HomeMy WebLinkAboutItem 05- Inmate Fod Services Intergovernmental Agreement AGENDA ITEM SUMMARY Meeting Date: 6/17/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Chief Shearer
Staff Phone No: 541-726-3729
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: INMATE FOOD SERVICES INTERGOVERNMENTAL AGREEMENT
ACTION
REQUESTED:
Authorize the City Manager to sign the intergovernmental agreement (IGA)
amendment with Washington State Department of Corrections, Correctional
Industries for inmate food services.
ISSUE
STATEMENT:
The current agreement with Washington State Department of Corrections,
Correctional Industries ends June 30, 2024. The new IGA amendment supports a
continuation of services to the Springfield Municipal Jail proposes through June 30,
2025.
ATTACHMENTS: 1 – C3358 Am1 WA Correctional Industries Inmate Food IGA
DISCUSSION/
FINANCIAL
IMPACT:
The Washington State Department of Corrections, Correctional Industries
(Correctional Industries) provides Springfield Municipal Jail with premade meals
that are served to inmates by jail staff three times a day. The proposed IGA
continues the existing services through June 30, 2025.
The IGA supports Correctional Industries’ preparation and delivery of food ordered
by the Springfield Municipal Jail to be served to jail inmates. The fiscal year 2024-
25 estimated average daily meal cost per inmate increased from $9.19 to $9.94,
which is an 8.1% increase over fiscal year 2023-24. Correctional Industries noted
notable cost increases in several raw materials utilized within the prepared meals.
Cost increases in raw material are market related and would be realized by
comparable vendors.
Police and Jail Levy funds support the agreement and have been included in the
proposed fiscal year 2024-25 budget at a cost not to exceed $250,000. The City is
invoiced only for product ordered. Meal cost and the jail population impact the
annual cost for inmate meals. Estimated actual costs for fiscal year 2024-25 range
from $220-250,000.
Springfield Police requests Council approve the agreement and grant the City
Manager approval to sign the Washington State Department of Corrections,
Correctional Industries IGA amendment for continued inmate meal services.
FIRST AMENDMENT TO CITY OF SPRINGFIELD
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
Washington State Department of Corrections, Correctional Industries
Contract #3358
WA DOC K13203
July 1, 2024
Parties:
The City of Springfield “City”
225 Fifth Street
Springfield, OR 97477
And
Washington State Department of Corrections, “Agency”
Correctional Industries
The Parties hereby agree that the Intergovernmental Agreement dated July 1, 2023, between
the City of Springfield (City) and Washington State Department of Corrections, Correctional
Industries (Agency) is hereby amended for the first time as follows:
***
1. Services to be Provided. Agency agrees to provide services to Springfield as
described in Exhibit A at a cost not to exceed $250,000 annually.
***
3. Contract Duration. This Agreement shall be in effect from effective date shown
above to June 30, 2025, or until earlier terminated.
***
Exhibit A
***
Meals
These meals will be breakfast and lunch trays, complete with all ingredients, and 2
compartment tray frozen dinners with proposed addition (roll, cookies, and calcium enriched
drink). These items will be produced at the AGENCY food factory located at the Airway Heights
Corrections Center located just outside Spokane, Washington. This facility is USDA and WSDA
inspected to insure that all products produced by the plant meet the guidelines set forth by
each association. All products have been produced following HAACP plans which were provided
to the Springfield Jail in the original 2009 food submittal. The food provided for the Springfield
Jail to order will be based on a 4-week jail menu developed by the AGENCY. Meals are
produced with the idea of providing the best nutritional value. All meals provided to the
Springfield Jail are in accordance with the nutritional standards set forth by the American
Correctional Association (herein referred to as ACA) for jail nutrition and provide a diet of
2500+ calories per day/per inmate. A licensed dietician will review and approve the menus to
meet ACA recommended targets.
Attachment 1
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AGENCY can also provide meals to meet special diets. AGENCY can provide meals to meet
Kosher & Halal diets, vegetarian, vegan, and non-gluten diets. It is recommended that
Springfield Jail contact AGENCY for direction in ordering and supplying these meals.
Except as amended herein, all other terms and conditions of the Intergovernmental Agreement
dated July 1, 2023, will remain in full force and effect.
CITY OF SPRINGFIELD CONTRACTOR
Name:________________________ Name:________________________
Title: _________________________ Title: _________________________
Date: _________________________ Date: ________________________
Attachment 1
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