HomeMy WebLinkAboutItem 09 Capital Improvement ProgramAGENDA ITEM SUMMARY Meeting Date:
Meeting Type: Regular Meeting
Staff Contact/Dept.: Stan Petroff, DPW
Jeff Paschall, DPW
Staff Phone No: 541-726-1673
541-726-1674
Estimated Time: 10 Minutes
S P R I N G F I E L D
PLANNING COMMISSION
Council Goals: Maintain and Improve Infrastructure
and Facilities
ITEM TITLE: 2025-2029 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT
PLAN
ACTION
REQUESTED:
Conduct a Public Hearing on the Capital Improvement Program (CIP).
After Public Input, by Motion Adopt or Reject the 2025-2029 CAPITAL IMPROVEMENT
PROGRAM, A COMMUNITY REINVESTMENT PLAN.
ISSUE
STATEMENT:
The City of Springfield’s 2025-2029 CIP – A Community Reinvestment Plan has been drafted by
staff, reviewed by the Planning Commission (November 7th, 2023 and January 3rd, 2024), and
reviewed by the City Council in work session (November 27th, 2023). It is now ready for public
hearing and adoption.
ATTACHMENTS: 1. Communication Memorandum from November 27th, 2023 work session.
2. 2025-2029 Capital Improvement Program – A Community Reinvestment Plan.
3. Planning Commission Order
DISCUSSION:
The City of Springfield’s Capital Improvement Program (CIP) is a five-year Community
Reinvestment Plan that describes the near-term program for funding, evaluation, and construction
of City owned and operated public facilities. A fundamental purpose of the CIP is to facilitate the
efficient use of capital resources to maintain, improve, and expand City assets. The underlying
concept is to strategically prioritize and program these resources to extend the useful life of
existing assets, replace assets before failure, and to support growth with timely expansion of key
infrastructure. The first year of the adopted CIP will be used to program new projects in the FY24
Capital Budget.
As a reference, the Council Briefing Memorandum from the November 27th, 2023 work session is
included as Attachment 1.
After hearing public comments, Council is requested to adopt the 2025 – 2029 Capital
Improvement Program by motion.
1/29/2024
M E M O R A N D U M City of Springfield
Date: 11/27/2023
To: Nancy Newton COUNCIL
From: Stan Petroff, City Engineer
Jeff Paschall, Community Development Director
BRIEFING
Subject: 2025-2029 CAPITAL IMPROVEMENT
PROGRAM, A COMMUNITY
REINVESTMENT PLAN
MEMORANDUM
ISSUE:
Draft project lists have been prepared for the City of Springfield’s 2025-2029 CIP – A
Community Reinvestment Plan. The lists have been reviewed by the Planning Commission and
are now being brought to the City Council for review and comment prior to a Public Hearing
scheduled for January 16th, 2024
COUNCIL GOALS/
MANDATE:
Maintain and Improve Infrastructure and Facilities
Maintaining and adopting an annual CIP is integral to implementing several Council Goals, but
it is critical to maintaining and improving City owned infrastructure and facilities, or identifying
new infrastructure needs as the City grows.
DISCUSSION:
The City of Springfield’s Capital Improvement Program (CIP) is a five-year Community
Reinvestment Plan that describes the near-term program for funding, evaluation, and
construction of City owned and operated public facilities. A fundamental purpose of the CIP is
to facilitate the efficient use of capital resources to maintain, improve, and expand City assets.
The underlying concept is to strategically prioritize and program these resources to extend the
useful life of existing assets, replace assets before failure, and to support growth with timely
expansion of key infrastructure.
The CIP is typically updated on a biennial basis and was last updated in the fall of 2021 and adopted
by the City Council in early 2022. The CIP update schedule is set to ensure that adoption of the
plan occurs prior to preparation of the draft capital budget which typically begins the end of
January each year.
The CIP is an intermediate step in a process that originates with long term planning activities that
anticipate the need for public facilities at least 20 years into the future and concludes with the
adoption of the annual Capital Budget to appropriate funds to construction projects. Operation and
maintenance cost of City owned assets is appropriated separately in the City’s budget.
As the interim step in the process, the CIP identifies the facilities concepts that may reasonably be
expected to be required in the next five years, refines those concepts, and provides a priority list of
projects. Priority projects are selected from the long list of needed capital improvements identified in
the various master plans and refinement plans. The draft project lists are then presented to both the
Planning Commission and the City Council for public review and comment prior to adoption by the
City Council.
Attachment 1 Page 1 of 3
MEMORANDUM Page 2
Over the last decade, the City has seen the wastewater and stormwater funds stabilize, which has
supported completion of several projects and funding to be programmed for the next suite of
projects identified within the City’s adopted master plans. The City is currently in the midst of a
Wastewater Master Plan update that assesses capital needs for the next 20 years. The draft
project list from this effort has been used to inform the wastewater section for this CIP update
and will be utilized for future updates. Street and Transportation funds have not seen growth to
keep pace with operating costs and provide for robust capital spending. The City relies on
federal and state funding sources to support a majority of street and transportation projects and
relies on street fund revenues and systems development charges to provide required match to
outside funding sources. The City Council has directed staff to prepare a proposed project list
and other materials to consider seeking voter approval of another street preservation bond next
year.
The project section of the 2025-2029 CIP is organized by asset system with three sections for
each system. The first section is a table that has details for the projects that are either in the
current capital budget or have been completed since the last CIP update. The next section is the
project detail sheets for those projects proposed to be programmed over the next five-year
cycle. The last section is another table detailing the list of currently unfunded or partially funded
projects. As appropriate resources become available or potential grant opportunities are
identified these lists will be used to match projects with those priorities.
Stormwater – In review of the current capital budget and the previous CIP, a majority of the
projects have been placed into a hold status. This is due to anticipation of focusing limited
capital delivery staffing resources to delivery of the potential 2024 GO Bond street preservation
projects, as well as Phase 2 of the federal aid funded Franklin Blvd. Roundabout
Project. However, water quality initiatives are being advanced as many of the street projects
incorporate improvements to treat runoff from street surfaces.
Street and Transportation – Currently all of the street segments scheduled for preservation
through the voter approved five-year general obligation bond are completed. Several safety and
pedestrian projects were also completed over the past two years such as the Aster St. ADA
Ramp Project, Jasper Dondea RRFB, Meadow Park ADA Ramp Project, Virginia-Daisy
Bikeway – Phase 1A, S. 32nd and Virginia RRFB, and Jasper Rd/Filbert Ln SRTS Project.
Many others such as the Sidewalk Filling the Gaps, Franklin Blvd./OR22 Environmental Study,
Franklin Blvd. Roundabouts Phase 2, 42nd St. Levee Study, S28th St. Paving, Virginia-Daisy
Bikeway Phase 2, Mill St. Reconstruction, Laura St. Reconstruction, Signal Enhancements
Project, S 42nd/Daisy Roundabout and 42nd St. Overlay are in the design phase with
construction anticipated in 2024 or 2025. If the passage of a GO Bond project package is
successful it is anticipated planning and design for preservation of several additional street
segments will start in late 2024.
Wastewater – Several sewer projects have been completed over the last couple of years
including 42nd-48th Sanitary Sewer Rehab, S. 28th St. Sanitary Sewer Extension, and S. 37th/S.
38th/Osage Sewer Replacement. The Jasper Trunk Sewer – Phase 3 and 70th St and 72nd St.
Wastewater Basin Rehab Projects are currently in the design phase with anticipated construction
in either 2024 or 2025. Wastewater improvements are also planned for the Mill Street project
which is currently in the design phase with construction planned in 2024. Additionally, the
Wastewater Master Plan is being updated and certain portions of the Capacity, Management,
Operations, and Maintenance (CMOM) program are proposed to be included as
policy. Adoption of the updated document is expected in 2024. In anticipation of this update,
some of the identified rehabilitation needs are considered with this CIP update.
Buildings and Facilities – Available funding for building and facilities projects is very limited so
Attachment 1 Page 2 of 3
MEMORANDUM Page 3
there is a long list of identified unfunded projects or programs. However, upgrades to City Hall
including security and Council Hall improvements and the Building G roof at Booth-Kelly were
completed. Additional upgrades to at City Hall are planned for 2024 and 2025. Many of these
projects have been funded through American Rescue Plan Act (ARPA) funds.
FUTURE CONSIDERATIONS:
As stated earlier, many of the stormwater and wastewater projects have been on hold due to
staffing resources. The majority of capital staff workload has been focused on delivering street
and transportation projects. A change to this focus for current staff is not anticipated for the near
or intermediate term as the City is seeking to pass another street preservation bond and several
federal grant funded transportation projects are currently programmed.
Given that the wastewater and stormwater funds are very stable with healthy reserves and a
steady annual revenue stream, Community Development will be recommending an increase in
capital staffing levels for FY25. If approved, new staff would be dedicated to delivery of
wastewater and stormwater priority projects.
FINANCIAL IMPACT:
The CIP does not carry budget authority. It is, however, a valuable planning tool used to guide
staff, the Budget Committee, and the City Council in creating the annual budget to fund priority
projects.
RECOMMENDED ACTION: The Council is requested to review and provide consensus for
the recommended five-year CIP. The CIP, as modified by any Council input, will be brought
back to the Council for public comment and adoption at their January 16, 2024, regular meeting.
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BEFORE THE PLANNING COMMISSION
OF THE CITY OF SPRINGFIELD
REQUEST FOR APPROVAL
OF THE DRAFT FY25-FY29
CAPITAL IMPROVEMENT
PROGRAM
+ DRAFT CAPITAL
IMPROVEMENT
+ PROGRAM FY25-FY29
+
AYES: ____
NOES: ____
ABSENT: ____
ABSTAIN: ____
NATURE OF THE APPLICATION
The Development and Public Works Department has been going through the process of updating
the Capital Improvements Program project lists and has produced a draft copy for the five year
period of FY25-FY29. The Development and Public Works Department is now bringing the
prioritized project lists before the Planning Commission and seeks a recommendation to the City
Council for review and adoption.
ORDER
It is ORDERED by the Planning Commission of Springfield that the draft FY25-FY29 Capital
Improvement Program project lists be sent to the City Council with the Planning Commission’s
recommendation for review and adoption. This ORDER was presented to and approved by the
Planning Commission on January 3rd, 2023.
____________________________________
Planning Commission Chairperson
ATTEST:
7
0
0
1/3/24
Attachment 3, Page 1 of 1