HomeMy WebLinkAboutMeeting Packet Planner 11/20/2023DEVELOPMENT ISSUES MEETING FORM
APPLICANT: Robert Kemp
MEETING DATE/TIME: Thursday, December 14, 2023 1:30 p.m.
PLACE: DPW Conference Room 615/616 and Virtual via Zoom
CONTACT PERSON: Tom Sievers 726-2333
Current Planning Staff: L Miller, A Limbird, M Rust, K Notary, T Sievers
Stan Petroff, AIC City Engineer – DPW
Kristi Krueger, AIC Managing Civil Engineer – DPW
Ken Vogeney, Emergency Manager – DPW
Clayton McEachern, Civil Engineer, Development & Public Works
Matt Stouder, Environmental Services Div. Manager/MWMC General Manager
Kristi Krueger, Capital Engineering Manager, Development & Public Works
Michael Liebler, Transportation Planning, Civil Engineer, Development & Public Works
Gilbert Gordon, Deputy Fire Marshall 2, Fire & Life Safety Department
Ben Gibson, Maintenance Supervisor, Development & Public Works
Eric Adams, Planning, Willamalane Park and Recreation District
Ladd Boyce, Keoki Lapina, Springfield Utility Board (Water)
Greg Miller, Springfield Utility Board (Water)
Sanjeev King, Nick Amann, Springfield Utility Board (Electric)
Amy Chinitz, Springfield Utility Board (DWP)
Thomas Jeffreys, (EPUD) Emerald Peoples Utility District
Michael Wargo, Willamalane Park and Recreation District
Matt Caswell, Planning & Development Manager, ODOT, State Highway Division
(odotr2planmgr@odot.state.or.us)
Brad Rudler, (Electric) Eugene Water and Electric Board
Tyler Lindley, Eugene Water and Electric Board
Wallace McCullough, (Water), Eugene Water and Electric Board
Brett Yancey, Chief Operations Officer; Springfield Public Schools
Chris Reiersgaard, Asst. Director of Facilities & Operations; Springfield Public Schools
Safe Routes to School, Springfield Public Schools
Chris Carpenter, DPW Building Official
Andrew Shearer, Police Chief, Police Department
Tom Schwetz, LTD, Planning and Development Director
Luke Pilon, CenturyLink
Jeff Paschall, Community Development Manager – DPW
Jeremy Sherer, City Surveyor – DPW
Meghan Murphy, Program Coordinator, Environmental Services
Sasha Vartanian, Lane County Transportation - send to
LCPWTPReferrals@lanecounty.gov ONLY
Marie Longworth, Central Lane Communications 911
Monte Brown, Northwest Natural Gas
Jason McDonald, Comcast Cable
Jamie Porter, Rainbow Water District
Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request)
Allie Camp, Economic Development
Sarah Weaver, Administrative Specialist (DIM Annexations)
Please mark who you would like to attend this meeting and return form and
file to Shannon. Thanks!
Revised: 06/08/2020
DEVELOPMENT
INITIATION MEETING
DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
SPRINGFIELD CITY HALL
225 FIFTH STREET
DPW Conference Room 615/616 + Zoom
Meeting Date: Thursday, December 14, 2023 1:30 – 2:30
1. DEVELOPMENT INITIATION MTG #811-23-000260-PRE 811-23-000266-PROJ Robert Kemp
Assessor’s Map: 18-02-06-14 TL: 6200
Address: 904 Filbert Lane
Existing Use: Residential
Applicant has submitted proposal to annex to connect to City services
Planner: Tom Sievers
The Development Issues Meeting informational packet for this meeting is available on-line for
you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx
SITE
VICINITY MAP
811-23-000260-PRE Development Initiation Meeting (Annexation)
18-02-06-14 TL 6200
904 Filbert Lane
Robert Kemp
Revised 4/8/14 BJ 6 of 17
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Annexation Development Issues Meeting (DIM)
Required Project Information (Applicant: complete this section)
Prospective
Applicant Name:
Phone:
Company: Fax:
Address: E-mail:
Prospective
Applicant’s Rep.: Phone:
Company: Fax:
Address: E-mail:
Property Owner: Phone:
Company: Fax:
Address: E-mail:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use: Proposed Use:
City Zoning: Metro Designation: Population:
Prospective
Applicant:
Date:
Signature
Print
Required Project Information (City Intake Staff: complete this section)
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $0 Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
2
Revised 4/8/14 BJ 7 of 17
Development Issues Meeting Submittal Requirements Checklist
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. The applicable application, technology, and postage fees are collected
at the time of complete application submittal.
Development Issues Meeting Application Form
Five (5) Questions – list specific questions the applicant would like staff to answer
during the meeting. So that each question may be fully evaluated, the list is limited to five
questions. Examples of relevant issues for annexation include but are not limited to the
following:
Contiguity
Availability and capacity of surrounding city services
Affected special districts
Fees
Three (3) Copies of the Proposal - suggested information valuable for staff to review the
proposal is listed below. It is not necessary to include all of these items on the site or plot
plan. However, applicants are encouraged to address as many as possible given that the
level of information that will be derived from the meeting is commensurate with the level
of detail provided in the application.
Applicants are also encouraged to include additional information on the plan as listed in
the Springfield Development Code (SDC) 5.7, Annexations.
Drawn in ink on quality paper no smaller than 11” x 17”
Scale appropriate to the area involved and sufficient to show detail of the plan and
related data, such as 1” = 30’, 1” = 50’ or 1” = 100’
North arrow
Date of preparation
Street address and assessor’s map and tax lot number
Dimensions (in feet) and size (either square feet or acres) of the annexation area
Location and size of existing and proposed utilities, including connection points
On-site drainage collection system and flow patterns, the size and location of drain
lines and catch basins, dry wells, and natural drainageways to be retained
Area and dimensions of all property to be conveyed, dedicated, or reserved for
future public road right-of-way
Approximate location, number and dimensions of proposed lots
How streets in the proposal area connect with existing streets
Future development plan, which may include proposed and existing buildings
(location, dimensions, size) or other impervious surfaces
EUGENE-SPRINGFIELD
310 5th Street, Springfield, OR 97477 | p: 541.746.0637 | www.branchengineering.com
November 16, 2023
PROJECT PROPOSAL AND DIM QUESTIONS
904 FILBERT LANE
ANNEXATION
Branch Engineering Inc. Project No. 23-553
This application proposes to annex a site located at 904 Filbert Lane (TM 18-02-
06-14, TL 6200). The site lies within the City of Springfield Urban Growth Boundary and
is zoned R-1 which is consistent with the Eugene-Springfield Metropolitan Area General
Plan designating the area as Low Density Residential. The site has a home with an access
connection on Filbert Lane. The southerly half of the site is underimproved. There is also
an existing septic system and drain field located on the property. The applicant has had
the system serviced in the past, but there are no online public records that indicate its
creation or location.
To the north the site abuts North Street, a local road within the City of Springfield’s
jurisdiction. Current improvements within North Street include pavement, sanitary
sewer, water main, and overhead power and communication lines. To the east the site
also abuts and takes primary access off Filbert Lane, a local road within the City of
Springfield’s jurisdiction. Current improvements within Filbert Lane include full street
improvements with curbside sidewalks as well as underground electric lines, gas main,
sanitary sewer, water main, and stormwater main.
The following are a list of questions from the applicant regarding the annexation:
1. PUBLIC RIGHT-OF-WAY:
a. There appears to be a discrepancy between the deed and the tax map. The
original description of the property is unchanged from when it was
subdivided, and it appears that there were two easements (included in the
submittal) that have been mapped as if they were dedications. Does the
city have any additional documentation that would indicate that the
easterly 7.00-feet and the northwest corner is more than an easement to
the city?
b. Would any future planning applications or building permits trigger the
developer to make improvements to the public infrastructure on North
Street and Filbert Lane or dedicate additional right-of-way?
2. PUBLIC INFRASTRUCTURE:
a. Are there any downstream deficiencies in the existing public stormwater
system that could impact future development on the property?
Annexation – Project Proposal and DIM Questions
November 16, 2023
Branch Engineering, Inc. Page 2 of 2
b. Will connections to the stormwater, sanitary, or water mains in Filbert
Street be an issue for any future development (i.e. saw cuts, class of pipe,
etc.)?
3. PRIVATE DEVELOPMENT:
a. At what point in the annexation or development of the property will the
existing home be required to connect to the public sanitary infrastructure?
How can the fees for this be estimated?
b. The neighbor to the south and the applicant have an agreement about
access on the southerly portion of the property. Upon development of the
property, the applicant intends to grant an easement over this portion of
the land for the neighbor. Are there any additional items concerning this
that the applicant should consider as related to city code?
c. If a future division of the lot occurs, will there be any issues of access
connections along Filbert Lane for the under-developed portion of the lot?
4. GENERAL DEVELOPMENT:
a. For any trees that are currently in the right-of-way or are designated as
street trees, what process and cost should the applicant consider if any of
the trees need to be removed?
5. Are there any red flags that the city sees with this annexation that weren’t
addressed as part of the questions above?
Produced using RLID (www.rlid.org) on 11/09/2023 at 1:01 PM
Produced using RLID (www.rlid.org) on 11/09/2023 at 1:01 PM
Produced using RLID (www.rlid.org) on 11/09/2023 at 1:01 PM
Produced using RLID (www.rlid.org) on 11/09/2023 at 1:01 PM