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Home My WebLink AboutMeeting Packet Planner 12/27/2023DEVELOPMENT ISSUES MEETING FORM APPLICANT: BP Products North America, INC. MEETING DATE/TIME: Tuesday- January 23, 2024 11:00am-12:00pm PLACE: DPW Conference Room 615/616 and Virtual via Zoom CONTACT PERSON: Kelly Notary Current Planning Staff: L Miller, A Limbird, M Rust, K Notary, T Sievers Stan Petroff, AIC City Engineer – DPW Kristi Krueger, AIC Managing Civil Engineer – DPW Ken Vogeney, Emergency Manager – DPW Clayton McEachern, Civil Engineer, Development & Public Works Matt Stouder, Environmental Services Div. Manager/MWMC General Manager Kristi Krueger, Capital Engineering Manager, Development & Public Works Michael Liebler, Transportation Planning, Civil Engineer, Development & Public Works Gilbert Gordon, Deputy Fire Marshall 2, Fire & Life Safety Department Ben Gibson, Maintenance Supervisor, Development & Public Works Eric Adams, Planning, Willamalane Park and Recreation District Ladd Boyce, Keoki Lapina, Springfield Utility Board (Water) Greg Miller, Springfield Utility Board (Water) Sanjeev King, Nick Amann, Springfield Utility Board (Electric) Amy Chinitz, Springfield Utility Board (DWP) Thomas Jeffreys, (EPUD) Emerald Peoples Utility District Michael Wargo, Willamalane Park and Recreation District Matt Caswell, Planning & Development Manager, ODOT, State Highway Division (odotr2planmgr@odot.state.or.us) Brad Rudler, (Electric) Eugene Water and Electric Board Tyler Lindley, Eugene Water and Electric Board Wallace McCullough, (Water), Eugene Water and Electric Board Brett Yancey, Chief Operations Officer; Springfield Public Schools Chris Reiersgaard, Asst. Director of Facilities & Operations; Springfield Public Schools Safe Routes to School, Springfield Public Schools Chris Carpenter, DPW Building Official Andrew Shearer, Police Chief, Police Department Tom Schwetz, LTD, Planning and Development Director Luke Pilon, CenturyLink Jeff Paschall, Community Development Manager – DPW Jeremy Sherer, City Surveyor – DPW Meghan Murphy, Program Coordinator, Environmental Services Sasha Vartanian, Lane County Transportation - send to LCPWTPReferrals@lanecounty.gov ONLY Marie Longworth, Central Lane Communications 911 Monte Brown, Northwest Natural Gas Jason McDonald, Comcast Cable Jamie Porter, Rainbow Water District Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request) Allie Camp, Economic Development Sarah Weaver, Administrative Specialist (DIM Annexations) Please mark who you would like to attend this meeting and return form and file to Shannon. Thanks! Revised: 06/08/2020 X DEVELOPMENT INITIATION MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DPW Conference Room 615/616 + Zoom Meeting Date: Tuesday, January 23, 2024 11:00 – 12:00 1. DEVELOPMENT INITIATION MTG #811-23-000287-PRE 811-23-000290-PROJ BP Products North America, INC. Assessor’s Map: 17-02-32-32 TL: 01701, 01702, 01703 Address: 4202 Main Street Existing Use: Gas Station-ARCO ampm Applicant has submitted proposal to update ARCO ampm to current brand standards with limited site improvements. Planner: Kelly Notary The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx SITE VICINITY MAP 811-23-000287-PRE DIM Meeting 17-02-32-32 TL 01701, 01702, 01703 4202 Main Street BP Products North America, INC. Revised 07/20/22 sm1 of 4 City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Development Initiation Meeting (DIM) Required Project Information (Applicant: complete this section) Prospective Applicant Name: Phone: Company: E-mail: Address: Prospective Applicant’s Rep.: Phone: Company: E-mail: Address: Property Owner: Phone: Company: E-mail: Address: ASSESSOR'S MAP NO: TAX LOT NO(S): Property Address: Size of Property: Acres Square Feet Description of Proposal: If you are filling in this form by hand, please attach your proposal description to this application. Existing Use: # of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre Prospective Applicant: Date: Signature Print Required Project Information (City Intake Staff: complete this section) Case No.: Date: Reviewed by: Application Fee: $ Technical Fee: $0 Postage Fee: $0 TOTAL FEES: $ PROJECT NUMBER: PREPARED FOR CLIENT ADDRESS BP Products North America, Inc. P.O. Box 696049 San Antonio, TX 78269 Project Narrative – Arco Springfield PREPARED BY Development Initiation Meeting ARCO ampm Barghausen Consulting Engineers, Inc. SITE ADDRESS JURISDICTION DATE PROJECT NO. 4202 Main Street Springfield, OR Springfield, OR 12/21/2023 1636 1 1636.001-DIM Narrative.docx The following shall serve as our written statement of intent to accompany our application for a development initiation meeting. This outlines the intended improvements proposed for this site and shall serve as the project narrative. To accompany this narrative we have provide the following documents: • ALTA Survey • Title Report • Proposed Development Permit Drawings • Proposed Branding and Image Package • Development Initiation Meeting Application This narrative is submitted on behalf of our clients, BP Products North America, Inc. As a result of their recent acquisition of a previously franchisee operated ARCO ampm, the intent of our proposed site improvements it to bring the existing site up to current ARCO ampm brand standards . We would like to request a Development Initiation meeting to discuss what permits are required to cover our desired scope of work and what kinds of design review requirements may be necessary. Site Overview The site was originally developed as an ARCO ampm but was sold to a franchisee who rebranded the site to a Mobile Station with Twenty Four 7 Market branded convenience store. Now, BP is re-acquiring the site and returning it to the original branding. We are not proposing any change of use, occupancy, or methods of operation. Existing site offerings, hours, and employees will remain the same. The branding of both the fueling and the convenience store are to be revised to show ARCO ampm standards which is illustrated in the provided preliminary signage package by Perry Builders. The rebranding portion of our scope is what we assume will trigger design review requirements. The majority of the proposed improvements center on repairing and maintaining existing site conditions. The existing fueling canopy, fuel dispenser islands, convenience store and bottle storage structures exist to remain. An existing trash enclosure and bottle storage facility occupy a portion of the rear of the site and will remain as part of this project. Proposed modifications are limited to painting it to match the convenience store and replacing the exiting slats as required for maintenance. No proposed changes to parking. Topography, site circulation and landscaping remain. Landscaping will be trimmed and re -mulched as necessary to maintain a clean appearance. Site upgrades include fueling dispenser replacement, grind and overlay of old asphalt, and remove and replace cracked portions of existing asphalt. New security bollards are also to be installed along the front of the convenience store. One of the existing fueling tanks will be converted to offer diesel fuel. This can be done without ground disturbance. All site lighting and interior lighting is to be upgraded to new, energy efficient LED fixtures, including new wall mounted wall wash fixtures along the face of the building for their seasonal advertising signage.. The exterior of the convenience store is also to be repainted shades of beige including “Great Plains Gold,” “Brandy Cream” and “Pewter”. A full list of material colors and textures can be found on the last page of the Signage Permit Package prepared and provided by Perry Builders. No structural changes are proposed to the convenience store, but the interior partitions will be altered in several places. The existing interior finishes and millwork will be demolished and replaced with updated brand standard finishes and graphics. The general layout will remain as-is with small changes. One of the existing exterior accessed restrooms will be demolished to create an interior hallway that allows the remaining restroom to be accessible from the inside of the store. Then the rear access door to the remaining 2 1636.001-DIM Narrative.docx restroom will be infilled. This is for safety and security reasons. The existing walk-in cooler unit will remain with new condensers and evaporating units. The access to the unit will be altered slightly so that the main door is through the sales floor instead of the back of house. Then, the corner of the back of house space will be enclosed to create a secure employee workstation. All equipment will be replaced with the standard ARCO ampm offerings . The restroom will remain in its current location and size but as required, amenities and fixtures will be moved to ensure ADA compliance. All new interior equipment, gondolas and millwork will be ADA compliant. Interior finishes and materials are also illustrated in the signage package provided by Perry Builders. With this scope in mind, we have the following questions we would like to discuss with staff in our Development Initiation Meeting: • What type of design review is required to rebrand this location from a Mobil Station to an AMPM? • According to the manual, the site is exempt from EC 9.762 because the project does not propose to replace more than 1,000 square feet of impervious surface. Are there any other thresholds this site would be subject to? Will grind and inlay, or pavement patching count toward total disturbance? What is considered maintenance with pavement towards the disturbance threshold? • Are there any critical area requirements for this site? • Will the site require permitting by Oregon’s Department of Environmental Quality? • What type of source control, stormwater, and operational requirements will apply to the new trash enclosure? The provided documents listed at the beginning of the narrative will further illuminate the scope of our proposed site improvements. The priority of our project is to provide the highest quality service station to our patrons that emphasizes safety, convenience, and best illustrates the ARCO ampm brand. Please don’t hesitate to reach me at this office for further information as you review our application. Thank you for your time and attention. 1 COVER LETTER Sign Permit Application All work to be done IAW 2022 OSSC, OFC, OESC Compliant. APN#______________________ Zoning_____________________ Pages & Contents Occupancy_______________ Construction Type_______________ Group M Type II-B 1702323201701 Community Commercial Pg. 1............................... Cover Letter Pg. 2............................... Site Plan Pg. 2............................... C-Store Elevations Pg. 3............................... Canopy Elevations Pg. 4............................... Dispenser Elevations Pg. 5............................... GAS Pump Elevations Pg. 6............................... MID Sign Elevations Pg. 7...............................ARCO Color Specs DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 2 APN: 383-092-14 P.L.83’ENTRANCESIDEWALKLANDSCAPEPLANTEREXISTING7-ELEVENSTORE P.L.P.L.CHAPMANENTRANCESIDEWALKLANDSCAPEPLANTERENTRANCESIDEWALKLANDSCAPEPLANTERENTRANCESIDEWALKLANDSCAPEPLANTERN 42ND STMONUMENTSIGN VICINITY MAP SCOPE OF WORK BUILDING: REMOVE EXISTING WALL SIGN AND INSTALL NEW AMPM WALL SIGN PER ATTACHED SHEET. REMOVE BRANDING ELEMENTS FROM PUMPS AND RE-DECAL RE-IMAGE PER ATTACHED SHEETS. PAINT THE BUILDING PER ATTACHED SHEET REMOVE EXISTING CANOPY SIGN AND ACM AND INSTALL NEW SIGN AND ACM PER ATTACHED SHEETS. 1.0 1.1 2.1 2.2 SITE PLAN EXISTING6 MPDCANOPYEXISTING6 MPDCANOPY External Disconnect SwitchPer NEC, Article 600.6(A)(1)ALL SIGNS SHALL CONFORM WITH UL LISTINGSTANDARDS.UL LISTING NUMBERS WILL BE PROVIDEDONCE SIGNS HAVE BEEN MANUFACTURED. SMITH LOOP SMITH LOOPMAIN ST EXISTING C-STORE EXISTING GAS CANOPYENTRANCE ENTRANCE LANDSCAPE LANDSCAPESIDEWALKSIDEWALKLANDSCAPEP.L.P.L.P.L.LANDSCAPE P.L. P.L.P.L.1.1 1.0 CANOPY: REMOVE EXISTING MID SIGN FACE AND REFACE WITH NEW PER ATTACHED SHEETS. 3.1 MID SIGN: 2.1 2.2 3.1 DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 3 EXISTING C-STORE - FRONT EXISTING C-STORE - FRONT C-STORE SOFT BRAND PROPOSED C-STORE - FRONT PROPOSED C-STORE - FRONT BENJAMIN MOORE PEWTER 2121-30BENJAMIN MOORE GREAT PLAINS GOLD 1077 BENJAMIN MOORE PEWTER 2121-30BENJAMIN MOORE GREAT PLAINS GOLD 1077 DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 4 EXISTING CANOPY IMAGE PROPOSED CANOPY IMAGE EXISTING CANOPY IMAGE PROPOSED CANOPY IMAGE DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 5 8"h X 24"w 6"h X 6"w 1.33 Sq.Ft. .25 Sq.Ft. Blue & Red Vinyl Lettering Blue & Red Vinyl Lettering EXISTING DISPENSER IMAGE PROPOSED DISPENSER IMAGE DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 6 EXISTING MID IMAGE PROPOSED MID IMAGE DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM 7 DESIGNED BY Perry Builders, Inc.PBI Perry Builders, Inc.12405 Locksley Lane Auburn, Ca 95602 Phone (530) 745-0580 W W W .P E R R Y B U I L D E R S I N C .C O M S t a t e L i c e n s e #7 3 1 5 6 9 REV: REV: REV: REV:7 C23-00591812/07/2023 4202 Main St Springfield, OR 97478 SP R.O ARCO/AMPM