HomeMy WebLinkAbout2024 01 03 Planning Commission Minutes CCI PH Final
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Planning Commission Minutes – January 3rd, 2024
Springfield Planning Commission
Minutes for Wednesday, January 3rd, 2024
Committee for Community Involvement 6:15 pm (approx.)
Meeting held in the Jesse Maine Room (City Hall) and via Zoom
Planning Commissioners Present: Chair Salazar, Vice Chair Rhoads-Dey, Stout, Buck, Thompson,
Webber, and Schmunk
Absent – None
Staff: Sandy Belson, Comprehensive Planning Manager; Sarah Weaver, Community
Development Administrative Assistant; Kristina Kraaz, Assistant City Attorney, Jeff Paschall,
Director of Public Works; Stan Petroff, City Engineer; Haley Campbell, Senior Planner; Chelsea
Hartman; Senior Planner
Chair Salazar called the Committee for Citizen Involvement to order at 6:35 p.m.
Item(s):
•Community Involvement Strategy: Annexation Code Amendments
Haley Campbell / Chelsea Hartman, Senior Planners
30 Minutes
Haley Campbell / Staff: gave a brief presentation on the communication strategies for the
Annexation Code Amendments. City staff requested input from the Commissioners on the
proposed communication strategies in reaching out to the community as seen in the packet.
They wanted to know, if there were any edits or additions to the key messages and are there
any additional opportunities given the limited resources and timeline.
Chelsea Hartman / Staff: confirmed that during the last meeting the Commissioners requested
that there should be a way to measure success of the outreach and engagement strategies. This
was included in the updated Community Involvement Strategy. One change in the strategy was
removing the governance committee. The governance committee was used in prior
Development Code Update projects, but since Council did not appoint any Councilors to the
governance committee for this project, no Commissioners will be appointed either.
Commissioner Stout: wanted to know, if staff already knew which properties would be
affected? Are most of the properties residential or commercial and do they have the contact
information for these properties?
Haley Campbell / Staff: When staff was drafting the Wastewater Master Plan, it was established
that there were a little over 200 homes on septic systems within the Urban Growth Boundary
that would be affected. Staff uses the Regional Land Information Database to access contact
Approved 2/21/24
Attested S. Weaver
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Planning Commission Minutes – January 3rd, 2024
information for the property owners. Properties outside city limits are primarily residential with
a few commercial businesses.
Sandy Belson / Staff: mentioned that there were a couple agricultural operations and larger
undeveloped properties that would probably still have to go through the public hearing
process, but already developed properties could potentially avoid the public hearing process
depending on the language adopted in the Development Code.
Commissioner Stout: wanted to emphasize that some of the key people may not be the
property owners but the business owners who are leasing the property. They should be
included in the outreach.
Commissioner Schmunk: wanted to know if staff had already established which of the
communication strategies was most effective. Would it be productive to sensationalize the
Annexation Code update to reach a broader audience?
Haley Campbell / Staff: When staff worked on the previous Development Code Update for
Stormwater last December, it was apparent that the workshops offered proved to be very
successful. There were a few comments posted on Springfield Oregon Speaks, which were
included in the final staff report. This Code Amendment would make annexations possible
without going through the public hearing process under certain, well-defined instances.
Commissioner Buck moved to accept the Community Involvement Strategy as seen in
Attachment 1 with the staff recommended removal of the Governance Committee.
Commissioner Stout seconded the motion.
Roll call vote:
Thompson – Aye
Schmunk – Aye
Stout – Aye
Webber – Aye
Buck – Aye
Rhoads-Dey – Aye
Salazar – Aye
Motion passes: 7/0/0 Absent
Springfield Planning Commission
Minutes for Wednesday, January 3rd, 2024
Regular Session (approx.) 7:00 pm
Chair Salazar called the Regular Session of the Planning Commission to order at 7:01 p.m.
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Planning Commission Minutes – January 3rd, 2024
Since all the Commissioners are still in attendance, roll call will not be held again.
ADJUSTMENTS TO THE AGENDA – None
PLEDGE OF ALLIAGENCE – Led by Chair Salazar
APPROVAL OF THE MINUTES – Approved with the corrections noted by staff.
December 5th, 2023
•Staff have noted corrections to page 2 of the minutes, under the Housing Code
Community Involvement Strategy. The first sentence on page 2 should be corrected to
read: “Haley Campbell / Staff: gave a presentation on the Community Involvement
Strategies for Affordable Housing Development Code Amendments, which is proposed
to be renamed to talk about Income-Qualified Housing.”
•There is a typo on page 3 under Public Hearing Item(s) CIP Recommendation. Paschall
instead of Pascall.
BUSINESS FROM THE AUDIENCE – None
Chair Salazar opened the Public Hearing.
Public Hearing
Item(s):
•Capital Improvement Plan Recommendation
Staff: Jeff Paschall, Director Community Development Stan Petroff, City Engineer
10 Minutes
Stan Petroff / Staff: reported on their presentation to the City Council on the Capital
Improvement Plan and confirmed that the Council voiced no concerns or suggested changes
regarding the Plan.
Chair Salazar: opened the Public Hearing to comment from the public: None.
Vice Chair Rhoads-Dey moved to approve the Order in Attachment 4 of the agenda packet for
this item, recommending the City Council approve the 2025-2029 Capital Improvement
Program. Commissioner Buck seconded the motion.
Roll call vote:
Thompson – Aye
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Planning Commission Minutes – January 3rd, 2024
Schmunk – Aye
Stout – Aye
Webber – Aye
Buck – Aye
Rhoads-Dey – Aye
Salazar – Aye
Motion passes – 7 / 0 / 0 Absent
REPORT OF COUNCIL ACTION
•Commissioner Thompson reported on the City Council meeting on January 2nd.
BUSINESS FROM THE PLANNING COMMISSION
Planning Commission Elections
•Commissioner Rhoads-Dey was elected by consensus to be the new Chair.
•Commissioner Buck was elected by consensus to be the new Vice Chair.
•Commissioner Stout was elected by consensus to be the new Council Liaison.
•Commissioner Thompson was elected by consensus to be the new Bicycle Pedestrian
Advisory Committee Liaison.
•Commissioner Salazar was elected by consensus to be the new Community
Development Advisory Committee Liaison.
BUSINESS FROM THE DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
Sandy Belson / Staff: confirmed that there will be no second meeting of the Planning
Commission in January. The Planning Commission will be meeting in February, but it is unclear,
if it will be Tuesday the 6th or Wednesday the 21st of February. Staff will inform you once the
date has been confirmed.
ADJOURNMENT – 7:40 p.m.