HomeMy WebLinkAboutItem 14- Extension of the Winter Ice Storm Emergency Declaration
AGENDA ITEM SUMMARY Meeting Date: 2/20/2024
Meeting Type: Regular Meeting
Staff Contact/Dept.: Niel Laudati/Asst. City
Manager
Mary Bridget
Smith/CAO
Staff Phone No: 541-726-3700
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: EXTENSION OF WINTER ICE STORM EMERGENCY DECLARATION
ACTION
REQUESTED:
Adopt/Not Adopt A RESOLUTION EXTENDING THE CITY OF SPRINGFIELD
ORDER DECLARING STATE OF EMERGENCY TO APRIL 1, 2024
ISSUE
STATEMENT:
Consistent with the Springfield Municipal Code (SMC), the City Manager’s
Designee declared a state of emergency due to the winter ice storm. The City
Council ratified the Order Declaring State of Emergency on January 22, 2024, by
Resolution No. 2024-02 and is being asked to extend the state of emergency for
recovery efforts.
ATTACHMENTS: 1: Resolution
DISCUSSION/
FINANCIAL
IMPACT:
The recent winter ice storm has caused extensive damage throughout the City of
Springfield. On January 16, 2024, City Manager Designee Niel Laudati issued an
Order declaring an emergency. The Order Declaring State of Emergency was
ratified on January 22, 2024 and is set to expire on February 27, 2024.
Recovery and restoration efforts continue due to the extent of the storm damage.
To further recovery and restoration efforts, staff recommends the duration of the
emergency declaration be extended approximately an additional six weeks to April
1, 2024.
RESOLUTION NO. _______
A RESOLUTION EXTENDING THE CITY OF SPRINGFIELD ORDER DECLARING STATE
OF EMERGENCY ISSUED ON JANUARY 16, 2024 TO APRIL 1, 2024
WHEREAS, ORS 401.305 provides authority for the City of Springfield to act as an emergency
management agency, including authority to establish policies and protocols for defining and
directing responsibilities during the time of emergency;
WHEREAS, the City of Springfield has enacted a local Ordinance (Springfield Municipal Code
(SMC) 2.800, et seq.) pursuant to the authority granted by ORS Chapter 401 that provides for
executive responsibility in times of emergency;
WHEREAS, SMC 2.808 authorizes the City Manager or designee to declare that a state of
emergency exists followed by ratification by the Common Council of the City of Springfield as
soon as possible after the declaration of emergency;
WHEREAS, Lane County, especially the City of Springfield, experienced significant damage and
is still recovering from a multi-day winter ice storm that started on January 12, 2024;
WHEREAS, the damage created by the winter ice storm included widespread power outages,
treacherous travel, infrastructure and property damage and other dangerous conditions for
Springfield residents;
WHEREAS, due to the extensive damage caused by the winter ice storm, the entire City of
Springfield continues to be in a state of emergency;
WHEREAS, on January 22, 2024, the City Council ratified the emergency declaration issued by
the City Manager’s Designee on January 16, 2024 (Resolution No. 2024-02);
WHEREAS, on January 16, 2024 and January 17, 2024, the Lane County Board of
Commissioners and Governor Kotek declared a state of emergency respectively;
WHEREAS, the original Declaration is attached to this Resolution as Exhibit A and incorporated
herein;
WHEREAS, on January 16, 2024, the City of Springfield activated its Emergency Operation
Center to respond to the winter ice storm and it remains activated to provide emergency
operations assistance for the response;
WHEREAS, the current City of Springfield Emergency Declaration is set to expire on February
27, 2024, but the storm damage is so significant that recovery and restoration efforts continue;
WHEREAS, the City continues to recover from the winter ice storm and an extension for an
additional six weeks is more realistic and prudent;
WHEREAS, the previously ratified Order Declaration State of Emergency included the authority
to enact special regulations for development approvals along with emergency procurement and
Attachment 1
Page 1 of 4
authorization to request assistance and potential reimbursement from Lane County and the
State of Oregon;
WHEREAS, the City of Springfield has expended or will shortly expend its necessary and
available resources, including resources through mutual aid and cooperative assistance
agreements; and
WHEREAS, SMC 2.800, et. seq. and ORS Chapter 401 authorize certain actions to be taken
during a state of emergency when necessary for public safety or for the efficient conduct of
activities to minimize or mitigate the effects of the emergency;
NOW, THEREFORE, it is hereby ordered:
Section 1. The Common Council amends the emergency declaration (Resolution No. 2024-
02) to extend the duration an additional six weeks from February 27, 2024, to April 1, 2024,
unless sooner terminated or extended by Order of the Common Council.
Section 2. The Common Council authorizes the same emergency powers from the
previously ratified emergency declaration (Resolution No. 2024-02) to extend until April 1, 2024.
ADOPTED by the Common Council of the City of Springfield this ______ day of February, 2024,
by a vote of _____ in favor and ______ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
Attachment 1
Page 2 of 4
CITYϙOFϙSPRINGFIELD
ORDERϙDECLARINGϙSTATEϙOFϙEMERGENCY
WHEREASϠϙORSϙ͓͏͐ϟϙ͒͏͔ϙprovidesϙauthorityϙforϙtheϙCityϙofϙSpringƱeldϙtoϙactϙasϙanϙemergencyϙ
managementϙagencyϠϙincludingϙauthorityϙtoϙestablishϙpoliciesϙandϙprotocolsϙforϙdeƱningϙandϙ
directingϙresponsibilitiesϙduringϙtheϙtimeϙofϙemergencyϢ
WHEREASϠϙtheϙCityϙofϙSpringƱeldϙhasϙenactedϙaϙlocalϙOrdinanceϙϼSMCϙ͑ϟ͗͏͏ϙetϙseqϟϽϙpursuantϙtoϙ
theϙauthorityϙgrantedϙbyϙORSϙChapterϙ͓͏͐ϙthatϙprovidesϙforϙexecutiveϙresponsibilityϙinϙtimesϙofϙ
emergencyϢ
WHEREASϠϙtheϙLaneϙCountyϙandϙtheϙGreaterϙEugeneϱSpringƱeldϙAreaϙareϙexperiencingϙaϙsigniƱcantϙ
winterϙstormϙthatϙhasϙbroughtϙbelowϙfreezingϙtemperaturesϠϙiceϙaccumulationϠϙsleetϙandϙsnowϢϙ
WHEREASϠϙtemperaturesϙremainϙlowϙandϙprecipitationϙcontinuesϙcausingϙhazardousϙconditionsϙ
andϙtreacherousϙtravelϢ
WHEREASϠϙManyϙSpringƱeldϙresidentsϙdoϙnotϙhaveϙpowerϙandϙitϙisϙanticipatedϙthatϙpowerϙwillϙnotϙ
beϙrestoredϙforϙanϙextendedϙperiodϙofϙtimeϢϙϙ
WHEREASϠϙthisϙwinterϙstormϙhasϙcausedϙdownedϙtreesϙandϙpowerϙlinesϠϙicyϙroadsϠϙfreezingϙ
temperaturesϠϙtheϙclosureϙofϙInterstateϙ͔ϙandϙotherϙstateϙhighwaysϙinϙadditionϙtoϙtheϙclosureϙofϙlocalϙ
schoolsϙandϙotherϙgovernmentϙfacilitiesϢ
WHEREASϠϙdueϙtoϙtheϙseverityϙofϙthisϙstormϠϙtheϙentireϙCityϙofϙSpringƱeldϙisϙinϙaϙstateϙofϙemergencyϢ
WHEREASϠϙonϙJanuaryϙ͕͐ϠϙtheϙLaneϙCountyϙBoardϙofϙCommissionersϙadoptedϙanϙorderϙdeclaringϙaϙ
localϙemergencyϙasϙaϙresultϙofϙthisϙwinterϙstormϢϙ
WHEREASϠϙtheϙCityϙofϙSpringƱeldϙhasϙexpendedϙorϙwillϙshortlyϙexpendϙitsϙnecessaryϙandϙavailableϙ
resourcesϠϙincludingϙresourcesϙthroughϙmutualϙaidϙandϙcooperativeϙassistanceϙagreementsϢ
WHEREASϠϙSMCϙ͑ϟ͗͏͏ϙetϙseqϙandϙORSϙChapterϙ͓͏͐ϙauthorizeϙcertainϙactionsϙtoϙbeϙtakenϙduringϙaϙ
stateϙofϙemergencyϙwhenϙnecessaryϙforϙpublicϙsafetyϙorϙforϙtheϙeicientϙconductϙofϙactivitiesϙtoϙ
minimizeϙorϙmitigateϙtheϙeectsϙofϙtheϙemergencyϢ
NOWϠϙTHEREFORE Ϡϙitϙisϙherebyϙorderedϡ
Sectionϙ͐ϟϙIϠϙNielϙLaudatiϠϙCityϙManagerϙDesigneeϠϙformallyϙdeclareϙaϙstateϙofϙemergencyϙforϙtheϙCityϙ
ofϙSpringƱeldϙeectiveϙonϙJanuaryϙ͕͐Ϡϙ͑͏͓͑ϙatϙ͐͗͏͏ϙhoursϙinϙgeographicalϙareaϙlocatedϙwithinϙtheϙ
SpringƱeldϙCityϙLimitsϟ
Sectionϙ͑ϟϙUponϙthisϙdeclarationϙofϙaϙstateϙofϙemergencyϠϙtheϙCityϙManagerϙorϙdesigneeϙisϙ
empoweredϙtoϙcarryϙoutϙtheϙappropriateϙfunctionsϙandϙdutiesϙidentiƱedϙinϙSMCϙ͑ϟ͗͏͏ϙetϙseqϟϙduringϙ
theϙtimeϙofϙemergencyϙandϙshallϙimplementϙtheϙEugeneϯSpringƱeldϙMultijurisdictionalϙEmergencyϙ
OperationϙPlanϟ
Exhibit A, Page 1 of 2
Attachment 1
Page 3 of 4
Sectionϙ͒ϟϙTheϙCityϙManagerϙorϙherϙdesigneeϙshallϙtakeϙallϙnecessaryϙstepsϙauthorizedϙbyϙlawϙtoϙ
coordinateϙresponseϙandϙrecoveryϙfromϙthisϙemergencyϠϙincludingϠϙbutϙnotϙlimitedϙtoϠϙrequestingϙ
assistanceϙfromϙtheϙStateϙofϙOregonϙandϙLaneϙCountyϟ
Sectionϙ͓ϟϙThisϙdeclarationϙofϙaϙstateϙofϙemergencyϙshallϙbeϙtakenϙbeforeϙtheϙCommonϙCouncilϙofϙ
theϙCityϙofϙSpringƱeldϙatϙtheirϙnextϙavailableϙmeetingϙforϙratiƱcationϟ
Sectionϙ͔ϟϙThisϙdeclarationϙofϙaϙstateϙofϙemergencyϙshallϙexpireϙinϙ͖ϙdaysϙonϙJanuaryϙ͑͒Ϡϙ͑͏͓͑Ϡϙ
unlessϙsoonerϙterminatedϙorϙextendedϙbyϙorderϙofϙtheϙCommonϙCouncilϟ
Sectionϙ͕ϟϙTheϙCityϙManagerϠϙasϙtheϙDirectorϙofϙEmergencyϙServicesϠϙorϙherϙdesigneeϠϙisϙauthorizedϙ
toϙimplementϙanyϙofϙtheϙemergencyϙmeasuresϙprovidedϙforϙinϙSpringƱeldϙMunicipalϙCodeϙsectionsϙ
͑ϟ͗͐͏ϙthroughϙ͑ϟ͓͗͐ϙandϙ͑ϟ͗͑͏ϙinϙtheϙinterestϙofϙtheϙpublicϙhealthϠϙsafetyϠϙorϙwelfareϠϙinϙtheϙareaϙ
designatedϙasϙanϙemergencyϙareaϟ
DatedϙJanuaryϙ͕͐Ϡϙ͑͏͓͑
϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶
NielϙLaudati
ATTESTϡϙ϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶϶
Digitally signed by Niel Laudati
DN: OU=Assistant City Manager, O="City of
Springfield, Oregon", CN=Niel Laudati,
E=nlaudati@springfield-or.gov
Reason: I am approving this document with my
legally binding signature
Location: your signing location here
Date: 2024.01.16 18:10:15-08'00'
Foxit PDF Editor Version: 11.2.1
Niel
Laudati
Exhibit A, Page 2 of 2
Attachment 1
Page 4 of 4