HomeMy WebLinkAboutItem 16- Ice Storm Debris Clean Up Emergency Contracts AGENDA ITEM SUMMARY Meeting Date: 4/1/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Ben Gibson/DPW Ops
Staff Phone No: 541.726.2197
Estimated Time: 5 minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
Ice Storm Debris Clean Up Emergency Contracts
ACTION
REQUESTED:
Authorize the City Manager to provide payment for services rendered with
Cummings Tree Service for tree debris cleanup which occurred during the 2024 Ice
Storm in the sum of $556,800.00. A declaration of a state of emergency was ratified
by the City Council in Resolution 2024-02 and extended in Resolution 2024-07,
which both authorized emergency procurement.
ISSUE
STATEMENT:
The 2024 Ice Storm that hit the Willamette Valley severely compromised
Springfields transportation network and the safety of the community due to mass
tree damage from fallen trees and branches into the right of way. The need to get
streets cleared was a priority so emergency personnel could reach residents who
needed assistance and allow residents to move safely throughout the city.
ATTACHMENTS:
1. Emergency Procurement Justification S3560
DISCUSSION/
FINANCIAL
IMPACT:
The magnitude of tree damage and debris that affected the Springfield community
was at a level well beyond what Operations Maintenance personnel could handle on
their own in a reasonable amount of time. Within the first 72 hours of the storm, it
was very clear that contractual assistance would be necessary to assist Operations
with hazard tree mitigation and debris cleanup from the right of way.
ATTACHMENT 1
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ATTACHMENT 1
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