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Home My WebLink AboutItem 01 Transportation FundingAGENDA ITEM SUMMARY Meeting Date: Meeting Type: Staff Contact/Dept.: Staff Phone No: Estimated Time: 9/11/2023 Work Session Drew Larson/DPW 541.726.3661 30 Minutes SPRINGFIELD Council Goals: Maintain and Improve CITY COUNCIL Infrastructure and Facilities ITEM TITLE: TRANSPORTATION SIDEWALK FUNDING PRIORITIZATION ACTION Prioritize sidewalk projects to construct with the available grant funding. REQUESTED: ISSUE There are many streets that lack sidewalks which limit safe/accessible pedestrian STATEMENT: access. The Central Lane Metropolitan Planning Organization (MPO) awarded the City of Springfield approximately $3.9 million to address Springfield's walking and biking network including enhanced crossings at various locations and sidewalk construction. ATTACHMENTS: 1: Council Briefing Memo 2: Existing Sidewalks - Springfield 3: Predetermined Enhanced Crossing 4: Hamlin Middle School Connections 5: Douglas Gardens S 37th St. DISCUSSION/ Following construction of the enhanced crossings already identified, the City has FINANCIAL approximately $2.5 million to address immediate sidewalk issues throughout the IMPACT: community. At the June 26, 2023, Work Session, Council directed staff to generate a list of sidewalk projects in and around schools to fill missing gaps in the walking and biking network. Additionally, Council wished to discuss adjacent property owner participation for identified sidewalks adjacent to private property. Staff has prepared, in the Council Briefing Memo (Attachment 1), a list of projects, around schools including an extension of the By -Gully Path along the north side of Hamlin Middle School, Douglas Gardens school frontage, and additional pedestrian connections east of Hamlin Middle School. Based on the cost estimates for each project, staff s recommended project list closely matches the $2.5 million available. These connections would provide vital connections and increase pedestrian safety to these schools while providing greater connectivity within the Springfield community. Council has the option of substituting one or more of these Projects with Alternative Projects listed in the Council Briefing Memo. MEMORANDUM City of Springfield Date: 9/11/2023 To: Nancy Newton, City Manager COUNCIL From: Drew Larson, Transportation Planner BRIEFING Kristi Krueger, Capital Engineering Manager Jeff Paschall, Community Development Director Subject: TRANSPORTATION SIDEWALK FUNDING MEMORANDUM PRIORITIZATION ISSUE: There are many streets that lack sidewalks which limit safe/accessible pedestrian access. The Central Lane Metropolitan Planning Organization (MPO) awarded the City of Springfield approximately $3.9 million to address Springfield's walking and biking network including enhanced crossings at various locations and sidewalk construction. COUNCIL GOALS/ MANDATE: Maintain and Improve Infrastructure and Facilities BACKGROUND: The MPO awarded City of Springfield approximately $3.9 million dollars in federal funding to improve Springfield's walking and biking network. The awarded grant included predetermined projects (Attachment 3) to construct pedestrian refuge islands along the EWEB Path on 5' and 19' Streets and Rectangular Rapid Flashing Beacons (RRFB) on 5r' Street, Mohawk Boulevard, and Thurston Road. The remainder of the grant is intended for sidewalk construction and ramp improvements. Based on cost estimates for the enhanced crossing construction, the City will have approximately $2.5 million to invest in sidewalk gaps and ADA ramp improvements. The Walking and Biking Network Enhancements grant includes funds from Congestion Mitigation and Air Quality (CMAQ) and the Carbon Reduction Program (CRP). These two funding sources specifically target bicycle and pedestrian improvements to reduce emissions and congestion. These awarded funds must be programmed and all projects constructed by September 30, 2025, the end of the Federal Fiscal Year (FFY) 2025. At the June 26, 2023, Work Session, Council directed staff to prepare a list of missing gaps in Springfield's sidewalk network in and around school properties. In addition, if the identified missing gaps were adjacent to private property, then staff was to prepare a sliding scale cost share to assess private property owners. Congestion Mitigation and Air Quality (CMAQ) Funding CMAQ funding can be used for public transportation improvements, transportation options, pedestrian and bicycle infrastructure, vehicle and fuel efficiency, and intelligent transportation systems, traffic flow improvements, and road dust mitigation. Stand-alone bicycle and pedestrian projects must either complete gaps in an existing network or address biking and walking mobility issues near transit, schools, downtowns, employment centers, shopping, and medical services to provide people with the ability to walk or roll to reach critical destinations and services. Attachment 1 Page 1 of 5 MEMORANDUM Page 2 Carbon Reduction Program (CRP) Funding CRP funds are obligated for projects that support the reduction of transportation emissions, including on -road and off-road trail facilities for pedestrians, bicyclist, and other nonmotorized forms of transportation. Adjacent Property Owner Participation At previous Work Sessions, Council expressed a desire to explore options for property owner participation in sidewalk improvements. As such, City staff could partner with property owners to pay a portion of the sidewalk reconstruction with delivery of this grant. Council could elect to pursue a Local Improvement District (LID) which could include a cost share between property owners and the City with these federal funds. However, an LID process can take up to a year to adopt and implement which will delay design and ultimately delivery of the federal funds in their required timeline, putting the grant funds in jeopardy. Because these federal funds cannot be used to establish a sidewalk program and the complexities of forming an LID, staff has prioritized projects to provide connections in and around schools without adjacent property owner participation. Sidewalk Program For the City of Springfield to begin a sidewalk maintenance program, staff recommends identifying non-federal funds, and establishment of a clear policy. Council could elect to use a portion future revenue to be used for sidewalk maintenance, e.g., 2.5 — 5% of the next roadway bond measure or establish a new Transportation Utility Fee. Staff will continue to pursue non- federal funds as grant opportunities arise but a dedicated funding source from future revenue is ideal for ongoing maintenance. Priority Project Details — Total Cost Estimate $2,445,000 Projects 1 — 3 below span and connect multiple neighborhoods to Hamlin Middle School (attachment 4). These three projects provide vital east/west connections for the community, specifically providing students, parents, and sport spectators direct access to Hamlin Middle School. Springfield School District was notified and staff are excited to work with the City to provide the Hamlin By -Gully Path extension and were supportive of the Olympic and Pleasant Street connections in the neighborhood. 1. Hamlin By -Gully Path Extension — Cost Estimate: $1,460,000 TSP Project PB -11— Construct a new multi -use 12 -foot -wide path from the existing By -Gully path at Pioneer Parkway to 5th Street. The Hamlin By -Gully path extension from Pioneer Parkway to 5th Street is identified in the Beyond 20 -year projects in the TSP, PB -11. However, the timing of these projects depends on the pace and location of development in the City and the surrounding areas; as such, these projects may become a higher priority as conditions change. Staff has prepared an estimate to provide an ADA path connection from the existing ADA ramps located in Pioneer Parkway south across the existing bridge and then a 12' wide asphalt path across the north end of the Hamlin School property from Pioneer to 5th Street. Staff has contacted Springfield School District and they agree that this path would better serve the school and the community. Staff will work closely with the school district to best provide access to the Attachment 1 Page 2 of 5 MEMORANDUM Page 3 school property for their students and ensure access to the community. 2. Olympic Street Pedestrian Path - $210,000 S`h Street to 61h Street Olympic Street is an existing right of way that is unimproved and currently used as a driveway serving multi -unit residential and parking for an existing religious assembly. Just east of the driveway and parking is an unkept landscape area with a well-worn pedestrian path from 6' Street. This connection is a well -used route by pedestrians and people on bikes to access the school, transit, and the pedestrian and bicycle network to shopping to the north and downtown. The Bicycle Pedestrian Advisory Committee recently completed a walk audit of this area and recommended a new ADA pedestrian connection to better serve students and people accessing transit. Staff has prepared a cost estimate to provide a minimum 5' wide concrete path from 6' to 5' Street to formalize the existing used path. 3. Pleasant Street Pedestrian Path - $335,000 81h Street to 10`h Street These sections of Pleasant Street are unimproved right of way. Like Olympic Street discussed above, there is a well-worn path from 8' — 9' Street and 9' — 10' is a graveled section used as an alley to access two homes. Pedestrians and people on bikes use both sections of unimproved right of way. The Bicycle Pedestrian Advisory Committee recently completed a walk audit of this area and recommended a new ADA pedestrian connection to better serve students and people accessing transit on 5th Street. Staff has prepared a cost estimate for a concrete or asphalt path through both unimproved rights of way to further connect this neighborhood to Hamlin Middle School and the larger pedestrian network. 4. Douglas Gardens Sidewalk - $440,000 South 37`h Street from Jasper Road to South Redwood Drive This project is a high priority for Safe Routes to School (SRTS) program. This project will provide a vital safe space along the entire length of the South 37' Street school frontage for students walking to school and being dropped off by parents (Attachment 5). Currently students must walk in the muddy grass area or along the roadway to the main entrance. Staff has prepared a cost estimate for a 5' concrete sidewalk along the school frontage in the South 37' Street right of way. The school district was notified and were supportive of the proposed project. Attachment 1 Page 3 of 5 MEMORANDUM Recommend for Funding Page 4 Project Cost TSP # Hamlin By -Gully Path Extension Pioneer — 5`h Street $1,460,000 BP -11 Olympic Street n/a 5`h — 6th Street $210,000 n/a Pleasant Street $720,000 n/a 8`h —10`h Street $335,000 n/a Douglas Gardens $430,000 n/a S 37`h Street $440,000 n/a TOTAL $2,445,000 of $2,500,000 available Alternative Identified Sidewalk Connections The following projects were identified as vital connections in and around schools and meet Council's direction. Staff did not recommend them for construction at this time due to the complexity of adjacent property owner participation and rederal funding restrictions. Alternative Projects for Funding Consideration Project Cost TSP # Darlene Avenue (northside) $595,000 n/a Beverly to Hartman Darlene Avenue (southside) n/a Beverly to Hartman $720,000 `J' Street (northside) n/a 25`h — 28`h Street $430,000 `J' Street (southside n/a 25`h — 28`h Street $500,000 `G' Street (northside) n/a 21s` to 281h Street $1,460,000 23" Street n/a `G' Street to Maple Elementary $900,000 Horace Street (southside) n/a George Earl to Filbert Ln. $175,000 `E' Street (southside) n/a 58`h to 60`h Street $945,000 Attachment 1 Page 4 of 5 MEMORANDUM Page 5 RECOMMENDED ACTION: Recommend funding Hamlin School By -Gully Path (PB -11), Olympic Street sidewalk, Pleasant Street paths, and South 37' Street sidewalk. 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Users - �/� assume all responsibility for any loss or damage arising from OREGON any error, omission, or positional inaccuracy of this product. '?1111111100" Arboretum v a Ji REC'RE.ITTO iV Attachment 3 Page 1 of 1 F1 r \ Locations TBD, l •V ' Sidewalk Infill 1 Near Schools ♦V\ �/�� pQ�entpu6,,. o a 0 ./ Ma 2. `dna•_ a Attachment 4 Page 1 of 1 Attachment 5 Page 1 of 1