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HomeMy WebLinkAbout2024 02 21 Planning Commission Minutes WS & CCIPlanning Commission Minutes – February 21st, 2024 1 Springfield Planning Commission Minutes for Wednesday, February 21st, 2024 Work Session 6:00 pm Meeting held in Council Chambers (City Hall) and via Zoom Planning Commissioners Present: Chair Rhoads-Dey, Vice Chair Buck, Salazar, Stout (late arrival), Thompson, Webber, and Schmunk Absent – None Staff: Sandy Belson, Comprehensive Planning Manager; Sarah Weaver, Planning Commission Assistant; Kristina Kraaz, Assistant City Attorney; Chelsea Hartman, Senior Planner; Senior Planner; Monica Sather, Planner Chair Rhoads-Dey called the Work Session to order at 6:00 p.m. Item(s): • Annual Legal Training and Overview of New Technology Staff: Sandy Belson, Comprehensive Planning Manager Kristina Kraaz, City Assistant Attorney Sarah Weaver, Planning Commission Assistant 45 Minutes Sarah Weaver / Staff: gave a brief presentation on the new Council Chambers sound system. Sandy Belson / Staff: gave a brief presentation on the new Zoom Webinar meeting format. • Kristina Kraaz / Staff: gave the Commissioners their annual legal training. Topics included: • the structure, size, and terms of the Planning Commission, • meeting schedules, • recommendations to Council on Legislative planning decisions, • quasi-judicial review of development permits, • the review process for their role as the Committee for Citizen Involvement, • State law requirements for public meetings, • Serial meetings with respect to State law, • political activities, and • social media use. Approved 3/19/24 Attested S. Weaver 2 Planning Commission Minutes – February 21st, 2024 She also reminded the Commissioners that the deadline for submitting their annual verified statement of economic interest to the State is April 15th. If they need assistance in submitting this form, they should contact the Planning Commission Assistant. Springfield Planning Commission Minutes for Wednesday, February 21st, 2024 Committee for Citizen Involvement 7:00 pm Chair Rhoads-Dey called the Committee for Citizen Involvement to order at 7:00 p.m. Planning Commissioners Present: Chair Rhoads-Dey, Vice Chair Buck, Salazar, Stout, Thompson, Webber, and Schmunk ADJUSTMENTS TO THE AGENDA – None PLEDGE OF ALLIAGENCE – Led by Chair Rhoads-Dey APPROVAL OF THE MINUTES January 3rd, 2024 – Approved. BUSINESS FROM THE AUDIENCE – None Item(s): •Committee for Citizen Involvement: Community Engagement Plan for Climate-Friendly Areas Staff: Chelsea Hartman, Senior Planner 30 Minutes Chelsea Hartman / Staff: gave a brief PowerPoint presentation on the updated Community Engagement Plan, including minor edits with the intention of getting input from the Commissioners. Chelsea Hartman / Staff: addressed the Commissioners questions about the potential Climate- Friendly Areas, target groups for outreach, expanding public transportation, and underserved populations. Commissioner Buck moved to approve the Community Engagement Plan as presented in Attachment 2 in the agenda packet for this item with changes as follows: 1. to note changes about the outreach to Communities within and near Potential Climate- Friendly Areas throughout the document Planning Commission Minutes – February 21st, 2024 3 2. to clarify “consider various needs (e.g., of languages other than written or spoken English…)” to capture idea of translation where possible Commissioner Salazar seconded the motion. Commissioner Salazar moved to amend the document page 5 under section “Who” point 3 to change the word “center” to “include”. Commissioner Buck seconded the motion. Roll call vote: Rhoads-Dey – Aye Buck – Aye Thompson – Aye Schmunk – Aye Stout – Aye Webber – Aye Salazar – Aye Motion passes – 7 / 0 / 0 Absent Roll call vote on the original motion with the added amendment: Rhoads-Dey – Aye Buck – Aye Thompson – Aye Schmunk – Aye Stout – Aye Webber – Aye Salazar – Aye Motion passes – 7 / 0 / 0 Absent REPORT OF COUNCIL ACTION Commissioner Salazar will report on last night’s Council meeting at the next Planning Commission meeting. BUSINESS FROM THE PLANNING COMMISSION - None BUSINESS FROM THE DEVELOPMENT AND PUBLIC WORKS DEPARTMENT Sandy Belson / Staff: There will be no meeting on March 5th, but it is still unclear, if there will be a meeting on March 19th. We will inform you once we know. Planning Commission Minutes – February 21st, 2024 4 Also, AJ Nytes, the City of Springfield Recorder, has accepted a position with the City of Roseburg. The City wishes her well in her new position. ADJOURNMENT – 8:17 p.m.