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Home My WebLink AboutItem 01- Budget Committee Interview AGENDA ITEM SUMMARY Meeting Date: 4/15/2024 Meeting Type: Work Session Staff Contact/Dept.: Jessica Mumme/Finance Staff Phone No: 541-736-1032 Estimated Time: 10 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: BUDGET COMMITTEE INTERVIEWS ACTION REQUESTED: Conduct interviews for one vacancy on the Budget Committee for Ward 3. ISSUE STATEMENT: With the term expiration of the Ward 3 Budget Committee member, applicants were sought to fill the vacancy. Only one application was received from another ward. The application period was extended to March 29, 2024, and an application was received from a Ward 3 citizen. The first applicant, Ashlee Hicken from Ward 5, was interviewed at the March 11, 2024 work session. ATTACHMENTS: 1. Interview Questions 2. Current Roster 3. Michael Roemen Application 4. Budget Committee Charge DISCUSSION/ FINANCIAL IMPACT: Recruitment for this vacancy opened on January 5, 2024 and closed on February 26, 2024. During the initial application period, one application was received from a candidate in Ward 5. The application deadline was extended to March 29, 2024. An application was received from Michael Roemen, Ward 3, during the recruitment extension. Council interviewed Ashlee Hicken, the applicant from Ward 5, at the March 11, 2024 work session. Michael Roemen from Ward 3 will attend tonight’s work session to be interviewed by Council. Though the Budget Committee Charge (Attachment 4) describes appointments by Ward, this is not a requirement of State Law and the Council may choose to appoint any individual from the list of applicants. Outreach efforts for this recruitment included the following: the City Manager’s Office shared these opportunities multiple times on the City’s social media, news releases, posting to the News section of the City website, and posting to the dedicated Boards, Commissions, and Committees webpage. The appointee will serve a three-year term that will expire on December 31, 2026. The City’s charge for the Budget Committee (Attachment 4) states as a qualifier that six members from the Council and six citizens by Ward shall make up the Budget Committee (Citizen members may not be officers, agents, or employees of the City, per ORS 294.336(4)). Budget Committee Interview Questions 1. Why are you interested in serving on the Budget Committee? 2. While all of the Springfield services seem to have strong support from different areas of the community, it is often necessary to prioritize services for budgetary reasons. How would you go about the task of establishing priorities among services? 3. If you were on the Budget Committee and were looking at one of the City’s services to decide how much should be funded through general taxes and how much through specific fees on customers, what questions would you want to have answered in order to make your decision? 4. How do you think the work of the Budget Committee will improve our community? Attachment 1 Page 1 of 1 City Budget Committee RosterFirst LastWardFirst AppointedTerm ExpiresJason Miller W1 4/3/2023 12/31/2025Devin Marche-Duncan W2 4/3/2023 12/31/2025Vacant W3Ruth Linoz W4 4/3/2023 12/31/2025Arthur Ayre W5 4/3/2023 12/31/2025Paul Selby W6 3/7/2022 12/31/2024Attachment 2Page 1 of 1 Application for a City of Springfield Citizen Advisory Board/Commission/Committee For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE:  When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee.  When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whethe r that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee.  When possible, the Council will appoint people to serve on one City board, commission or committee only. Top Three Board / Commission / Committee applying for: 1. ________________________________ 2. _________________________________ 3. _________________________________ Name: First Middle Initial Last Home address: Street City Zip Mailing address Street City Zip Day Phone Evening phone: Email Address: Preferred Form of Contact: Do you live within the Springfield city limits? Yes If yes, how long? No If no, do you live inside Springfield’s Urban Growth Boundary? Ward number (City residents only): Yes No Are you a Springfield property owner? Yes No Are you a Springfield business owner? Yes No Are you a registered voter? Yes No Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: How did you hear about the above vacancy? Newspaper ad Newspaper article Radio/TV Mail notice Word of mouth Board/Commission/Committee member Internet (Over, please) Attachment 3 Page 1 of 2 Application for a City of Springfield Citizen Advisory Board/Commission/Committee For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? 2. What specific contribution do you hope to make? 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at http://www.springfield- or.gov/city/newsroom/news-room-articles/. Are you available to attend meetings on the dates listed for this committee? Yes No Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature: Date: Attachment 3 Page 2 of 2 March 10, 2021 Budget Committee CHARGE The Budget Committee is provided for in State Law. It is responsible for reviewing the financial plans and policies of the City, including the review of the Annual Budget and the recommendation of the Annual Budgets to the City Council. Source of Existence: State/Council Bylaws: No Code: No Sunset Date: Mandatory Membership Number: 12 In City: 12 Out of City: None Terms (2 max): 3-Years staggered terms Ward: Yes (not required by State Law) Qualifier: 6 members from the Council and 6 citizens by Ward (Citizen members may not be officers, agents or employees of the City, per ORS 294.336(4). Appointed By: Council application and interview Meeting Time: Varies through Budget Season Funding Source: General Fund Staff Liaison: Nancy Newton, City Manager, 726-3700 Nathan Bell, Finance Director, 726-2364 Council Liaison: All Council (Note: the Mayor may participate with the approval of the Budget Committee as an ex-officio, non-voting member.) cmo/common/bcc/budget Last Revised: 3/10/21 Attachment 4, Page 1 of 1