HomeMy WebLinkAboutItem 09- PH Fiscal Year 2024-25 City Budget Adoption AGENDA ITEM SUMMARY Meeting Date: 6/17/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Nathan Bell/Finance
Staff Phone No: 541.726.2364
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
FISCAL YEAR 2024/25 CITY BUDGET ADOPTION
ACTION
REQUESTED:
1. Conduct a public hearing on the Fiscal Year 2024/25 City budget.
2. Adopt/Not Adopt the following: A RESOLUTION ADOPTING THE FISCAL
YEAR 2024/25 CITY OF SPRINGFIELD BUDGET, MAKING
APPROPRIATIONS, AND IMPOSING AND CATEGORIZING THE TAX.
ISSUE
STATEMENT:
The City Council is requested to hold a public hearing on the Fiscal Year 2024/25
(FY25) City Budget as recommended by the Budget Committee and approve a
resolution adopting the Fiscal Year 2024/25 City budget, making appropriations,
and imposing and categorizing the taxes.
ATTACHMENTS:
1. Council Briefing Memorandum
2. Resolution
Exhibit A: FY25 Legal Appropriations Level (Budget Committee Approved)
DISCUSSION/
FINANCIAL
IMPACT:
See attached Council Briefing Memorandum
M E M O R A N D U M City of Springfield
Date: 6/17/2024
To: Nancy Newton, City Manager COUNCIL
From: Nathan Bell, Finance Director
Jessica Mumme, Budget & Procurement Manager
BRIEFING
Subject: Fiscal Year 2024/25 City Budget Adoption MEMORANDUM
ISSUE:
The City Council is requested to hold a public hearing on the Fiscal Year 2024/25 (FY25) City
Budget as recommended by the Budget Committee and approve a resolution adopting the Fiscal
Year 2024/25 City budget, making appropriations, and imposing and categorizing the taxes.
COUNCIL GOALS/
MANDATE:
Provide Financially Responsible and Innovative Government Services
City of Springfield budget process is governed by the Oregon’s Revised Statues 294. The
budget process develops an annual financial plan for the City of Springfield and documents
anticipated revenues and expenditures to support the City’s objectives, maintain financial
stability, and comply with statutory requirements.
BACKGROUND:
The Budget Committee finalized its review of the FY25 Proposed Budget on May 15, 2024, and
made the following changes to the proposed budget:
(1) Climate-Friendly and Equitable Communities (CFEC) Legal Expense: Increase
General Fund City Attorney’s Office operating expense by $60,000, increase General
Fund revenue by $51,000, and decrease General Fund reserves by $9,000.
(2) Outside Legal Help: Increase General Fund City Attorney’s Office operating
expense by $75,000 and decrease General Fund reserves by $75,000.
(3) Tyler Technologies E-Permitting Service Contract: Increase Special Revenue Fund
Community Development operating expense by $47,000 and decrease Special Revenue
Fund Technology Fee reserves by $47,000.
(4) Police Phone and Radio Recorder System: Increase General Fund Police operating
expense by $50,000 and decrease General Fund reserves by $50,000.
(5) Building Maintenance Worker: Increase Development Projects Fund interfund
transfer expense by $3,000, decrease Development Projects Fund reserves by $3,000,
increase General Fund reserves by $7,000, and increase General Fund interfund transfer
revenue by $7,000.
(6) True Up Transfers In/Out: Decrease Regional Wastewater Capital Fund interfund
transfer revenue by $150,000 and decrease Regional Wastewater Capital Fund
equipment replacement reserves by $150,000. Decrease Street Capital Fund interfund
transfer revenue by $150,000 and decrease Street Capital Fund reserves by $150,000.
Increase Development Assessment Capital interfund transfer revenue by $41,000 and
decrease Development Assessment Capital interest revenue by $41,000. Increase
MEMORANDUM Page 2
General Fund interfund transfer revenue by $42,448 and increase General Fund reserves
by $42,448.
(7) Potential Purchase of 702 A and 751 B Street: Increase Development Projects Fund
interfund loan transfer expense by $1,500,000, increase Development Projects Fund
interest revenue by $75,000, and decrease Development Projects Fund reserves by
$1,425,000.
The resulting action created the FY25 Approved Budget for Council consideration. Oregon
Budget Law requires that the City Council hold a public hearing prior to any action on the
adoption of the Approved Budget. Oregon Budget Law also allows the City Council to, within
guidelines, adopt changes made to the budget approved by the City’s Budget Committee.
Oregon Budget Law allows an increase in total expenditures within a fund by not more than
$5,000 or 10% of the estimated expenditures in the fund (whichever is greater). There is no
limit on the amount by which a fund can be reduced.
The FY25 Budget Committee Approved Budget in the amount of $436,034,435 is as follows:
City of Springfield Fiscal Year 2024/25 Budget (All Funds)
Personal Services 70,416,549
Materials and Services 67,436,010
Capital Outlay 5,897,730
Capital Projects 87,396,850
Contingency 2,105,000
Unappropriated Ending Fund Balance 421,013
Reserves 170,262,279
Interfund Transfers 18,557,218
Debt Service 13,541,786
TOTAL – ALL FUNDS $ 436,034,435
RECOMMENDED ACTION:
The Council is requested to first hold a public hearing on the FY25 budget as recommended by
the Budget Committee. If desired, the Council may then make adjustments to the recommended
budget within the guidelines discussed above.
FY25 Budget Committee Approved Budget
The Budget Committee is recommending an approved budget totaling 446.01 FTE and
$436,034,435 in resources and requirements.
ACTIONS REQUESTED
The Council is requested to:
1. Hold a public hearing on the Fiscal Year 2024/25 City budget.
2. Adopt a budget by Resolution. The Council may adopt, by resolution, the budget
presented this evening as approved by the Budget Committee or adopt a budget
resolution that reflects changes as the Council may identify.
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
FY25 ADOPTED BUDGET
A RESOLUTION ADOPTING THE FISCAL YEAR 2024/25 CITY OF SPRINGFIELD BUDGET,
MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING THE TAX.
WHEREAS, starting on May 13, 2024, and ending on May 15, 2024, the Budget Committee
met and reviewed the proposed 2024/25 City budget;
WHEREAS, on May 15, 2024, the Budget Committee recommended approval of the 2024/25
City budget for Council adoption;
WHEREAS, on June 17, 2024, the City Council held a public hearing on the recommended
budget; and
WHEREAS, the City Council of the City of Springfield finds that adopting the budget and
making appropriations is necessary under ORS 294.305 to 294.565,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD:
Section 1. The budget for the City of Springfield for the fiscal year beginning July 1,
2024, and ending June 30, 2025, on file at Springfield City Hall, in the total amount of
$436,034,435 is hereby adopted.
Section 2. The amount for the fiscal year beginning July 1, 2024, and ending June 30,
2025, as set forth in Exhibit A are hereby appropriated for the purposes shown therein.
Section 3. The following ad valorem property taxes are hereby imposed for tax year
2023/24 upon the assessed value of all taxable property within the City:
(1) The rate of $4.7403 per $1,000 of assessed value for the permanent rate tax;
(2) The rate of $0.38 per $1,000 of assessed value for the voter-approved five-year
Local Option operating levy for fire operations;
(3) The rate of $1.40 per $1,000 of assessed value for the voter-approved five-year
Local Option operating levy for police, court and jail operations; and
(4) The amount of $7,120,419 for debt service for general obligation bonds.
Section 4. The taxes imposed are hereby categorized for the purposes of Article XI section 11b
as follows:
Funds
Subject to the General
Government Limitation
Excluded from the
Limitation
General Fund $ 4.7403/$1,000
Fire Local Option Levy $ 0.3800/$1,000
Police Local Option Levy $ 1.4000/$1,000
Bond Sinking Fund $ 7,120,419
Attachment 2
Page 1 of 10
Section 5. The City Manager of the City of Springfield is authorized and directed to certify
the levy, as authorized by law, with Lane County, Oregon Assessor and the Lane County,
Oregon Clerk, and will file a copy of the adopted budget with the Department of Revenue,
State of Oregon.
Section 6. This resolution shall take effect immediately upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this _____ day of June, 2024,
by a vote of _______ for and _______ against.
ATTEST:
________________________________________
City Recorder
Attachment 2
Page 2 of 10
Dollar Amount
General Fund - 100
Department Operating
City Manager's Office 1,759,484$
Development & Public Works 3,682,133
Finance 2,801,586
Fire and Life Safety 14,271,424
Human Resources 829,394
Information Technology 1,670,423
Legal Services 1,045,115
Library 2,207,834
Police 17,824,949
Total Department Operating 46,092,342
Non-Departmental
Transfers 624,496
Contingency 1,000,000
Reserves* 10,107,704
Total Non-Departmental 11,732,200
Total General Fund 57,824,542$
Street Fund - 201
Department Operating
City Manager's Office 59,960$
Development & Public Works 7,639,660
Finance 75,128
Total Department Operating 7,774,748
Non-Departmental
Transfers -
Contingency 150,000
Reserves* 187,539
Total Non-Departmental 337,539
Total Street Fund 8,112,287$
FY25 LEGAL APPROPRIATIONS LEVEL
Exhibit A
Page 1 of 8
Attachment 2
Page 3 of 10
Dollar Amount
Special Revenue Fund - 204
Department Operating
City Manager's Office 2,267,892$
Development & Public Works 3,191,099
Finance 315,292
Fire and Life Safety 175,381
Human Resources 56,845
Information Technology 134,379
Library 152,805
Police 1,320,230
Total Department Operating 7,613,923
Non-Departmental
Reserves* 3,191,642
Total Non-Departmental 3,191,642
Total Special Revenue Fund 10,805,565$
Transient Room Tax Fund - 208
Department Operating
City Manager's Office 247,571$
Development & Public Works 30,765
Library 287,807
Total Department Operating 566,143
Non -Departmental
Transfers 1,100,000
Reserves* 2,522,451
Total Non-Departmental 3,622,451
Total Transient Room Tax Fund 4,188,594$
Community Development Fund - 210
Department Operating
Development & Public Works 1,579,269$
Finance 33,367
Total Department Operating 1,612,636
Non-Departmental
Reserves* 7,891
Total Non-Departmental 7,891
Total Community Development Fund 1,620,527$
Exhibit A
Page 2 of 8
Attachment 2
Page 4 of 10
Dollar Amount
Building Code Fund - 224
Department Operating
City Manager's Office 24,111$
Development & Public Works 1,651,522
Fire & Life Safety 96,795
Total Department Operating 1,772,428
Non -Departmental
Contingency 35,000
Reserves* 6,252,172
Total Non-Departmental 6,287,172
Total Building Fund 8,059,600$
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety 1,833,986$
Total Department Operating 1,833,986
Non -Departmental
Contingency 45,000
Reserves* 2,419,162
Total Non-Departmental 2,464,162
Total Fire Local Option Levy Fund 4,298,148$
Police Local Option Levy Fund - 236
Department Operating
Finance 765,675$
Legal Services 95,101
Police 8,344,345
Total Department Operating 9,205,121
Non -Departmental
Transfers -
Contingency 150,000
Reserves* 2,941,791
Total Non-Departmental 3,091,791
Total Police Local Option Levy Fund 12,296,912$
Exhibit A
Page 3 of 8
Attachment 2
Page 5 of 10
Dollar Amount
Bond Sinking Fund - 306
Non-Departmental
Debt Service 6,965,805$
Unappropriated Ending Fund Balance* 421,013
Total Non-Departmental 7,386,818
Total Bond Sinking Fund 7,386,818$
Development Assessment Fund - 419
Non-Departmental
Reserves* 493,276$
Total Non-Departmental 493,276
Total Development Assessment Fund 493,276$
Development Projects Fund - 420
Total Development & Public Works Capital Projects 437,000$
Non-Departmental
Transfers 1,605,000
Reserves* 2,717,601
Total Non-Departmental 4,322,601
Total Development Projects Fund 4,759,601$
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works 4,149,000$
Total Department Operating 4,149,000
Total Development & Public Works Capital Projects 69,120,000
Non-Departmental
Transfers 27,722
Reserves* 47,077,437
Total Non-Departmental 47,105,159
Total Regional Wastewater Capital Fund 120,374,159$
Exhibit A
Page 4 of 8
Attachment 2
Page 6 of 10
Dollar Amount
Street Capital Fund - 434
Total Development & Public Works Capital Projects 4,487,500
Non-Departmental
Reserves* 14,962,060
Total Non-Departmental 14,962,060
Total Street Capital Fund 19,449,560$
Sanitary Sewer Operations Fund - 611
Department Operating
City Manager's Office 88,897$
Development & Public Works 5,639,842
Finance 66,734
Total Department Operating 5,795,473
Total Development & Public Works Capital Projects 8,097,350
Non-Departmental
Debt Service 1,706,800
Contingency 150,000
Reserves* 24,776,159
Total Non-Departmental 26,632,959
Total Sewer Operations Fund 40,525,782$
Regional Wastewater Fund - 612
Department Operating
City Manager's Office 18,232$
Development & Public Works 25,224,848
Finance 193,181
Total Department Operating 25,436,261
Non-Departmental
Transfers 15,100,000
Debt Service 4,107,750
Reserves* 10,707,149
Total Non-Departmental 29,914,899
Total Regional Wastewater Fund 55,351,160$
Exhibit A
Page 5 of 8
Attachment 2
Page 7 of 10
Dollar Amount
Ambulance Fund - 615
Department Operating
Fire and Life Safety 6,857,495$
Total Department Operating 6,857,495
Non-Departmental
Contingency 150,000
Reserves* 530,866
Total Non-Departmental 680,866
Total Ambulance Fund 7,538,361$
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office 89,158$
Development & Public Works 8,047,499
Finance 66,734
Total Department Operating 8,203,391
Total Development & Public Works Capital Projects 5,065,000
Non-Departmental
Debt Service 552,241
Contingency 200,000
Reserves* 15,344,717
Total Non-Departmental 16,096,958
Total Drainage Operating Fund 29,365,349$
Booth-Kelly Fund - 618
Department Operating
City Manager's Office 119,669$
Development & Public Works 528,476
Total Department Operating 648,145
Total Development & Public Works Capital Projects 190,000
Non-Departmental
Transfers 100,000
Contingency 15,000
Reserves* 835,978
Total Non-Departmental 950,978
Total Booth-Kelly Fund 1,789,123$
Exhibit A
Page 6 of 8
Attachment 2
Page 8 of 10
Dollar Amount
Regional Fiber Consortium - 629
Department Operating
Finance 236,060$
Total Department Operating 236,060
Non-Departmental
Reserves* 523,092
Total Non-Departmental 523,092
Total Regional Fiber Consortium Fund 759,152$
Insurance Fund - 707
Department Operating
Human Resources 618,222$
Health Insurance 8,136,869
Property & Liability 2,134,936
Worker's Compensation 1,330,851
Total Department Operating 12,220,878
Non-Departmental
Contingency 200,000
Reserves* 16,776,798
Total Non-Departmental 16,976,798
Total Insurance Fund 29,197,676$
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works 1,442,238$
Fire & Life Safety 741,062
Information Technology 970,084
Library 8,000
Police 85,000
Total Department Operating 3,246,384
Non-Departmental
Debt Service 209,190
Reserves* 7,409,997
Total Non-Departmental 7,619,187
Total Vehicle and Equipment Fund 10,865,571$
Exhibit A
Page 7 of 8
Attachment 2
Page 9 of 10
Dollar Amount
SDC Administration Fund - 719
Department Operating
Development & Public Works 437,183$
Finance 48,693
Total Department Operating 485,876
Non-Departmental
Contingency 10,000
Reserves* 476,796
Total Non-Departmental 486,796
Total SDC Administration Fund 972,672$
TOTAL RESOLUTION 436,034,435$
*Reserves and Unappropriated Ending Fund Balance are not appropriated for
spending and are shown for information purposes only.
Exhibit A
Page 8 of 8
Attachment 2
Page 10 of 10