HomeMy WebLinkAboutItem 10 Short-Term Lease for Emergency Warming Center AGENDA ITEM SUMMARY Meeting Date: 10/16/2023
Meeting Type: Regular Meeting
Staff Contact/Dept.: Niel Laudati, CMO
Kristina Kraaz, CAO
Staff Phone No: 541-726-3600
Estimated Time: 5 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Strengthen Public Safety
by Leveraging
Partnerships and
Resources
ITEM TITLE: SHORT-TERM LEASE FOR EMERGENCY WARMING SHELTER
ACTION
REQUESTED:
Authorize the Assistant City Manager to enter into a short-term lease with the
Springfield Economic Development Agency (SEDA) for the SEDA-owned
property at 765 A Street, and to enter into a sub-lease with St. Vincent de Paul of
Lane County (SVdP) to facilitate use as an emergency warming shelter by St.
Vincent de Paul.
ISSUE
STATEMENT:
St. Vincent de Paul has requested that the City allow use of the “Memorial
Building” at 765 A Street for an emergency warming shelter for the next winter
season only. The SEDA Board approved a short-term lease to the City for use of
the property for a warming center at its meeting on October 24. The City will then
sublease to SVdP for an Egan Warming Center.
ATTACHMENTS: 1. 2023 Letter re Egan Warming Center request to use Memorial Building
DISCUSSION/
FINANCIAL
IMPACT:
The property at 765 A Street was purchased by SEDA from Willamalane Parks and
Recreation District for redevelopment under the Downtown Urban Renewal Plan.
The site previously served as a temporary emergency shelter in 2019-2020 through
City intergovernmental agreement with Willamalane and 2020-2021 and 2021-2022
through agreements with SEDA. According to City ordinance (SMC 8.000-8.012),
governmental buildings may serve as indoor temporary emergency shelters.
Temporary emergency warming shelters are not regulated by the City’s land use
regulations but must comply with Fire Code and Building Code requirements for
the type of occupancy.
As currently contemplated, SEDA and the City would execute a lease agreement
with initial term of six months, with the option to extend for a maximum of one
year. The City may then sublease the building to St. Vincent de Paul for the
operation of an emergency warming shelter (Egan Warming Center). Operations,
maintenance, and security will be collectively managed between City staff and St.
Vincent de Paul. Utilities and minor maintenance costs would be paid by the City
with any other costs associated with operating the warming center to be paid by
SVdP. Due to the condition of the building, either SEDA or the City would be free
to terminate the lease if extensive repairs become needed.
The SEDA Board will be asked to authorize the City Manager to enter into a lease
with the City on behalf of SEDA at an upcoming regular meeting. The City
Council is asked to authorize the Assistant City Manager to enter into a lease
agreement with SEDA and a sublease to SVdP on behalf of the City. The lease
terms will be the same terms for the 2021-2022 lease that were reviewed by
independent legal counsel for SEDA and by the City Attorney’s Office on behalf
the City.
MEMORANDUM
October 9, 2023
TO: Niel Laudati, Springfield Assistant City Manager
FR: Tim Black, Emergency Response Coordinator
RE: Egan Warming Center request to use Memorial Building
St. Vincent de Paul Society of Lane County once again requests City of Springfield assistance in
procuring use of the Memorial Building (765 A Street) as an Egan Warming Center emergency
winter shelter. We would need access to the building from late October 2023 through no later
than April 30, 2024.
Mitigation of Neighborhood Impact
St. Vincent de Paul and our crew of dedicated Springfield volunteers are committed to working
with the City, public safety and neighbors to address questions and concerns about Egan guests
congregating near the Memorial Building. Just like in past years, our volunteer leaders will reach
out to the neighboring businesses and apartment complexes, making a connection, providing
contact information, and offering assistance if they are affected by Egan guests. Assistance may
include increased volunteer patrols in the immediate vicinity, restricting shelter access for
offenders, and graffiti abatement. As the St. Vincent de Paul administrator for Egan, I am
committed to being personally responsive to any ideas, questions or concerns.
Thank you for your continued support of Egan Warming Center and your commitment to
helping those most in need in our community.
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