HomeMy WebLinkAboutMeeting Packet Planner 2/23/2024DEVELOPMENT ISSUES MEETING FORM
APPLICANT: PacificSource
MEETING DATE/TIME: Thursday, March 14, 2024 1:30 p.m.
PLACE: DPW Conference Room 615/616 and Virtual via Zoom
CONTACT PERSON: Tom Sievers 726-2333
Current Planning Staff: L Miller, A Limbird, M Rust, K Notary, T Sievers
Stan Petroff, AIC City Engineer – DPW
Kristi Krueger, AIC Managing Civil Engineer – DPW
Ken Vogeney, Emergency Manager – DPW
Clayton McEachern, Civil Engineer, Development & Public Works
Matt Stouder, Environmental Services Div. Manager/MWMC General Manager
Kristi Krueger, Capital Engineering Manager, Development & Public Works
Michael Liebler, Transportation Planning, Civil Engineer, Development & Public Works
Gilbert Gordon, Deputy Fire Marshall 2, Fire & Life Safety Department
Ben Gibson, Maintenance Supervisor, Development & Public Works
Eric Adams, Planning, Willamalane Park and Recreation District
Ladd Boyce, Keoki Lapina, Springfield Utility Board (W ater)
Greg Miller, Springfield Utility Board (Water)
Sanjeev King, Nick Amann, Springfield Utility Board (Electric)
Amy Chinitz, Springfield Utility Board (DWP)
Thomas Jeffreys, (EPUD) Emerald Peoples Utility District
Michael Wargo, Willamalane Park and Recreation District
Matt Caswell, Planning & Development Manager, ODOT, State Highway Division
(odotr2planmgr@odot.state.or.us)
Brad Rudler, (Electric) Eugene Water and Electric Board
Tyler Lindley, Eugene Water and Electric Board
Wallace McCullough, (Water), Eugene Water and Electric Board
Brett Yancey, Chief Operations Officer; Springfield Public Schools
Chris Reiersgaard, Asst. Director of Facilities & Operations; Springfield Public Schools
Safe Routes to School, Springfield Public Schools
Chris Carpenter, DPW Building Official
Andrew Shearer, Police Chief, Police Department
Tom Schwetz, LTD, Planning and Development Director
Luke Pilon, CenturyLink
Jeff Paschall, Community Development Manager – DPW
Jeremy Sherer, City Surveyor – DPW
Meghan Murphy, Program Coordinator, Environmental Services
Sasha Vartanian, Lane County Transportation - send to
LCPWTPReferrals@lanecounty.gov ONLY
Marie Longworth, Central Lane Communications 911
Monte Brown, Northwest Natural Gas
Jason McDonald, Comcast Cable
Jamie Porter, Rainbow Water District
Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request)
Allie Camp, Economic Development
Sarah Weaver, Administrative Specialist (DIM Annexations)
Please mark who you would like to attend this meeting and return form and
file to Shannon. Thanks!
Revised: 06/08/2020
DEVELOPMENT
INITIATION MEETING
DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
SPRINGFIELD CITY HALL
225 FIFTH STREET
DPW Conference Room 615/616 + Zoom
Meeting Date: Thursday, March 14, 2024 1:30 – 2:30
1. DEVELOPMENT INITIATION MTG #811-24-000053-PRE 811-24-000056-PROJ PacificSource
Assessor’s Map: 17-03-15-30 TL: 600
Address: 555 International Way
Existing Use: PacificSource headquarters
Planner: Andy Limbird
The Development Issues Meeting informational packet for this meeting is available on-line for
you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx
SITE
VICINITY MAP
811-24-000053-PRE Development Initiation Meeting
17-03-15-30 TL 600
555 International Way
PacificSouce
Revised 07/20/22 sm1 of 4
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Development Initiation Meeting (DIM)
Required Project Information (Applicant: complete this section)
Prospective
Applicant Name: Phone:
Company: E-mail:
Address:
Prospective
Applicant’s Rep.: Phone:
Company: E-mail:
Address:
Property Owner: Phone:
Company: E-mail:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use:
# of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre
Prospective
Applicant: Date:
Signature
Print
Required Project Information (City Intake Staff: complete this section)
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $0 Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
2/13/2024
Revised 07/20/22 sm2 of 4
Development Initiation Meeting Process
The purpose of a Development Initiation Meeting is to give an applicant the opportunity to
discuss a development proposal with the development review staff of the City. The discussion
can be general or specific, depending on the details provided with the application. A
Development Initiation Meeting provides information to an applicant related to the current
development conditions and standards of the City. The Development Initiation Meeting is not a
land use decision and does not confer any development rights, establish any conditions, or bind
the applicant or the City to any course of action. The meeting conveys the status of known
development opportunities and constraints. The status may change over time as development
conditions or standards change.
1. Applicant Submits a Development Initiation Meeting Application
• The application must conform to the Development Initiation Meeting Submittal
Requirements Checklist on page 3 of this application packet.
• Development Initiation Meetings are typically scheduled on Tuesdays and Thursdays.
The Tuesday time slot is 11:00 am and the Thursday time slot is 1:30 pm.
• We strive to conduct the Development Initiation Meetings between three to four weeks
of receiving the application.
• The applicant’s proposal is circulated to the relevant staff and referral agencies in
preparation for the meeting.
2. Applicant and the City Conduct the Development Initiation Meeting
• The applicant and any design team should attend the Development Initiation Meeting.
• The meeting is scheduled for one hour.
• Staff attending the meeting will be prepared to discuss the issues raised in the
submittal by the applicant. Other issues raised during the meeting may also be
discussed.
• The meeting is informal and the City will issue no staff report.
Revised 07/20/22 sm3 of 4
Development Initiation Meeting Submittal Requirements Checklist
Application Fee – Refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. The applicable application fees are collected at the time of complete
application submittal.
Development Initiation Meeting Application Form
Five (5) Questions – List specific questions the applicant would like staff to answer
during the meeting. So that each question may be fully evaluated, the list is limited to five
questions. If more than five questions are asked or multiple part questions are presented
staff may not be able to address all relevant concerns. Prioritizing the five questions is
recommended.
One (1) Copy and one (1) digital copy of the Proposed Plan -
Suggested information valuable for staff to review the proposal is listed below. review the
proposal is listed below. It is not necessary to include all these items on the site or plot
plan. However, applicants are encouraged to address as many as possible given that the
level of information that will be derived from the meeting is commensurate with the level of
detail provided in the application.
Applicants are also encouraged to include additional information on the plan as listed in the
Springfield Development Code (SDC) 5.12.120, Land Divisions – Partitions & Subdivisions –
Tentative Plan Submittal Requirements or 5.17.120, Site Plan Review Submittal
Requirements.
Drawn in ink on quality paper no smaller than 11” x 17”
Scale appropriate to the area involved and sufficient to show detail of the plan and
related data, such as 1” = 30’, 1” = 50’ or 1” = 100’
North arrow
Date of preparation
Street address and assessor’s map and tax lot number
Dimensions (in feet) and size (either square feet or acres) of the development area
Location and size of existing and proposed utilities, including connection points
On-site drainage collection system and flow patterns, the size and location of drain
lines and catch basins, dry wells, and natural drainageways to be retained
Area and dimensions of all property to be conveyed, dedicated, or reserved for
common open spaces
DIMs Related to Land Divisions
Approximate location, number, and dimensions of proposed lots
How streets in the proposal area connect with existing streets
DIMs Related to Site Plan Review
Proposed and existing buildings: location, dimensions, size (gross floor area),
setbacks from property lines, distance between buildings, and height
Revised 8/4/22 MEM
Area and percentage of the site proposed for buildings, structures, driveways,
sidewalks, patios, and other impervious surfaces
Parking and circulation plan
PLANNING & DEVELOPMENT SERVICES
P.O. Box 50721
Eugene, OR 97405
541-514-1029
teresa@bishowconsulting.com
February 20, 2024
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
PACIFICSOURCE DIM- BACKGROUND
In 2018, PacificSource Properties, LLC acquired the property at 555 International Way
and relocated PacificSource headquarters to the site. The property consists of two lots
shown on Assessor Map 17-03-15-30, tax lot 600 and Assessor Map 17-03-15-40, tax
lot 700. Refer to Exhibit A – Assessor’s Maps and Exhibit B- Vicinity Map. The property
is zoned CI Campus Industrial and is developed with two buildings with a combined total
of approximately 400,000 square feet.
Upon occupancy, PacificSource had about 900 employees working on -site. As with the
national trend, since the start of the pandemic, a significant number of employees work
remotely and have no plans to return to the office. To sustain an economically viab le
building additional tenants have occupied portions of the west building including a call
center (Wayfair) and office tenant (Trillium). PacificSource remains the primary tenant
and is in the process of creating a long-term vision for the site.
PACE
PacificSource has recently been notified by the State of Oregon Department of Human
Services of an intent to award contract to establish a Program of All Inclusive Care for
the Elderly (PACE) program for Lane County residents. The PACE program will provide
comprehensive medical and social services primarily to elderly residents desiring to
remain in the community rather than receive care in a nursing home. PACE is a
Medicare and Medicaid program with services including dedicated primary medical
care, adult day care/respite care (no overnight lodging), dentistry, physical therapy,
social counseling, and preventive care. Participants will be provided transportation to
the PACE center for activities and medical appointments.
PacificSource desires to establish and operate the PACE program at 555 International
Way in Springfield. Refer to Exhibit C- PacificSource PACE Letter and Exhibit D-
Sample PACE Designs. PacificSource anticipates the use will initially need about
20,000 square feet and would be located on the ground floor of the west building with
DIM Questions Page 2 of 3
PacificSource February 20, 2024
convenient access to shared common amenities including the outdoor courtyard, a
fitness room, and the main cafeteria. Refer to Exhibit E- PACE Program Aerial Photo
Diagram.
The PACE program will not be open to the general public - only to those participating in
the federal program. PacificSource will provide PACE p articipants transportation to the
site in the morning and transportation home at the end of the day. PacificSource
anticipates about 40 participants in PACE on a daily basis.
DIM QUESTIONS
1. Do City staff agree that PACE will be an “Accessory Use” at the PacificSource
site at 555 International Way? PACE will be subordinate to the primary use of
the site (corporate headquarters) and will be directly managed by PacificSource.
The use will only occupy about 5% of the total building square footage on the
site.
2. An adult day care facility is not explicitly listed in the Springfield Development
Code. If PACE is not considered an “Accessory Use”, what further information
do City staff need to determine whether it is a permitted use in the Campus
Industrial zone?
3. Are there any building, fire, or seismic code issues with the proposed change in
occupancy?
4. What SDC fees will be required, if any, for the proposed change in occupancy for
PACE?
5. Due to the restrictions with the Campus Industrial zone, to provide greater
flexibility in the use of the site, PacificSource is preparing applications to amend
the plan designation from Campus Industrial to Commercial and a zone change
from CI Campus Industrial to CC Community Commercial. Do City staff have
any concerns with PacificSource applying to change the plan and zoning
designations to commercial?
DIM PROJECT TEAM
PacificSource Bishow Consulting LLC
Laurie Kidd - 541-228-7847 Teresa Bishow, AICP - 541-514-1029
Laurie.Kidd@pacificsource.com Teresa@bishowconsulting.com
GBD Architects Incorporated
Mark Raggett, AICP - 503-548-2362
Markr@gbdarchitects.com
DIM Questions Page 3 of 3
PacificSource February 20, 2024
We look forward to discussing PACE and how it can be operated at the PacificSource
headquarters in Springfield.
Sincerely,
Teresa Bishow
Teresa Bishow, AICP
List of Exhibits
Exhibit A- Assessor’s Maps
Exhibit B- Vicinity Map
Exhibit C- PacificSource PACE Letter
Exhibit D- Sample PACE Designs
Exhibit E- PACE Program Aerial Photo Diagram
EXHIBIT A - ASSESSOR’S MAPS
Pacific Source
2-15-24
Not To Scale
Map Source: Linn County, Assessor’s Maps, h7ps://www.linncountyor.gov/assessor/page/assessor-maps
Assessor’s Map: 17-03-15-30 Tax Lot: 600
Subject Site
Page 1 of 2
EXHIBIT A - ASSESSOR’S MAPS
2-15-24
Not To Scale
Map Source: Linn County, Assessor’s Maps, h7ps://www.linncountyor.gov/assessor/page/assessor-maps
Assessor’s Map: 17-03-15-40 Tax Lot: 700
Subject Site
Page 2 of 2
Pacific Source
EXHIBIT B – VICINITY MAP
Pacific Source
2-14-24
Not To Scale Assessor’s Map: 17-03-15-30, Tax Lot: 600
Assessor ’s Map: 17-03-15-40, Tax Lot: 700
Subject Site
Map Source: Lane County Maps, h4ps://lcmaps.lanecounty.org/LaneCountyMaps/LaneCountyMapsApp/index.html
Map Source: Lane County Maps, h4ps://lcmaps.lanecounty.org/LaneCountyMaps/LaneCountyMapsApp/index.html
555 InternaDonal Way
Springfield, Oregon 97477
9,400 Square Foot Design
EXHIBIT D- Sample PACE Designs
20,000+ Square Foot Design