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HomeMy WebLinkAboutApplication Applicant 1/11/2024THE SATRE GROUP Land Use Planners, Landscape Architects, Environmental Specialists 375 West 4th Avenue, Suite 201, Eugene, Oregon 97401 (541) 686-4540 • www.satregroup.com TRANSMITTAL TO:City of Springfield DATE:December 21, 2023 225 5th Street PROJECT:LifePoint Rehabilitation Hospital Springfield, OR 97477 Tree Felling Permit CLIENT PROJ #: ATTN:SG PROJ #:2312 TRANSMITTED:Herewith X DISPOSITION:For Your Approval X Separate Cover For Your Information/Use Other For Reply TRANSMITTED: # Copies Item Dated No. Pages (In addition to this cover page) Two (2) paper copies and a CD electronic submittal of a: Tree Felling Permit application REMARKS: This Tree Felling application packet is hereby submitted for processing. The submittal package includes: 1. This Transmittal 2. Application Fee 3. Application Form 4. Written Statement 5. Deed 6. Title Report 7. Reduced Site Plan 8. Site Plan (Three (3) copies) We look forward to your assistance with the project. Do not hesitate to contact us should you have any questions or need any additional information. Thank you. COPIES TO:Agency BY: File X Consultant Team X John Anderson Client X Other John Anderson, ASLA DocuSign Envelope ID: D2F400FD-6F64-4742-AABE-DDFFC5832C3C Grady Layman X X DocuSign Envelope ID: D2F400FD-6F64-4742-AABE-DDFFC5832C3C 12/14/2023 12/14/2023 Revised 1/1/08 Molly Markarian 3 of 5 Tree Felling Permit Application Process 1. Applicant Submits a Tree Felling Permit Application to the Development Services Department • The application must conform to the Tree Felling Permit Submittal Requirements Checklist on page 4 of this application packet. • Planning Division staff screen the submittal at the front counter to determine whether all required items listed in the Tree Felling Permit Submittal Requirements Checklist have been submitted. • Applications missing required items will not be accepted for submittal. 2. City Staff Conduct Detailed Completeness Check • Planning Division staff conducts a detailed completeness check within 30 days of submittal. • The assigned Planner notifies the applicant in writing regarding the completeness of the application. • An application is not be deemed technically complete until all information necessary to evaluate the proposed development, its impacts, and its compliance with the provisions of the Springfield Development Code and other applicable codes and statutes have been provided. • Incomplete applications, as well as insufficient or unclear data, will delay the application review process and may result in denial. 3. City Staff Review the Application and Issue a Decision • This is a Type II decision and thus is made after public notice, but without a public hearing, unless appealed. • Mailed notice is provided to property owners and occupants within 300 feet of the property being reviewed and to any applicable neighborhood association. In addition, the applicant must post one sign, provided by the City, on the subject property. • There is a 14-day public comment period, staring on the date notice is mailed. • Applications are distributed to the Development Review Committee, and their comments are incorporated into a decision that addresses all applicable approval criteria and/or development standards, as well as any written comments from those given notice. • Applications may be approved, approved with conditions, or denied. • The City mails the applicant and any party of standing a copy of the decision, which is effective on the day it is mailed. • The decision issued is the final decision of the City but may be appealed within 15 calendar days to the Planning Commission or Hearings Official. Revised 1/1/08 Molly Markarian 4 of 5 Tree Felling Permit Submittal Requirements Checklist NOTE: If you feel an item does not apply, please state the reason why and attach the explanation to this form. Submitted Concurrently with Site Plan Review or Land Division applications, where applicable. Application Fee - refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development Services Department. The applicable application, technology, and postage fees are collected at the time of complete application submittal. Tree Felling Permit Application Form Copy of the Deed Copy of a Preliminary Title Report issued within the past 30 days documenting ownership and listing all encumbrances. Narrative explaining the proposal and any additional information that may have a bearing in determining the action to be taken, including findings demonstrating compliance with the Tree Felling Permit Criteria as specified in SDC 5.19-125 (see page 4 of this application). NOTE: Before the Director can issue a Tree Felling Permit, information submitted by the applicant must adequately support the request. All of the Tree Felling Permit Criteria must be addressed by the applicant. Incomplete applications, as well as insufficient or unclear data, will delay the application review process and may result in denial. In certain circumstances, it is advisable to hire a professional planner or land use attorney to prepare the required findings. The Director or the Public Works Director may require the applicant to provide the services of a professional forester (approved by the City), licensed hydrologist, or licensed landscape architect in order to address the standards in SDC 5.19-125 for undeveloped property greater than 10 acres in size or 15% slope or above an elevation of 670 feet. Three (3) Copies of a Plot Plan drawn to scale to include: The species or common name of the trees The location of trees to be removed and their sizes The method of tree removal and the hauling route to be used A description of any plan (Vegetation and Re-vegetation Report) to replace, landscape, or otherwise reduce the effect of the felling that addresses the applicable criteria in SDC 5.19-125. Copy of the Plot Plan Reduced to 8½” X 11”, which will be mailed as part of the required neighboring property notification packet. Revised 1/1/08 Molly Markarian 5 of 5 5.19-125 Criteria The Director, in consultation with the Public Works Director and the Fire Chief shall approve, approve with conditions or deny the request based on the following criteria: A. Whether the conditions of the trees with respect to disease, hazardous or unsafe conditions, danger of falling, proximity to existing structures or proposed construction, or interference with utility services or pedestrian or vehicular traffic safety warrants the proposed felling. B. Whether the proposed felling is consistent with State standards, Metro Plan policies and City Ordinances and provisions affecting the environmental quality of the area, including but not limited to, the protection of nearby trees and windbreaks; wildlife; erosion, soil retention and stability; volume of surface runoff and water quality of streams; scenic quality; and geological sites. C. Whether it is necessary to remove trees in order to construct proposed improvements as specified in an approved development plan, grading permits and construction drawings. D. In the event that no Development Plan has been approved by the City, felling of trees will be permitted on a limited basis consistent with the preservation of the site's future development potential as prescribed in the Metro Plan and City development regulations, and consistent with the following criteria. 1. Wooded areas associated with natural drainageways and water areas shall be retained to preserve riparian habitat and to minimize erosion; 2. Wooded areas that will likely provide attractive on-site views to occupants of future developments shall be retained; 3. Wooded areas along ridge lines and hilltops shall be retained for their scenic and wildlife value; 4. Wooded areas along property lines shall be retained to serve as buffers from adjacent properties; 5. Trees shall be retained in sufficiently large areas and dense stands so as to ensure against windthrow; 6. Large-scale clear-cuts of developable areas shall be avoided to retain the wooded character of future building sites, and so preserve housing and design options for future City residents. E. Whether the applicant's proposed replanting of new trees or vegetation is an adequate substitute for the trees to be felled. F. Whether slash left on the property poses significant fire hazard or liability to the City. G. Whether the felling is consistent with the guidelines specified in the Field Guide to Oregon Forestry Practices Rules published by the State of Oregon, Department of Forestry, as they apply to the northwest Oregon region. H. Whether transportation of equipment to and equipment and trees from the site can be accomplished without a major disturbance to nearby residents. December 21, 2023 LIFEPOINT REHABILITATION HOSPITAL Tree Felling Permit Map 17-03-15-40, Lots 0800, 0900, 1000, and 1100 WRITTEN STATEMENT In accordance with the Tree Felling submittal requirements, this written statement describes the proposed development and demonstrates that the proposal complies with the criteria contained in SDC 5.19.125. I. LAND USE REQUEST A. Development Objective The applicant, LifePoint Health and PeaceHealth, the property owner, propose to develop a 50-bed rehabilitation hospital on the 4.99-acre property identified as Map 17-03-15-40, Tax Lot 1000, the southern portions of Tax Lots 800 and 900, and the western portion of Tax Lot 1100 (collectively, the Subject Property) located at the northeast corner of East Game Farm Road and Maple Island Road. Subject Property RLID Maps 2023 B. Project Directory Applicant Owner Gregory Thomas Grady Layman LifePoint Health PeaceHealth 4801 Olympia Park Plaza #1000 1255 Hilyard Street Louisville, KY 40241 Eugene, OR 97401 Phone: (502) 407-6684 Phone: (503) 522-4385 Email: Gregory.Thomas@lifepointhealth.net Email: glayman@peacehealth.org Landscape Architect (and Applicant’s Representative) Civil Engineer John Anderson, ASLA Matt Keenan, PE The Satre Group KPFF Engineering, Inc. 375 West 4th Avenue, Suite 201 800 Willamette Street, Suite 400 Eugene, OR 97401 Eugene, OR 97401 Phone: (541) 686-4540 Phone: (541) 684-4902 Email: johna@satregroup.com Email: matt.keenan@kpff.com Planner Surveyor Dan Halverson BLEW & Associates, P.A. The Satre Group 3825 N Shiloh Drive 375 West 4th Avenue, Suite 201 Fayetteville, AR 72703 Eugene, OR 97401 Contact: Phone: (541) 686-4540 Phone: (479) 443-4506 Email: dan@satregroup.com Email: survey@blewinc.com Page 2 of 6 LifePoint Rehabilitation Hospital Tree Felling Permit December 21, 2023 The Satre Group  375 West 4th Avenue, Suite 201, Eugene, OR 97401  (541) 686-4540  www.satregroup.com II. THE SITE AND EXISTING CONDITIONS A. Development Site The site is located south of International Way, north of East Game Farm Road and east of Maple Island Road in the Gateway area of Springfield. It is comprised of one full tax lot (TL 1000) and portions of three additional tax lots (TLs 800, 900 and 1100) and total approximately 4.99 acres in size1. The site abuts office facilities to the east, west and north. To the south is a developed mobile home park with amenities. The project area is within the Springfield city limits. B. Planning Context 1. Planning and Zoning. The zoning is consistent with the Metro Plan, Gateway Refinement Plan, and Springfield Zoning Map, all of which designate the PeaceHealth property currently as Campus Industrial (CI). There is a Zone Change and Comp Plan amendment underway to change the designation to Commercial and zoning to Community Commercial. Additional Planning documents, including the Springfield Transportation System Plan, the Springfield Stormwater Facilities Master Plan and Wastewater Master Plan also apply. Also applicable is the Drinking Water Protection Overlay Zone (the site is within the 2-year Time of Travel Zone Concentrations). Tax Lot Map Excerpt RLID 2023 2. Transportation. a. The metro area adopted transportation plan, The Eugene-Springfield Transportation System Plan (TransPlan) shows future projects in the vicinity of the subject property (see below). b. Springfield 2035 Transportation System Plan. The City of Springfield’s transportation plan does not include any projects abutting the subject property. As with TransPlan, the Springfield TSP includes projects on nearby streets (new Minor Collector projects R-5 and R-6 at the nearby PeaceHealth RiverBend campus). These improvements will have no impact on this proposal. Transportation System Plan City of Springfield August 2020 1 Concurrent with this Site Plan Review application submittal, is a Major Replat application submittal, which when approved, will replat the subject tax lots placing the proposed rehab hospital on its own tax lot. Page 3 of 6 LifePoint Rehabilitation Hospital Tree Felling Permit December 21, 2023 The Satre Group  375 West 4th Avenue, Suite 201, Eugene, OR 97401  (541) 686-4540  www.satregroup.com c. Public Transit. The metro area’s public transit system, Lane Transit District (LTD), provides service near the development via the EMX Springfield route. LTD’s International Way route is just to the north of the subject property with a transfer station located in the center of International Way. 3. Utilities. a. Stormwater and Wastewater. The Subject Property is located in the North Gateway Stormwater Drainage Basin. The Springfield Stormwater Facilities Master Plan identifies one capital improvement project, “Low Priority CIP 43,” to address current issues around water quality from the campus industrial area. Existing Wastewater Infrastructure City of Springfield 2018 Existing Storm Infrastructure City of Springfield 2018 b. Wellhead Protection. The subject property is located in the Sports Way wellfield in the 2-year Time of Travel Zone (TOTZ). Any development will require approval of a Drinking Water Protection application. Wellhead Protection Areas Map Excerpt City of Springfield and Springfield Utility Board January 2013 Page 4 of 6 LifePoint Rehabilitation Hospital Tree Felling Permit December 21, 2023 The Satre Group  375 West 4th Avenue, Suite 201, Eugene, OR 97401  (541) 686-4540  www.satregroup.com 4. Natural Resources. a. Area to the west and north of the Subject Property is in the Special Flood Hazard Area — Floodplain Zone A (the blue hatch). Zone A is the 100-year flood plain with base flood elevation determined. A larger portion (the southern section and Subject Property) of the site is in Zone X, areas of 500-year floodplain (the yellow hatch). Excerpt Floodplain Floodway Map City of Springfield 2019 III. TREE FELLING – APPROVAL CRITERIA This section is presented in the same order of applicable requirements found in Section 5.19.125, Tree Felling Permit Criteria of the Springfield Development Code. Applicable sections of the Code are in bold italics, followed by the applicant’s response in normal text. 5.19.125 Criteria The Director, in consultation with the Fire Chief shall approve, approve with conditions or deny the request based on the following criteria: (A) Whether the conditions of the trees with respect to disease, hazardous or unsafe conditions, danger of falling, proximity to existing structures or proposed construction, or interference with utility services or pedestrian or vehicular traffic safety warrants the proposed felling. Response: The proposal is for new construction of a rehabilitation hospital development, associated parking, landscaping, utilities and stormwater management. The development on vacant land (To be zoned CC Community Commercial) and preparation of the northern lot for eventual development (to remain zoned CI Campus Industrial) warrants the proposed tree felling. The requested removal complies with applicable standards. The development of the property will require removal of most of the existing trees on the site. The trees on site are predominantly an old filbert tree farm, three conifers, four apple trees, and one maple on the southern portion of the lot. (B) Whether the proposed felling is consistent with State standards, Metro Plan policies and City Ordinances and provisions affecting the environmental quality of the area, including but not limited to, the protection of nearby trees and windbreaks; wildlife; erosion, soil retention and stability; volume of surface runoff and water quality of streams; scenic quality; and geological sites. Response: The proposed tree felling is consistent with State standards, Metro Plan policies and City ordinances and provisions affecting the environmental quality of the area. The number of trees to be removed is approximately between 300 and 400 Fibert trees (rough calculation due to density and poor health of trees) and the eight miscellaneous trees mentioned above. The number of trees required to be installed on site is approximately 40+ trees (this includes parking lot trees and site landscaping) but does not count existing street trees. The street trees are already in place on Game Farm Road and Maple Island Road and any of those trees injured Page 5 of 6 LifePoint Rehabilitation Hospital Tree Felling Permit December 21, 2023 The Satre Group  375 West 4th Avenue, Suite 201, Eugene, OR 97401  (541) 686-4540  www.satregroup.com during construction will be replaced. The new trees being proposed in parking areas and along the perimeter of the southern lot will be environmentally appropriate, healthy, well maintained and cared for. The loss of existing tree canopy will eventually be replaced as the proposed trees grow. The site is for all intents and purposes flat, so erosion, soil retention and stability are likely not issues. Appropriate erosion control measures will be practiced during tree felling and construction of the new hospital. Stormwater will be treated on site prior to being released, thereby protecting water quality in the area. Removal of the trees from the subject property should not have a long-term adverse effect on the surrounding physical and visual environment. The site is bordered on west, east, and north by Campus Industrial development. The project will plant trees sufficient to meet SDC standards with respect to parking lot planting, general landscape planting, and street tree planting. The trees are not part of a larger woodland or tree stand. Most are remnants of a Filbert orchard and these trees have not been maintained. (C) Whether it is necessary to remove trees in order to construct proposed improvements as specified in an approved development plan, grading permits and construction drawings. Response: It will be necessary to remove all the trees to construct the proposed development. See Site Plan. The majority of the trees are in the footprint of the building, parking areas, stormwater basins, and utilities. There are no trees in setbacks that could be retained. The filbert trees are in fair to poor condition, and, in general remnant fruit or nut producing orchard trees are quite incompatible with commercial (or residential) development. (D) In the event that no Development Plan has been approved by the City, felling of trees will be permitted on a limited basis consistent with the preservation of the site’s future development potential as prescribed in the Metro Plan and City development regulations, and consistent with the following criteria. Response: A development plan has not previously been approved for the property, though a Site Plan Review application is being submitted concurrently with or slightly before this application. Therefore, this criterion does not apply. (E) Whether the applicant’s proposed replanting of new trees or vegetation is an adequate substitute for the trees to be felled. Response: The new trees to be planted will be of a 2" caliper in accordance with SDC 4.4. 105(E)(1) and (F). The quantity of new trees will meet SDC quantity requirements. The proposed trees will be healthy nursery stock, context appropriate, irrigated and maintained. The new trees will meet city standards as set forth in the Springfield Engineering Design Standards and Procedures Manual. In regard to Vegetation and Re -Vegetation, the proposed planting plan will adequately replace existing trees with approved types and sizes of trees in appropriate locations. Furthermore, the entirety of the landscape improvements will include shrubs, ground cover and lawn areas where there currently are grasses, forbs and bare earth. All the plantings will be irrigated and maintained. (F) Whether slash left on the property poses significant fire hazard or liability to the City. Response: All trees and slash will be removed from the site within 72 hours. No slash or other fire hazard posing liability to the City will result from the proposed removal of the trees. Page 6 of 6 LifePoint Rehabilitation Hospital Tree Felling Permit December 21, 2023 The Satre Group  375 West 4th Avenue, Suite 201, Eugene, OR 97401  (541) 686-4540  www.satregroup.com (G) Whether the felling is consistent with the guidelines specified in the Field Guide to Oregon Forestry Practices Rules published by the State of Oregon, Department of Forestry, as they apply to the northwest Oregon region. Response: The proposed tree felling is consistent with the specified guidelines. The Oregon Department of Forestry, through its Community and Urban Forestry program, advocates for selecting appropriate tree species based on site conditions, avoiding invasive and exotic species, and reforesting the urban environment. As discussed above, the applicant is proposing practical planting that includes species from Springfield' s approved species list that are compatible with the scale of the proposed development. (H) Whether transportation of equipment to and equipment and trees from the site can be accomplished without a major disturbance to nearby residents. Response: Construction access to the site will be from Game Farm Road, International Way, or Maple Island Road. Tree felling activities will take place between the hours of 8:00 AM and 5:00 PM, Monday through Friday, and will be of limited duration. Therefore, transportation of equipment and trees from the site will be accomplished without major disturbances to nearby residents in compliance with this criterion. IV. CONCLUSION Based on the information and findings contained in this written statement and accompanying plan, the proposed development meets the Tree Felling criteria of approval contained in the Springfield Development Code. Therefore, the applicant requests that the City of Springfield approve the proposal. The applicant and their representatives are available for questions. We look forward to working with staff to ensure this project meets the goals and objectives of the applicant and the City of Springfield. If you have any questions about the above application, please do not hesitate to contact John Anderson at The Satre Group, 541-686-4540, or JohnA@satregroup.com. Sincerely, John Anderson John Anderson, ASLA, Partner The Satre Group EXHIBIT F 23-0757.01 (Springfield, OR) AS -SURVEYED DESCRIPTION (FOR ZONING PURPOSES): BEGINNING AT A 5/8 -INCH REBAR FOUND; THENCE NORTH 88 DEGREES 16 MINUTES 33 SECONDS WEST, A DISTANCE OF 237.55 FEET, MORE OR LESS TO A 5/8 -INCH REBAR WITH YELLOW PLASTIC CAP INSCRIBED "LS2609" FOUND; THENCE NORTH 88 DEGREES 16 MINUTES 19 SECONDS WEST, A DISTANCE OF 22.10 FEET, MORE OR LESS; THENCE NORTH 63 DEGREES 55 MINUTES 41 SECONDS WEST, A DISTANCE OF 18.74 FEET, MORE OR LESS; THENCE NORTH 60 DEGREES 32 MINUTES 51 SECONDS WEST, A DISTANCE OF 35.25 FEET, MORE OR LESS; THENCE WITH A CURVE TO THE RIGHT, HAVING AN ARC LENGTH OF 45.62 FEET, WITH A RADIUS OF 70.00 FEET, HAVING A CHORD BEARING OF NORTH 40 DEGREES 11 MINUTES 6 SECONDS WEST, AND WITH A CHORD LENGTH OF 44.82 FEET, MORE OR LESS; THENCE WITH A COMPOUND CURVE TO THE RIGHT, HAVING AN ARC LENGTH OF 35.40 FEET, WITH A RADIUS OF 270.00 FEET, HAVING A CHORD BEARING OF NORTH 15 DEGREES 1 MINUTE 0SECONDS WEST, AND WITH A CHORD LENGTH OF 35.37 FEET, MORE LESS TO A BENT 1/2 -INCH REBAR FOUND; THENCE NORTH 1 DEGREE 47 MINUTES 9SECONDS EAST, A DISTANCE OF 311.51 FEET, MORE OR LESS; THENCE WITH A CURVE TO THE RIGHT, HAVING AN ARC LENGTH OF 41.75 FEET, WITH A RADIUS OF 100.00 FEET, HAVING A CHORD BEARING OF NORTH 31 DEGREES 14 MINUTES 21 SECONDS EAST, AND WITH A CHORD LENGTH OF 41.45 FEET, MORE OR LESS; THENCE WITH A REVERSE CURVE TO THE LEFT, HAVING AN ARC LENGTH OF 74.47 FEET, WITH A RADIUS OF 60.00 FEET, HAVING A CHORD BEARING OF NORTH 1 DEGREE 32 MINUTES 5 SECONDS EAST, AND WITH A CHORD LENGTH OF 69.78 FEET, MORE OR LESS; THENCE SOUTH 88 DEGREES 12 MINUTES 51 SECONDS EAST, A DISTANCE OF 414.32 FEET, MORE OR LESS; THENCE SOUTH 1 DEGREE 47 MINUTES 10 SECONDS WEST, A DISTANCE OF 523.27 FEET, MORE OR LESS; THENCE NORTH 88 DEGREES 16 MINUTES 33 SECONDS WEST, A DISTANCE OF 66.30 FEET, MORE OR LESS TO A 5/8 -INCH REBAR WITH YELLOW PLASTIC CAP INSCRIBED "LS2609" FOUND; THENCE NORTH 51 DEGREES 18 MINUTES 18 SECONDS WEST, A DISTANCE OF 24.94 FEET, MORE OR LESS TO THE POINT OF BEGINNING, AND CONTAINING AN AREA OF 217,364 SQUARE FEET, OR 4.99 ACRES, MORE OR LESS. BEARINGS IN THE DESCRIPTIONS ABOVE ARE BASED ON OREGON STATE PLANE COORDINATES, SOUTH ZONE, NAD -83, INTERNAIONAL FOOT.