HomeMy WebLinkAboutResolution 2023-33 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2023-33
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD PUBLIC CONTRACTS
AND APPROVE AMENDMENTS FOR THE PURCHASE OF VEHICLES EXCEEDING
$100,000 IN CONFORMANCE WITH ALL OTHER APPLICABLE REQUIREMENTS OF
THE SPRINGFIELD MUNICIPAL CODE, OREGON PUBLIC CONTRACTING LAW, AND
OREGON BUDGET LAW DURING THE PERIOD COMMENCING OCTOBER 2, 2023 AND
CONTINUING THROUGH JUNE 30, 2024.
WHEREAS, Springfield Municipal Code (SMC) section 2.704(1)(a), "Contracting Authority and
Responsibilities," limits the City Manager's authority to make purchases and award contracts to
those less than $100,000, without authorization from the City Council acting as the local contract
review board;
WHEREAS, SMC 2.706(3) and 2.706(4) prohibit amendments to public contracts where the
amendment cost exceeds certain limits, except when approved by the City Council acting as the
local contract review board;
WHEREAS, national supply chain disruptions and other industry variables have resulted in auto
dealerships implementing new ordering processes, such as limiting the time frame in which orders
are accepted, and announcing order windows with little advance notice;
WHEREAS, obtaining Council approval for individual vehicle purchases and amendments to
existing purchase agreements may result in minor delays in placing purchase orders, which may
prevent the City from successfully ordering new or replacement vehicles that have been planned
for purchase and for which funds are appropriated in the FY2023-2024 Fiscal Year budget;
WHEREAS, failing to meet auto dealerships' purchasing windows may waste valuable time,
increase the City's exposure to delays, increase costs, and reduce public service; and
WHEREAS, the Council finds it in the public interest to authorize the City Manager to
execute contracts for the purchase of vehicles and related equipment exceeding $100,000, or
amendments to such contracts, for which funds have been budgeted and that for reasons of
public welfare, safety, and cost effectiveness need to be awarded without individual Council
approval,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AS FOLLOWS:
Section 1: The City Manager is hereby authorized to award the following contracts
and contract amendments for which funds have been appropriated, and that for reasons of public
welfare, safety, and cost effectiveness need to be awarded, provided that all other applicable
requirements in the Springfield Municipal Code and Oregon Public Contracting Code are followed:
A. Contracts for the purchase of vehicles and related equipment in excess of$100,000
based on competitive sealed bids, competitive sealed proposals, cooperative purchase
agreement, or as a sole source procurement; and
B. Amendments to such contracts that exceed the monetary limits imposed by SMC
2.706(3).
Section 2: The authorization provided in Section 1 supplements and is in addition to,
and not in lieu of, the City Council's authority.
Section 3: This Resolution will take effect immediately upon adoption and will
continue through June 30, 2024, unless extended by subsequent Resolution.
Adopted by the Common Council of the City of Springfield this 2nd day of October 2023
by a vote of 6 for and o against.
ATTEST:
AJ Nytes, City Recorder
REVIEWED&APPROVED
AS TO FORM
Mary3rd�Smith
DATE: October 2,2023
SPRINGFIELD CITY ATTORNEY'S OFFICE