HomeMy WebLinkAboutItem 05- Falcon 4-Ton Patch Truck Purchase AGENDA ITEM SUMMARY Meeting Date: 4/1/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Brian Conlon/ DPW-
OPS
Staff Phone No: 541-726-3617
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: PURCHASE OF FALCON 4-TON PATCH TRUCK
ACTION
REQUESTED:
Approve or Reject a motion to award the contract for a Falcon 4-Ton Patch Truck
to Pape’ Machinery, Inc. for $260,905.98.
ISSUE
STATEMENT:
DPW Operations Division seeks City Council approval to purchase a Falcon Patch
Truck.
ATTACHMENTS: 1: Pape’ Machinery, Inc. Draft Purchase Order
DISCUSSION/
FINANCIAL
IMPACT:
The DPW Operations Division budgeted to replace a 2008 Thermolay Truck in
FY24. This vehicle has served the city well but is past its useful life and has
become problematic. DPW Operations Division is using NASPO ValuePoint
Master Agreement for Construction Equipment for the purchase of a Falcon 4-Ton
Patch Truck. This brand of machine is listed on the NASPO ValuePoint Master
Agreement for Construction Cooperative Agreement which is an accepted
procurement method for the city.
The Patch Truck is an essential piece of equipment used by the Streets crew for
road skin patching, grind inlays, base repairs, tire rutting and pothole repairs. This
vehicle is the last in the fleet that will not meet the low emissions standard
requirement currently scheduled to be implemented on January 1, 2025.
Staff recommends award of the contract to Pape’ Machinery, Inc. in the amount of
$260,905.98. Sufficient funds are budgeted in FY24 to cover this purchase.
City of Springfield Cooperative Procurement
225 Fifth Street Purchase Order
Springfield, Oregon 97477 P.O Number C3593
Phone: 541-726-3622
Fax: 541-726-3782
VENDOR:F.O.B. DESTINATION:
COMPANY NAME:DEPARTMENT:
SALES CONTACT:RECIPIENT NAME:
STREET ADDRESS:STREET ADDRESS:
CITY, ST, ZIP:CITY, ST, ZIP:
PHONE:PHONE:
This purchase is placed against the following Price Agreement:
State of Oregon (ORCPP) Price Agreement #
NPPGov Price Agreement #
Sourcewell (NJPA) Price Agreement
Other: NASPO #OK-SW192
QTY UNIT
PRICE TOTAL
1 248,892.40$ 248,892.40$
1 11,000.00$ 11,000.00$
1 1,013.58$ 1,013.58$
-$
-$
-$
-$
SUBTOTAL 260,905.98$
PAYMENT DETAILS SHIPPING & HANDLING -$
Voucher OTHER
G/L Account # 713-07300-9000-723001 TOTAL 260,905.98$
A/P Code # 733
Credit Card
Name
CC#Authorized Purchaser Signature Date
Exp.
Invoicing Address Name and Title (Print)
Email: ap@springfield-or.gov
Springfield, OR 97477 Phone Number and Email
541-484-5424 541-726-3761
RequisitionerP.O. Date
DESCRIPTION
2024 Falcon 4-Ton Patch Truck (see attached spec for details)
Faclon Freight/Setup/Delivery
Ryan Sederlin
[The P.O. number must appear on all related
correspondence, shipping papers, and invoices]
Pape' Machinery, Inc.DPW - Operations
Chris Rhoades Ryan Sederlin
460 N Danebo Avenue, Suite 100 201 South 18th Street
Eugene, OR 97402 Springfield, OR 97477
Mailing: 225 5th Street
Recovery Fee - OR Corp Activities Tax
Net 30Deliver4/1/2024
TermsShipped VIA
ATTACHMENT 1
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