HomeMy WebLinkAboutApplication Applicant 6/11/2024
McIntyre Construction, Inc.
91 South Danebo Ave, Eugene, OR 97402 - Phone (541) 687-2841 Fax (541) 343-6752
CCB #03550
Project: Carver Family Warehouse
Owner: Carver Family LLC
Address: 3654 Kathryn Ave
Springfield, OR 97478
Regulation of the commercial lease spaces on site shall be guaranteed through lease agreements
prior to tenant occupancy. All lease agreements shall include language requiring compliance
with Section 3.3.200 Drinking Water Protection (DWP) Overlay District of the Springfield
Development Code and requiring tenants to submit either a DWP exemption request or
application to the City of Springfield.
Best regards,
Tyler McIntyre
PRINGFIELD UTILITY BOARD
202 South 18th Street, Springfield, OR 97477
S
SUB WATER DIVISION MEMORANDUM
TO: Applicants for City of Springfield Drinking Water Protection Overlay District Permit
FROM: Amy Chinitz, Drinking Water Source Protection Coordinator
DATE: February 8, 2018
SUBJECT: Hazardous Materials Management Plan Template
Businesses applying for a City of Springfield Drinking Water Protection Overlay District permit are
required to submit a hazardous materials management plan (HMMP) that describes procedures for
preventing, controlling, collecting, and disposing of any unauthorized release of a hazardous material.
The attached template is intended to help businesses create a HMMP that addresses the requirements of
the permit and documents the measures the business takes to prevent groundwater contamination.
Each facility has unique conditions that will necessitate a site-specific approach. When developing your
HMMP, it is important to identify your business’ greatest areas of risk and design plans that mitigate
against those risks. This HMMP template may not include all the components you need or address other
applicable regulatory requirements, and some of the examples provided will not apply to your business.
Feel free to add and expand sections. Explanatory notes are scattered throughout the document in bold,
red font. If you need further clarification, please contact me at 541.744.3745 or amyc@subutil.com.
Thank you for helping us protect Springfield’s drinking water supply!
HAZARDOUS MATERIALS MANAGEMENT PLAN
(April 1, 2016 – TO BE UPDATED ANNUALLY)
ABC Company is located in the 0 – 1 time-of-travel zone to one of Springfield’s municipal drinking water
wells (Use map below to identify location of facility in relation to the well. Contact SUB to obtain a
map for the wellhead time-of-travel zone in which your business is located). This means that
chemicals that spill or leak onto the ground surface have the potential to contaminate the well in less
than a year’s time. ABC Company is a committed partner in the effort to protect Springfield’s drinking
water supply. Our hazardous materials management program emphasizes the importance of preventing
chemicals leaks and spills and responding promptly and effectively should a release occur. We strive to
increases awareness that the property lies within a sensitive drinking water protection area among both
our employees and the public who visit our business.
This hazardous materials management plan outlines ABC Company’s protocol for preventing, controlling,
collecting, and disposing of any unauthorized releases of hazardous materials. The plan also identifies
the greatest areas of risk within our facility and outlines the steps we take to reduce the risk. Any
questions about this plan or how ABC Company manages its hazardous materials should be directed to
Jimmy Joe, ABC’s Environmental Health & Safety Manager, at 541-123-9876.
Part B -- General Facility Description/Site Plan
This project is a 17,500 sq ft, 20’ high, concrete tilt-up warehouse. Please see the attached site plan.
Part C -- Facility Map/Hazardous Material Storage Locations
There will be no hazardous materials stored on site during construction or after construction. There are
no future tenants contracted at this time. Should the owner or a tenant require the use of hazardous
materials, they will be required to provide an updated HMMP plan for approval. Any cleaning or
maintenance work requiring the use of hazardous materials will be subcontracted to another company.
Subcontractors will be required to remove any hazardous material used as soon as the work is
completed.
Section II: Hazardous Materials Inventory Statement
If hazardous material inventory changes, this HMIS shall be updated to reflect those changes and provided to SUB for review f or compliance with SDC 3.3-
200 on an annual basis.
Any new materials proposed for use or storage on-site shall be evaluated for DNAPLS by the Springfield Utility Board Water Quality Protection
Coordinator (541-744-3745) prior to purchase.
PRODUCTS STORED ON-SITE
Manufacturer’s
Name & Product
Name
Hazardous
Ingredients and
Concentration
Hazardous
Classification
Codes
(Survey Table
VI)
(1)
Chemical
Abstract
Services No.
Maximum
Quantity
Unit
Noted
Approx.
Range of
Container
Sizes
Storage
Conditions
(Survey Table
IV & V)
(1)
State of
Material
Open or
Closed Use
NFPA 704
Classification
Location of
Chemical Stored
N/A N/A N/A
N/A
N/A N/A N/A N/A N/A N/A N/A
PRODUCTS USED 0N-SITE AND STORED OFF-SITE (examples include landscape chemicals and/or fertilizers and janitorial supplies)
Section III: Separation, Secondary Containment, and Monitoring
Part A—Above Ground Storage Areas – *Not applicable
Storage Area Identification (as shown on Site plan and Floor Plan):
1. Storage Type: N/A
Original Containers Safety Cans
Inside Machinery Bulk Tank
55-Gallon Drums Outside Barrels
Pressurized Vessel _ Other:
2. Storage Location: N/A
Inside Building Outside Building
Secured
3. Separation: N/A
All Materials One-Hour Separation Wall
____ Compatible Approved Cabinets
Separated by 20 feet Other:
4. Secondary Containment*: N/A
__ Approved Cabinet Secondary Drums
_ Tray ________ Bermed, Coated Floor
Vaulted Tank Double-Wall Tank
Other: N/A
5. Monitoring: N/A
_ Visual Continuous
Other:
6. Monitoring Frequency: N/A
__ Daily Weekly
Other:
*All hazardous materials and wastes, regardless of container size, must be kept in
secondary containment.
**All hazardous materials shall be properly labeled.
Part B—Underground Storage Areas *Not applicable
SINGLE-WALL TANKS AND PIPING
Tank Area Identification (as shown on facility map): ___N/A____________________________________________________
1. __________ Backfill Vapor Wells –
Model and Manufacturer: ___________________________________________
_____________________________________________
Continuous or Monthly Testing: ______________________________________
2. __________ Groundwater Monitoring Wells
3. __________ Monthly Precision Tank Test
4. __________ Piping ---
Monitoring Method: _____________________________________________________________________________
Frequency: _______________________________________________________________________________________
5. __________ Other: ______________________________________________________________________________________________
DOUBLE-WALL TANKS AND PIPING
Tank Area Identification (as shown on facility map): __ N/A _____________________________________________________
1. Method of monitoring the annular space: _________________________________________________
_________________________________________________________________________________________________
2. Frequency:
______ Continuous ______ Daily ______ Weekly
______ Other: _________________________________________________________
3. List the type of secondary containment for piping: _______________________________________________________
4. List the method of monitoring the secondary containment for piping: _________________________________
5. Are there incompatible materials within the same vault? ______ Yes ______ No
If yes, how is separate secondary containment provided? _______________________________________
_________________________________________________________________________________________________________
Section IV: Waste Disposal
N/A
X Discharge to Sanitary Sewer NA Pretreatment
Wastes: Sinks & Toilets ______
________________
Wastes:
________________
NA Licensed Waste Hauler NA Recycle
Wastes:
________________
Wastes:
________________
Other
Describe Method:
Wastes:
________________
No Waste
Section V: Record Keeping (Inspection and Maintenance)
Description of our Inspection Program:
There will be no hazardous materials stored on site. Future tenants will be prohibited from storing
hazardous materials until they have an HMMP plan approved by SUB. Tenants will be made aware of the
importance of this and it will be included in their contract. If a tenant were to bring hazardous materials
on-site, they would be asked to remove them immediately.
Management will review the current HMMP yearly, and upon obtaining a new tenant in the building, to
ensure no changes are needed. Signs will be posted to notify tenants and visitors that hazardous
materials are banned on site. Inspection sheets will be done monthly and stored for no less than 3 years.
Section VI: Spill Prevention
While spills are unlikely due to hazardous materials being prohibited on site, personnel are instructed to
do the following in the event of a spill:
• Use an onsite spill kit and dispose of waste in a proper manner and container.
• If a spill is too large or of a potential risk to personnel, emergency providers listed below should
be contacted.
Section VII: Emergency Response Plan
1. In the event of an emergency, the following shall be notified:
A. On-Site Responders:
Name Title Phone
Scott Carver Owner 503-545-4121
Northwest
Hazmat
541-988-9823
B. Method of Notification to Responders:
Automatic Alarm X Telephone
Manual Alarm X Verbal
Other:
C.
Agency Phone Number
Fire Department 911*
Oregon Emergency Response System 1-800-452-0311
Other Dial 911 in the event of an
emergency or hazardous material
spill
* The standard procedure for notification of a hazardous material release in Springfield is to call 911.
The first responder will dispatch information to Springfield Utility Board, which must be notified as soon
as possible if a chemical release has the potential to contaminate municipal wells.
2. Designated Local Emergency Medical Facility:
Name Address Phone
McKenzie - 1460 G St. Springfield, OR 97477 541-726-4400
Willamette
Medical Center
3. Mitigation Equipment:
A. Monitoring Devices:
Toxic or flammable gas detection
__ Fluid detection
Other:
B. Spill Containment:
X__ Absorbents Other:
C. Spill Control and Treatment:
Vapor Scrubber Mechanical Ventilation
X Pumps/Vacuums X _ Secondary Containment
Neutralizer Other:
4. Evacuation:
X__ Immediate area evacuation routes posted
Entire building evacuation procedures developed
Assembly areas pre-planned
_X_ Evacuation maps posted
_ Other:
Section XIII: Emergency-Response Training Plan
1. Person Responsible for the Emergency-Response Training Plan:
Name Title Phone
Scott Carver Owner 503-545-4121
2. Training Requirements:
A. All employees trained in the following as indicated:
_X Procedures for internal alarm/notification
X Procedures for notification of external emergency-response organizations
X Location and content of the emergency-response plan
X Awareness of the facility’s proximity to sensitive drinking water protection area
X Drinking water protection presentation (contact SUB Water
Quality Protection Coordinator, Amy Chinitz, at 541-744-3745)
B. Chemical handlers are trained in the following as indicated:
Safe methods for handling and storage of hazardous materials
Proper use of personal protective equipment
___ Locations and proper use of fire- and spill-control equipment
Specific hazards of each chemical to which they may be exposed
C. Emergency-response team members are trained in the following:
Procedures for shutdown of operations
__ Procedures for using, maintaining and replacing facility emergency and monitoring
equipment
3. The Following Records are Maintained for All Employees: N/A
X _ _ Verification that training was completed by the employee
Description of the type and amount of introductory and continuing training
Documentation on and description of emergency-response drills conducted at the
facility
Section IX: Process for Updating HMMP
Carver Family, LLC will keep the HMMP current and will update plan annually if they or future tenants
shall be using or store hazardous materials.
Section X: Notes
• A private service contractor will manage all outdoor landscaping chemicals. The contractor will not
store any landscaping chemicals at the facility. To ensure that no DNAPL chemicals are used for
landscaping, Carver Family, LLC will require the landscape contractor to verify these chemicals will
not be used.
• Wellhead protection signs will be posted at each bay.
HAZARDOUS MATERIAL STORAGE MONTHLY INSPECTION FORM
Completed inspection sheets are to be maintained in the inspection log for at least three years
Storage Area N/A Date & Time N/A Inspector Name N/A
Reviewed by N/A
Instructions:
INSPECTION TOPIC OK COMMENTS PROBLEMS DETECTED RESOLUTION (Include dates and times
corrective actions taken)
Area is free of leaks and/or
spills
Spill kit accessible with signage
and instructions
Floor free of cracks and other
damage
NOTES: N/A
PRODUCT REVIEW LOG
All prospective new chemical products must be reviewed prior to purchase to determine whether or not they contain DNAPL chemicals. Use
this log to ensure that no DNAPL-containing products are reintroduced into the inventory.
Manufacturer Product Name DNAPL? DNAPL chemical component(s)/
Suspected DNAPL
Date
reviewed Notes
N/A N/A N/A N/A N/A N/A