HomeMy WebLinkAboutItem 04 FY23 Sanipac Annual Report Update AGENDA ITEM SUMMARY Meeting Date: 10/16/2023
Meeting Type: Regular Meeting
Staff Contact/Dept.: Sam Kelly-
Quattrocchi/CMO
Staff Phone No: 541.726.3713
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: FY23 SANIPAC ANNUAL REPORT UPDATE
ACTION
REQUESTED:
No action requested at this time.
ISSUE
STATEMENT:
Each year Sanipac is required, under its franchise agreement with the City and in
compliance with Ordinance 6367, to provide the City with an annual report on its
activities.
ATTACHMENTS: 1. Council Briefing Memorandum
2. FY23 Sanipac Annual Report
DISCUSSION/
FINANCIAL
IMPACT:
Attachment 1 provides a summary of the FY23 Annual Report from Sanipac, which
is included as Attachment 2. Attachment 2 was received on August 28, 2023 for the
fiscal year 2023 in compliance with requirements outlined in Ordinance 6367.
Ordinance 6367 outlines the exclusive garbage collection franchise between the
City of Springfield and Sanipac Inc. It grants Sanipac the exclusive rights to collect
garbage in Springfield, while also requiring them to provide annual reports to the
City, the annual Opportunity to Recycle report to the state and prescribes how
Sanipac can request a fee increase.
M E M O R A N D U M City of Springfield
Date: 10/16/2023
To: Nancy Newton COUNCIL
From: Niel Laudati Assistant City Manager
Allie Camp Economic Development Manager
Sam Kelly-Quattrocchi Legislative & Economic
Development Analyst
BRIEFING
Subject: FY23 Sanipac Annual Report Update MEMORANDUM
ISSUE: Each year Sanipac is required, under its franchise agreement with the City and in
compliance with Ordinance 6367, to provide the City with an annual report on its activities.
COUNCIL GOALS/
MANDATE:
Provide Financially Responsible and Innovative Government Services
BACKGROUND:
Residential and Commercial Recycling
Sanipac’s Springfield recycling program was established by City Council as a component of the
Department of Environmental Quality requirement to increase recycling throughout Oregon.
For FY23, Springfield residents and commercial customers recycled nearly 12 million pounds of
material. Commercial recycling was responsible for 42%, or 5 million pounds, of all recycling in
Springfield. Sanipac monitors commercial recycling when it is picked up by the drivers and
provides outreach and other opportunities for commercial customers who are not filling their
recycling bins. Sanipac also plays a part in buildings earning LEED certification for
environmentally conscious new building construction.
Yard Debris
The Yard Debris program, started in the spring of 2008, is a voluntary program available to all
Sanipac customers. The FY23 yard debris program held steady at 40% of customers continuing
to subscribe to the yard debris recycling program. In FY23, 3,214 tons of yard debris was picked
up and the number of customers increased by 674, up from 7,264 to 7,938.
Starting July 1, 2023, Springfield customers will also be able to put food waste in their yard
debris cans. This will allow the community to reduce harmful greenhouse emissions that come
from decomposing food in the landfill.
Commercial Compost
The Commercial Compost program was implemented in March 2012 and has 11 commercial
customers. A special container built to be leakage tight is emptied once a week and rinsed each
time. The food waste is delivered to a local processor where it is processed into reusable
compost. This program allows for the reduction of solid waste by removing the food waste and
allows the customer to reduce their container size, thus reducing their costs.
Sanipac Franchise Revenue
Sanipac reports fiscal year 2023 franchise fee revenue as $725,868. This represents a $61,989
(8.5%) increase over FY22.
Attachment 1 Page 1 of 2
MEMORANDUM Page 2
Change in Number of Customers
Included in the table below is a summary of the number of customers served by Sanipac in FY22
and FY23. Sanipac saw a 2.7% increase in the number of customers served.
FY22 FY23
Annual
Change %
Residents 17,350 17,679 1.9%
Commercial 1,575 1,777 11.4 %
Roll Off 119 112 -6.3%
Total 19,044 19,568 2.7%
Delinquent Accounts
Delinquent accounts have increased this past year by 1.55% to 19.69 %, with $53,769 in lost
revenue. This lost revenue is an increase from FY22’s $32,810. Because waste disposal is an
important public health concern, Sanipac has a lenient collection system to help avoid potential
health hazards. For commercial accounts it is based on a 60 and 90 day reminder notice with a
follow up phone contact. For residential customers, there is a quarterly billing process with
payment due at the end of the second month of the quarter. Service is suspended if payment is
not received by the end of the last month of the quarter. Contacting the customer by phone and
mail is a standard process before the account is closed and the equipment picked up.
Customer Complaints & Resolutions
City staff has compiled the following list of customer complaints received during the period
covered by this report.
Total Customer contacts 1
Billing issues 0
Exclusive Franchise 0
Customer Service 1
City Beautification
Sanipac donates a range of services to the City including support of street sweepings and
garbage pickup at City facilities. The full list and associated donation amounts are listed in the
table below.
Services Donate to the City of Springfield
Services Amount
Main St. & Rosa Parks path garbage pickup $2,643.60
Wildish Theatre $771.60
Springfield Justice Center garbage pickup $14,502.96
Disposal of street sweepings $131,115.30
Garbage Services at Other Facilities $36,303.06
Total 185,336.52
RECOMMENDED ACTION: No action is requested at this time.
Attachment 1 Page 2 of 2
Attachment 2 Page 1 of 46
Attachment 2 Page 2 of 46
Attachment 2 Page 3 of 46
Attachment 2 Page 4 of 46
Attachment 2 Page 5 of 46
Attachment 2 Page 6 of 46
Attachment 2 Page 7 of 46
Attachment 2 Page 8 of 46
Department of Environmental Quality
Western Region Eugene Office
165 East 7th Avenue, Suite 100
Tina Kotek, Governor Eugene, OR 97401
(541) 686-7838
FAX (541) 686-7551
TTY 711
July 3, 2023
TRANSMITTED VIA ELECTRONIC MAIL: nnewton@springfield-or.gov
Nancy Newton, City Manager
City of Springfield
225 Fifth St.
Springfield, OR 97477
Re: City of Springfield
2022 Opportunity to Recycle Program Approval
To Nancy Newton:
This letter acknowledges receipt of the 2022 Opportunity to Recycle Report for the
City of Springfield. The report documents implementation of Oregon
Administrative Rules OAR 340-90-0040 and OAR 340-90-0041. For most cities
over 10,000 population, a Waste Prevention and Reuse Program is required that
implements OAR 340-90-0042.
In addition to the General Requirements of OAR 340-090-0030 for all cities with a
population above 4,000, Springfield chose the following recycling programs.
Recycling Program Elements: OAR 340-90-0040 and 0041
(a) Provision of at least one durable recycling container
(c) Provision of an expanded education and promotion program
(d) Multi-family dwelling collection program
(e) Provision of a residential curbside yard debris collection program
(f) Provision of a commercial/institutional recycling program
(i) Commercial and institutional food waste collection system
(k) Collection and composting of food waste from residential customers
(l) Recovery of construction and demolition debris
Attachment 2 Page 9 of 46
Waste Prevention and Reuse Programs: OAR 340-90-0042
(2) Implementation of a city- or county-wide education and promotion program
(3) Waste prevention campaign targeting residential generators***
(4) Waste prevention campaign targeting commercial generators***
(6) City or wasteshed funding or infrastructure support to promote and sustain
reuse, repair, leasing or sharing efforts
(8) Support by a local government for a food rescue program for food that would
otherwise be composted or disposed
DEQ approves the Opportunity to Recycle report for Springfield and the recycling
and waste reduction programs implemented in 2022.
***2023 Waste Prevention Campaign Requirements
To maintain compliance with the Opportunity to Recycle law for 2023, Springfield
must develop new Waste Prevention Campaigns for Residential (3) and
Commercial (4) Generators. The City currently uses a campaign related to textiles
for Residential Generators, and food waste prevention for Commercial Generators,
both started in 2018. Topics for outreach must change every five years and
educational materials should be refreshed after two years.
Please advise DEQ what new topics for education will be completed this year for
Residential and Commercial Generators through plans, including the message of
each campaign and how these audiences will receive information. Submit
Springfield’s plans by July 31 for implementation the remaining months of
the year. Templates for the plan update are available on DEQ’s website at
https://www.oregon.gov/deq/mm/Pages/Waste-Prevention-and-Reuse.aspx
Options for new campaigns using DEQ-provided resources target electronics and
food waste, but the City can develop its own educational materials.
https://www.oregon.gov/deq/mm/food/Pages/Bad-Apple.aspx
https://www.oregon.gov/deq/ecycles/Pages/Consumers.aspx
DEQ continues to work with local governments, service providers, and industry to
improve recycling opportunities in Oregon through the Plastic Pollution and
Recycling Modernization Act (RMA). Needs Assessment work will continue in
2023, but feel free to reach out to me with questions or to set up a meeting to
discuss the RMA.
Attachment 2 Page 10 of 46
You can also contact me to discuss Springfield’s current recycling program. I can
be reached by phone at 541-687-7325 or email cathy.brown@deq.oregon.gov.
Sincerely,
Cathy Brown
Materials Management
DEQ Western Region
ec: Aaron Donley, Sanipac: Aaron.Donley@WasteConnections.com
Angie Marzano, Lane Wasteshed Representative: angie.marzano@lanecountyor.gov
Sam Kelly-Quattrocchi, City of Springfield: skellyquattrocchi@springfield-or.gov
Attachment 2 Page 11 of 46
Attachment 2 Page 12 of 46
Attachment 2 Page 13 of 46
Attachment 2 Page 14 of 46
Attachment 2 Page 15 of 46
Attachment 2 Page 16 of 46
Attachment 2 Page 17 of 46
Attachment 2 Page 18 of 46
Attachment 2 Page 19 of 46
Attachment 2 Page 20 of 46
Attachment 2 Page 21 of 46
Attachment 2 Page 22 of 46
Attachment 2 Page 23 of 46
Attachment 2 Page 24 of 46
Attachment 2 Page 25 of 46
Attachment 2 Page 26 of 46
Attachment 2 Page 27 of 46
Attachment 2 Page 28 of 46
Attachment 2 Page 29 of 46
Attachment 2 Page 30 of 46
Attachment 2 Page 31 of 46
Attachment 2 Page 32 of 46
Attachment 2 Page 33 of 46
Attachment 2 Page 34 of 46
Attachment 2 Page 35 of 46
Attachment 2 Page 36 of 46
Attachment 2 Page 37 of 46
Attachment 2 Page 38 of 46
Attachment 2 Page 39 of 46
Attachment 2 Page 40 of 46
Attachment 2 Page 41 of 46
Attachment 2 Page 42 of 46
Attachment 2 Page 43 of 46
Attachment 2 Page 44 of 46
Attachment 2 Page 45 of 46
Attachment 2 Page 46 of 46