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Home My WebLink AboutItem 07- Update to Compensation Plan AGENDA ITEM SUMMARY Meeting Date: 07/01/2024 Meeting Type: Work Session Staff Contact/Dept.: Chaim Hertz Staff Phone No: 726-3787 Estimated Time: Consent Calendar S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: UPDATE TO COMPENSATION PLAN ACTION REQUESTED: Authorize City Manager to update the pay plan for Non-Union employees according to the implementation scenario described below. ISSUE STATEMENT: The City has adopted a compensation strategy that establishes pay plans that are more representative of market forces. The City has completed a market study and is ready to adjust pay plans based on the results. ATTACHMENTS: 1 – Gallagher Findings 2 – HR Findings 3 – Indexes 4 – Proposed Non-Rep Pay Plan 5 – Proposed Police Management Pay Plan DISCUSSION/ FINANCIAL IMPACT: Background: City Administrative rules mandate that Human Resources (HR) must conduct comprehensive market studies for most general service positions every 3-4 years, contingent on economic conditions. The most recent survey was completed in 2021. HR contracted global consulting firms named Gallagher Benefit Services to perform the market survey (ATT1) and update the compensation plan. The criteria for selecting comparators included employer size and complexity, geographic proximity, and the nature of services provided. HR then validated this information (ATT2) by examining six municipalities with comparable populations, as well as the City of Eugene, before finalizing its recommendations. Assessment: The results of the market survey indicated that general service positions (all benchmark titles) are lagging the market at the salary range midpoints by 8.5%. This tells us that our pay plans have moved towards misalignment. For comparison, CPI-U and Social Security over the previous three years (2021-2023) have increased by 16.8% and 15.9%, respectively (ATT3). Nationally, salary data has increased over 11% in budgeted dollars for wages, not including 2024. Request: Increase pay plans by 15.5% (ATT4) and move all non-union employees to the step on the new scale that provides at least a 3% increase; employees would continue to receive annual step increases if available. This will result in an average increase of 5.22% in year one with an FY25 budget impact of $309,649 for non- union employees. Update Police Management pay scale by 4% increase (ATT5). Current Gallagher Data HR Proposed Position(s) Group Grade Rate Market Mid Step % to Market Aged through 6/30/26 % to Aged Market New Proposed Mid Step Range Increase % Mid step % Aged to Market City Recorder Non C42 36.40$ 45.35$ -24.59%48.30$ -32.7%C42 42.04$ 15.5%-14.9% HR Analyst, Sr Non C43 39.03$ 46.03$ -17.93%49.02$ -25.6%C43 45.08$ 15.5%-8.7% DPW Budget Manager Non C44/C51 42.33$ 42.75$ -0.99%45.53$ -7.6%C44/C51 48.89$ 15.5%6.9% Environ Svcs Super Non C44/C51 42.33$ 46.68$ -10.28%49.71$ -17.4%C44/C51 48.89$ 15.5%-1.7% Maintenance Supervisor I Non C44/C51 42.33$ 41.63$ 1.65%44.34$ -4.7%C44/C51 48.89$ 15.5%9.3% Building Official Non C45/C52 46.28$ 55.46$ -19.84%59.06$ -27.6%C45/C52 53.45$ 15.5%-10.5% City Surveyor Non C45/C52 46.28$ 45.80$ 1.04%48.78$ -5.4%C45/C52 53.45$ 15.5%8.7% Accounting Manager Non D61 49.57$ 52.91$ -6.74%56.35$ -13.7%D61 57.25$ 15.5%1.6% Library Manager I Non D61 49.57$ 49.10$ 0.95%52.29$ -5.5%D61 57.25$ 15.5%8.7% Planning Manager Non D61 49.57$ 64.49$ -30.10%68.68$ -38.6%D61 57.25$ 15.5%-20.0% Accounting Manager Non D62 52.20$ 52.91$ -1.36%56.35$ -7.9%D62 60.29$ 15.5%6.5% Network Manager Non D62 52.20$ 62.95$ -20.59%67.04$ -28.4%D62 60.29$ 15.5%-11.2% Civil Engineer Managing Non D63 54.84$ 58.14$ -6.02%61.92$ -12.9%D63 63.34$ 15.5%2.2% City Engineer Non D64/D71 58.13$ 70.66$ -21.56%75.25$ -29.5%D64/D71 67.14$ 15.5%-12.1% DPW Director Non E81 65.38$ 78.54$ -20.13%83.65$ -27.9%E81 75.51$ 15.5%-10.8% Finance Director Non E81 65.38$ 68.93$ -5.43%73.41$ -12.3%E81 75.51$ 15.5%2.8% Median=-8.5%-15.6%-0.1% Attachment 1 Page 1 of 1 HR Data HR Market Data Position(s)Min % of Min Mid % of Mid Max % of Mid Median Min Median Mid Median Max Data Points Accounting Manager 43.50$ -12.55%52.21$ -11.76%60.91$ -4.15%$49.75 $59.16 $63.55 4 Administrative Specialist, Sr 25.51$ -0.53%30.61$ 5.7%35.71$ 10.7%$25.65 $28.96 $32.27 6 Assistant City Attorney 43.50$ -25.34%52.21$ -23.59%60.91$ -22.29%$58.27 $68.33 $78.39 4 Assistant City Manager 61.61$ -16.90%74.06$ -14.63%86.50$ -12.94%$74.14 $86.75 $99.36 5 Budget & Procurement Mgr.41.31$ -21.08%49.58$ -19.11%57.84$ -17.64%$52.34 $61.29 $70.23 5 Building Official 38.57$ -20.03%46.28$ -17.98%53.99$ -15.68%$48.23 $56.43 $64.03 5 City Attorney 61.61$ -13.71%74.06$ -13.57%86.50$ -12.94%$71.40 $85.68 $99.36 5 City Engineer 48.44$ -11.51%58.13$ -7.21%67.82$ -4.19%$54.74 $62.65 $70.79 7 City Recorder 30.34$ -27.07%36.41$ -23.97%42.47$ -21.22%$41.60 $47.88 $53.91 6 City Surveyor 38.57$ -9.52%46.28$ -7.61%53.99$ -6.19%$42.63 $50.09 $57.55 3 Civil Engineer Managing 45.70$ -8.79%54.84$ -4.49%63.97$ -1.28%$50.11 $57.41 $64.80 6 Code Compliance Assoc Mgr.35.27$ -16.18%42.33$ -12.68%49.38$ -9.99%$42.08 $48.47 $54.86 6 Communications Supervisor 35.27$ -21.48%42.33$ -17.28%49.38$ -9.04%$44.92 $51.17 $54.29 5 Community Development Director 54.48$ -17.63%65.38$ -14.94%76.27$ -12.90%$66.14 $76.85 $87.57 6 Court Supervisor 38.57$ 6.5%46.28$ 11.1%53.99$ 14.7%$36.22 $41.66 $47.09 7 DPW Director 54.48$ -19.15%65.38$ -15.59%76.27$ -12.84%$67.38 $77.45 $87.51 5 Economic Development Manager 43.50$ -8.22%52.21$ -4.17%60.91$ -1.05%$47.39 $54.48 $61.56 5 Emergency Management Manager 43.50$ -3.16%52.21$ -0.68%60.91$ 1.2%$44.92 $52.57 $60.19 5 Environ Svcs Super 35.27$ -14.43%42.33$ -10.65%49.38$ -7.74%$41.22 $47.37 $53.53 3 Environ Svcs Super 38.57$ -3.50%46.28$ 0.7%53.99$ 3.9%$39.97 $45.96 $51.95 3 Finance Director 54.48$ -16.15%65.38$ -14.36%76.27$ -13.03%$64.97 $76.34 $87.70 7 HR Analyst, Sr 32.53$ -20.64%39.04$ -18.56%45.54$ -16.15%$40.99 $47.93 $54.31 6 Human Resources Analyst 2 30.34$ -16.48%36.41$ -12.55%42.47$ -9.51%$36.32 $41.63 $46.93 6 Human Resources Director 54.48$ -16.15%65.38$ -14.36%76.27$ -13.03%$64.97 $76.34 $87.70 6 Legal Assistant 25.51$ -8.93%30.61$ -2.81%35.71$ -1.00%$28.01 $31.50 $36.07 3 Library Assistant - On-call 15.97$ -6.93%19.17$ -1.64%22.36$ 2.5%$17.16 $19.49 $21.81 3 Library Associate Manager 35.27$ 0.7%42.33$ 4.7%49.38$ 7.4%$35.02 $40.42 $45.99 6 Library Director 54.48$ -8.70%65.38$ -5.79%76.27$ -4.34%$59.67 $69.40 $79.73 5 Library Manager 41.31$ -9.17%49.58$ -5.69%57.84$ -3.94%$45.48 $52.57 $60.21 5 Maintenance Supervisor (Facilities)38.57$ -3.50%46.28$ 0.7%53.99$ 3.7%$39.97 $45.96 $52.05 7 Maintenance Supervisor 38.57$ -2.11%46.28$ 1.3%53.99$ 3.8%$39.40 $45.70 $52.00 6 Network Manager 43.50$ -14.62%52.21$ -14.82%60.91$ -5.74%$50.95 $61.29 $64.62 5 Office Supervisor 30.34$ -16.23%36.41$ -12.60%42.47$ -9.81%$36.22 $41.66 $47.09 5 Attachment 2 Page 1 of 2 Operation Director 54.48$ -16.06%65.38$ -14.28%76.27$ -12.84%$64.90 $76.26 $87.51 7 Operations Maintenance Manager 41.31$ -14.26%49.58$ -10.76%57.84$ -8.75%$48.18 $55.55 $63.39 6 Planning Manager 41.31$ -9.76%49.58$ -7.51%57.84$ -5.10%$45.78 $53.60 $60.95 7 Planning Manager (Comprehensive/Div)41.31$ -20.24%49.58$ -19.49%57.84$ -18.40%$51.79 $61.58 $70.88 6 Police Business Services Mgr.45.70$ 3.0%54.84$ 6.9%63.97$ 8.8%$44.37 $51.30 $58.78 5 Presiding Judge 61.61$ -19.75%74.06$ -15.16%86.50$ -15.00%$76.78 $87.29 $101.76 3 Risk Manager 38.57$ -10.47%46.28$ -7.07%53.99$ -4.35%$43.08 $49.80 $56.45 4 Traffic Engineer 45.70$ -10.81%54.84$ -6.40%63.97$ -4.71%$51.24 $58.58 $67.13 5 Median Gap:Min -13.99%Mid -11.26%Max -6.96% Attachment 2 Page 2 of 2 Base Salary Increases 2021 2022 2023 2024 Consumer Price Index - Urban Consumers (CPI-U 4.10% 8.00% 4.70% 4.40% (as of April) Social Security Cost of Living Adjustment 2022 1.30% 5.90% 8.70% 3.20% WorldatWork - National Salary Budget Survey* 2.90% 4.20% 4.40% 4.10% (projected) *indicates self-reported data on budget increases for the US. Attachment 3 Page 1 of 1 1 2 3 4 5 6 7 8 9 A11 Hourly 15.06$ 16.01$ 16.95$ 17.89$ 18.83$ 19.77$ 20.71$ 21.65$ 22.60$ BiWeekly 1,205$ 1,280$ 1,356$ 1,431$ 1,506$ 1,582$ 1,657$ 1,732$ 1,808$ Annual 31,333$ 33,291$ 35,250$ 37,208$ 39,166$ 41,125$ 43,083$ 45,041$ 47,000$ A12 Hourly 17.70$ 18.81$ 19.92$ 21.02$ 22.13$ 23.24$ 24.34$ 25.45$ 26.56$ Library Assistant - On-call BiWeekly 1,416$ 1,505$ 1,593$ 1,682$ 1,770$ 1,859$ 1,947$ 2,036$ 2,124$ Annual 36,824$ 39,126$ 41,427$ 43,729$ 46,030$ 48,332$ 50,633$ 52,935$ 55,236$ A13 Hourly 20.34$ 21.62$ 22.89$ 24.16$ 25.43$ 26.70$ 27.97$ 29.24$ 30.52$ BiWeekly 1,628$ 1,729$ 1,831$ 1,933$ 2,034$ 2,136$ 2,238$ 2,340$ 2,441$ Annual 42,316$ 44,960$ 47,605$ 50,250$ 52,894$ 55,539$ 58,184$ 60,829$ 63,473$ B21 Hourly 23.00$ 24.44$ 25.88$ 27.31$ 28.75$ 30.19$ 31.63$ 33.06$ 34.50$ BiWeekly 1,840$ 1,955$ 2,070$ 2,185$ 2,300$ 2,415$ 2,530$ 2,645$ 2,760$ Annual 47,840$ 50,830$ 53,820$ 56,810$ 59,800$ 62,790$ 65,780$ 68,770$ 71,760$ B22 Hourly 25.64$ 27.24$ 28.85$ 30.45$ 32.05$ 33.65$ 35.26$ 36.86$ 38.46$ Administrative Specialist II BiWeekly 2,051$ 2,179$ 2,308$ 2,436$ 2,564$ 2,692$ 2,820$ 2,949$ 3,077$ Annual 53,331$ 56,664$ 59,998$ 63,331$ 66,664$ 69,997$ 73,330$ 76,664$ 79,997$ B23 Hourly 28.28$ 30.05$ 31.82$ 33.58$ 35.35$ 37.12$ 38.89$ 40.65$ 42.42$ Administrative Specialist, Sr BiWeekly 2,262$ 2,404$ 2,545$ 2,687$ 2,828$ 2,969$ 3,111$ 3,252$ 3,394$ Legal Assistant Annual 58,822$ 62,499$ 66,175$ 69,852$ 73,528$ 77,204$ 80,881$ 84,557$ 88,234$ B24 Hourly 31.11$ 33.06$ 35.00$ 36.95$ 38.89$ 40.83$ 42.78$ 44.72$ 46.67$ BiWeekly 2,489$ 2,645$ 2,800$ 2,956$ 3,111$ 3,267$ 3,422$ 3,578$ 3,733$ Annual 64,713$ 68,758$ 72,802$ 76,847$ 80,891$ 84,936$ 88,980$ 93,025$ 97,069$ B25 Hourly 33.29$ 35.37$ 37.45$ 39.53$ 41.61$ 43.69$ 45.77$ 47.85$ 49.93$ BiWeekly 2,663$ 2,829$ 2,996$ 3,162$ 3,329$ 3,495$ 3,662$ 3,828$ 3,995$ Annual 69,239$ 73,566$ 77,894$ 82,221$ 86,549$ 90,876$ 95,204$ 99,531$ 103,859$ July 1, 2024 Pay Ranges (Non-Rep) Attachment 4 Page 1 of 3 C41 Hourly 31.20$ 33.15$ 35.10$ 37.05$ 39.00$ 40.95$ 42.90$ 44.85$ 46.80$ BiWeekly 2,496$ 2,652$ 2,808$ 2,964$ 3,120$ 3,276$ 3,432$ 3,588$ 3,744$ Annual 64,896$ 68,952$ 73,008$ 77,064$ 81,120$ 85,176$ 89,232$ 93,288$ 97,344$ C42 Hourly 33.63$ 35.73$ 37.84$ 39.94$ 42.04$ 44.14$ 46.24$ 48.35$ 50.45$ Admin Aide/City Recorder BiWeekly 2,691$ 2,859$ 3,027$ 3,195$ 3,363$ 3,531$ 3,700$ 3,868$ 4,036$ Human Resources Analyst II Annual 69,955$ 74,327$ 78,699$ 83,071$ 87,443$ 91,815$ 96,188$ 100,560$ 104,932$ Office Supervisor II C43 Hourly 36.06$ 38.32$ 40.57$ 42.83$ 45.08$ 47.33$ 49.59$ 51.84$ 54.10$ HR Analyst, Sr BiWeekly 2,885$ 3,065$ 3,246$ 3,426$ 3,606$ 3,787$ 3,967$ 4,147$ 4,328$ Legislative & EcDev Analyst Annual 75,013$ 79,701$ 84,390$ 89,078$ 93,766$ 98,455$ 103,143$ 107,831$ 112,520$ Management Analyst, Sr Payroll Analyst Public Information Officer C44/C51 Hourly 39.11$ 41.56$ 44.00$ 46.45$ 48.89$ 51.33$ 53.78$ 56.22$ 58.67$ Code Compliance Assoc Mgr.BiWeekly 3,129$ 3,325$ 3,520$ 3,716$ 3,911$ 4,107$ 4,302$ 4,498$ 4,693$ Communications Supervisor Annual 81,353$ 86,438$ 91,522$ 96,607$ 101,691$ 106,776$ 111,860$ 116,945$ 122,029$ Construction Associate Manager Environ Svcs Super I Library Associate Manager C45/C52 Hourly 42.76$ 45.43$ 48.11$ 50.78$ 53.45$ 56.12$ 58.80$ 61.47$ 64.14$ Building Official BiWeekly 3,421$ 3,635$ 3,848$ 4,062$ 4,276$ 4,490$ 4,704$ 4,917$ 5,131$ City Surveyor Annual 88,941$ 94,500$ 100,058$ 105,617$ 111,176$ 116,735$ 122,294$ 127,852$ 133,411$ Court Supervisor Environ Svcs Super II Maintenance Supervisor Risk Manager D61 Hourly 45.80$ 48.66$ 51.53$ 54.39$ 57.25$ 60.11$ 62.98$ 65.84$ 68.70$ Budget & Procurement Mgr.BiWeekly 3,664$ 3,893$ 4,122$ 4,351$ 4,580$ 4,809$ 5,038$ 5,267$ 5,496$ Environ Svcs Program Manager Monthly 95,264$ 101,218$ 107,172$ 113,126$ 119,080$ 125,034$ 130,988$ 136,942$ 142,896$ Library Manager Operations Maintenance Manager Planning Manager Attachment 4 Page 2 of 3 D62 Hourly 48.23$ 51.25$ 54.26$ 57.28$ 60.29$ 63.30$ 66.32$ 69.33$ 72.35$ Accounting Manager BiWeekly 3,859$ 4,100$ 4,341$ 4,582$ 4,823$ 5,064$ 5,306$ 5,547$ 5,788$ Assistant City Attorney Monthly 100,323$ 106,593$ 112,863$ 119,133$ 125,403$ 131,673$ 137,944$ 144,214$ 150,484$ Economic Development Manager Emergency Management Manager Network Manager D63 Hourly 50.67$ 53.84$ 57.01$ 60.17$ 63.34$ 66.51$ 69.67$ 72.84$ 76.01$ Civil Engineer Managing BiWeekly 4,054$ 4,307$ 4,560$ 4,814$ 5,067$ 5,321$ 5,574$ 5,827$ 6,081$ MWMC Managing Engineer Monthly 105,398$ 111,985$ 118,572$ 125,160$ 131,747$ 138,335$ 144,922$ 151,509$ 158,097$ Police Business Services Mgr. D64/D71 Hourly 53.71$ 57.07$ 60.43$ 63.78$ 67.14$ 70.50$ 73.85$ 77.21$ 80.57$ City Engineer BiWeekly 4,297$ 4,566$ 4,834$ 5,102$ 5,371$ 5,640$ 5,908$ 6,177$ 6,446$ Monthly 111,717$ 118,706$ 125,694$ 132,662$ 139,651$ 146,640$ 153,608$ 160,597$ 167,586$ E81 Hourly 60.41$ 64.18$ 67.96$ 71.73$ 75.51$ 79.29$ 83.06$ 86.84$ 90.61$ DPW Director BiWeekly 4,833$ 5,135$ 5,437$ 5,739$ 6,041$ 6,343$ 6,645$ 6,947$ 7,249$ Finance Director Monthly 125,649$ 133,502$ 141,355$ 149,208$ 157,061$ 164,914$ 172,767$ 180,620$ 188,473$ Human Resources Director Library Director E82 Hourly 62.84$ 66.77$ 70.70$ 74.62$ 78.55$ 82.48$ 86.41$ 90.33$ 94.26$ BiWeekly 5,027$ 5,341$ 5,656$ 5,970$ 6,284$ 6,598$ 6,912$ 7,227$ 7,541$ Monthly 130,707$ 138,876$ 147,046$ 155,215$ 163,384$ 171,553$ 179,722$ 187,892$ 196,061$ E91 Hourly 68.31$ 72.58$ 76.85$ 81.12$ 85.39$ 89.66$ 93.93$ 98.20$ 102.47$ Assistant City Manager BiWeekly 5,465$ 5,807$ 6,148$ 6,490$ 6,831$ 7,173$ 7,514$ 7,856$ 8,197$ City Attorney Monthly 142,089$ 150,970$ 159,850$ 168,731$ 177,611$ 186,492$ 195,372$ 204,253$ 213,133$ Presiding Judge Attachment 4 Page 3 of 3 Grade 1 2 3 4 5 6 7 P10 Hourly 54.66$ 57.27$ 59.87$ 62.47$ 65.06$ 67.68$ 70.28$ Monthly 9,474$ 9,927$ 10,377$ 10,828$ 11,277$ 11,731$ 12,182$ SGTS Annually 113,693$ 119,122$ 124,530$ 129,938$ 135,325$ 140,774$ 146,182$ P20 Hourly 65.08$ 68.18$ 71.28$ 74.38$ 77.48$ 80.58$ 83.68$ Monthly 11,281$ 11,818$ 12,355$ 12,893$ 13,430$ 13,967$ 14,505$ LTS Annually 135,366$ 141,814$ 148,262$ 154,710$ 161,158$ 167,606$ 174,054$ P30 Hourly 72.24$ 75.68$ 79.11$ 82.56$ 85.99$ 89.43$ 92.87$ Monthly 12,522$ 13,118$ 13,712$ 14,310$ 14,905$ 15,501$ 16,097$ DC Annually 150,259$ 157,414$ 164,549$ 171,725$ 178,859$ 186,014$ 193,170$ P40 Hourly 89.33$ 93.59$ 97.84$ 102.10$ 106.35$ 110.60$ 114.86$ Monthly 15,484$ 16,222$ 16,959$ 17,697$ 18,434$ 19,171$ 19,909$ Chief Annually 185,806$ 194,667$ 203,507$ 212,368$ 221,208$ 230,048$ 238,909$ 25% overall pay spread. Includes incentives for DPSST and education Increased 4% over last pay plan from 12/2023. Annual based on 2080 hours; Monthly based on annual amount divided by 12. Annual and monthly amounts rounded to whole dollars. PROPOSED POLICE MANAGEMENT PAY PLAN Effective 7/1/2024 Attachment 5 Page 1 of 1