HomeMy WebLinkAboutResolution 2023-39 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2023-39
SUPPLEMENTAL BUDGET #2
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: SPECIAL REVENUE, VEHICLE & EQUIPMENT.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2023-2024 through Resolution No. 2023-25 adopted June 20, 2023 and as amended by Resolution
2023-34 adopted October 16, 2023.
WHEREAS, ORS 294.471(1)(a), (b) and (c) permit a supplemental budget due to an occurrence or
condition that was not known at the time the budget was prepared that requires a change in financial
planning; due to a pressing necessity that creates a need for prompt action, that was not reasonably
foreseen when preparing the original budget; or to budget funds that are made available by another
unit of federal, state, or local government, which funds were not reasonably foreseen when preparing
the original budget;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2023-2024
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated
by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2023-2024 budget and appropriations, as adopted by Resolution
No. 2023-25 and amended by resolution 2023-34, are hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 4th day of December , 2023,
by a vote of 6 for and 0 against.
ATTEST:
RLVELWt D&APPROVED
AS IO EORM
RAIL:
City Recorder SPRINCFILLD CITY A]TORNEY'S OFFICE
Exhibit A Page 1 of 6
Exhibit A
FY2023-24
SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
General Fund-100 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 1,665,389 $ - $ - $ (1,000) $ 1,664,389
Development&Public Works 3,095,222 202,542 - - 3,297,764
Finance 2,660,599 62,500 - - 2,723,099
Fire and Life Safety 13,151,343 - - - 13,151,343
Human Resources 969,736 (20,000) - - 949,736
Information Technology 1,652,478 - - - 1,652,478
Legal Services 959,862 - - - 959,862
Library 2,104,887 10,779 - - 2,115,666
Police 18,123,044 - - - 18,123,044
Total Department Operating 44,382,561 255,821 (1,000) 44,637,382
Non-Departmental
Transfers 1,095,497 57,670 - 1,000 1,154,167
Contingency 1,000,000 - - - 1,000,000
Reserves" 9,289,837 751,605 10,041,442
Total Non-Departmental 11,385,334 809,275 1,000 12,195,609
Total General Fund $ 55,767,895 $ 1,065,096 $ - $ - $ 56,832,991
General Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Street Fund-201 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
City Manager's Office $ 55,784 $ - $ - $ - $ 55,784
Development&Public Works 7,131,784 19,935 - - 7,151,719
Finance 70,456 70,456
Total Department Operating 7,258,023 19,935 7,277,958
Non-Departmental
Transfers 150,000 - - - 150,000
Contingency 200,000 - - - 200,000
Reserves" 2,733,206 (57,480) - - 2,675,726
Total Non-Departmental 3,083,206 (57,480) 3,025,726
Total Street Fund $ 10,341,229 $ (37,545) $ - $ - $ 10,303,684
Street Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Special Revenue Fund-204 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 3,726,570 $ 74,034 $ - $ 1,000 $ 3,801,604
Development&Public Works 5,866,836 1,684,112 - - 7,550,948
Finance 816,705 (25,869) 184,542 - 975,378 (1)
Fire and Life Safety 266,209 36,964 - - 303,173
Human Resources 104,835 - - - 104,835
Information Technology 133,866 96,870 - - 230,736
Library 124,218 86,620 - - 210,838
Police 479,800 558,971 1,038,771
Total Department Operating 11,519,039 2,511,702 184,542 1,000 14,216,283
Non-Departmental
Reserves" 5,493,666 (325,840) 5,167,826
Total Non-Departmental 5,493,666 (325,840) 5,167,826
Total Special Revenue Fund $ 17,012,705 $ 2,185,862 $ 184,542 $ 1,000 $ 19,384,109
Special Revenue Fund Commentary:
1.)Increase Finance operating expense by$184,542 offset by grant revenue from the Fepartment of Justice.The purpose of this grant is to implement an Adult Dmg
Treatment Court in the Springfield Municipal Court
Resolution No. 2023-39
Exhibit A Page 2 of 6
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Transient Room Tax Fund-208 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 235,194 $ - $ - $ - $ 235,194
Development&Public Works 29,923 - - - 29,923
Library 273,807 600 274,407
Total Department Operating 538,925 600 539,525
Non-Departmental
Transfers 1,100,000 - - - 1,100,000
Reserves" 2,269,773 92,366 2,362,139
Total Non-Departmental 3,369,773 92,366 3,462,139
Total Transient Room Tax Fund $ 3,908,698 $ 92,966 $ - $ - $ 4,001,664
Transient Room Tax Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Communitv Development Fund-210 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Development&Public Works $ 1,159,459 $ 962,502 $ - $ - $ 2,121,961
Finance 27,516 27,516
Total Department Operating 1,186,975 962,502 2,149,477
Non-Departmental
Reserves" 250,000 102,266 352,266
Total Non-Departmental250,000 102,266 352,266
Total Community Development Fund $ 1,436,975 $ 1,064,768 $ - $ - $ 2,501,743
Community Development Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Building Code Fund-224 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 23,185 $ - $ - $ - $ 23,185
Development&Public Works 1,531,993 - - - 1,531,993
Fire&Life Safety 85,645 85,645
Total Department Operating 1,640,823 1,640,823
Non-Departmental
Contingency 35,000 - - - 35,000
Reserves" 4,210,958 1,177,849 5,388,807
Total Non-Departmental 4,245,958 1,177,849 5,423,807
Total Building Fund $ 5,886,781 $ 1,177,849 $ - $ - $ 7,064,630
Building Code Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Fire Local Option Lew Fund-235 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Fire and Life Safety $ 1,725,722 $ $ - $ - $ 1,725,722
Total Department Operating 1,725,722 1,725,722
Non-Departmental
Contingency 45,000 - - - 45,000
Reserves" 2,271,540 (142,944) 2,128,596
Total Non-Departmental 2,316,540 (142,944) 2,173,596
Total Fire Local Option Levy Fund $ 4,042,262 $ (142,944) $ - $ - $ 3,899,318
Fire Local Option Levy Fund Commentary:
-No=ent activity.
Resolution No. 2023-39
Exhibit A Page 3 of 6
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Police Local Option Lew Fund-236 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Finance $ 754,400 $ - $ - $ - $ 754,400
Legal Services 93,280 - - - 93,280
Police 7,929,538 7,929,538
Total Department Operating 8,777,217 8,777,217
Non-Departmental
Transfers 27,500 - - - 27,500
Contingency 150,000 - - - 150,000
Reserves" 2,380,321 914,059 3,294,380
Total Non-Departmental 2,557,821 914,059 3,471,880
Total Police Local Option Levy Fund $ 11,335,038 $ 914,059 $ - $ - $ 12,249,097
Police Local Option Levy Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Bond Sinking Fund-306 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Non-Departmental
Debt Service $ 4,019,570 $ - $ - $ - $ 4,019,570
Unappropriated Ending Fund Balance" 488,245 (10,732) 477,513
Total Non-Departmental4,507,815 (10,732) 4,497,083
Total Bond Sinking Fund $ 4,507,815 $ (10,732) $ - $ - $ 4,497,083
Bond Sinking Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Development Assessment Fund-419 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Non-Departmental
Reserves" $ 862,971 $ 13,744 $ - $ - $ 876,715
Total Non-Departmental 862,971 13,744 876,715
Total Development Assessment Fund $ 862,971 $ 13,744 $ - $ - $ 876,715
Development Assessmend Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Development Projects Fund-420 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Total Development&Public Works Capital Projects $ 313,884 $ 92,813 $ - $ - $ 406,697
Non-Departmental
Transfers - 98,000 - - 98,000
Reserves" 5,220,387 896,832 - - 6,117,219
Total Non-Departmental 5,220,387 994,832 6,215,219
Total Development Projects Fund $ 5,534,271 $ 1,087,645 $ - $ - $ 6,621,916
Development Assessmend Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Regional Wastewater Capital Fund-433 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
Development&Public Works $ 2,479,000 $ 2,228,030 $ - $ - $ 4,707,030
Total Department Operating 2,479,000 2,228,030 4,707,030
Total Development&Public Works Capital Projects 64,680,000 4,185,557 68,865,557
Non-Departmental
Transfers 25,904 - - - 25,904
Reserves" 42,740,385 322,716 43,063,101
Total Non-Departmental 42,766,289 322,716 43,089,005
Total Regional Wastewater Capital Fund $ 109,925,289 $ 6,736,303 $ - $ - $ 116,661,592
Regional Wastewater Capital Fund Commentary:
-No=ent activity.
Resolution No. 2023-39
Exhibit A Page 4 of 6
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Street Capital Fund-434 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Development&Public Works $ 118,785 $ - $ - $ - $ 118,785
Total Department Operating 118,785 118,785
Total Development&Public Works Capital Projects 17,208,277 400,000 17,608,277
Non-Departmental
Reserves" 4,937,753 (705,590) 4,232,163
Total Non-Departmental 4,937,753 (705,590) 4,232,163
Total Street Capital Fund $ 22,264,815 $ (305,590) $ - $ - $ 21,959,225
Street Capital Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Sanitary Sewer Operations Fund-611 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
City Manager's Office $ 83,600 $ - $ - $ - $ 83,600
Development&Public Works 5,202,120 19,087 - - 5,221,207
Finance 62,704 62,704
Total Department Operating 5,348,424 19,087 5,367,510
Total Development&Public Works Capital Projects 11,391,962 11,391,962
Non-Departmental
Debt Service 1,706,000 - - - 1,706,000
Contingency 150,000 - - - 150,000
Reserves" 26,503,799 840,185 27,343,984
Total Non-Departmental 28,359,799 840,185 29,199,984
Total Sewer Operations Fund $ 45,100,185 $ 859,272 $ - $ - $ 45,959,456
Sanitary Sewer Operations Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Regional Wastewater Fund-612 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 17,649 $ - $ - $ - $ 17,649
Development&Public Works 23,712,953 372,060 - - 24,085,013
Finance 181,874 181,874
Total Department Operating 23,912,475 372,060 24,284,535
Non-Departmental
Transfers 14,300,000 - - - 14,300,000
Debt Service 4,113,000 - - - 4,113,000
Reserves" 10,594,782 1,710,756 12,305,538
Total Non-Departmental 29,007,782 1,710,756 30,718,538
Total Regional Wastewater Fund $ 52,920,257 $ 2,082,816 $ - $ - $ 55,003,073
Regional Wastewater Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Ambulance Fund-615 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
Fire and Life Safety $ 6,862,659 $ $ - $ - $ 6,862,659
Total Department Operating 6,862,659 6,862,659
Non-Departmental
Contingency 150,000 - - - 150,000
Reserves" - 916 916
Total Non-Departmental 150,000 916 150,916
Total Ambulance Fund $ 7,012,659 $ 916 $ - $ - $ 7,013,575
Ambulance Fund Commentary:
-No=ent activity.
Resolution No. 2023-39
Exhibit A Page 5 of 6
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Storm Drainage Operating Fund-617 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 83,921 $ - $ - $ - $ 83,921
Development&Public Works 7,648,632 20,982 - - 7,669,614
Finance 62,717 62,717
Total Department Operating 7,795,269 20,982 7,816,251
Total Development&Public Works Capital Projects 9,892,797 9,892,797
Non-Departmental
Debt Service 553,641 - - - 553,641
Contingency 200,000 - - - 200,000
Reserves" 16,365,615 1,218,296 17,583,911
Total Non-Departmental 17,119,256 1,218,296 18,337,552
Total Drainage Operating Fund $ 34,807,322 $ 1,239,278 $ - $ - $ 36,046,601
Storm Drainage Operating Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Booth-Kelly Fund-618 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
City Manager's Office $ 257,038 $ - $ - $ - $ 257,038
Development&Public Works 484,304 484,304
Total Department Operating 741,341 741,341
Total Development&Public Works Capital Projects 190,000 190,000
Non-Departmental
Transfers 86,772 - - - 86,772
Contingency 15,000 - - - 15,000
Reserves" 576,558 160,114 736,672
Total Non-Departmental678,330 160,114 838,444
Total Booth-Kelly Fund $ 1,609,671 $ 160,114 $ - $ - $ 1,769,785
Booth-Kelly Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Regional Fiber Consortium-629 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
Finance $ 224,686 $ - $ - $ - $ 224,686
Total Department Operating 224,686 224,686
Non-Departmental
Reserves" 412,105 155,435 567,540
Total Non-Departmental412,105 155,435 567,540
Total Regional Fiber Consortium Fund $ 636,791 $ 155,435 $ - $ - $ 792,226
Regional Fiber Consortium Fund Commentary:
-No=ent activity.
Resolution No. 2023-39
Exhibit A Page 6 of 6
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Insurance Fund-707 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Human Resources $ 533,140 $ 20,000 $ - $ - $ 553,140
Health Insurance 8,535,823 - - - 8,535,823
Property&Liability 2,003,254 - - - 2,003,254
Workers Compensation 690,488 690,488
Total Department Operating 11,762,705 20,000 11,782,705
Non-Departmental
Contingency 200,000 - - - 200,000
Reserves" 14,267,709 794,069 15,061,778
Total Non-Departmental 14,467,709 794,069 15,261,778
Total Insurance Fund $ 26,230,414 $ 814,069 $ - $ - $ 27,044,483
Insurance Fund Commentary:
-No=ent activity.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
Vehicle and Equipment Fund-713 Adopted Budget Budget 1 Budget 2 Adjustments Budget
Department Operating
Development&Public Works $ 1,598,001 $ 42,193 $ - $ - $ 1,640,194
Fire&Life Safety 237,250 1,304,850 1,816,273 - 3,358,373 (1)
Information Technology 776,368 - - - 776,368
Legal 2,300 - - - 2,300
Library 16,000 - - - 16,000
Police 688,500 264,000 952,500
Total Department Operating 3,318,419 1,611,043 1,816,273 6,745,735
Non-Departmental
Reserves" 9,160,963 (997,321) (1,816,273) 6,347,369 (1)
Total Non-Departmental9,160,963 (997,321) (1,816,273) 6,347,369
Total Vehicle and Equipment Fund $ 12,479,382 $ 613,722 $ - $ - $ 13,093,104
Vehicle and Equipment Fund Commentary:
1.)Increase Fire&Life Safety operating expeiase by$1,816,273,offset by a reduction in reserves,to suport the purchase a fire apparatus. Recentproduction delays of
36 months from date of order to delivery require ordering sooner than originally plaimed to ensure fleet delivery when replacemuets are needed.
Appropriations FY24
FY24 Supplemental Supplemental Transfers& Reviseded
SDC Administration Fund-719 Adopted Budget Budget 1 Budget 2 Adjustments BudPet
Department Operating
Development&Public Works $ 414,423 $ - $ - $ - $ 414,423
Finance 46,223 46,223
Total Department Operating 460,646 460,646
Non-Departmental
Contingency 10,000 - - - 10,000
Reserves" 261,424 316,760 - - 578,184
Total Non-Departmental271,424 316,760 588,184
Total SDC Administration Fund $ 732,070 $ 316,760 $ - $ - $ 1,048,830
SDC Administration Fund Commentary:
-No=ent activity.
TOTAL RESOLUTION $ 434,355,495 $ 20,083,863 $ 184,542 $ 1,000 $ 454,624,900
"Reserves and Unappropriated Ending Ruud Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2023-39