HomeMy WebLinkAboutDecision Planner 10/22/2020tln
AFFIDAVIT OF SERVICE
STATE OF OREGON )
) ss.
County of Lane )
l, Shannon Morris, being first duly sworn, do hereby depose and say as follows:
Shannon Mo S
STATE OF OREGON, County of Lane
2020, Personally appeared the above named Shannon
Morris, Administrative Specialist, who acknowledged the foregoing instrument
to be their voluntary act. Before me:
1. I state that I am an Administrative Specialist for the Planning Division
of the Development and Public Works Department, Gity of Springfield,
Oregon.
2. I state that in my capacity as Administrative Specialist, I prepared and - t . . t
caused to be mailed copies of fil-?O-tf'\n61-TYpt nAnS Srhall ,€rt- 6f *f
VC?Drt +dlr:srhn (See attachment "A") on Aipbur >> ,2020
addressed to (see tAttachment "B"), by causing said letters to be
placed in a U.S. mail box with postage fully prepaid thereon.
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OFFICIAL STAMP
XATRI}IA AXOERSOII
NOTARY PUBLIC€REGON
NO. 967995
MY EXPTRES 0CI00ER 3,l, 2021
My Commission Expires:
Date Received:
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TYPE I TENTATIVE MINIMUM
DEVELOPMENT STANDARDS MINOR
SMALT CELL WIRELESS FACILITY
Project Name: Main Street ROW near 54'h Street (near 5495 A Street) small Cell Wireless
Nature of Application: This project proposes the installation of a small cell wireless facility on a
replacement city street light pole within the Main Street right-of-way in front of 5495 A Street
(Map and Tax Lot 1702334203100).
Case Number: 8l 1-20-000157-TYPI
Project Location: Main Street Right-of-Way near 54ft Street on the north side of Main and directly in
front of 5495 A Street (Map and Tax Lot 1703362207100), Springfield, OR
Current Site Conditions: The location of the light pole is within the Main Street Right-of-Way on the
north side of the road between the intersection of 54'h Street and Highway 126. An existing wood light
pole will be replaced with a taller Smartstack pole. The light pole is located within a grassy area just north
of the sidewalk within the right of way near the Eden East Complex at 5495 A Street.
Application Submitted Date: August 28,2020
Deemed Complete: September 8,2020
Decision Issued Date: October 22,2020
Recommendation: Approved, with Conditions (see page 7).
MDS Minor Small Cell Wireless- 811-20-000157-TyP1
Date Received
Planner: LIrl
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PROPERTY OWNER:
City of Springfield
225 5th Street
Springfield, OR 97478
APPLICANT:
Kristy Weaver
New Cingular Wireless (AT&T)
1,63311, NE 72nd Way
Redmond, WA 98052
APPLICANT'S REP:
Meredith Hewett
J5 Infrastructure Partners
67325W Terri Court
Portland, OR 97225
CITY OF SPRINGFIELD DEVELOPMENT REVIEW TEAM
POSITION REVIEW OF NAME PHONE
Planner Development Code Liz Miller 726-2301
Public Works Sanitary & Storm Sewer Clayton McEachern 736-1036
Plans Examiner Building Chris Carpenter 744-4153
Attachment &
L>
SITE:
Scope of Work
AT&T proposes to remove one existing City owned wood light pole of 38'4" in height and replace it with a
43'l0" foot Smartstack pole including the top mounted canister antennae. The attachments to be installed
are one canister antenna, one disconnect surge protector, two combiners and 3 conduits. The work is also
within Oregon Department of Transportion's (ODOT) jurisdiction for the Main Street ROW.
Condition l: The revised documents including plan and application for Encroachment Permit shall
call out the accurate location and right-of-way with the following description: The Main Street
Right-of- Way (north side) near 5495 A Street (Map and Tax Lot 1702334203100). This will assure
that contractors and inspectors can appropriately locate the correct location.
Application Process
Before the final approval of a small wireless facility in the public right-of-way, the applicant must have an
approved Type I Wireless Telecommunications Services permit, an approved Encroachment Permit, and
the applicant or facility owner must have an executed, unexpired Pole Attachment and Public Right of Way
Use Agreement.
Finding: The applicant has submitted this Type I Wireless Telecommunications Services MDS application
which is currently under review. An executed, unexpired Pole Attachment and Public Right Use will
Agreement have been submitted. An Encroachment Permit to perform work in the right-of-way_need to be
applied for subsequent to issuance of this staff report and decision as will authorization from ODOT forthis
facility and an ODOT Miscellaneous Permit.
2
Light
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MDS Minor Small Cell Wireless- 811-20-000157-TYPI
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Condition 2: Submit for a City of Springfield Encroachment Permit for work in the Main Street
Right of Way. Please contact Todd Singleton at @
Finding: Main Street in this area is Right-of-Way under Oregon Department of Transportation
jurisdiction. The light pole is owned by the City of Springfield. ODOT had the following comments
regarding this application:
o ODOT does own the right of way where the pole is located.
o ODOT requires the pole to be located a minimum 5' behind the back of the curb to assure
adequate width for pedestrian usage and ADA clearance.
o If the pole is not owned by a utility company a small cell attachment is not permitted in their
ROW.
o If the wireless facility is proposed to be attached to a utility pole a Master License and
individual Site License if required through ODOT.
Finding: The proposed pole is a City of Springfield light pole.
Condition 3: Provide signed written permission from ODOT as the property owner to install a small
cell wireless facility within their ROW.
Condition 4: On the Final MDS Plan show the pole location a minimum 5' in back of the curb.
Condition 5: Provide a copy of the ODOT Miscellaneous Permit to work within an ODOT owned
facility area and show any conditions of that permit on the Final MDS Plan.
Condition 6: Provide a copy of the ODOT Master License and individual site license required by
ODOT.
Approval Process:
Applicants for a small wireless facility in the public right of way (ROW) must provide the following
information and forms required under Springfield Municipal Code (SMC) 3.212 and Springfield
Development Code (SDC) 4.3-145:
l. Provide a completed Type I Wireless Telecommunications Services Development
application, including all information required to show compliance with relevant standards
in SDC 4.3-145F and G.
SDC 4.3-145F. and G. Relevant Standards to Small Wireless Facilities in the Public Right of
way:
SDC 43-f45F. 28 - Small Wireless Facilities in the Public Right-of-Way. Small
wireless facilities in the public right-of-way must comply with the following
standards:
a. Small wireless facility structures must meet the following height limits,
whichever is more:
i. 50 feet or less in height, including antenna height; or
MDS Minor Small Cell Wireless- 811-20-000157-TYP1 Date Received
Planner: LlJl
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ii. No more than l07o taller than the existing structure or other
adjacent utility poles, light poles, or similar structures.
tr'inding: The pole, including canister antenna, is 43' I0" in height.
Finding: The plan shows the light fixture at a height of 40'6"
Finding: Springfield Development Code Section 4.2-145 12. a. states, "Lights on arterial
and collector streets outside ofa residential zone must have a 35-foot fixture mounting
height."
Condition 7: The Final MDS submittal and Encroachment Permit submittal
must show the light fixture at a 35'mounting height.
b. Each antenna associated with the small wireless facility, excluding
associated antenna equipment, must be no more than 3 cubic feet in
volume.
Finding: l'he canister antenna is shown as 2.8 cubic feet in volume on page of D-1 of
the plan. detail 2.
c. All wireless equipment associated with the structure other than the
antenna, including the wireless equipment associated with the antenna and
any pre-existing associated equipment on the structure, must be no more
than 28 cubic feet in volume. Antenna equipment includes only such
equipment that is associated with the antenna that is in the same fixed
location as the antenna, and is installed at the same time as the antenna.
tr'inding: In aggregate, the applicant's narrative states that all ofthe equipment on the
structure does not total more than 28 cubic feet.
d. All antennas on a small cell structure, excluding antenna equipment, must
not total more than 6 cubic feet in volumeo whether an array or separate.
Finding: The antenna proposed is not more than 6 cubic feet in volume.
Antennas may not project more than 5 feet above or 2 feet laterally from
the pole, as measured from the inside edge ofthe antenna to the surface of
the pole, or the minimum necessary to achieve required safety clearances.
Antennas may not exceed the diameter of the pole on which they' are
attached, or l6 inches in diameter, whichever is greater.
finding: The canister antenna does not project more than 5 feet above or two feet
laterally.
e.
4MDS Minor Small Cell Wireless- 811-20-000157-TYP1,
f. All equipment must be mounted to the pole at least l0 feet above grade.
Alternately, equipment may be located in an underground vault or another
location on the pole upon approval by the City Engineer.
Finding: All equipment on the pole is located internally within the Smartstack pole with
the exception ofthe canister antenna located at the top ofthe pole at 38'.
C. Other than the antenna, antenna equipment, electric meter, and power
disconnect, all pole-mounted equipment must be concealed in a single flush-
mounted cabinet that complies with the dimensional standards in this
Section or otherwise entirely shielded from public view.
EXCEPTION: Multiple equipment cabinets on a single pole are permitted
only when necessary to comply with the pole owner's joint use
requirements.
Finding: All exposed equipment falls within the exception which includes the
antenna, antenna equipment and power disconnect.
h. All cabling and wires that run between the antenna and equipment must be
concealed or shielded inside conduit.
Finding: The plans show that all wires are within conduit on the pole.
i. All antennas, equipment, conduit, cabling, cabinets and ancillary parts
must be painted or textured in a non-reflective neutral color that matches,
or is compatible with, the pole.
Finding: The pole is a Smartstack pole with all equipment concealed within the pole
which is a flat gray similar to other light poles in the area.
j. Where there are no existing overhead utilities, utility service lines and
backhaul fitrer must be located underground, unless approved otherwise by
the City Engineer.
tr'inding: The lines are proposed underground.
k. All new or replacement small wireless facility structures must comply with
the following:
i. A replacement small wireless facility structure must be
placed as close to the same location as the existing structure as is
possible, unless minor adjustments to location are needed to
comply with ADA requirements or for public safety, as determined
by the City Engineer.
ii. A new small wireless facility structure is permitted only
when no other existing structure in the right-of-way is available or
5MDS Minor Small Cell Wireless- 811-20-000157-WP1,Date Receiveci
Planner: Lltfl
suitable to accommodate the small wireless facility, and no other
structure in the right-of-way is available or suitable to be replaced
or modified to accommodate the small wireless facility.
iii. The location of a small wireless facility structure must allow
sufficient clear space for safe passage on the sidewalk; must not be
located within the vision clearance area; must not interfere with
other utilities, traffic control devices, or intersectionsl and must be
safe, as determined by the City Engineer.
l. Small wireless facilities are not permitted on decorative light poles and no
decorative light poles will be removed or replaced to accommodate small
wireless facilities.
EXCEPTION: Upon a determination that no other option is reasonably
available for meeting an identified capacity, coverage, or other service need,
including locating the small wireless facility on private property outside the
public right-of-way, the City will permit replacement of a decorative Iight
pole with a small wireless facility that is camouflaged to match the existing
decorative pole.
Finding: The replacement pole was not a decorative light pole.
m. The City may require design or concealment measures for small wireless
facilities and associated structures in the Historic Overlay District. Any
such design or concealment measures are not considered part of the small
wireless facility for purpose ofthe size restrictions in this subsection.
Finding: The facility is not located within the Historic District.
SDC 4.3-145G. Application Submittal Requirements. All applications for a WTS facility
shall provide the following reports, documents or documentation:
j. Small \l/ireless Facilities in the Public Right-of-Way. Applications for small
wireless facilities in City limits in the public right-of-way must also include:
i. A structural report stamped by an Oregon licensed
engineer that the small wireless facility structure can structurally
accommodate the proposed small wireless facility. For attachment
to existing structures, the engineer who authors and stamps the
report must have conducted an in-person inspection ofthe pole and
any issues with the condition of the pole must be noted in the
report;
Finding: A stamped structural report was submitted for the Smartstack pole.
6MDS Minor Small Cell Wireless- 811-20-000157-WP1
ll.A photo simulation showing the maximum silhouette, color and
finish ofthe proposed facility;
f inding: A photo simulation showing the maximum silhouette, color and finish
of the proposed facility has been submitted.
For poles that are not owned by the City of Springfield, written
authorization by the pole owner regarding the specific plan to
attach to the pole; and
Finding: The pole is owned by the city
All necessary permits and applications required under the
Springfield Municipal Code, which may be processed
concurrently.
f inding: An electrical permit is required for the proposed installation.
Condition 8: Obtain a minimum electric permit and low voltage electric
permit through the City of Springfield Building Division. Please contact
Guy Dixon, electrical inspector, for information regarding the speci{ic
installation.
CONDITIONS:
The following conditions shall be shown on the Final MDS Plan and completed prior to the installation of
the Small Cell Wireless Facility:
Condition 1: The revised documents including plan and application for Encroachment Permit shall
call out the accurate location and right-of-way with the following description: The Main Street
Right-of- Way (north side) near 5495 A Street (Map and Tax Lot1702334203100). This will assure
that contractors and inspectors can appropriately locate the correct location.
Condition 2: Submit for a City of Springfield Encroachment Permit for work in the Main Street
Right of Way. Please contact Todd Singleton at @
Condition 3: Provide signed written permission from ODOT as the property owner to install a small
cell wireless facility within their ROW.
Condition 4: On the Final MDS Plan show the pole location a minimum 5' in back of the curb.
Condition 5: Provide a copy of the ODOT Miscellaneous Permit to work within an ODOT owned
facility area and show any conditions of that permit on the Final MDS Plan.
Dste Received:
Planner: LM
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7MDS Minor Small Cell Wireless- 811-20-000157-WP1,
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Condition 6: Provide a copy of the ODOT Master License and individual site license required by
ODOT.
Condition 7: The Final MDS submittal and Encroachment Permit submittal must show the light
fixture at a 35' mounting height.
Condition 8: Obtain a minimum electric permit and low voltage electric permit through the City of
Springfield Building Division. Please contact Guy Dixon, electrical inspector, for information
regarding the specilic installation.
PLEASE NOTE: The following requirements apply to the abandonment and/or discontinuation of
use for all WTS facilities:
o All WTS facilities located on a utility pole shall be promptly removed at the
operator's expense at any time a utility is scheduled to be placed
underground or otherwise moved.
o All operators who intend to abandon or discontinue the use of any WTS
facility shall notify the City of their intentions no less than 60 days prior to
the final day of use.
o WTS facilities shall be considered abandoned 90 days following the final
day of use or operation.
o All abandoned WTS facilities shall be physically removed by the service
provider and/or property owner no more than 90 days following the final
day ofuse or ofdetermination that the facility has been abandoned,
whichever occurs first.
o The City reserves the right to remove any WTS facilities that are
abandoned for more than 90 days at the expense ofthe facility owner.
o Any abandoned site shall be restored to its natural or former condition.
Grading and landscaping in good condition may remain.
Questions: Please call Liz Miller in the Planning Division of the Development and Public Works
Department at(541)726-2301 ifyou have any questions regarding this process.
8MDS Minor Small Cell Wireless- 811-20-000157-TYP1
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SPRINGFI CITY OF SPRINGFIELD
DEVELOPMENT & PUBUC WORKS
225 5th St.
SPRINGFIELD, OR97477
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