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HomeMy WebLinkAboutMeeting Packet Planner 2/23/2024DEVELOPMENT ISSUES MEETING FORM APPLICANT: PacificSource MEETING DATE/TIME: Thursday, March 14, 2024 1:30 p.m. PLACE: DPW Conference Room 615/616 and Virtual via Zoom CONTACT PERSON: Tom Sievers 726-2333 Current Planning Staff: L Miller, A Limbird, M Rust, K Notary, T Sievers Stan Petroff, AIC City Engineer – DPW Kristi Krueger, AIC Managing Civil Engineer – DPW Ken Vogeney, Emergency Manager – DPW Clayton McEachern, Civil Engineer, Development & Public Works Matt Stouder, Environmental Services Div. Manager/MWMC General Manager Kristi Krueger, Capital Engineering Manager, Development & Public Works Michael Liebler, Transportation Planning, Civil Engineer, Development & Public Works Gilbert Gordon, Deputy Fire Marshall 2, Fire & Life Safety Department Ben Gibson, Maintenance Supervisor, Development & Public Works Eric Adams, Planning, Willamalane Park and Recreation District Ladd Boyce, Keoki Lapina, Springfield Utility Board (W ater) Greg Miller, Springfield Utility Board (Water) Sanjeev King, Nick Amann, Springfield Utility Board (Electric) Amy Chinitz, Springfield Utility Board (DWP) Thomas Jeffreys, (EPUD) Emerald Peoples Utility District Michael Wargo, Willamalane Park and Recreation District Matt Caswell, Planning & Development Manager, ODOT, State Highway Division (odotr2planmgr@odot.state.or.us) Brad Rudler, (Electric) Eugene Water and Electric Board Tyler Lindley, Eugene Water and Electric Board Wallace McCullough, (Water), Eugene Water and Electric Board Brett Yancey, Chief Operations Officer; Springfield Public Schools Chris Reiersgaard, Asst. Director of Facilities & Operations; Springfield Public Schools Safe Routes to School, Springfield Public Schools Chris Carpenter, DPW Building Official Andrew Shearer, Police Chief, Police Department Tom Schwetz, LTD, Planning and Development Director Luke Pilon, CenturyLink Jeff Paschall, Community Development Manager – DPW Jeremy Sherer, City Surveyor – DPW Meghan Murphy, Program Coordinator, Environmental Services Sasha Vartanian, Lane County Transportation - send to LCPWTPReferrals@lanecounty.gov ONLY Marie Longworth, Central Lane Communications 911 Monte Brown, Northwest Natural Gas Jason McDonald, Comcast Cable Jamie Porter, Rainbow Water District Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request) Allie Camp, Economic Development Sarah Weaver, Administrative Specialist (DIM Annexations) Please mark who you would like to attend this meeting and return form and file to Shannon. Thanks! Revised: 06/08/2020 DEVELOPMENT INITIATION MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DPW Conference Room 615/616 + Zoom Meeting Date: Thursday, March 14, 2024 1:30 – 2:30 1. DEVELOPMENT INITIATION MTG #811-24-000053-PRE 811-24-000056-PROJ PacificSource Assessor’s Map: 17-03-15-30 TL: 600 Address: 555 International Way Existing Use: PacificSource headquarters Planner: Andy Limbird The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx SITE VICINITY MAP 811-24-000053-PRE Development Initiation Meeting 17-03-15-30 TL 600 555 International Way PacificSouce Revised 07/20/22 sm1 of 4 City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Development Initiation Meeting (DIM) Required Project Information (Applicant: complete this section) Prospective Applicant Name: Phone: Company: E-mail: Address: Prospective Applicant’s Rep.: Phone: Company: E-mail: Address: Property Owner: Phone: Company: E-mail: Address: ASSESSOR'S MAP NO: TAX LOT NO(S): Property Address: Size of Property: Acres Square Feet Description of Proposal: If you are filling in this form by hand, please attach your proposal description to this application. Existing Use: # of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre Prospective Applicant: Date: Signature Print Required Project Information (City Intake Staff: complete this section) Case No.: Date: Reviewed by: Application Fee: $ Technical Fee: $0 Postage Fee: $0 TOTAL FEES: $ PROJECT NUMBER: 2/13/2024 Revised 07/20/22 sm2 of 4 Development Initiation Meeting Process The purpose of a Development Initiation Meeting is to give an applicant the opportunity to discuss a development proposal with the development review staff of the City. The discussion can be general or specific, depending on the details provided with the application. A Development Initiation Meeting provides information to an applicant related to the current development conditions and standards of the City. The Development Initiation Meeting is not a land use decision and does not confer any development rights, establish any conditions, or bind the applicant or the City to any course of action. The meeting conveys the status of known development opportunities and constraints. The status may change over time as development conditions or standards change. 1. Applicant Submits a Development Initiation Meeting Application • The application must conform to the Development Initiation Meeting Submittal Requirements Checklist on page 3 of this application packet. • Development Initiation Meetings are typically scheduled on Tuesdays and Thursdays. The Tuesday time slot is 11:00 am and the Thursday time slot is 1:30 pm. • We strive to conduct the Development Initiation Meetings between three to four weeks of receiving the application. • The applicant’s proposal is circulated to the relevant staff and referral agencies in preparation for the meeting. 2. Applicant and the City Conduct the Development Initiation Meeting • The applicant and any design team should attend the Development Initiation Meeting. • The meeting is scheduled for one hour. • Staff attending the meeting will be prepared to discuss the issues raised in the submittal by the applicant. Other issues raised during the meeting may also be discussed. • The meeting is informal and the City will issue no staff report. Revised 07/20/22 sm3 of 4 Development Initiation Meeting Submittal Requirements Checklist Application Fee – Refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. The applicable application fees are collected at the time of complete application submittal. Development Initiation Meeting Application Form Five (5) Questions – List specific questions the applicant would like staff to answer during the meeting. So that each question may be fully evaluated, the list is limited to five questions. If more than five questions are asked or multiple part questions are presented staff may not be able to address all relevant concerns. Prioritizing the five questions is recommended. One (1) Copy and one (1) digital copy of the Proposed Plan - Suggested information valuable for staff to review the proposal is listed below. review the proposal is listed below. It is not necessary to include all these items on the site or plot plan. However, applicants are encouraged to address as many as possible given that the level of information that will be derived from the meeting is commensurate with the level of detail provided in the application. Applicants are also encouraged to include additional information on the plan as listed in the Springfield Development Code (SDC) 5.12.120, Land Divisions – Partitions & Subdivisions – Tentative Plan Submittal Requirements or 5.17.120, Site Plan Review Submittal Requirements. Drawn in ink on quality paper no smaller than 11” x 17” Scale appropriate to the area involved and sufficient to show detail of the plan and related data, such as 1” = 30’, 1” = 50’ or 1” = 100’ North arrow Date of preparation Street address and assessor’s map and tax lot number Dimensions (in feet) and size (either square feet or acres) of the development area Location and size of existing and proposed utilities, including connection points On-site drainage collection system and flow patterns, the size and location of drain lines and catch basins, dry wells, and natural drainageways to be retained Area and dimensions of all property to be conveyed, dedicated, or reserved for common open spaces DIMs Related to Land Divisions Approximate location, number, and dimensions of proposed lots How streets in the proposal area connect with existing streets DIMs Related to Site Plan Review Proposed and existing buildings: location, dimensions, size (gross floor area), setbacks from property lines, distance between buildings, and height Revised 8/4/22 MEM Area and percentage of the site proposed for buildings, structures, driveways, sidewalks, patios, and other impervious surfaces Parking and circulation plan PLANNING & DEVELOPMENT SERVICES P.O. Box 50721 Eugene, OR 97405 541-514-1029 teresa@bishowconsulting.com February 20, 2024 City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 PACIFICSOURCE DIM- BACKGROUND In 2018, PacificSource Properties, LLC acquired the property at 555 International Way and relocated PacificSource headquarters to the site. The property consists of two lots shown on Assessor Map 17-03-15-30, tax lot 600 and Assessor Map 17-03-15-40, tax lot 700. Refer to Exhibit A – Assessor’s Maps and Exhibit B- Vicinity Map. The property is zoned CI Campus Industrial and is developed with two buildings with a combined total of approximately 400,000 square feet. Upon occupancy, PacificSource had about 900 employees working on -site. As with the national trend, since the start of the pandemic, a significant number of employees work remotely and have no plans to return to the office. To sustain an economically viab le building additional tenants have occupied portions of the west building including a call center (Wayfair) and office tenant (Trillium). PacificSource remains the primary tenant and is in the process of creating a long-term vision for the site. PACE PacificSource has recently been notified by the State of Oregon Department of Human Services of an intent to award contract to establish a Program of All Inclusive Care for the Elderly (PACE) program for Lane County residents. The PACE program will provide comprehensive medical and social services primarily to elderly residents desiring to remain in the community rather than receive care in a nursing home. PACE is a Medicare and Medicaid program with services including dedicated primary medical care, adult day care/respite care (no overnight lodging), dentistry, physical therapy, social counseling, and preventive care. Participants will be provided transportation to the PACE center for activities and medical appointments. PacificSource desires to establish and operate the PACE program at 555 International Way in Springfield. Refer to Exhibit C- PacificSource PACE Letter and Exhibit D- Sample PACE Designs. PacificSource anticipates the use will initially need about 20,000 square feet and would be located on the ground floor of the west building with DIM Questions Page 2 of 3 PacificSource February 20, 2024 convenient access to shared common amenities including the outdoor courtyard, a fitness room, and the main cafeteria. Refer to Exhibit E- PACE Program Aerial Photo Diagram. The PACE program will not be open to the general public - only to those participating in the federal program. PacificSource will provide PACE p articipants transportation to the site in the morning and transportation home at the end of the day. PacificSource anticipates about 40 participants in PACE on a daily basis. DIM QUESTIONS 1. Do City staff agree that PACE will be an “Accessory Use” at the PacificSource site at 555 International Way? PACE will be subordinate to the primary use of the site (corporate headquarters) and will be directly managed by PacificSource. The use will only occupy about 5% of the total building square footage on the site. 2. An adult day care facility is not explicitly listed in the Springfield Development Code. If PACE is not considered an “Accessory Use”, what further information do City staff need to determine whether it is a permitted use in the Campus Industrial zone? 3. Are there any building, fire, or seismic code issues with the proposed change in occupancy? 4. What SDC fees will be required, if any, for the proposed change in occupancy for PACE? 5. Due to the restrictions with the Campus Industrial zone, to provide greater flexibility in the use of the site, PacificSource is preparing applications to amend the plan designation from Campus Industrial to Commercial and a zone change from CI Campus Industrial to CC Community Commercial. Do City staff have any concerns with PacificSource applying to change the plan and zoning designations to commercial? DIM PROJECT TEAM PacificSource Bishow Consulting LLC Laurie Kidd - 541-228-7847 Teresa Bishow, AICP - 541-514-1029 Laurie.Kidd@pacificsource.com Teresa@bishowconsulting.com GBD Architects Incorporated Mark Raggett, AICP - 503-548-2362 Markr@gbdarchitects.com DIM Questions Page 3 of 3 PacificSource February 20, 2024 We look forward to discussing PACE and how it can be operated at the PacificSource headquarters in Springfield. Sincerely, Teresa Bishow Teresa Bishow, AICP List of Exhibits Exhibit A- Assessor’s Maps Exhibit B- Vicinity Map Exhibit C- PacificSource PACE Letter Exhibit D- Sample PACE Designs Exhibit E- PACE Program Aerial Photo Diagram EXHIBIT A - ASSESSOR’S MAPS Pacific Source 2-15-24 Not To Scale Map Source: Linn County, Assessor’s Maps, h7ps://www.linncountyor.gov/assessor/page/assessor-maps Assessor’s Map: 17-03-15-30 Tax Lot: 600 Subject Site Page 1 of 2 EXHIBIT A - ASSESSOR’S MAPS 2-15-24 Not To Scale Map Source: Linn County, Assessor’s Maps, h7ps://www.linncountyor.gov/assessor/page/assessor-maps Assessor’s Map: 17-03-15-40 Tax Lot: 700 Subject Site Page 2 of 2 Pacific Source EXHIBIT B – VICINITY MAP Pacific Source 2-14-24 Not To Scale Assessor’s Map: 17-03-15-30, Tax Lot: 600 Assessor ’s Map: 17-03-15-40, Tax Lot: 700 Subject Site Map Source: Lane County Maps, h4ps://lcmaps.lanecounty.org/LaneCountyMaps/LaneCountyMapsApp/index.html Map Source: Lane County Maps, h4ps://lcmaps.lanecounty.org/LaneCountyMaps/LaneCountyMapsApp/index.html 555 InternaDonal Way Springfield, Oregon 97477 9,400 Square Foot Design EXHIBIT D- Sample PACE Designs 20,000+ Square Foot Design