HomeMy WebLinkAbout2024 02 21 Planning Commission Minutes WS & CCIPlanning Commission Minutes – February 21st, 2024
1
Springfield Planning Commission
Minutes for Wednesday, February 21st, 2024
Work Session 6:00 pm
Meeting held in Council Chambers (City Hall) and via Zoom
Planning Commissioners Present: Chair Rhoads-Dey, Vice Chair Buck, Salazar, Stout (late
arrival), Thompson, Webber, and Schmunk
Absent – None
Staff: Sandy Belson, Comprehensive Planning Manager; Sarah Weaver, Planning Commission
Assistant; Kristina Kraaz, Assistant City Attorney; Chelsea Hartman, Senior Planner; Senior
Planner; Monica Sather, Planner
Chair Rhoads-Dey called the Work Session to order at 6:00 p.m.
Item(s):
• Annual Legal Training and Overview of New Technology
Staff: Sandy Belson, Comprehensive Planning Manager
Kristina Kraaz, City Assistant Attorney
Sarah Weaver, Planning Commission Assistant
45 Minutes
Sarah Weaver / Staff: gave a brief presentation on the new Council Chambers sound system.
Sandy Belson / Staff: gave a brief presentation on the new Zoom Webinar meeting format.
• Kristina Kraaz / Staff: gave the Commissioners their annual legal training.
Topics included:
• the structure, size, and terms of the Planning Commission,
• meeting schedules,
• recommendations to Council on Legislative planning decisions,
• quasi-judicial review of development permits,
• the review process for their role as the Committee for Citizen Involvement,
• State law requirements for public meetings,
• Serial meetings with respect to State law,
• political activities, and
• social media use.
Approved 3/19/24
Attested S. Weaver
2
Planning Commission Minutes – February 21st, 2024
She also reminded the Commissioners that the deadline for submitting their annual verified
statement of economic interest to the State is April 15th. If they need assistance in
submitting this form, they should contact the Planning Commission Assistant.
Springfield Planning Commission
Minutes for Wednesday, February 21st, 2024
Committee for Citizen Involvement 7:00 pm
Chair Rhoads-Dey called the Committee for Citizen Involvement to order at 7:00 p.m.
Planning Commissioners Present: Chair Rhoads-Dey, Vice Chair Buck, Salazar, Stout, Thompson,
Webber, and Schmunk
ADJUSTMENTS TO THE AGENDA – None
PLEDGE OF ALLIAGENCE – Led by Chair Rhoads-Dey
APPROVAL OF THE MINUTES
January 3rd, 2024 – Approved.
BUSINESS FROM THE AUDIENCE – None
Item(s):
•Committee for Citizen Involvement: Community Engagement Plan
for Climate-Friendly Areas
Staff: Chelsea Hartman, Senior Planner
30 Minutes
Chelsea Hartman / Staff: gave a brief PowerPoint presentation on the updated Community
Engagement Plan, including minor edits with the intention of getting input from the
Commissioners.
Chelsea Hartman / Staff: addressed the Commissioners questions about the potential Climate-
Friendly Areas, target groups for outreach, expanding public transportation, and underserved
populations.
Commissioner Buck moved to approve the Community Engagement Plan as presented in
Attachment 2 in the agenda packet for this item with changes as follows:
1. to note changes about the outreach to Communities within and near Potential Climate-
Friendly Areas throughout the document
Planning Commission Minutes – February 21st, 2024
3
2. to clarify “consider various needs (e.g., of languages other than written or spoken English…)”
to capture idea of translation where possible
Commissioner Salazar seconded the motion.
Commissioner Salazar moved to amend the document page 5 under section “Who” point 3 to
change the word “center” to “include”. Commissioner Buck seconded the motion.
Roll call vote:
Rhoads-Dey – Aye
Buck – Aye
Thompson – Aye
Schmunk – Aye
Stout – Aye
Webber – Aye
Salazar – Aye
Motion passes – 7 / 0 / 0 Absent
Roll call vote on the original motion with the added amendment:
Rhoads-Dey – Aye
Buck – Aye
Thompson – Aye
Schmunk – Aye
Stout – Aye
Webber – Aye
Salazar – Aye
Motion passes – 7 / 0 / 0 Absent
REPORT OF COUNCIL ACTION
Commissioner Salazar will report on last night’s Council meeting at the next Planning
Commission meeting.
BUSINESS FROM THE PLANNING COMMISSION - None
BUSINESS FROM THE DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
Sandy Belson / Staff: There will be no meeting on March 5th, but it is still unclear, if there will be
a meeting on March 19th. We will inform you once we know.
Planning Commission Minutes – February 21st, 2024
4
Also, AJ Nytes, the City of Springfield Recorder, has accepted a position with the City of
Roseburg. The City wishes her well in her new position.
ADJOURNMENT – 8:17 p.m.