HomeMy WebLinkAboutMeeting Packet Planner 3/3/2023LIMBIRD Andrew
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LIMBIRD Andrew
Friday, March 03,2023 4:14 PM
Lorri Nelson;'randi,rondeau@ kpff.com';'lhelm@uoregon.edu';
'mike.schlosser@springfield.kl 2.or.us'
EC Cares Site Plan Completeness Checklist
ec cares site plan completeness checklist.pdf
Attached is the completeness checklist and comments from the meeting this morning. Staff did not have email contacts
for all of the meeting attendees so please distribute to the other members of your project team. Staff contact
information is provided if you have any follow-up questions.
Andy Limbird
City of Springfield
1 Dato Received
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City of Springfield
Development & Public Works Depaftment
225 Ftfth Street
Springfield , OR 97477
SITE PLAN REVIEW
COMPLETENESS REVIEW CHECKLIST
SPRINGFI ELD
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O REGO N
Project Name: EC Cares Site Plan Review
Project Proposal: Construction of a 2,688 ft2 modular classroom building with parking lot,
playground, stormwater facilities, trash enclosure, and landscaping on a vacant residential
site.
Case Number: 811-23-000033-PRE
Project Address: NW corner of the intersection of 8th and G Streets
Assessors Map and Tax Lot Number(s): Map 17-03-35-L2, Tax Lots 6700 & 6800
Zoning: Low Density Residential (R-1)
Overlay District(s): Drinking Water Protection (DWP)
Applicable Refinement Plan:
Refinement Plan Designation:
Metro Plan Designation:
Low Density Residential (R-1)
Completeness Check Meeting Date: March 3,2023
Application Submittal Deadline: August 30, 2023
Associated Applications: 81 1-22-000252-PRE (Development Issues Meeting)
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POSITION REVIEW OF NAME
Project Planner Land Use Planninq Andy Limbird 726-3784
Transpoftation Planninq Enqineer Transpoftation Michael Liebler 736-LO34
Public Works Civil Enqineer Utilities, Sanitary & Storm Sewer Clayton McEachern 736-1036
Deoutv Fire Marshal Fire and Life Safety Gilbert Gordon 726-2293
Buildinq Official Buildinq Chris Caroenter 7 44-4L53
Applicant
EC Cares
University of Oregon
1585 E. 13th Avenue
Eugene OR 97403
Applicant's Representative
Lorri Nelson
Rowell Brokaw Architects
1203 Willamette St., Suite 210
Eugene OR 97401
Revised l0/25/07
TEAM
TENTATIVE SITE PLAN REVIEW APPLICATION
COMPLETENESS REVIEW CHECKLIST
PLANNING
o Application fee - discuss the applicable fees
o Copy of the Site Plan reduced to 81/z"x LL"
Complete Incomplete See Planning
Note(s)
n X 1 8 Vz" x L1" Copy of Site Plan
o Copy of the deed and a preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances, If the applicant is not the property
owner, written permission from the property owner is required.
Complete Incomplete See Planning
Note(s)
X tr Deed and Preliminary Title R.eport
o Brief narrative explaining the purpose of the development, the existing use of the
propefty, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known.
Complete Incomplete See Planning
Note(s)
2
o Site Plan
Complete
x
x
x
Incomplete
tr
tr
See Planning
Note(s)
Brief Narrative
Prepared by an Oregon Licensed Architect,
Landscape Architect, or Engineer
Proposed buildings: location, dimensions,
size (gross floor area applicable to the
parking requirement for the proposed
use(s)), setbacks from property lines, and
distance between buildings
Location and height of existing or proposed
fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
including aisles, wheel bumpers, directional
signs, and striping
Dimensions of the development area, as well
as area and percentage of the site proposed
for buildings, structures, parking and
X 3
X
x
Revised tO/25/07
tr N/A
vehicular areas, sidewalks, patios, and other
impervious surfaces
Observance of solar access requirements as
specified in the applicable zoning district
On-site loading areas and vehicular and
pedestrian circulation
Location, type, and number of bicycle
parking spaces
Area and dimensions of all property to be
conveyed, dedicated, or reserved for
common open spaces, recreational areas,
and other similar public and semi-public uses
Location of existing and proposed transit
facilities
o Phased Development Plan Where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase, Phasing must progress in a sequence promoting street
connectivity between the various phases of the development and accommodating other
required public improvements, including but not limited to, sanitary sewer, stormwater
management, water, and electricity. The applicant must indicate which phases apply to
the Site Plan application being submitted.
Complete Incomplete See Planning
Note(s)
N/A Phased Development Plan
x
x
4
X
o Landscape Plan
Complete IncompleteuxTX
Drawn by a Landscape Architect
Location and dimensions of landscaping and
open space areas to include calculation of
landscape coverage
Screening in accordance with SDC 4.4-110
Written description, including specifications,
of the permanent irrigation system
Location and type of street trees
List in chart form the proposed types of
landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species,
common name, quantity, size, spacing and
method of planting
See Planning
Note(s)
5
5
Xx
Xx
T
tr
Tr
5
5
6
5
Revised lO/25/07
tr
n
x
x
T
o Architectural PIan
Complete Incompletexn Exterior elevations of all buildings and
structures proposed for the development site,
including height
Conceptual floor plans
Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and
luminous area
Photometric test report for each light source
See Planning
Note(s)
o
x
On-Site Lighting Plan
Complete Incompletexn See Planning
Note(s)
x
N 7
Planning Alotes,'
1. Please provide a reduced size copy of the site plan with the application submittal.2. No project narrative was included with the submittal, aside from comments on the
cover plan sheet.3. Provide building elevation details for the proposed trash enclosure, Enclosure
must be covered and hydraulically isolated. A floor drain plumbed to the sanitary
sewer system will be required for the trash enclosure area.4. Add a note that the nearest transit facility is approximately 250 feet west of the
site at the NW corner of 7th and G Streets,5. A detailed site landscaping plan is required with the site plan submittal,6. Provide the type(s) of street trees to be planted along the site frontages.7. Provide a photometric report for the proposed wallpack lights.
Additional comments not related to the completeness of the applicationt
. Subject site location is misidentified on the cover zoning map.. Subject site is not 812 G Street, which is across the street to the east, An address
assignment will be provided at a later time and it will be off 8th Street based on the
proposed driveway location.. As discussed previously, site plan approval subject to a Discretionary Use permit
for educational facilities in the R-1 residential district.
Revised lO/25/O7
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SU BM ITTAL CH ECKLIST
Engineer: Clayton McEachern Case#: 811-23-000033-PRE
o Site Assessment of Existing Conditions
PUBLIC WORKS ENGINEERING
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Prepared by an Oregon licensed Landscape Architect
or Engineer
Vicinity Map
The name, location, and dimensions of all existing
site features including buildings, curb cuts, trees
and impervious surface areas, clearly indicating
what is remaining and what is being removed. For
existing structures to remain, also indicate present
use, size, setbacks from property lines, and distance
between buildings
The name, location, dimensions, direction of flow
and top of bank of all watercourses and required
riparian setback that are shown on the Water
Quality Limited Watercourse Map on file in the
Development Services Department
The 100-year floodplain and floodway boundaries on
the site, as specified in the latest adopted FEMA
Flood Insurance Rate Maps or FEMA approved Letter
of Map Amendment or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3.3-
200 and delineated on the Wellhead Protection
Areas Map on file in the Development Services
Department
Physical features including, but not limited to trees
5" in diameter or greater when measured 4 1/z feet
above the ground, significant clusters of trees and
shrubs, riparian areas, wetlands, and rock
outcroppings
Soil types and water table information as mapped
and specified in the Soils Survey of Lane County, A
Geotechnical Report prepared by an Engineer must
be submitted concurrently if the Soils Survey
indicates the proposed development area has
unstable soils and/or a high water table
nla
Complete Incomplete See PW
Note(s)xtr
tr
x
x
T
3
tr
X
x
tr
X
x
Revised LO/25/O7
tr
x tr
o Improvement and Public Utilities Plan must be in compliance with the regulations of
SDC Sections 5.17-700,4.1-100, 4.Z-LOO, and 4.3-100 and must include the following
information:
Complete
x
x
Incomplete
tr
See PW
Note(s)
Prepared by an Oregon licensed Civil Engineer
Location and width of all existing and proposed
easements
Location of existing and required power poles,
transformers, neighborhood mailbox units, and similar
public facilities
Location and size of existing and proposed utilities on
and adjacent to the site, including sanitary sewer
mains, stormwater management systems, water
mains, power, gas, telephone, and cable TV.
Indicate the proposed connection points
Scoping Sheet and attached Stormwater Management
System Study
o Grading and Paving Plan
Complete Incomplete See PW
Note(s)xtrtrXs Prepared by an Oregon licensed Civil Engineer
Planting plan prepared by an Oregon licensed
Landscape Architect where plants are proposed as
part of the stormwater management system
Roof drainage patterns and discharge locations
Pervious and impervious area drainage patterns
The size and location of stormwater management
systems components, including but not limited to:
drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural
drainageways to be retained
Existing and proposed spot elevations and contours
lines drawn at 1 foot intervals (for land with a slope
over 10 percent, the contour lines may be at 5 foot
intervals)
Amount of proposed cut and fill
o Stormwater Management System Study - provide four (4) copies of the study with
the completed Stormwater Scoping Sheet attached. The plan, calculations, and
documentation must be consistent with the Engineering Design Standards and
Procedures Manual.
4
6
tr
r
x
x
3
3
3
tr
T
tr
T
tr
X
x
X
n
Complete Incomplete
trx
See PW
Note(s)
3
Revised LO/25/07
tr
PW Notes:
1, There is an existing driveway dip near the existing pole not shown. In the
proposed plans there are several new dips to be installed along the sidewalk on G
Street for loading/unloading buses. This will need to be explicitly approved by
transportation. Typically ROW cannot be used for loading/unloading for adjacent
private development.
2. Project is in the 20 year Time of Travel Zone (TOTZ),
3, A stormwater study is submitted with this application.
4. What is the status of the existing overhead wire crossing the site? It is shown
remaining on the utility plan, this is not allowed per the development code. It
appears the only service on this line is to the adjacent private property?
5. Planting/landscaping plan is required for rain garden and for the new street trees
required along G Street.
6. It appears the trash enclosure does not have sanitary drain installed, this must be
covered and drain to sanitary.
Additional comments not related to the completeness of the application:
. Per the general notes no pre-con meeting is required for this project as no PIP is
required.
Revised l0/25/07
TENTATIVE SITE PLAN REVIEW APPLICATION
COM PLETEN ESS CH ECKLIST
Transpoftation Engineer/Planner: Michael Liebler P.E. Case#: 23-000033
Applicant: EC Cares
TRANSPORTATION
o Right-of-Way Approach Permit application must be provided where the property has
frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility.
Complete Incomplete See Transportation
Note(s)XtrNA
o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 A.4. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, Metro Plan and state land use and transportation policies and
objectives.
Incomplete See Transportation
Note(s)
Copy of ROW Approach Permit
Application
Traffic Impact Study
Access to streets, alleys, and properties to
be served, including the location and
dimensions of existing and proposed curb
cuts and curb cuts proposed to be closed
Location and type of existing and
proposed street lighting
Location, width, and construction material
of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways,
and trails
Complete
x
o Site Plan
Complete
N
Incomplete
tr
See Transportation
Note(s)
NA
o Improvement and Public Utilities PIan
Complete Incomplete SeeTransportation
Note(s)trx
trX
Revised lO/25/07
trX
TX (1)
Location, widths (of paving and right-of-
way) and names of all existing and
proposed streets, alleys, dedications,
access easements or other right-of-ways
within or adjacent to the proposed
development, including ownership and
maintenance status, if applicable
Location of existing and required traffic
control devices
Transpoftation Notes:
7. Applicant must provide school bus zone signage in coordination with the Springfield
School District transportation division requirements.
Additional comments not related to the completeness of the application:
Revised LO/25/07
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SU BMITTAL CH ECKLIST
Deputy Fire Marshal: Gilbeft Gordon Case #: 23-00033-PRE
o Site Plan
Complete Incomplete
XT
FIRE
On-site vehicular circulation
Location of existing and required firer hydrants and
similar public facilities
See Fire
Note(s)
o Improvement and Public Utilities Plan
Complete Incomplete See Fire
Note(s)xtr
Fire Notes:
8.
Additional comments not related to the completeness of the application:
Access and water supply pre-existing; within code requirements
Revised lO/25/07
ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR
PERMITS
IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR
APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD
CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE-
APPLICATION REPORT FOR MORE DETAILED INFORMATION:
Applicable Not
Applicablenx
x
N
tr
x
X
X
tr
x
tr
n
tr
X T
Where a multi-family development is proposed, any additional
materials to demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within 150
feet of the top of bank of any Water Quality Limited Watercourses
(WQLW) or within 100 feet of the top of bank of any direct
tributaries of WQLW
A Geotechnical Report prepared by an engineer must be
submitted concurrently if there are unstable soils and/or a high
water table present
Where the development area is within an overlay district, address
the additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling
Permit as specified in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State
Lands must be submitted concurrently where there is a wetland
on the property
Any required federal or state permit must be submitted
concurrently or evidence the permit application has been
submitted for review
Where any grading, filling or excavating is proposed with the
development, a Land and Drainage Alteration permit must be
submitted prior to development
Where applicable, dDy Discretionary Use or Variance as specified
in SDC 5.9-100 and 5.21-100
An Annexation application, as specified in SDC 5.7-LOO, where a
development is proposed outside of the city limits but within the
city's urban service area and can be serviced by sanitary sewer
tr N
Revised LO/25/O7
DX
THIS APPLICATION IS:
E couplETE FoR PRocEssrNG
X rncomplETE AND NEEDs MrssrNG TNFoRMATToN NorED ABovE
A../,t /.;"*(*/March 3,2023
City Planner Date
This is not a decision on your application. Springfield Development Code Section 5.4-
105 and Oregon Revised Statutes 227.778 require the City take final action on a limited land
use decision within 120 days after the application is deemed complete. The 120-day
processing period for this application begins when all the missing information is submitted or
when you request that the City proceed without the information. You must indicate by either
signing this form or by submitting a written response to the City within seven days of the
date of this form asserting your intentions regarding the provision of the missing
information. If you indicate herein or in your written response that the missing information
will be submitted, then you have 180 days from the date the application was submitted for
Pre-Submittal Review to provide the City with the missing information. If you refuse to
submit the missing information, then upon receipt of the full application packet and
processing fee, the City will deem the application complete for purposes of starting the 120-
day clock and begin processing the application. No new information may be submitted after
the staft of the 120-day period unless accompanied by a request for an extension of the
120-day processing time. Upon receipt of a request for extension, the City may extend the
120-day period for a reasonable period of time, The City may also require additional fees if
the new information is submitted after the Notification to Surrounding Property Owners is
sent out and a second notification is required or if the new information substantially affects
the application proposal and additional review is required.
I, the owner/applicant, intend to submit all missing items indicated herein to the
City within the 18o-day timeline.
Owner/Applicant's Signature Date
Revised tO/25/O7
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SU BMITTAL CH ECKLIST
Deputy Fire Marshal: Gilbeft Gordon Case #: 23-00033-PRE
o Site PIan
Complete Incomplete See Fire
Note(s)w@
o Improvement and Public Utilities Plan
FI RE
On-site vehicular circulation
Location of existing and required fire hydrants and
similar public facilities
Complete Incomplete See Fire
Note(s)w@
Fire Notes:
1.
Additional comments not related to the completerress of the application:
Access and water supply pre-existing; within code requirements
Dato ReceiveC
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