within three years of receiving an award, a recipient must present the City with an
updated development plan, including a proposed development design, committed and anticipated
additional financial resources to be dedicated to the development and an estimated development schedule
that indicates completion of the development within eight years of closing on the property. Default
procedures may be commenced on recipients that do not submit updated project information within the
three-year period.
Transfer of Property: Recipients may not sell, lease (except residential leases consistent with funding
requirements), or otherwise transfer property acquired without written consent of the City; award
recipients must notify the City of any planned lease, sale, or transfer reasonably in advance. Upon
transfer, all property will remain subject to these funding requirements.
Failure to Meet Terms: The following events will constitute a default under the funding guidelines, in
addition to the failure to meet the affordability period requirements detailed above:
• The recipient does not obtain certificates of occupancy and lease or sell all housing units within
the eight years of the closing date;
• The recipient fails to use the property in a way consistent with the funding requirements; or
• The recipient does not abide by any terms of their agreement or these funding guidelines.
Upon an event of default, the City will provide the recipient with a written warning and opportunity to
cure the default within 30 days. For default based upon failure to meet affordability period requirements,
if the default is not cured, the remedy will be loan repayment as outlined above in the Funding
Guidelines. For all other instances of default, if the recipient does not cure the default in the time
required, then the recipient will be required to repay the City the principal of the award plus compounded
interest calculated at the 10-year constant treasury maturity rate plus 2.5% at the time of default. This
provision does not limit any remedies or claims the City may have against the recipient for default of the
agreement or funding guidelines.
Loan Security Position: All funding provided under these guidelines must be secured by the purchased
property. The City’s lien or other security shall take priority over all other liens and loans applicable to
the purchased property. The City may allow subordination of its lien in favor of temporary construction
funding, if the City determines in its sole discretion that subordination of the City’s lien is in the overall
public interest.
VII. Disclaimer/Decision Not To Fund
The City has developed this funding application process with the intent of gathering information that is
adequate to serve as a sound basis for decisions about funding. As an application is reviewed it may
become apparent that additional information is needed from a project applicant. The City may follow up
with an applicant to clarify information contained in their application, or to gather additional information.
Applications deemed incomplete will be returned to the applicant and will not be further reviewed by the
City.
The City reserves the right to allocate resources to any, all, or none of the applications received under this
application process. The City also reserves the right to provide funds with different financing terms to any
projects funded. The City may decide to not allocate all available resources.
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VIII. Confidentiality
Information considered confidential under Oregon law, such as trade secrets or proprietary information,
may be separated for confidential handling, if marked “confidential” and delivered at the same time as the
rest of the submittal. To the extent allowed under the Oregon Public Records Law, the City will attempt
to maintain all confidential information as exempt from public disclosure.
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