HomeMy WebLinkAbout2023 12 05 Planning Commission Minutes CCI, Work & RSPlanning Commission Minutes – December 5th, 2023
Approved 1/3/24
Attest by S. Weaver
1
Springfield Planning Commission
Minutes for Tuesday, December 5th, 2023
Work & CCI Session 6:00 pm
Meeting held in the Jesse Maine Room (City Hall) and via Zoom
Planning Commissioners Present: Chair Salazar, Vice Chair Rhoads-Dey, Stout, Buck, Thompson,
Webber, and Schmunk
Absent – None
Staff: Sandy Belson, Comprehensive Planning Manager; Sarah Weaver, Community
Development Administrative Assistant; Kristina Kraaz, Assistant City Attorney, Jeff Paschall,
Director of Public Works; Stan Petroff, City Engineer; Haley Campbell, Senior Planner; Chelsea
Hartman; Senior Planner
City Councilor Victoria Doyle
Chair Salazar called the Work Session to order at 6:00 p.m.
Chair Salazar introduced the new Planning Commissioner, Bruce Webber, to the rest of the
Commission.
Item(s):
• Comprehensive Planning Work Program
Sandy Belson, Comprehensive Planning Manager
20 Minutes
Sandy Belson / Staff: gave a brief presentation on the Comprehensive Planning Work program
and the issues that the Planning Commission will be addressing in the future. She presented a
PowerPoint presentation on recent legislation and the impact on Public Works:
• State Goal number 10 – Housing. HB 2001 mandates that the State will provide
municipalities with the targeted income levels to base the city’s housing needs
projections.
• Oregon Housing Needs Analysis (OHNA), which reorients Goal 10 towards housing
production, affordability, and choice.
• The timeline for the Housing Capacity Analysis and Housing production Strategy has
been shifted to allow the State to provide the numbers by January 2025.
• Affordable Housing Code Amendments House Bills 3151, 2984, and 3395 and clarifying
the State’s new term for Affordable Housing - Income Qualified Housing.
Planning Commission Minutes – December 5th, 2023
Approved 1/3/24
Attest by S. Weaver
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• The Governor’s Legislative Concept and an overview of the Comprehensive Planning
Projects over the next six years (2024 – 2029).
• Affordable Housing Code: Community Involvement Strategy
Staff: Haley Campbell, Chelsea Hartman, Senior Planners
30 Minutes
Haley Campbell / Staff: gave a presentation on the Community Involvement Strategies for
Affordable Housing/ Income Qualified Housing. The Development Code Amendments are
proposed to be renamed to talk about Income-Qualified Housing. The Development Code
Amendments will include changes prompted by the State Legislature and clarify existing code
language related to Income-Qualified Housing. Staff proposed some strategies as tactics, which
include: Project information included in the City’s website webpage; Project updates included
in the City’s social media; workshops for interested parties and; hearings and work sessions
with the Springfield and Lane County Planning Commissions as well as Springfield City Council
and Lane County Board of Commissioners.
Staff would like to get input from the Commissioners on:
• The above listed involvement strategies: are they the best methods of outreach given
the limited resources?
• Are there any additions to the key messages other than the change of term from
Affordable Housing to Income Qualified Housing?
• Are there any additional opportunities to involve the community given the adoption
requirements and time constraints?
Commissioner Buck moved to approve the Community Involvement Strategy in the agenda
packet for this item as presented in the Attachment 1. Commissioner Schmunk seconded the
motion.
Roll call vote:
Salazar – Aye
Rhoads-Dey – Aye
Buck – Aye
Thompson – Aye
Schmunk – Aye
Stout – Aye
Webber – Aye
Motion passes: 7 / 0 / 0 Abstentions
Adjournment – 7:02 p.m.
Planning Commission Minutes – December 5th, 2023
Approved 1/3/24
Attest by S. Weaver
3
Springfield Planning Commission
Draft Minutes for Tuesday, December 5th, 2023
Regular Session (approx.) 7:00 pm
Chair Salazar called the Regular Session of the Planning Commission to order at 7:07 p.m.
Since all the Commissioners are still in attendance, roll call will not be held again.
ADJUSTMENTS TO THE AGENDA – The Item next on the agenda “Capital Improvement Plan
Recommendation” needs to be open to the public during a Public Hearing. This Item will be
presented again during the January 3rd, 2024, Planning Commission meeting during a Public
Hearing.
PLEDGE OF ALLIAGENCE – Led by Chair Salazar
BUSINESS FROM THE AUDIENCE – None
Item(s):
• Capital Improvement Plan Recommendation
Staff: Jeff Paschall, Director Public Works, Stan Petroff, City Engineer
10 Minutes
Stan Petroff / Staff: reported on their presentation to the City Council on the Capital
Improvement Plan and confirmed that the Council voiced no concerns or suggested changes
regarding the Plan. He stated that staff made minor revisions in the meantime on some of the
wording i.e., for the wastewater project.
Jeff Paschall / Staff: answered questions regarding the Transportation Plan and the bicycle and
pedestrian safety plan. He also spoke to the issue of funding for the transportation plan and the
limited resources the City has to undertake these projects.
Councilor Doyle: pointed out that the last time a gas tax as a potential funding stream for
Transportation projects was put to a community vote it was handily defeated.
REPORT OF COUNCIL ACTION
• Commissioner Salazar reported on the October 16th, 2023, Work Session with the Lane
County Board of Commissioners and the Springfield City Council and;
Planning Commission Minutes – December 5th, 2023
Approved 1/3/24
Attest by S. Weaver
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• The December 4th, 2023, City Council Work Session.
BUSINESS FROM THE PLANNING COMMISSION – None
BUSINESS FROM THE DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
Sandy Belson / Staff: reported that there will be an Executive Session during the next Planning
Commission meeting in the newly renovated Council Chambers on January 3rd, 2024. This will
be an in-person meeting. There will also be a Public Hearing on the Capital Improvement Plan
Recommendation as well as another item that the staff will prepare. Since January 3rd will be
the first meeting of the year, the Commissioners will have the opportunity to elect new
leadership as well as the Council and committee liaisons. The committees Planning
Commissioners provide liaisons to include: The Springfield Economic Development Committee,
the Bicycle and Pedestrian Advisory Committee, and the Development Code Advisory
Committee, which has been inactive but could be called up to meet in the future.
ADJOURNMENT – 7:40 p.m.