HomeMy WebLinkAboutResolution 2023-34CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2023-34
SUPPLEMENTAL BUDGET #1 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY
DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY,
BOND SINKING, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS,
REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS,
REGIONAL WASTEWATER, AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH -KELLY,
REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT, SDC
ADMINISTRATION; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN
THE GENERAL FUND FROM CITY MANAGER'S OFFICE OPERATING EXPENSE TO INTERFUND
TRANSFER EXPENSE.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2023-2024 through Resolution No. 2023-25 adopted June 20, 2023.
WHEREAS, ORS 294.471(1)(a), (b) and (c) permit a supplemental budget due to an occurrence or
condition that was not known at the time the budget was prepared that requires a change in financial
planning; due to a pressing necessity that creates a need for prompt action, that was not reasonably
foreseen when preparing the original budget; or to budget funds that are made available by another
unit of federal, state, or local government, which funds were not reasonably foreseen when preparing
the original budget;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2023-2024
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated
by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2023-2024 budget and appropriations, as adopted by Resolution
No. 2023-25 hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 16th day of October '2023,
by a vote of 6 for and o against.
ATTEST:
City Recorder
REVIEWED & APPROVED
AS TO FORM
KY U/� LVG� yK�Y_aa
DATE: �
SPRINGFIELD CITY ATTORNEY'S OFFICE
Resolution No. 2023-34
Exhibit A
FY2023-24
SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER
Total General Fund $ 55,767,895 $ 1,065,096 $ - $ 56,832,991
General Fund Commentary:
1.) Appropriations Transfers of $1,000 from City Manager's Office operating expense to Iiterfund Transfer expense. This appropriation will allow for a
transfer of $1,000 to the Special Revenue Fund to provide a program budget for the Committee for the Inclusion, Diversity, Equity, and Access (IDEA).
2.) Increase Development & Public Works Department operating expense by $65,000 offset by a reduction in reserves. These are carry -forward foods
from the prior year to support three priority projects: repaint/repair stucco on the exterior of the Emerald Art Center, hire real estate broker to find land
for affordable housing, and site preparation for future development
3.) Increase Development & Public Works Department operating expense by $39,542, offset by a reduction in the General Fund reserves, to increase the
current 0.5 FTE Security Attendant position to 1.0 FTE. The current security staffing level of 1.5 FTE does not provide coverage during all open hours
of City Hall which include evenings aid Saturdays. This increase in FTE will allow for coverage dining all City Hall open hours as well as special
events and will help address safety/security issues that have increased over the last several years.
4.) Increase Development & Public Works Department operating expense by $98,000 funded by a transfer from the Development Projects Fund. This
appropriation will allow for an increase in staffing in the Building Facilities Program by 1.0 FTE to help address a backlog of City facilities maintenance
needs.
5.) Increase Finance Department operating expense by $56,000, offset by a reduction in the General Fund reserves, to account for increased personnel
costs resulting from two unplanned retirements.
6.) Increase Finance Department operating expense by $6,500, offset by a reduction in the General Fund reserves, to account for unplanned attorney fees
for an H-IBApplication.
7.) Decrease Human Resource Department operating expense by $20,000 and increase Interfund Transfer expense by $20,000. The new Family Medical
Leave Act (FMLA) administration was originally budgeted in the General Fund but will be administered in the Insurance Fund.
8.) Increase Library operating expense by $10,770 offset by a reduction in reserves. These are carry -forward foods from the prior year to support
Library's materials collection.
9.) Increase Iiterfund Transfer expense by $37,670 in the General Fund offset by a reduction in reserves. The ROW fees in the prior year came in higher
than anticipated and this transfer represents the portion that would have been transferred to the Street Fund.
10.) Beginning cash adjustment.
Street Fund - 201
Department Operating
City Manager's Office
Development & Public Works
Finance
Total Department Operating
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Adopted Budget Budget 1 Adjustments Budget
$ 55,784 $ - $ - $ 55,784
7,131,784 19,935 - 7,151,719 (1)
70,456 - - 70,456
7,258,023 19,935 7,277,958
Non -Departmental
Transfers 150,000 - - 150,000
Contingency 200,000 - - 200,000
Reserves" 2,733,206 (57,480) - 2,675,726 (1-3)
Total Non -Departmental 3,083,206 (57,480) 3,025,726
Total Street Fund $ 10,341,229 $ (37,545) $ - $ 10,303,684
Street Fund Commentary:
1.) Increase Development & Public Works operating expense ($19,935 in the Street Fund, $19,087 in the Sanitary Sewer Operations Fund, and $20,982
in the Storm Drainage Operating Fund), offset by a reduction in the corresponding reserves, to increase the starting wage of the Maintenance Apprentice
positions and adjust wages for currently filled Maintenance Apprentices correspondingly. This adjustment will help with retention and recruitment
2.) Increase Street Fund reserves by $47,540 offset by an increase in Interfund Transfer revenue. The ROW fees in the prior year came in higher than
anticipated and this transfer represents the portion that would have been transferred to the Street Fund.
3.) Beginning cash adjustment
Resolution No. 2023-34
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
General Fund - 100
Adopted Budget
Budget 1
Adjustments
Budget
Department Operating
City Managers Office
$ 1,665,389
$ -
$ (1,000) $
1,664,389
(1)
Development & Public Works
3,095,222
202,542
-
3,297,764
(2-4,11)
Finance
2,660,599
62,500
-
2,723,099
(5-6)
Fire and Life Safety
13,151,343
-
-
13,151,343
Human Resources
969,736
(20,000)
-
949,736
(7)
Information Technology
1,652,478
-
-
1,652,478
Legal Services
959,862
-
-
959,862
Library
2,104,887
10,779
-
2,115,666
(8)
Police
18,123,044
18,123,044
Total Department Operating
44,382,561
255,821
(1,000)
44,637,382
Non -Departmental
Transfers
1,095,497
57,670
1,000
1,154,167
(1,7,9)
Contingency
1,000,000
-
-
1,000,000
Reserves"
9,289,837
751,605
10,041,442
(2,3,5,6,8,9,10)
Total Non -Departmental
11,385,334
809,275
1,000
12,195,609
Total General Fund $ 55,767,895 $ 1,065,096 $ - $ 56,832,991
General Fund Commentary:
1.) Appropriations Transfers of $1,000 from City Manager's Office operating expense to Iiterfund Transfer expense. This appropriation will allow for a
transfer of $1,000 to the Special Revenue Fund to provide a program budget for the Committee for the Inclusion, Diversity, Equity, and Access (IDEA).
2.) Increase Development & Public Works Department operating expense by $65,000 offset by a reduction in reserves. These are carry -forward foods
from the prior year to support three priority projects: repaint/repair stucco on the exterior of the Emerald Art Center, hire real estate broker to find land
for affordable housing, and site preparation for future development
3.) Increase Development & Public Works Department operating expense by $39,542, offset by a reduction in the General Fund reserves, to increase the
current 0.5 FTE Security Attendant position to 1.0 FTE. The current security staffing level of 1.5 FTE does not provide coverage during all open hours
of City Hall which include evenings aid Saturdays. This increase in FTE will allow for coverage dining all City Hall open hours as well as special
events and will help address safety/security issues that have increased over the last several years.
4.) Increase Development & Public Works Department operating expense by $98,000 funded by a transfer from the Development Projects Fund. This
appropriation will allow for an increase in staffing in the Building Facilities Program by 1.0 FTE to help address a backlog of City facilities maintenance
needs.
5.) Increase Finance Department operating expense by $56,000, offset by a reduction in the General Fund reserves, to account for increased personnel
costs resulting from two unplanned retirements.
6.) Increase Finance Department operating expense by $6,500, offset by a reduction in the General Fund reserves, to account for unplanned attorney fees
for an H-IBApplication.
7.) Decrease Human Resource Department operating expense by $20,000 and increase Interfund Transfer expense by $20,000. The new Family Medical
Leave Act (FMLA) administration was originally budgeted in the General Fund but will be administered in the Insurance Fund.
8.) Increase Library operating expense by $10,770 offset by a reduction in reserves. These are carry -forward foods from the prior year to support
Library's materials collection.
9.) Increase Iiterfund Transfer expense by $37,670 in the General Fund offset by a reduction in reserves. The ROW fees in the prior year came in higher
than anticipated and this transfer represents the portion that would have been transferred to the Street Fund.
10.) Beginning cash adjustment.
Street Fund - 201
Department Operating
City Manager's Office
Development & Public Works
Finance
Total Department Operating
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Adopted Budget Budget 1 Adjustments Budget
$ 55,784 $ - $ - $ 55,784
7,131,784 19,935 - 7,151,719 (1)
70,456 - - 70,456
7,258,023 19,935 7,277,958
Non -Departmental
Transfers 150,000 - - 150,000
Contingency 200,000 - - 200,000
Reserves" 2,733,206 (57,480) - 2,675,726 (1-3)
Total Non -Departmental 3,083,206 (57,480) 3,025,726
Total Street Fund $ 10,341,229 $ (37,545) $ - $ 10,303,684
Street Fund Commentary:
1.) Increase Development & Public Works operating expense ($19,935 in the Street Fund, $19,087 in the Sanitary Sewer Operations Fund, and $20,982
in the Storm Drainage Operating Fund), offset by a reduction in the corresponding reserves, to increase the starting wage of the Maintenance Apprentice
positions and adjust wages for currently filled Maintenance Apprentices correspondingly. This adjustment will help with retention and recruitment
2.) Increase Street Fund reserves by $47,540 offset by an increase in Interfund Transfer revenue. The ROW fees in the prior year came in higher than
anticipated and this transfer represents the portion that would have been transferred to the Street Fund.
3.) Beginning cash adjustment
Resolution No. 2023-34
1.) See General Fumd Commentary #1.
2.) Increase City Manager's Office operating expense by $392,618 offset by a reduction to ARTA reserves. These are cozy -forward funds from the
prior year to support the Council Chambers remodel.
3.) Increase City Manager's Office operating expense by $286,755 offset by a reduction to ARTA reserves. These are cozy -forward funds from the
prior year to support the Justice Center Roof replacement
4.) Increase City Manager's Office operating expense by $37,178 offset by a reduction to ARTA reserves. These are carry -forward funds from the prior
year to support the Library expansion and to move the City Manager's Office to another City Hall location.
5.) Increase City Manager's Office operating expense by $3,010 offset by a reduction to reserves. These are carry -forward foods from the prior year to
support the City's attendance at local events.
6.) Decrease City Manager's Office operating expense by $32,355 offset by an increase to ARTA reserves. This aligns the FY24 Springfield Municipal
Court security project budget with the available foods remaining for the project.
7.) Decrease City Manager's Office operating expense by $39,662 offset by an increase to ARTA reserves. This aligns the FY24 Springfield Museum
Elevator upgrade budget with the available funds remaining for the project
8.) Increase Development & Public Works Department operating expense by $1,500,000 offset by grant revenue from the Lane County. The purpose of
this grant is to make foods available for the development of affordable housing.
9.) Decrease Development & Public Works Department operating expense by $1,207 offset by an increase in reserves. This aligns the budget with the
remaining foods available for affordable housing from an ARTA grant from the State of Oregon.
10.) Increase Development & Public Works Department operating expense by $646,114 offset by a reduction in reserves. These are carry -forward fumes
from the prior year from a grant from the State of Oregon to support projects related to affordable housing and homelessness. Funds will be used for the
purchase of a van for CAHOOTS and gap financing on the Comerstone affordable housing devekopment at 16th & Q Street.
11.) Decrease Development & Public Works Department operating expense by $445,000 offset by an increase in reserves. The State of Oregon ARPA
grant for mobile home park preservation was fully expended in FY23.
12.) Increase Development & Public Works Department operating expense by $136,965 offset by a reduction in reserves. These are carry -forward fumes
from the prior year from an ARTA grant from the State of Oregon to support voluntary trash collection and mitigation.
13.) Recognize $3,352 in grant revenue from the State Historic Preservation Office (SHPO) and increase Development & Public Works Department
operating expense.
14.) Increase Development & Public Works Department operating expense by $200,000 offset by a reduction in the Technology Fee reserves. This
funding will support the purchase of SharePoimt Power Automate software ($50,000), contracting with a consultant for implementation ($100,000), as
well as ongoing technology support ($50,000).
15.) Decrease Finance Department operating expense by $179,390 offset by an increase in ARTA reserves. This aligns the budget with the remaining
ARTA funds available to Willamalane Parks and Recreation.
16.) Increase Finance Department operating expense by $154,109 offset by a reduction in ARTA reserves. These are carry -forward funds from the prior
year to support a required version upgrade to the City's budget software BOARD.
17.) Decrease Finance Department operating expense by $588 offset by an increase in ARTA reserves. This aligns the budget with the remaimimg ARPA
foods available for the Portland State University Budget Strategies Project
18.) Increase Fire and Life Safety operating expense by $33,755 in the Special Revenue Fund offset by a reduction in ARTA reserves. These are carry-
forward funds from the prior year to support the purchase of an ambulance and two vehicles.
19.) Increase Fire and Life Safety operating expense by $3,209 offset by a reduction in ARTA reserves. These are cozy -forward funds from the prior
year to support the installation radio equipment
20.) Increase Information Technology Department operating expervse by $96,870 offset by a reduction in ARPA reserves. These are carry -forward fumes
from the prior year to support the implementation of the City's new website.
21.) Increased Library operating expense by $539, offset by the Library Services and Technology Act (LSTA) grant award, to support Library operations
expenses.
22.) Increase Library operating expense by $24,334 offset by $23,990 in grant revenue and a $344 decrease in reserves, carrying forward prior year grant
fiords. These fiords will support several ongoing Library programs and projects.
23.) Increase Library operating expense by $31,000 offset by a reduction in reserves. These are carry -forward funds from the prior year from a grant to
support the customization of the library van.
24.) Increase Library operating expense by $30,747, offset by new grant revenue, to support several initiatives including Library and Museum
collections, Library staffing, and programming support
25.) Increase Police Department operating expense by $320,000 offset by a reduction in ARPA reserves. These are carry -forward funds from the prior
year to support the replacement the Springfield Dispatch phone system.
26.) Increase Police Department operating expemeby $238,971 offset by $149,540 in grant revenue and a $89,431 decrease in reserves. This funding
is a combination of new grant revenue and the carry -forward of imspent grant and donation funds from the prior year. These funds will support several
ongoing Police Department programs and projects.
27.) Decrease Development & Public Works Department operating expense by $356,112 offset by an increase in reserves. This aligns the budgetwith
the remaining fumes available for legacy streetlight replacement from an ARTA grant from the State of Oregon.
28.) Begimmimg cash adjustment.
Resolution No. 2023-34
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
Special Revenue Fund - 204
Adopted Budeet
Budeet 1
Adjustments
Budeet
Department Operating
City Managers Office
$ 3,726,570
$ 74,034
$ 1,000 $
3,801,604
(1-7)
Development & Public Works
5,866,836
1,684,112
-
7,550,948
(8-14,27)
Finance
816,705
(25,869)
-
790,836
(15-17)
Fire and Life Safety
266,209
36,964
-
303,173
(18-19)
Human Resources
104,835
-
104,835
Information Technology
133,866
96,870
-
230,736
(20)
Library
124,218
86,620
-
210,838
(21-24)
Police
479,800
558,971
1,038,771
(25-26)
Total Department Operating
11,519,039
2,511,702
1,000
14,031,741
Non -Departmental
(2-7,9-12,
Reserves"
5,493,666
(325,840)
-
5,167,826
14-20,22-23,
Total Non -Departmental
5,493,666
(325,840)
-
5,167,826
25-28)
Total Special Revenue Fund
$ 17,012,705
$ 2,185,862
$ 1,000 $
19,199,567
Special Revenue Fund Commentary:
1.) See General Fumd Commentary #1.
2.) Increase City Manager's Office operating expense by $392,618 offset by a reduction to ARTA reserves. These are cozy -forward funds from the
prior year to support the Council Chambers remodel.
3.) Increase City Manager's Office operating expense by $286,755 offset by a reduction to ARTA reserves. These are cozy -forward funds from the
prior year to support the Justice Center Roof replacement
4.) Increase City Manager's Office operating expense by $37,178 offset by a reduction to ARTA reserves. These are carry -forward funds from the prior
year to support the Library expansion and to move the City Manager's Office to another City Hall location.
5.) Increase City Manager's Office operating expense by $3,010 offset by a reduction to reserves. These are carry -forward foods from the prior year to
support the City's attendance at local events.
6.) Decrease City Manager's Office operating expense by $32,355 offset by an increase to ARTA reserves. This aligns the FY24 Springfield Municipal
Court security project budget with the available foods remaining for the project.
7.) Decrease City Manager's Office operating expense by $39,662 offset by an increase to ARTA reserves. This aligns the FY24 Springfield Museum
Elevator upgrade budget with the available funds remaining for the project
8.) Increase Development & Public Works Department operating expense by $1,500,000 offset by grant revenue from the Lane County. The purpose of
this grant is to make foods available for the development of affordable housing.
9.) Decrease Development & Public Works Department operating expense by $1,207 offset by an increase in reserves. This aligns the budget with the
remaining foods available for affordable housing from an ARTA grant from the State of Oregon.
10.) Increase Development & Public Works Department operating expense by $646,114 offset by a reduction in reserves. These are carry -forward fumes
from the prior year from a grant from the State of Oregon to support projects related to affordable housing and homelessness. Funds will be used for the
purchase of a van for CAHOOTS and gap financing on the Comerstone affordable housing devekopment at 16th & Q Street.
11.) Decrease Development & Public Works Department operating expense by $445,000 offset by an increase in reserves. The State of Oregon ARPA
grant for mobile home park preservation was fully expended in FY23.
12.) Increase Development & Public Works Department operating expense by $136,965 offset by a reduction in reserves. These are carry -forward fumes
from the prior year from an ARTA grant from the State of Oregon to support voluntary trash collection and mitigation.
13.) Recognize $3,352 in grant revenue from the State Historic Preservation Office (SHPO) and increase Development & Public Works Department
operating expense.
14.) Increase Development & Public Works Department operating expense by $200,000 offset by a reduction in the Technology Fee reserves. This
funding will support the purchase of SharePoimt Power Automate software ($50,000), contracting with a consultant for implementation ($100,000), as
well as ongoing technology support ($50,000).
15.) Decrease Finance Department operating expense by $179,390 offset by an increase in ARTA reserves. This aligns the budget with the remaining
ARTA funds available to Willamalane Parks and Recreation.
16.) Increase Finance Department operating expense by $154,109 offset by a reduction in ARTA reserves. These are carry -forward funds from the prior
year to support a required version upgrade to the City's budget software BOARD.
17.) Decrease Finance Department operating expense by $588 offset by an increase in ARTA reserves. This aligns the budget with the remaimimg ARPA
foods available for the Portland State University Budget Strategies Project
18.) Increase Fire and Life Safety operating expense by $33,755 in the Special Revenue Fund offset by a reduction in ARTA reserves. These are carry-
forward funds from the prior year to support the purchase of an ambulance and two vehicles.
19.) Increase Fire and Life Safety operating expense by $3,209 offset by a reduction in ARTA reserves. These are cozy -forward funds from the prior
year to support the installation radio equipment
20.) Increase Information Technology Department operating expervse by $96,870 offset by a reduction in ARPA reserves. These are carry -forward fumes
from the prior year to support the implementation of the City's new website.
21.) Increased Library operating expense by $539, offset by the Library Services and Technology Act (LSTA) grant award, to support Library operations
expenses.
22.) Increase Library operating expense by $24,334 offset by $23,990 in grant revenue and a $344 decrease in reserves, carrying forward prior year grant
fiords. These fiords will support several ongoing Library programs and projects.
23.) Increase Library operating expense by $31,000 offset by a reduction in reserves. These are carry -forward funds from the prior year from a grant to
support the customization of the library van.
24.) Increase Library operating expense by $30,747, offset by new grant revenue, to support several initiatives including Library and Museum
collections, Library staffing, and programming support
25.) Increase Police Department operating expense by $320,000 offset by a reduction in ARPA reserves. These are carry -forward funds from the prior
year to support the replacement the Springfield Dispatch phone system.
26.) Increase Police Department operating expemeby $238,971 offset by $149,540 in grant revenue and a $89,431 decrease in reserves. This funding
is a combination of new grant revenue and the carry -forward of imspent grant and donation funds from the prior year. These funds will support several
ongoing Police Department programs and projects.
27.) Decrease Development & Public Works Department operating expense by $356,112 offset by an increase in reserves. This aligns the budgetwith
the remaining fumes available for legacy streetlight replacement from an ARTA grant from the State of Oregon.
28.) Begimmimg cash adjustment.
Resolution No. 2023-34
Community Development Fund Commentary:
1.) Increase Development & Public Works Department operating expense by $962,502 offset by grant revenue. At the time of FY24 budget adoption,
the total available for CDBG programs was not certain. This request aligns budget with available resources and the approved action plan for FY24.
2.) Beginning cash adjustment
Building Code Fund - 224
Department Operating
City Manager's Office
Development & Public Works
Fire & Life Safety
Total Department Operating
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total Building Fund
Building Code Fund Commentary:
1.) Beginning cash adjustment
FY24 Supplemental
Adopted Budget Budget 1
$ 23,185 $
1,531,993 -
85,645
1,640,823
Appropriation
Transfers &
Adjustments
Appropriations
FY24
Reviseded
Budget
$ 23,185
- 1,531,993
85,645
1,640,823
35,000 - - 35,000
4,210,958 1,177,849 - 5,388,807 (1)
4,245,958 1,177,849 5,423,807
$ 5,886,781 $ 1,177,849 $ - $ 7,064,630
Resolution No. 2023-34
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
Transient Room Tax Fund - 208
Adopted Budget
Budget 1
Adjustments
Budget
Department Operating
City Managets Office
$
235,194
$ -
$ -
$ 235,194
Development & Public Works
29,923
-
-
29,923
Library
273,807
600
274,407
(1)
Total Department Operating
538,925
600
539,525
Non -Departmental
Transfers
1,100,000
-
-
1,100,000
Reserves"
2,269,773
92,366
2,362,139
(1-2)
Total Non -Departmental
3,369,773
92,366
3,462,139
Total Transient Room Tax Fund
$
3,908,698
$ 92,966
$ -
$ 4,001,664
Transient Room Tax Fund Commentary:
1.) Increase Library operating expense by $600 offset by
a reduction in reserves.
These are carry
-forward funds from
the prior year from to
support
renovation of The Moderns mural.
2.) Beginning cash adjustment
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
Communitv Development Fund - 210
Adopted Budget
Budget 1
Adjustments
Budget
Department Operating
Development & Public Works
$
1,159,459
$ 962,502
$ -
$ 2,121,961
(1)
Finance
27,516
27,516
Total Department Operating
1,186,975
962,502
2,149,477
Non -Departmental
Reserves"
250,000
102,266
-
352,266
(2)
Total Non -Departmental
250,000
102,266
352,266
Total Community Development Fund
$
1,436,975
$ 1,064,768
$ -
$ 2,501,743
Community Development Fund Commentary:
1.) Increase Development & Public Works Department operating expense by $962,502 offset by grant revenue. At the time of FY24 budget adoption,
the total available for CDBG programs was not certain. This request aligns budget with available resources and the approved action plan for FY24.
2.) Beginning cash adjustment
Building Code Fund - 224
Department Operating
City Manager's Office
Development & Public Works
Fire & Life Safety
Total Department Operating
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total Building Fund
Building Code Fund Commentary:
1.) Beginning cash adjustment
FY24 Supplemental
Adopted Budget Budget 1
$ 23,185 $
1,531,993 -
85,645
1,640,823
Appropriation
Transfers &
Adjustments
Appropriations
FY24
Reviseded
Budget
$ 23,185
- 1,531,993
85,645
1,640,823
35,000 - - 35,000
4,210,958 1,177,849 - 5,388,807 (1)
4,245,958 1,177,849 5,423,807
$ 5,886,781 $ 1,177,849 $ - $ 7,064,630
Resolution No. 2023-34
Bond Sinking Fund Commentary:
1.) Beginning cash adjustment
Appropriations FY24
Appropriations
FY24
Supplemental
Transfers & Reviseded
Development Assessment Fund - 419
FY24
Supplemental
Transfers &
Reviseded
Fire Local Option Levy Fund - 235
Adopted Budget
Budget 1
Adjustments
Budget
$ - $ 876,715 (1)
Department Operating
862,971
13,744
876,715
Total Development Assessment Fund
$ 862,971
$ 13,744
Fire and Life Safety
$
1,725,722
$ - $
- $
1,725,722
Total Department Operating
1,725,722
1,725,722
Non -Departmental
Contingency
45,000
-
-
45,000
Reserves"
2,271,540
(142,944)
2,128,596
(1)
Total Non -Departmental
2,316,540
(142,944)
2,173,596
Total Fire Local Option Levy Fund
$
4,042,262
$ (142,944) $
- $
3,899,318
Fire Local Option Levy Fund Commentary:
1.) Beginning cash adjustment
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
Police Local Option Lew Fund - 236
Adopted Budget
Budget 1
Adjustments
Budget
Department Operating
Finance
$
754,400
$ - $
- $
754,400
Legal Services
93,280
-
-
93,280
Police
7,929,538
7,929,538
Total Department Operating
8,777,217
8,777,217
Non -Departmental
Transfers
27,500
-
-
27,500
Contingency
150,000
-
-
150,000
Reserves"
2,380,321
914,059
3,294,380
(1)
Total Non -Departmental
2,557,821
914,059
3,471,880
Total Police Local Option Levy Fund
$
11,335,038
$ 914,059 $
- $
12,249,097
Police Local Option Levy Fund Commentary:
1.) Beginning cash adjustment
Appropriations
FY24
FY24
Supplemental
Transfers &
Reviseded
Bond Sinking Fund - 306
Adopted Budget
Budget 1
Adjustments
Budget
Non -Departmental
Debt Service
$
4,019,570
$ - $
- $
4,019,570
Unappropriated Ending Fund Balance"
488,245
(10,732)
477,513
(1)
Total Non -Departmental
4,507,815
(10,732)
4,497,083
Total Bond Sinking Fund
$
4,507,815
$ (10,732) $
- $
4,497,083
Bond Sinking Fund Commentary:
1.) Beginning cash adjustment
Development Assessmend Fund Commentary:
1.) Beginning cash adjustment
Resolution No. 2023-34
Appropriations FY24
FY24
Supplemental
Transfers & Reviseded
Development Assessment Fund - 419
Adopted Budget
Budget 1
Adjustments Budget
Non -Departmental
Reserves"
$ 862,971
$ 13,744
$ - $ 876,715 (1)
Total Non -Departmental
862,971
13,744
876,715
Total Development Assessment Fund
$ 862,971
$ 13,744
$ - $ 876,715
Development Assessmend Fund Commentary:
1.) Beginning cash adjustment
Resolution No. 2023-34
Development Projects Fund - 420
Total Development & Public Works Capital Projects
Non -Departmental
Transfers
Reserves"
Total Non -Departmental
Total Development Projects Fund
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Adopted Budget Budget 1 Adjustments Budget
$ 313,884 $ 92,813 $ - $ 406,697 (1)
- 98,000 - 98,000 (2)
5,220,387 896,832 6,117,219 (1-3)
5,220,387 994,832 6,215,219
$ 5,534,271 $ 1,087,645 $ - $ 6,621,916
Development Assessmend Fund Commentary:
1.) Increase the Development & Public Works Department operating expense by $92,813 offset by a decrease in reserves. These are carry -forward foods
from the prior year to support building preservation activities.
2.) See General Fluid Commentary 44.
3.) Beginning cash adjustment
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works
Total Department Operating
Total Development & Public Works Capital Projects
Non -Departmental
Transfers
Reserves"
Total Non -Departmental
Total Regional Wastewater Capital Fund
25,904 -
42,740,385 322,716
Appropriations
FY24
FY24
Supplemental Transfers &
Reviseded
Adopted Budget
Budget 1 Adjustments
Budget
$ 2,479,000
$ 2,228,030 $ -
$ 4,707,030 (1)
2,479,000
2,228,030
4,707,030
64,680,000
4,185,557
68,865,557 (1)
25,904 -
42,740,385 322,716
- 25,904
43,063,101 (1)
42,766,289 322,716
43,089,005
$ 109,925,289 $ 6,736,303 $
- $ 116,661,592
Regional Wastewater Capital Fund Commentary:
1.) Increase Development & Public Works capital project expense by $4,432,193, operating expense by $2,228,030, and reserves by $1,508,901 offset
by an increase in beginning cash of $6,736,303, a decrease in capital project expense of $246,636, and a decrease in reserves of $1,186,185. These axe
carry -forward foods from the prior year as well as new Equipment Replacement expense of $137,158 and new Major Capital expense of $184,000. The
two new appropriations were not known at the time of the FY24 budget adoption.
Street Capital Fund - 434
Department Operating
Development & Public Works
Total Department Operating
Total Development & Public Works Capital Projects
Non -Departmental
Reserves"
Total Non -Departmental
Total Street Capital Fund
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Adopted Budget Budget 1 Adjustments Budget
$ 118,785 $ - $ - $ 118,785
118,785 118,785
17,208,277 400,000 17,608,277 (1)
4,937,753 (705,590) 4,232,163 (1-2)
4,937,753 (705,590) 4,232,163
$ 22,264,815 $ (305,590) $ - $ 21,959,225
Street Capital Fund Commentary:
1.) Increase the Development & Public Works capital project expense by $400,000, offset by a decrease in reserves, to support bicycle and pedestrian
improvements on West "D" Street. At the time of the FY24 budget adoption, staff did not anticipate that they would have the bandwidth for this project
in FY24. However, with the early completion of some projects, staff were able to move the start of this project into the current year.
2.) Beginning cash adjustment
Resolution No. 2023-34
Sanitary Sewer Operations Fund - 611
Department Operating
City Manager's Office
Development & Public Works
Finance
Total Department Operating
Total Development & Public Works Capital Projects
Non -Departmental
Debt Service
Contingency
Reserves"
Total Non -Departmental
Total Sewer Operations Fund
Sanitary Sewer Operations Fund Commentary:
1.) See Street Fund Commentary #1.
2.) Beginning cash adjustment
1,706,000 - - 1,706,000
150,000 - - 150,000
26,503,799 840,185 27,343,984 (1-2)
28,359,799 840,185 29,199,984
$ 45,100,185 $ 859,272 $ - $ 45,959,456
Appropriations
FY24
FY24
Supplemental Transfers &
Reviseded
Adopted Budget
Budget 1 Adjustments
Budget
$ 83,600
$ - $ -
$ 83,600
5,202,120
19,087 -
5,221,207 (1)
62,704
City Manager's Office
62,704
5,348,424
19,087
5,367,510
11,391,962
372,060
11,391,962
1,706,000 - - 1,706,000
150,000 - - 150,000
26,503,799 840,185 27,343,984 (1-2)
28,359,799 840,185 29,199,984
$ 45,100,185 $ 859,272 $ - $ 45,959,456
Regional Wastewater Fund Commentary:
1.) Increase Development & Public Works operating expense by $372,060 and reserves by $1,710,756 offset by an increase in beginning cash of
$2,082,816. The increase in operating expense is a combination of carry -forward fumes from the prior year in the amount of $228,990 and a new money
request of $143,070 for a pretreatment program audit that the timing of was unknown at the time of the FY24 budget adoption.
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Ambulance Fund - 615 Adopted Budget Budget 1 Adjustments Budget
Department Operating
Fire and Life Safety $ 6,862,659 $ - $ - $ 6,862,659
Total Department Operating 6,862,659 6,862,659
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total Ambulance Fund
150,000
150,000
$ 7,012,659 $
916
916
916 $
150,000
916 (1-2)
150,916
- $ 7,013,575
Ambulance Fund Commentary:
1.) Recognize $465,000 in Ground Emergency Medical Transport (GEMT) Revenue offset by all ancrease in reserves. FY24 GEMT revenues are
projected to come in higher than is currently budgeted.
2.) Beginning cash adjustment
Resolution No. 2023-34
Appropriations FY24
FY24
Supplemental
Transfers & Reviseded
Regional Wastewater Fund - 612
Adopted Budget
Budget 1
Adjustments Budget
Department Operating
City Manager's Office
$ 17,649
$ -
$ - $ 17,649
Development & Public Works
23,712,953
372,060
- 24,085,013 (1)
Finance
181,874
181,874
Total Department Operating
23,912,475
372,060
24,284,535
Non -Departmental
Transfers
14,300,000
-
- 14,300,000
Debt Service
4,113,000
-
- 4,113,000
Reserves"
10,594,782
1,710,756
12,305,538 (1)
Total Non -Departmental
29,007,782
1,710,756
30,718,538
Total Regional Wastewater Fund
$ 52,920,257
$ 2,082,816
$ - $ 55,003,073
Regional Wastewater Fund Commentary:
1.) Increase Development & Public Works operating expense by $372,060 and reserves by $1,710,756 offset by an increase in beginning cash of
$2,082,816. The increase in operating expense is a combination of carry -forward fumes from the prior year in the amount of $228,990 and a new money
request of $143,070 for a pretreatment program audit that the timing of was unknown at the time of the FY24 budget adoption.
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Ambulance Fund - 615 Adopted Budget Budget 1 Adjustments Budget
Department Operating
Fire and Life Safety $ 6,862,659 $ - $ - $ 6,862,659
Total Department Operating 6,862,659 6,862,659
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total Ambulance Fund
150,000
150,000
$ 7,012,659 $
916
916
916 $
150,000
916 (1-2)
150,916
- $ 7,013,575
Ambulance Fund Commentary:
1.) Recognize $465,000 in Ground Emergency Medical Transport (GEMT) Revenue offset by all ancrease in reserves. FY24 GEMT revenues are
projected to come in higher than is currently budgeted.
2.) Beginning cash adjustment
Resolution No. 2023-34
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office
Development & Public Works
Finance
Total Department Operating
Total Development & Public Works Capital Projects
Non -Departmental
Debt Service
Contingency
Reserves"
Total Non -Departmental
Total Drainage Operating Fund
Storm Drainage Operating Fund Commentary:
1.) See Street Ruud Commentary #1.
2.) Begiuuiug cash adjustment
Booth -Kelly Fund - 618
Department Operating
City Mamgets Office
Development & Public Works
Total Department Operating
Total Development & Public Works Capital Projects
Non -Departmental
Transfers
Contingency
Reserves"
Total Non -Departmental
Total Booth -Kelly Fund
Booth -Kelly Fund Commentary:
1.) Begiuuiug cash adjustment
$ 34,807,322 $ 1,239,278 $ - $ 36,046,601
FY24 Supplemental
Adopted Budget Budget 1
$ 257,038 $ -
484,304
741,341
190,000
Appropriation
Transfers &
Adjustments
Appropriations
FY24
Reviseded
Budget
$ 257,038
484,304
741,341
190,000
86,772 - - 86,772
15,000 - - 15,000
576,558 160,114 736,672 (1)
678,330 160,114 838,444
$ 1,609,671 $ 160,114 $ - $ 1,769,785
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Regional Fiber Consortium - 629 Adopted Budget Budget 1 Adjustments Budget
Department Operating
Finance $ 224,686 $ - $ - $ 224,686
Total Department Operating 224,686 224,686
Non -Departmental
Reserves" 412,105 155,435 567,540 (1)
Total Non -Departmental 412,105 155,435 567,540
Total Regional Fiber Consortium Fund $ 636,791 $ 155,435 $ - $ 792,226
Regional Fiber Consortium Fund Commentary:
1.) Begiuuiug cash adjustment
Resolution No. 2023-34
Appropriations
FY24
FY24
Supplemental Transfers &
Reviseded
Adopted Budget
Budget 1 Adjustments
Budget
$ 83,921
$ - $ -
$ 83,921
7,648,632
20,982 -
7,669,614 (1)
62,717
- -
62,717
7,795,269
20,982
7,816,251
9,892,797
9,892,797
553,641
- -
553,641
200,000
- -
200,000
16,365,615
1,218,296
17,583,911 (1-2)
17,119,256
1,218,296
18,337,552
$ 34,807,322 $ 1,239,278 $ - $ 36,046,601
FY24 Supplemental
Adopted Budget Budget 1
$ 257,038 $ -
484,304
741,341
190,000
Appropriation
Transfers &
Adjustments
Appropriations
FY24
Reviseded
Budget
$ 257,038
484,304
741,341
190,000
86,772 - - 86,772
15,000 - - 15,000
576,558 160,114 736,672 (1)
678,330 160,114 838,444
$ 1,609,671 $ 160,114 $ - $ 1,769,785
Appropriations FY24
FY24 Supplemental Transfers & Reviseded
Regional Fiber Consortium - 629 Adopted Budget Budget 1 Adjustments Budget
Department Operating
Finance $ 224,686 $ - $ - $ 224,686
Total Department Operating 224,686 224,686
Non -Departmental
Reserves" 412,105 155,435 567,540 (1)
Total Non -Departmental 412,105 155,435 567,540
Total Regional Fiber Consortium Fund $ 636,791 $ 155,435 $ - $ 792,226
Regional Fiber Consortium Fund Commentary:
1.) Begiuuiug cash adjustment
Resolution No. 2023-34
Insurance Fund Commentary:
1.) Increase Human Resource Department operating expense by $20,000 offset by Interfund Transfer revenue. The new Family Medical Leave Act
(FMLA) administration was originally budgeted in the General Fluid but will be administered in the Insurance Fund.
2.) Beginning cash adjustment
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works
Fire & Life Safety
Information Technology
Legal
Library
Police
Total Department Operating
Non -Departmental
Reserves"
Total Non -Departmental
Total Vehicle and Equipment Fund
Appropriations
FY24
Appropriations FY24
FY24
FY24
Supplemental
Transfers & Reviseded
Insurance Fund - 707
Adopted Budget
Budget 1
Adjustments Budget
Department Operating
$ 42,193 $ -
$ 1,640,194
(1)
Human Resources
$ 533,140
$ 20,000
$ - $ 553,140 (1)
Health Hvsurance
8,535,823
-
- 8,535,823
Property & Liability
2,003,254
-
- 2,003,254
Workers Compensation
690,488
16,000
690,488
Total Department Operating
11,762,705
20,000
11,782,705
Non -Departmental
1,611,043
4,929,462
Contingency
200,000
-
- 200,000
Reserves"
14,267,709
794,069
- 15,061,778 (2)
Total Non -Departmental
14,467,709
794,069
15,261,778
Total Insurance Fund
$ 26,230,414
$ 814,069
$ - $ 27,044,483
Insurance Fund Commentary:
1.) Increase Human Resource Department operating expense by $20,000 offset by Interfund Transfer revenue. The new Family Medical Leave Act
(FMLA) administration was originally budgeted in the General Fluid but will be administered in the Insurance Fund.
2.) Beginning cash adjustment
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works
Fire & Life Safety
Information Technology
Legal
Library
Police
Total Department Operating
Non -Departmental
Reserves"
Total Non -Departmental
Total Vehicle and Equipment Fund
9,160,963 (997,321) - 8,163,642 (1-6)
9,160,963 (997,321) 8,163,642
$ 12,479,382 $ 613,722 $ - $ 13,093,104
Vehicle and Equipment Fund Commentary:
1.) Increase Development & Public Works Department operating expense by $42,193, offset by a reduction in reserves, to support the purchase of a
trailer that was budgeted in the prior fiscal year but was delayed due to supply chain constraints.
2.) Increase Fire and Life Safety operating expense by $288,350 in the Vehicle and Equipment Fluid offset by a reduction in reserves. These are carry-
forward foods from the prior year to support the purchase of an ambulance and two vehicles.
3.) Increase Fire & Life Safety operating expense by $990,000, offset by a reduction in reserves, to support the replacement of two ambulances. Recent
production delays of 24-36 months from date of order to delivery for ambulances require ordering sooner than originally planned to ensure fleet delivery
when replacements are needed.
4.) Increase Fire & Life Safety operating expense by $26,500, offset by a reduction in reserves, to support the replacement of stretcher/power-cot that did
not pass inspections.
5.) Increase Police Department operating expense by $264,000, offset by a reduction in reserves, to support the purchase four patrol vehicles. An
unanticipated change in the vendor manufacturing schedule created pressing need to order these vehicles earlier than anticipated.
6.) Beginning cash adjustment
SDC Administration Fund - 719
Department Operating
Development & Public Works
Finance
Total Department Operating
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total SDC Administration Fund
SDC Administration Fund Commentary:
1.) Beginning cash adjustment
TOTAL RESOLUTION
FY24 Supplemental
Adopted Budget Budget 1
$ 414,423 $
46,223
460,646
Appropriations FY24
Transfers & Reviseded
Adjustments Budget
$ - $ 414,423
46,223
460,646
10,000 - - 10,000
261,424 316,760 578,184 (1)
271,424 316,760 588,184
$ 732,070 $ 316,760 $ - $ 1,048,830
$ 434,355,495 $ 20,083,863 $ 1,000 $ 454,440,358
"Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2023-34
Appropriations
FY24
FY24
Supplemental Transfers &
Reviseded
Adopted Budget
Budget 1 Adjustments
Budget
$ 1,598,001
$ 42,193 $ -
$ 1,640,194
(1)
237,250
1,304,850 -
1,542,100
(2-4)
776,368
- -
776,368
2,300
- -
2,300
16,000
- -
16,000
688,500
264,000
952,500
(5)
3,318,419
1,611,043
4,929,462
9,160,963 (997,321) - 8,163,642 (1-6)
9,160,963 (997,321) 8,163,642
$ 12,479,382 $ 613,722 $ - $ 13,093,104
Vehicle and Equipment Fund Commentary:
1.) Increase Development & Public Works Department operating expense by $42,193, offset by a reduction in reserves, to support the purchase of a
trailer that was budgeted in the prior fiscal year but was delayed due to supply chain constraints.
2.) Increase Fire and Life Safety operating expense by $288,350 in the Vehicle and Equipment Fluid offset by a reduction in reserves. These are carry-
forward foods from the prior year to support the purchase of an ambulance and two vehicles.
3.) Increase Fire & Life Safety operating expense by $990,000, offset by a reduction in reserves, to support the replacement of two ambulances. Recent
production delays of 24-36 months from date of order to delivery for ambulances require ordering sooner than originally planned to ensure fleet delivery
when replacements are needed.
4.) Increase Fire & Life Safety operating expense by $26,500, offset by a reduction in reserves, to support the replacement of stretcher/power-cot that did
not pass inspections.
5.) Increase Police Department operating expense by $264,000, offset by a reduction in reserves, to support the purchase four patrol vehicles. An
unanticipated change in the vendor manufacturing schedule created pressing need to order these vehicles earlier than anticipated.
6.) Beginning cash adjustment
SDC Administration Fund - 719
Department Operating
Development & Public Works
Finance
Total Department Operating
Non -Departmental
Contingency
Reserves"
Total Non -Departmental
Total SDC Administration Fund
SDC Administration Fund Commentary:
1.) Beginning cash adjustment
TOTAL RESOLUTION
FY24 Supplemental
Adopted Budget Budget 1
$ 414,423 $
46,223
460,646
Appropriations FY24
Transfers & Reviseded
Adjustments Budget
$ - $ 414,423
46,223
460,646
10,000 - - 10,000
261,424 316,760 578,184 (1)
271,424 316,760 588,184
$ 732,070 $ 316,760 $ - $ 1,048,830
$ 434,355,495 $ 20,083,863 $ 1,000 $ 454,440,358
"Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2023-34