The URL can be used to link to this page

Home My WebLink AboutApplication Applicant 11/17/2023 Revised 07/20/22 sm2 of 4 Development Initiation Meeting Process The purpose of a Development Initiation Meeting is to give an applicant the opportunity to discuss a development proposal with the development review staff of the City. The discussion can be general or specific, depending on the details provided with the application. A Development Initiation Meeting provides information to an applicant related to the current development conditions and standards of the City. The Development Initiation Meeting is not a land use decision and does not confer any development rights, establish any conditions, or bind the applicant or the City to any course of action. The meeting conveys the status of known development opportunities and constraints. The status may change over time as development conditions or standards change. 1. Applicant Submits a Development Initiation Meeting Application • The application must conform to the Development Initiation Meeting Submittal Requirements Checklist on page 3 of this application packet. • Development Initiation Meetings are typically scheduled on Tuesdays and Thursdays. The Tuesday time slot is 11:00 am and the Thursday time slot is 1:30 pm. • We strive to conduct the Development Initiation Meetings between three to four weeks of receiving the application. • The applicant’s proposal is circulated to the relevant staff and referral agencies in preparation for the meeting. 2. Applicant and the City Conduct the Development Initiation Meeting • The applicant and any design team should attend the Development Initiation Meeting. • The meeting is scheduled for one hour. • Staff attending the meeting will be prepared to discuss the issues raised in the submittal by the applicant. Other issues raised during the meeting may also be discussed. • The meeting is informal and the City will issue no staff report. Revised 07/20/22 sm3 of 4 Development Initiation Meeting Submittal Requirements Checklist Application Fee – Refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. The applicable application fees are collected at the time of complete application submittal. Development Initiation Meeting Application Form Five (5) Questions – List specific questions the applicant would like staff to answer during the meeting. So that each question may be fully evaluated, the list is limited to five questions. If more than five questions are asked or multiple part questions are presented staff may not be able to address all relevant concerns. Prioritizing the five questions is recommended. One (1) Copy and one (1) digital copy of the Proposed Plan - Suggested information valuable for staff to review the proposal is listed below. review the proposal is listed below. It is not necessary to include all these items on the site or plot plan. However, applicants are encouraged to address as many as possible given that the level of information that will be derived from the meeting is commensurate with the level of detail provided in the application. Applicants are also encouraged to include additional information on the plan as listed in the Springfield Development Code (SDC) 5.12.120, Land Divisions – Partitions & Subdivisions – Tentative Plan Submittal Requirements or 5.17.120, Site Plan Review Submittal Requirements. Drawn in ink on quality paper no smaller than 11” x 17” Scale appropriate to the area involved and sufficient to show detail of the plan and related data, such as 1” = 30’, 1” = 50’ or 1” = 100’ North arrow Date of preparation Street address and assessor’s map and tax lot number Dimensions (in feet) and size (either square feet or acres) of the development area Location and size of existing and proposed utilities, including connection points On-site drainage collection system and flow patterns, the size and location of drain lines and catch basins, dry wells, and natural drainageways to be retained Area and dimensions of all property to be conveyed, dedicated, or reserved for common open spaces DIMs Related to Land Divisions Approximate location, number, and dimensions of proposed lots How streets in the proposal area connect with existing streets DIMs Related to Site Plan Review Proposed and existing buildings: location, dimensions, size (gross floor area), setbacks from property lines, distance between buildings, and height N/A N/A N/A N/A Revised 8/4/22 MEM Area and percentage of the site proposed for buildings, structures, driveways, sidewalks, patios, and other impervious surfaces Parking and circulation plan N/A N/A November 2023 Andy Limbird City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 RE: Development Initiation Meeting for the Brand S Road Project Dear Andy: This Development Initiation Meeting involves multiple tax lots totaling ±348 acres located within the Springfield Urban Growth Boundary (UGB), east of Bob Straub Parkway and Jasper Road. The subject site is bisected by Brand S Road, an existing local roadway. The northern portion of the site is relatively flat, bare, while the southern area of the site is characterized by steeper terrain with more vegetation. The site is shown as having wetland/natural resource areas according to the MapSpring ArcGIS Interactive map. According to the Draft Springfield Comprehensive Plan Map, properties north of Brand S Road are envisioned to be amended to Light-Medium Industrial and Special Heavy Industrial plan designations upon future annexation into the City. The portion of land south of Brand S Road is identified for Low-Density Residential, Medium-Density Residential, and Community Commercial plan designations upon annexation. The site currently contains multiple single-family dwellings, pastureland, and former industrial uses that are no longer operating. The Preliminary Conceptual Layout includes a mix of single-family attached and detached housing. The preliminary layout also includes a cohesive circulation system with vehicle access onto Bob Straub Parkway (minor arterial) via Brand S Road, open space areas, and on-site stormwater management facilities. The goal of this meeting is to determine all requirements, standards, applications, permits, processes, etc. which are necessary to complete the project, determine costs, and develop a schedule. We would like to discuss the following issues at the meeting in addition to the typical items that are covered: 1. This project will involve annexation and potential zone map amendments. Please discuss the review procedure type(s), the decision-making bodies, and associated review timelines. Additionally, please discuss if applications for annexation and zone map amendments can be bundled/reviewed concurrently. 2. Please discuss the annexation criteria of approval found in Section 5.7.140. What goals/policies in the Metro Plan and/or Springfield Comprehensive Plan are applicable to this annexation proposal? 3. We are attempting to work with local utilities to bring critical infrastructure to the site. How will the City help facilitate discussions with local stakeholders such as Springfield Utility Board (SUB) and the Emerald People’s Utility District (EPUD)? 4. The applicant is potentially interested in rezoning the industrial designated land lying north of Brand S Road and/or the residential designated land south of Brand S Road. Please discuss the City’s Commercial and Industrial Buildable Lands (CIBL) inventory and the supportability of this element of the project. Would a Comprehensive Plan Amendment apply in a “land swap” of equal Brand S Road – City of Springfield Development Initiation Meeting Narrative November 2023 Page 2 of 2 acreage, or can adjustments to the zoning be captured through a Master Plan and/or Annexation application process? 5. Can density, housing types, and uses be shared across zoning district boundaries on the site? For example, by providing detached single-family housing in portions of the R-2 designated area and shifting some attached single-family housing to the R-1 designated area. Please let us know if there are any other issues or site constraints of which we should be aware. Sincerely, AKS ENGINEERING & FORESTRY, LLC Marie Holladay 12965 SW Herman Road, Suite 100, Tualatin, OR 97062 (503) 563-6151 |www.aks-eng.com| holladaym@aks-eng.com Enclosures: Development Initiation Meeting Application Form Preliminary Plans Draft Springfield Comprehensive Plan Map (Jasper-Natron Vicinity)                                                                                                                                                       ([KLELW$3DJHRI$WWDFKPHQW3DJHRI