HomeMy WebLinkAboutResolution SEDA2023-08 11/27/2023 SPRINGFIELD DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY OF THE CITY
OF SPRINGFIELD
RESOLUTION NO. SEDA2023-08
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS
EXCEEDING $100,000 AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS
EXCEEDING LEVELS IN SPRINGFIELD MUNICIPAL CODE SECTION 2.706(3) IN
CONFORMANCE WITH ALL OTHER APPLICABLE REQUIREMENTS OF THE
SPRINGFIELD MUNICIPAL CODE AND OREGON PUBLIC CONTRACTING LAW
DURING THE PERIOD COMMENCING NOVEMBER 28, 2023 AND CONTINUING
THROUGH JANUARY 7, 2024 WHILE THE BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an agreement dated November 20, 2005 and
amended July 21, 2008, November 21, 2011, and June 20, 2016 to advance and repay funds
needed for Urban Renewal Projects;
WHEREAS, the City of Springfield conducts procurement activities for SEDA and follows the
City of Springfield Municipal Code Chapter 2, Public Contracts, Section 2.704 "Public Contracts
for Goods and Services," and Purchasing Guidelines unless otherwise stated as provided in
Article VII, Section 2 of the SEDA Bylaws (adopted by SEDA Resolution 2013-06);
WHEREAS, Springfield Municipal Code (SMC) section 2.704(1)(a), "Contracting Authority and
Responsibilities," limits the City Manager's authority to make purchases and award contracts to
those less than $100,000, without additional authorization from the Board acting as the local
contract review board;
WHEREAS, SMC 2.706(3) and 2.706(4) prohibit amendments to public contracts where the
amendment cost exceeds certain limits, except when approved by the Board acting as the local
contract review board;
WHEREAS, delaying approval for all purchases and agreements until the Board meeting on
January 8, 2024 may waste valuable time, increase SEDA's exposure to delays, increase costs,
and reduce public service;
WHEREAS, there may occur the need to execute contracts exceeding $100,000 for which
funds have been budgeted and that for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Board's winter recess commencing November 28, 2023 and
continuing through January 7, 2024; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Board's winter recess commencing November 28, 2023 and
continuing through January 7, 2024,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SEDA AS FOLLOWS:
Section 1: The City Manager is hereby authorized to award the following contracts
and contact amendments for which funds have been budgeted, and that for reasons of public
welfare, safety, and cost effectiveness need to be awarded during the Board's Winter recess,
provided that all other applicable requirements in the Springfield Municipal Code and Oregon
Public Contracting Code are followed:
A. Contracts in excess of $100,000 based on competitive sealed bids or competitive
sealed proposals;
B. Contracts in excess of $100,000 that are otherwise exempt from being awarded
based on competitive sealed bids or competitive sealed proposals by applicable
provisions of the Springfield Municipal Code or Oregon Public Contracting Code; and
C. Amendments to contracts that exceed the monetary limits imposed by SMC
2.706(3).
Section 2: The authorization provided in Section 1 supplements and is in addition to,
and not in lieu of, the Board's authority.
Section 3: This Resolution will take effect on November 28, 2023 and expires after
January 7, 2024.
Adopted by the Board of the Springfield Economic Development Agency, an Urban
Renewal Agency of the City of Springfield, this 27th day of November 2023 by a vote of 6
for and 0 against. (2 Absent-Doyle and Pishioneri)
Kori Rodley, Board Vice-Chair
Springfield Economic Development Agency
ATTEST:
!. REVIEWED&APPROVED
AS TO FORM
Allison Camp, Staff Liaison kr W+ivt,KY
Springfield Economic Development Agency DATE: � —
SPRINGFIELUCITYTY ATTO ATTORNEY'S OFFICE
Resolution No. SEDA2023-08