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Home My WebLink About2024-06-17 REVISED Council Agenda City Council Agenda City Hall 225 Fifth Street Springfield, Oregon 97477 541.726.3700 Online at www.springfield-or.gov The meeting location is wheelchair accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available, as well as an Induction Loop for the benefit of hearing aid users. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded. June 17, 2024 Monday ____________________________ 6:00 p.m. Work Session Council Meeting Room or Virtual Attendance Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 869 0103 7159 https://us06web.zoom.us/webinar/register/WN_pbTQLuqbTreeYWRemX-Etw To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 _____________________________ (Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings) CALL TO ORDER ROLL CALL – Mayor VanGordon___, Councilors Webber ___, Moe___, Rodley____, Blackwell __, Doyle ___, and Pishioneri ___. 1. Land Acquisition for Affordable Housing Update [Katie Carroll and Erin Fifield] (10 Minutes) These meetings will be available via phone, internet using Zoom and in person. Members of the public wishing to attend these meetings electronically can call in or attend virtually by following the directions below. This information can also be found on the City’s website City Manager: Nancy Newton City Recorder: Allyson Pulido 541.726.3700 Mayor Sean VanGordon City Council Michelle Webber, Ward 1 Steve Moe, Ward 2 Kori Rodley, Ward 3 Beth Blackwell, Ward 4 Victoria Doyle, Ward 5 Joe Pishioneri, Ward 6 Council Agenda June 17, 2024 Page 2 2. Market Study for Non-Union Employees and Update to Compensation Plan [Chaim Hertz] (30 Minutes) ADJOURNMENT ____________________________ 7:00 p.m. Regular Meeting Council Meeting Room or Virtual Attendance Registration Required: Attend from your computer, tablet or smartphone: Zoom Meeting ID: 869 0103 7159 https://us06web.zoom.us/webinar/register/WN_pbTQLuqbTreeYWRemX-Etw To dial in using your phone in Listen Only Mode: Dial 1 (971) 247-1195 Toll Free 1 (877) 853-5247 Oregon Relay/TTY: 711 or 800-735-1232 _____________________________ CALL TO ORDER ROLL CALL – Mayor VanGordon___, Councilors Webber ___, Moe___, Rodley____, Blackwell ____, Doyle ___, and Pishioneri ___. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. Mayor’s Recognition a. Brian Conlon- Recognition of 45 Years of Service [Nancy Newton] (5 Minutes) CONSENT CALENDAR 1. Claims 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters a. 2024-2025 Risk Insurance Renewals b. Bid Award For Project P21192, 2024 Maintenance Hole Rehabilitation Project. c. Inmate Food Services Intergovernmental Agreement d. Authorization to Execute a Lease Purchase Agreement for Ariel Truck e. An Ordinance Vacating a 60-foot Wide by 266.61-Feet Long Right of Way Known as Ivy Street for the Purpose of a Future Street A Realignment (18-02-04-00-00308) Council Agenda June 17, 2024 Page 3 f. May 2024 Disbursements for Approval MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at the entrance. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Fiscal Year 2024/25 City Budget Adoption [Nathan Bell] (10 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION ADOPTING THE FISCAL YEAR 2024/25 CITY OF SPRINGFIELD BUDGET, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING THE TAX. 2. Resolution Certifying the City’s Eligibility to Receive State Shared Revenues from Cigarette, Marijuana, Gas, and Liquor Taxes [Jessica Mumme] (5 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELEGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, MARIJUANA, GAS, AND LIQUOR TAXES AND APPROVING THE CITY OF SPRINGFIELD’S PARTICIPATINO IN THE STATE REVENUE SHARING PROGRAM 3. FY24 Supplemental Budget 4 [Jessica Mumme] (5 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE, BUILDING CODE, FIRE LOCAL OPTION LEVY, DEVELOPMENT PROJECTS, STREET CAPITAL, SANITARY SEWER OPERATIONS, REGIONAL WASTEWATER, AMBULANCE, AND STORM DRAINAGE OPERATIONS. 4. Master Fees & Charges Update [Jessica Mumme] (10 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION AMENDING MASTER FEES AND CHARGES SCHEDULE CHAPTERS 1-10 WITH AN EFFECTIVE DATE OF JULY 1, 2024 5. Annexation of Territory to the City of Springfield and Willamalane Park and Recreation District- Annex 0.37 Acres of Residential Property Located at (Map 18-02-06-14, Tax Lot 06200); Withdrawing the same Territory From the Willakenzie Rural Fire Protection District. [Tom Sievers] (10 Minutes) AN ORDINANCE ANNEXING CERTAIN TERRITORY (904 FILBERT LANE) TO THE CITY OF SPRINGFIELD AND WILLAMALANE PARK AND RECREATION DISTRICT; WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT; Council Agenda June 17, 2024 Page 4 ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE (FIRST READING). FIRST READING ONLY, NO ACTION REQUESTED 6. Annexation of Property Between 7527 and 7655 Thurston Road. (Map & Tax Lots 17-02-35-00-03200 and 3603) and Approximately 1,175 feet of Thurston Road Right of Way [Andy Limbird] (5 Minutes) AN ORDINANCE ANNEXING CERTAIN TERRITORY (VACANT PROPERTY BETWEEN 7527 AND 7655 THURSTON ROAD AND IDENTIFIED AS ASSESSOR’S MAP 17-02-35-00, TAX LOTS 3200 & 3603, AND AN APPROXIMATELY 60-FOOT WIDE BY 1,175-FOOT LONG SEGMENT OF THURSTON ROAD RIGHT-OF-WAY) TO THE CITY OF SPRINGFIELD AND WILLAMALANE PARK & RECREATION DISTRICT; WITHDRAWING THE SAME TERRITORY FROM THE MCKENZIE FIRE & RESCUE DISTRICT; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE (SECOND READING). 7. Annexation of Territory to the City of Springfield- Annex Approximately 2.44 Acres of Industrial Property in Glenwood Located at 331 Franklin Boulevard (Map 17-03-34-33, Tax Lot 100) AN ORDINANCE ANNEXING CERTAIN TERRITORY (PROPERTY ADDRESSED AS 3331 FRANKLIN BOULEVARD AND IDENTIFIED AS ASSESSOR’S MAP 17-03-34-33, TAX LOT 100) TO THE CITY OF SPRINGFIELD AND WILLAMALANE PARK & RECREATION DISTRICT; WITHDRAWING THE SAME TERRITORY FROM THE GLENWOOD WATER DISTRICT; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE (SECOND READING). SECOND READING, CONTINUE A PUBLIC HEARING TO JULY 1, 2024 BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at the entrance. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES RESOLUTIONS BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council Council Agenda June 17, 2024 Page 5 a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Community Development Block Grant Substantial Amendments [Erin Fifield] (5 Minutes) MOTION: APPROVE/NOT APPROVE THE PROPOSED SUBSTATNTIAL AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT FISCAL YEAR 2022 AND FISCAL YEAR 2023 ANNUAL ACTION PLANS AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NEEDED TO GIVE EFFECT TO THE CITY’S AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THESE FUNDS. 2. Annexation of Territory to the City of Springfield- Annex 2.34 Acres of Residential Property Located at (Map 17-03-22-13, Tax Lot 20801 & Map 17-03-22-12, Tax Lot 02100) and Concurrently Annex a Segment of Game Farm Road and Pheasant Boulevard [Tom Sievers] (15 Minutes) MOTION: ADOPT/ NOT ADOPT AN ORDINANCE ANNEXING CERTAIN TERRITORY (3333 PHEASANT BOULEVARD, AND VACANT LOT AT MAP 17-03-22-13, TL 20801, AND APPROXIMATELY A 230-FOOT-LONG SEGMENT OF GAME FARM ROAD AND AN APPROXIMATELY 135-FOOT LONG SEGMENT OF PHEASANT BOULEVARD TO THE CITY OF SPRINGFIELD AND WITHDRAWING THE SAME TERRITORY FROM THE RAINBOW WATER DISTRICT AND THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE (SECOND READING). 3. Other Business BUSINESS FROM THE CITY ATTORNEY 1. Amendments to City Council Operating Policies and Procedures [Mary Bridget Smith] (5 Minutes) MOTION: ADOPT/NOT ADOPT A RESOLUTION ADOPTING AMENDMENTS TO THE COUNCIL OPERATING POLICIES AND PROCEDURES ADJOURNMENT