HomeMy WebLinkAboutResolution 2023-37 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2023-37
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS
EXCEEDING $100,000 AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS
EXCEEDING LEVELS IN SPRINGFIELD MUNICIPAL CODE SECTION 2.706(3) IN
CONFORMANCE WITH ALL OTHER APPLICABLE REQUIREMENTS OF THE
SPRINGFIELD MUNICIPAL CODE AND OREGON PUBLIC CONTRACTING LAW
DURING THE PERIOD COMMENCING DECEMBER 5, 2023 AND CONTINUING
THROUGH JANUARY 1, 2024 WHILE THE COMMON COUNCIL IS IN RECESS.
WHEREAS, Springfield Municipal Code (SMC) section 2.704(1)(a), "Contracting Authority and
Responsibilities," limits the City Manager's authority to make purchases and award contracts to
those less than $100,000, without additional authorization from the City Council acting as the
local contract review board;
WHEREAS, SMC 2.706(3) and 2.706(4) prohibit amendments to public contracts where the
amendment cost exceeds certain limits, except when approved by the City Council acting as the
local contract review board;
WHEREAS, delaying approval for all purchases and agreements until the Council meeting on
January 2, 2024 may waste valuable time, increase the City's exposure to delays, increase
costs, and reduce public service;
WHEREAS, there may occur the need to execute contracts exceeding $100,000 for which
funds have been budgeted and that for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's winter recess commencing December 5, 2023 and
continuing through January 1, 2024; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council winter recess commencing December 5, 2023 and
continuing through January 1, 2024,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AS FOLLOWS:
Section 1: The City Manager is hereby authorized to award the following contracts
and contact amendments for which funds have been budgeted, and that for reasons of public
welfare, safety, and cost effectiveness need to be awarded during the Council's winter recess,
provided that all other applicable requirements in the Springfield Municipal Code and Oregon
Public Contracting Code are followed:
A. Contracts in excess of $100,000 based on competitive sealed bids or competitive
sealed proposals;
B. Contracts in excess of $100,000 that are otherwise exempt from being awarded
based on competitive sealed bids or competitive sealed proposals by applicable
provisions of the Springfield Municipal Code or Oregon Public Contracting Code; and
C. Amendments to contracts that exceed the monetary limits imposed by SMC
2.706(3); including but not limited to these set forth on the attached Project/Contract
Summary.
Section 2: The authorization provided in Section 1 supplements and is in addition to,
and not in lieu of, the City Council's authority.
Section 3: This Resolution will take effect on December 5, 2023 and expires after
January 1, 2024.
Adopted by the Common Council of the City of Springfield this 4th day of December
2023 by a vote of 6 for and o against.
ATTEST:
AJ Nytes, City Recorder
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SPRINGFIELD CITY ATTORNEY'S OFFICE
Resolution No. 2023-37