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HomeMy WebLinkAboutMeeting Packet Planner 2/13/2024 Completeness Check Meeting Development and Public Works Department Conference Room 616 & Zoom COMPLETENESS CHECK MEETING DATE: Friday, March 1, 2024 10:00 a.m. - 11:00 p.m. DPW Conference Room 616 and Zoom Completeness Check Mtg (Partition Plat Pre-Submittal) #811-24-000047-PRE Don Horton Assessor’s Map: 17-02-34-42 TL: 7400 Address: 120, 122 & 124 65th Place Existing Use: Residential Applicant has submitted plans for proposed middle housing partition plat Planner: Kelly Notary Meeting: Friday, March 1, 2024 10:00 – 11:00 via Zoom and Conference Rm 616 SITE VICINITY MAP 811-24-000047-PRE Partition Plat Pre-Submittal 17-02-34-42 TL 07400 120, 122 & 124 65th Place Don Horton Revised 10.14.13 kl 1 of 6 City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Land Division Plat Partition, Subdivision Application Type (Applicant: check one) Partition Plat Pre-Submittal: Subdivision Plat Pre-Submittal: Partition Plat Submittal: Subdivision Plat Submittal: Required Project Information (Applicant: complete this section) Applicant Name: Phone: Company: Fax: Address: Applicant’s Rep.: Phone: Company: Fax: Address: Property Owner: Phone: Company: Fax: Address: ASSESSOR'S MAP NO: TAX LOT NO(S): Property Address: Size of Property: Acres Square Feet Proposed Name of Subdivision: Description of Proposal: If you are filling in this form by hand, please attach your proposal description to this application. Existing Use: Tentative Case #: # of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre Signatures: Please sign and print your name and date in the appropriate box on the next page. Required Project Information (City Intake Staff: complete this section) Associated Applications: Pre-Sub Case No.: Date: Reviewed by: Case No.: Date: Reviewed by: Application Fee: $ Technical Fee: $ Postage Fee: $0 TOTAL FEES: $ PROJECT NUMBER: Revised 10.14.13 kl 3 of 6 Land Division Plat Application Process (see next page for a diagram of this process) 1. Applicant Submits a Land Division Plat Application for Pre-Submittal  The application must conform to the Land Division Plat Pre-Submittal Requirements Checklist on pages 4-6 of this application packet.  A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal meetings are conducted every Tuesday and Friday, from 10:00 am - noon.  Planning Division staff strives to conduct pre-submittal meetings within five to seven working days of receiving an application. 2. Applicant and the City Conduct the Pre-Submittal Meeting  The applicant, owner, and design team are strongly encouraged to attend the pre- submittal meeting.  The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall’s office, and the Planning Division and is scheduled for 30 to 60 minutes.  The Planner provides the applicant with a Pre-Submittal Checklist specifying the items required to make the application complete if it is not already complete, and the applicant has 180 days submit a complete application to the City. 3. Applicant Submits a Complete Land Division Plat Application  When the applicant has addressed all items on the Pre-Submittal Checklist and the City Surveying Section has notified the applicant’s surveyor that the plat and other documents are sufficiently refined, the applicant can submit a complete application to the City Survey Section located in the NW Quad of City Hall.  The application must conform to the Land Division Plat Submittal Requirements Checklist on page 6 of this application packet.  If the submittal is deemed complete, the City Survey Section will sign-off on the City Survey approval sheet and send the applicant to the Development & Public Works Department for application submittal and fee collection.  Planning staff checks and signs the mylars. 4. Applicant Records Plat at Lane County & Submits Plat and Documents to City  After Planning staff checks and signs the mylars, the plat may then be recorded by the applicant’s surveyor at Lane County.  After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled paper copies of the plat and three (3) copies of required documents to the Development & Public Works Department prior to the issuance of building permits. Revised 10.14.13 kl 4 of 6 LAND DIVISION PLAT APPLICATION PROCESS Applicant submits land division plat application for pre-submittal (See Land Division Plat Pre-Submittal Requirements Checklist) City departments review application for completeness and hold pre-submittal meeting to discuss completeness issues with applicant and applicant’s representatives. Applicant addresses incomplete items. City Surveyor checks application and returns comments to applicant’s surveyor. Applicant’s surveyor corrects plat and returns to City Surveyor. Applicant’s surveyor sets new monuments and flags existing ones. City Surveyor conducts field check and returns comments to applicant’s surveyor Once no errors appear on the plat and a current title report is submitted, applicant’s surveyor is given ok to submit complete land division plat application. After ok given from City Surveyor and applicant has addressed all incomplete items from pre-submittal, applicant submits complete application to the City Survey Section (See Land Division Plat Submittal Requirements Checklist) City Survey Section signs-off on City Survey approval sheet and sends the applicant to the Development & Public Works Department for application submittal and fee collection. Planning staff checks and signs mylars and notifies applicant’s surveyor of approval. Applicant brings copies of recorded plat and documents to Development & Public Works Department. Applicant takes plat and accompanying documents to Lane County for recording. Revised 10.14.13 kl 5 of 6 Land Division Plat Pre-Submittal Requirements Checklist NOTE: If you feel an item does not apply, please state the reason why and attach the explanation to this form. Application Fee – refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. Any applicable application, technology, and postage fees, are collected at the pre-submittal and submittal stages. Land Division Plat Application Form Letter Addressing Conditions of Approval – lists and addresses each condition of approval, detailing the actions taken and current status of each item. Five (5) Paper Copies of the Plat stamped and signed by the surveyor. Two (2) Copies of Closure Sheets for the boundary and each lot or parcel and all common areas, dedicated areas, and easement areas that are not simple parallel offsets. Two (2) Copies of Title Report or Subdivision Guarantee for the parcel being divided. The title report must be dated within 30 days of submittal at the time of the final submittal. An older report is OK at the pre-submittal stage. Two (2) Copies of Each of the Reference Documents and Plats listed on the plat. Two (2) Copies of Each of the Supporting Documents – the vesting deed (must vest title to the owner listed on the plat), existing easement deeds, and documents listed as exceptions in the title report, etc. Two (2) Draft Copies of any street dedications. Two (2) Draft Copies of Any New Easements or Restrictions being created by separate document, improvement agreements, maintenance agreements, joint use ingress/egress and utility easements, sewer hook up in lieu of assessment, and any other documents that will be recorded together with the plat or that are required by the Conditions of Approval. Two (2) Copies of a Consent Statement (Concurrence) on the plat (to be signed by the lender prior to final approval) OR Two (2) Copies of an Affidavit of Consent by separate document is required from all Trust Deed, mortgage, or other secured loan interest holders against the property to be recorded simultaneously with the plat IF any public dedications or easements are being made and/or any other interests are being transferred to the public per ORS 92.075 (2-4). Copies of Wetland Documents as required. Copies of ODOT Access Permits as required. Draft Copy of Bargain and Sale Deed for Reserve Strips – City Survey Section has a template. Verification that Street Tree Agreement is in Progress as required. Draft Copy of the Conditions, Covenants & Restrictions (CC&Rs) as required. Revised 10.14.13 kl 6 of 6 Post Monumentation Deposit as required for subdivisions only. City Survey Section has current fee schedule and templates. Location of Any Floodways in accordance with SDC 3.3-400. Existing Easements Clearly Identified with Their Recorded Reference. New Easements and Reserve Strips Referenced in Owner Certificates of Dedication and Purposes of Easements Identified on Plat. NOTE: When, as part of the approval process, the application has been conditioned so that the recordation of a document is required, the applicant shall be responsible for paying the Lane County recording fee for any such required document. Documents which may require recordation include, but are not limited to: Development Agreements; Improvement Agreements; Deed Restrictions; Future Development Plans; Easements; Joint Use Access/ Maintenance Agreements; and Dedications of Right-of-Way. Land Division Plat Submittal Requirements Checklist NOTE: If you feel an item does not apply, please state the reason why and attach the explanation to this form. Application Fee – refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. The application, technology, and postage fees, where applicable, are collected at the time of complete application submittal. Land Division Plat Application Form Two (2) Copies of the Deed Two (2) Copies of a Title Report issued within 30 days of the date Lane County will record the plat. Original Plat on Mylar with notarized owner(s) signature(s) and signed surveyor stamp. Copy of the Mylar on Bond Paper Original and Copy of all Required Documents with signatures where appropriate.