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HomeMy WebLinkAboutApplication Applicant 8/2/2023City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 SITE PLAN REVIEW — TYPE 2 13PnINOFlELD � Application ❑ Site Plan Review Completeness Check ❑ Site Plan Review Submittal o Final Site Plan Submittal Required Project Information (Applicant: Applicant Name: Robin R Nation LLC Complete this Section) Phone: See Rep Company: Nations Mini -Mix Email: See Rep Address: PO Box 394, Waterville, OR 97489 Applicant's Rep: Jed Truett, AICP Phone: (541) 302-9830 Company: Metro Planning, Inc Email: jed@metroplanning.com Address: 846 A Street, Spfld, OR 97477 Property Owner: Robin R Nation LLC Phone: See Rep Company: Nations Mini -Mix Email: See Rep Address: PO Box 394, Walterville, OR 97489 ASSESSOR'S MAP NO: 17-02-33-01 TAX LOT NO(S):800, 1203, 1204 Property Address (if applicable): 811 53rd Street, Spfld, OR 97478 Size of Property: 3.39 total ° A<res ❑ S. Ft. Units Per Acre: N/A Proposed Project Name: N/A Proposal: Final Site Plan Review Existing Use: Commercial Concrete Contracting New Impervious Area (Sq. Ft.): N/A Required Project Information (City Intake Staff: Associated Applications: Complete This Section) Placard: Case No: Date: Reviewed By: Application Fee: $ Tech Fee: $ Notice Fee: $ TOTAL FEE: $ PROJECT NO: a.wnar atyIwwreta/ I represent this application to be complete for submittal to the City. I affirm the information identified by the City as necessary for processing the application is provided herein or the informal will not be r of otherwise contained within the submittal, and the City may begin proce sing t pplication with a information as submitted. This statement serves as writteninot' e p uant the re uireme of ORS 227.178 pertaining to a complete application. Owner: Date: 0M5/2023 Signature Owner: Robin R Nation Print Signature Print Date: Type 2 — Site Plan Review Application Process A. A Type 2 application involves the Director's interpretation and exercise of discretion when evaluating approval standards. Uses or development evaluated through this process are uses that are conditionally permitted or allowed after Director review that may require the imposition of conditions of approval to ensure compliance with development and approval standards. (SDC 5.1.415(A)). B. A Type 2 decision is made by the Director after public notice, but without a public hearing, unless appealed. A Type 2 application is reviewed according to the procedures below, unless the Director determines that the application should be reviewed as a Type 3 decision. A Type 2 decision may be appealed according to SDC 5.1.800. (SDC 5.1.415(B)). C. When application materials are over 20 pages in length, an applicant must provide an identical electronic version and hard copy of the submitted materials. (SDC 5.1.215(8)(2)). 1. Site Plan Review Completeness Check Meeting • The purpose of the completeness check meeting is to determine whether the proposed development application is complete prior to acceptance of the application for processing by the City. A complete application is required for the review process. • The completeness check meeting will examine if the submittal standards of SDC 5.1.220 and 5.17.115 are met. • A completeness check meeting is required for all Type 2 and 3 land use applications. • Completeness Check Meetings are typically held within five to seven working days of application submittal. • The application must conform with Application Submittal Standards in SDC 5.1.220, the Site Plan Review Submittal Requirements found in the SDC 5.17.155, and the Checklist provided in this form below. 2. Applicant and the City Conduct the Completeness Check Meeting • The applicant, owner, and associated design team are strongly encouraged to attend the Completeness Check meeting, however it is not required. • The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division and is scheduled for 30 to 60 minutes. • The Case Planner provides the applicant with a Completeness Check Meeting Checklist specifying items required to make the application complete. • The applicant has 180 days to submit a complete Site Plan Review application to the city; a second Completeness Check meeting is required after the 180 days. 3. Applicant Submits a Complete Application • The application must conform with the Application Submittal Standards in SDC 5.1.220, the Site Plan Review Submittal Requirements found in the Springfield Development Code (SDC) 5.17.155, and the Checklist provided below. • An application will be reviewed for completeness in accordance with SDC 5.1.405. • A Type 2 decision, made after public notice, but without a public hearing, unless appealed, is issued within 120 days of submittal of a complete application. • Mailed notice is provided to property owners and occupants within 300 feet of the property being reviewed and to any applicable neighborhood association. In addition, the applicant must post one sign, provided by the City, on the subject property. • There is a 14 -day public comment period, starting on the date notice is mailed. • Applications are distributed to the Development Review Committee, and their comments are incorporated into a decision that addresses all applicable approval criteria and/or development standards, as well as any written comments from those given notice. • Applications may be approved, approved with conditions, or denied. • At the applicant's request, the Planner can provide a copy of the draft land use decision prior to issuing the final land use decision. • The City mails the applicant and any party of standing a copy of the decision, which is effective on the day it is mailed. • The decision issued is the final decision of the City but may be appealed within 12 calendar days to the Planning Commission or Hearings Official, as applicable. Type 2 - Site Plan Review Submittal Requirements Checklist Please Note: • All the following items MUST be submitted. • If you feel an item on the list below does not apply to your specific application, please state the reason why in the attached narrative. • When application or appeal materials are over 20 pages in length, an applicant must provide an identical electronic version and hard copy of the submitted materials. ❑ Site Plan Review Application Form ❑ Application Fee - Refer to the Development Code Fee Schedule for the appropriate fee calculation formula. ❑ An electronic copy of all application materials (USB drive or other) submitted at the time of application (if total submittal package is over 20 pages). ❑ Proof of ownership, e.g., deed or other recorded document ❑ Concurrent applications where a proposal involves more than one (1) application ❑ State or Federal Permit Required - The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request. ❑ Completed Attached Stormwater Scoping Sheet One (1) Hard Copy of the Following Plan Sets for Submittal: ❑ Application materials must be submitted as required below in addition to the requirements in SDC 5.1.220, Application Submittal Standards. Applications that do not include all the necessary information may be deemed incomplete in accordance with SDC 5.1.225, Acceptance of Application. Please Note: • These plans must provide enough information to enable the City to determine that the proposed development is feasible, but are not necessarily required to be detailed construction level documents • The City's Engineering Design Standards Manual, while not land use criteria, may be used in whole or in part, by the City Engineer to determine the feasibility of a proposed plan. • Nothing herein should be interpreted as implying any requirement in contradiction of Oregon Statute or Oregon Administrative Regulation. ❑ General Requirements. See SDC 5.17.115(A). ❑ Be prepared by a design professional, licensed in the state of Oregon, when required by state law, such as an engineer, architect, landscape architect, land surveyor, or other qualified professional as determined by the Director; ❑ Be drawn to scale with the scale indicated on the plans, and the scale sized appropriately for the area involved and sufficient to show detail of the plan related to the approval standards; ❑ Include a north arrow and date of preparation and/or revision; ❑ Provide the physical address of the subject property, if applicable, and the County assessor's tax map and lot number; ❑ Provide the names and addresses of all persons listed as owners on the most recently recorded deed; ❑ Provide the name, address, email address, and telephone number of any person that assisted in preparing the application materials or plans; and ❑ Show the size of the property and development area in acres or square feet. ❑ Existing Conditions Plan. (SDC 5.17.115(6)). The application must include an existing site conditions plan that shows, for the entire property and the surrounding property to a distance of 150 feet from the subject property boundaries: ❑ The property boundaries, dimensions, and gross area; ❑ Topographic contour lines at one -foot intervals for slopes equal to or less than ten percent and at two -foot intervals for slopes greater than ten percent; ❑ The location and width of all public and private streets, drives, sidewalks, pathways, rights-of-way, and easements; ❑ Potential natural hazard areas, including areas mapped by the City, County, or State as having a potential for geologic hazards; ❑ Soil types and water table information as mapped and specified in the Soils Survey of Lane County; ❑ Resource areas, including wetlands on the City's Local Wetlands Inventory, streams, surface mines, and wildlife habitat identified by the City or any natural resource regulatory agencies as requiring protection; ❑ The name, location, dimensions, direction of flow, and top of bank of all watercourses that are shown on the Water Quality Limited Watercourse Map and their riparian areas; ❑ The 100 -year floodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision; ❑ The Time of Travel Zones, as specified in SDC 3.3.200 and delineated on the Wellhead Protection Areas Map on file in the Development Services Department; ❑ Features, including existing structures, pavement, large rock outcroppings, drainage ways, canals and ditches; ❑ The location, size and species of trees and other vegetation having a caliper (diameter) of six inches or greater at four feet above grade; and Locally or federally designated historic and cultural resources ❑ Proposed Site Plan. [SDC 5.17.115(C)). ❑ The proposed development site, including boundaries, dimensions, and gross area; ❑ Existing site features, including trees, identified on the site analysis map, if any, which are proposed to be retained, removed, or modified by the proposed development; ❑ The location and dimensions of all existing and proposed structures, utilities, pavement, and other improvements on the site and adjacent to the site for a distance of 150 feet; ❑ Setback dimensions for all existing and proposed buildings; ❑ Loading and service areas for waste disposal, loading, and delivery; and ❑ Outdoor recreation spaces, common areas, plazas, outdoor seating, street furniture, and similar improvements Utility and Improvement Plan. (SDC 5.17.115(D)). The application must include a utility and improvement plant that shows: ❑ The name and location of all existing and proposed public and private streets within or on the boundary of the proposed development site including the right-of-way and paving dimensions, and the ownership and maintenance status; ❑ Location of existing and required traffic control devices, fire hydrants, streetlights, power poles, transformers, neighborhood mailbox units, and similar public facilities; ❑ The location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and trails; ❑ The location and size of existing and proposed utilities on and adjacent to the site including sanitary sewer mains, stormwater management systems, water mains, power, gas, telephone, and communications connections including cable, internet, and television cable, etc.; ❑ The proposed connection points of the proposed utilities; and ❑ The location and size of existing and proposed easement and public dedications ❑ Landscape Plan. (SDC 5.17.115(E)). ❑ Existing and proposed building and pavement outlines; ❑ The location and dimensions of existing and proposed terraces, retaining walls, decks, patios, shelters, and play areas; ❑ Existing and proposed abutting street right-of-way landscaping; ❑ Screening as specified in SDC 4.4.110; ❑ Plantings, either existing or proposed, used in erosion control and stormwater treatment facilities; ❑ Details of a permanent irrigation system, unless specifically exempted as specified in SDC 4.4.100; ❑ Street trees as specified in SDC 4.2.140; ❑ A specifications list for all landscaping materials to be used; ❑ A planting schedule containing the location, size, and species of the existing and proposed plant materials (at time of planting); ❑ The anticipated size of all proposed plants at two years, or at maturity, whichever is first; and ❑ A description of planting methods as specified in SDC 4.4.100 ❑ Access, Circulation, Parking, and Lighting Plan. (SDC 5.17.115(F)). ❑ The location, dimensions and number of typical, compact, and disabled parking spaces; including aisles, landscaped areas, wheel bumpers, directional signs and striping; ❑ The location and dimensions of all site circulation for vehicles, pedestrians, and bicycles including entrances and exits to the site, and loading and service areas; ❑ Access to streets, alleys, and properties to be served, including the location and dimensions of existing and proposed driveways and driveways proposed to be closed; ❑ On-site lighting including the location, orientation, and maximum height of all proposed exterior light fixtures, both free standing and attached. ❑ For lighting, the type and extent of shielding, including cut-off angles and the type of illumination, the wattage, luminous area, and a photometric test report for each light source; ❑ The location, type, number, and dimensions of all bicycle parking spaces; ❑ The amount of gross floor area applicable to the parking requirement for the proposed use; ❑ The location of off-street loading areas; ❑ Existing and proposed transit facilities; ❑ A copy of a Right-of-way Approach Permit application, where the property has frontage on an Oregon Department of Transportation (ODOT) facility; and ❑ A Traffic Impact Study prepared by an Oregon Licensed Traffic Engineer when required by and as specified in SDC 4.2.105(A)(4). ❑ Grading, Paving, and Stormwater Management Plan. (SDC 5.17.115(G)). 0 Stormwater management system for the entire development area; ❑ The roof drainage patterns and discharge locations; ❑ The pervious and impervious area drainage patterns; ❑ The size and location of stormwater management systems components, including but not limited to: drain lines, catch basins, dry wells and/or detention ponds; stormwater quality measures; and natural drainage ways to be retained; and ❑ The existing and proposed elevations, site grades, and contours ❑ Phased Development Plan. The application must include a Phased Development Plan if phasing is proposed. The plan must indicate any proposed phases for development, including the boundaries and sequencing of each phase as specified in SDC 5.17.115. Phasing must progress in a sequence that promotes street connectivity between the various phases and accommodates other required public improvements, including but not limited to, sanitary sewer, stormwater management, water, and electricity. The Approval Authority may require the applicant to enter into an agreement for phased developments, and may require bonding or other assurances for improvements, in accordance with SDC 5.15.135, Bonding and Assurances for Development. ❑ Narrative. The application must include a written letter, narrative, or report documenting how the proposal is in compliance with the applicable approval criteria contained in SDC 5.17.125, Site Plan Review Approval Standards. ❑ Deed Restrictions. The application must submit copies of all existing and proposed restrictions or covenants. ❑ Additional Information. The Director may require an applicant to submit additional information at the time of Site Plan Review application submittal. At the applicant's expense, additional studies, reports, or exhibits prepared by qualified professionals may be required to address specific site features or concerns to demonstrate compliance with approval standards. Additional information may include, but is not limited to the following items: ❑ Evidence that any required Federal or State permit has been applied for or approved; ❑ A Geotechnical Report prepared by an Oregon -licensed engineer, if the required Site Assessment specified in SDC 5.17.120 indicates the proposed development area has unstable soils and/or a high water table as specified in the Soils Survey of Lane County. ❑ Septic Systems. If the properties are not served by the City sewer system in accordance with SDC 4.3.105, the application must include documentation from the Department of Environmental Quality or its agent that indicates that the proposed development will be in compliance with all applicable requirements for sanitary septic systems when such systems exist on the properties affected by the development. IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS/APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING PRE -DEVELOPMENT MEETINGS AS DISCUSSED IN SDC 5.1.210: The following information may be submitted or may be required to be submitted for the applicant to demonstrate compliance with the applicable approval standards. ❑ Preliminary Title Report. A Copy of a Preliminary Title Report issued within the past 90 days documenting ownership and listing all encumbrances. ❑ Traffic Impact Study. A developer may be required to prepare a Traffic Impact Study (TIS) to identify potential traffic impacts from proposed development and needed mitigation measures. ❑ Multiple Unit Housing Standards. Materials to demonstrate compliance with SDC 4.7.380, Multiple Unit Housing Standards (if applicable). ❑ Riparian Area Protection Report. Riparian Area Protection Report for properties located within 150 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW. ❑ Geotechnical Report. A Geotechnical Report prepared by an engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high-water table, or if required by the City Engineer. ❑ Overlay District. Where the development area is within an overlay district, address the additional standards of the overlay district on plans and narratives. ❑ Additional Information. Where physical aspects of a proposed development, including but not limited to scale, odor noise, glare or vibration, will impact less intensive surrounding uses, the Director may request submittal of conceptual floor plans or other information necessary to determine compliance with applicable standards. ❑ Tree Felling Permit. If five or more qualifying trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19.100. ❑ Wetland Delineation. A wetland delineation approved by the Oregon Department of State Lands must be submitted concurrently where there is a wetland on the property. ❑ Federal or State Permits. The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request. ❑ Land and Drainage Alteration Permit (LDAP). Where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must be submitted prior to development in accordance with Springfield Municipal Code 8.418. 10 ❑ Discretionary Use or Variance. Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100 and 5.21-100 must be provided. ❑ Annexation. An Annexation application must be submitted prior to submission of application, as specified In SDC 5.7.100, where a development is proposed outside of the City limits but within the City's urban service area and can be served by sanitary sewer. 11 225 FIFTH STREET SPRINGFIELD, OR 97477 PHONE: 541 726 3753 FAX 541726.1021 ,mww.spnogfield-or. gov STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK --------------------------------- --------------- (Area below this fine filled out by Applicant) -_------------------- ------- --------- —--- — (Please return to Clayton McEachern @ City ofSpringlield Development and Public Works; Fax # 736-1021, Phone # 736-1036), email:cmeeachern@springrield-or.gov Project Name: Applicant: Assessors Parcel #: Date: Land Use(s): Phone #: Project Size (Acres): Fax #: Approx. Impervious Area: Email: Project Description (Include atopy of Assessor's map): Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary: Proposed Stormwater Best Management Practices: aed Returned to the Applicant) -------------------- (At a minimum, all boxes checked by the City on the from and back of this sheet shall be submitted or an application to be complete for submittal, although other requirements may be necessar . Drainage Study Type (EDSPM Section 4.03.2): (Note, UH may be substituted for Rational Method) ❑ Small Site Study —(use Rational Method for calculations) ❑ Mid -Level Development Study — (use Unit Hydrograph Method for calculations) ❑ Full Drainage Development Study — (use Unit Hydrograph Method for calculations) Environmental Considerations: ❑ Wellhead Zone: ❑ Hillside Development: ❑ Wetland/Riparian: ❑ Floodway/Floodplain: ❑ Soil Type: ❑ Other Jurisdictions Downstream Analysis: ❑ N/A ❑ Flow line for starting water surface elevation: ❑ Design HGL to use for starting water surface elevation: ❑ Manhole/Junction to take analysis to: Return to Clayton McEachern @ City of Springfield, email: cmceachern@springfield-or,gov, FAX: (541) 736-1021 COMPLETE STUDY ITEMS mo evvusr Darr: *Based upon the information provided on the front of this sheet, the fallowing represents a minimum ofwhat is needed for an application to be complete for submittal with respect to drainage; however, this list should not be used in lieu of the Springfield Development Code (SDC) or the City's Engineering Design Manua! Compliance with these requirements does not constitute site approval; Additional site specific information may be required. Note: Upon scoping sheet submittal, ensure compleledform has been signed in the space provided below: Interim Design Standards/Watar Quality (EDSPM Chapter 3 R/A �eq'd N L' F7 All non -building rooftop (NBR) impervious surfaces shell be pre-treated (e.g. multi-chambered catchbasin wont filtration media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be treated by vegetated methods. E7 F_ Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth in Chapter 2 of the Eugene Stormwater Management Manual. F_ ❑ For new NBR impervious area less than 15,000 square feet, a simplified design approach may be followed as specified by the Eugene Storrawater Management Manual (Sec2.4.1). © If a stormwater treatment swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes, bottom slope, and seed mix consistent with City of Springfield or Eugene's Stammerer Management Manual. ❑R Water Quality calculations as required in Section 3.03.1 of the EDSPM. E] F� All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall be provided with secondary containment or weather resistant enclosure. ❑ © Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon. H HA complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map. Calculations showing system capacity for a 2 -year storm event and overflow effects of a 25 -year storm event. © The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins. Review of Downstream System(EDSPM Section 4.03.4.0 ® El A downstream drainage analysis as described in EDSPM Section 4.03.4.0. On-site drainage shall be governed by the Oregon Plumbing Specialty Code (OPSC). ❑ Q Elevations ofthe HGL and flow lines for both city and private systems where applicable. Design of Storm Systems (EDSPM Section 4.04). 0 F� Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set, F1 e Minimum pipe cover shall be 18 inches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,000 Ib load without failure ofthe pipe structure. © C Morning's "n" values for pipes shall be consistent with Table 4-1 ofthe EDSP. All storm pipes shall be designed to ❑ n Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing how site drains. F— Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. Drywells shall not receive runoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs (EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Refer to the website: http-/hvwwdecstate.onus/wa/uicJuic.htm for more information. Q Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This form shall be included as an attachment, inside the front cover, of the stormwate, study. "'' IMPORTANT: ENGINEER PLEASE READ BELOW AND SIGN1 As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study and plan set. Signature Date Form Version 5: June 2015 Owner Signature(s) • I represent this application to be complete for submittal to the City. I affirm the Information identified by the City as necessary for processing the application is provided herein or the information will not be provided if not otherwise contained within the submittal, and the City may begin processing the ap with the information as submitted. This statement serves as written n " purs to the req!' ements of ORS 227.178 pertaining to a complete application. Owner: Date: 070W023 Signature Robin R Nation Print Owner: Date: Signature Print Memo Date: 7/31/2023 To: Tom Sievers City of Springfield From: Jed Truett, AICP Metro Planning, Inc. uRRutt n2oauo[oaaTusamar Subject: 531-22-000229-TYP2 Conditions of Approval 816 A STREET SPRINGFIELD, OREGON 97177 15111302.9830 W WwMETRoPMNING.coM Hi Tom, This memo is intended to address the conditions of approval for this site review application. Below includes each of the 15 conditions with a response for how each of them is proposed to be addressed prior to final approval. 1. Prior to Final Site Plan approval, the applicant must move outdoor storage materials outside of the setback areas. Response: The outdoor storage materials located along the eastern property line has been moved 5 feet away to meet setback requirements. 2 Prior to Final Site Plan approval, the covered storage structure on the eastern property line must be moved outside of the 10-1oot setback Response: The covered storage area located along the eastern property line has been removed. 3. Prior to Final Site Plan approval, the applicant must show on the final site plan two (2) street trees from the approved list in Chapter 6 of the EDSPM and size along the G St. frontage in the setback area between the curb and the sidewalk. Response: Two trees have been planted in the setback area. The trees planted were approved by Tom Sievers (see attached email). 4. Prior to Final Site Plan approval, the applicant must obtain a ROW use permit for the items located there to remain in place. If a ROW use permit is not granted, these improvements must be removed by the applicant within 90 days of the ROW permit being denied and landscaped in aaordance with SDC 4.4.105. Response: Draft ROW permit document drafted by City Attorney is attached. This document will be executed and recorded prior to final site plan approval. S. Prior to Final Site Plan approval, the applicant must show on the final site plan and complete the necessary improvements to move the driveway wing to the east, so the manhole lid is outside of the driveway apron wing and provide a new lid surround. These improvements must be completed in accordance with the City of Springfield EDSPM. Alternatively, the applicant may work with the city engineering department to propose a different solution to remedy this issue that is in conformance with the EDSPM. This action requires an encroachment permit The requirement for this additional permit must also be shown on the final site plan. Response: The plan is to extend the curb and gutter about 3-4 feet east so that the manhole will be outside of the driveway apron. This will occur prior to final Site Plan approval. 6. Prior to Final Site Plan approval, the applicant must provide a grading plan for the site showing how the stormwater will be directed into the proposed swales in accordance with the standards of the EDSPM (and the Eugene Storm water Manual, which is incorporated by reference in the EDSPM). Response: A grading plan meeting City of Springfield stormwater standards is being prepared and will be submitted shortly. 7. Prior to Final Site Plan approval, the applicant must provide a plan with sufficient detail to show how the stormwater will be directed away from discharge across the western property line and into the public system in accordance with EDSPM standards, and with sufficient treatment in accordance with EDSPM standards. Response: A grading plan meeting City of Springfield stormwater standards is being prepared and will be submitted shortly. S. Prior to Final Site Plan approval, the applicant must obtain a 1200A permit OR official notification from Oregon DEQ that no permit is needed or does not apply to Nation's Mini Mix operations. The applicant must provide a copy of the DEQ information to the City of Springfield prior to final site plan approval. Response: The applicant will provide any necessary DEQ documentation to address this condition prior to final site plan approval. Prior to Final Site Plan approval, to mitigate the current and apparent water quality problem Nation's Mini Mix must implement the following Best Management Practices at this site: • Regular sweeping of paved areas, • Cleanup of spills immediately using dry methods, • Cover material stockpiles, • Clean catch basins, area drains, swales, and other stormwater treatment facilities regularly, and; • Prevent concrete and concrete dust from entering storm water treatment facilities, storm drains, and the public ROW and stormwater system. Response: These items are currently being implemented on the site. This condition is met. 10. Prior to Final Site Plan approval, the applicant must submit a suitable vegetation plan for the proposed grassy swales using a suitable erosion control seed mix or suitable treatment plants. The City of Eugene storm water management manual and Chapter 6 of the EDSPM may be referenced for design. Response: A detail of the proposed grassy swales and associated landscaping are attached. 11. Prior to Final Site Plan approval, the applicant must provide calculations for the site showing total impervious area, total area being treated by the grassy swales, and a method for achieving the required pretreatment quality requirements. ADVISORY NOTE: The pretreatment requirement is typically met with a combination of double chambered catch basins and drop in storm water filters. Response: Total impervious surface is calculated and included as a note on the site plan. A detail of the proposed grassy swales and associated landscaping are attached as well. Sizing as per City SIM form and same as approved at the tentative site plan phase. 12. Prior to Final Site Plan approval, the applicant must provide an operations and maintenance plan to the City for review to ensure the long-term maintenance and operation of the proposed raingarden grassy swales, consistent with maintenance criteria required by EDSPM 3.03.1. The plan should designate maintenance responsibility for operating and maintaining the system and should be distributed to all property owners and tenants of the site. Response: An executed operations and maintenance plan will be submitted prior to Final Site plan approval. 13. Prior to Final Site Plan approval, to ensure o fully functioning water quality system and meet objectives of Springfield's MS4 permit, the Springfield Development Code and the EDSPM, the proposed grassy swales must befully vegetated with all vegetation species established prior to approval of Final site inspection. Alternatively, if this condition cannot be met, the applicant must provide and maintain additional interim erosion control/water quality measures acceptable to the Public Works Department that will suffice until such time as the swale vegetation becomes fully established. ADVISORY NOTE: this is typically done with temporary erosion control methods for construction activities. Response: Details of the proposed grassy swales and associated vegetation are attached. 14. Prior to the approval of the Final Site Plan, landscaping must be shown along setback areas where outdoor storage materials are present. Response: These areas will be planted with grass as needed to meet this criteria. 15. Prior to Final Site Plan approval, the applicant must close the driveway currently serving the main office to restrict access to the dghtof-way. Parking can be oriented North/South in front of the office so that the internal driveway is used in the parking and backing out process. These required modifications must be show on the final site plan and be constructed in conformance with the standards in SDC 4.6.115. Response: A plan for this modification is in process in conjunction with Condition #5 above, and will involve extending curb and gutter along 5V in a northerly direction and removing the small median between the two driveway entries and combining them into one smaller entry. Subject: Nations Mini Mix - Street Trees SIEVERS Thomas <tsievers@springfield-or.gov> Thu, Mar 9, 4:46 PM to carley, josh You are viewing an attached message. Metro Planning Mail can't verify the authenticity of attached messages. Carley & Josh, Please go ahead with the swap on street trees, either the Japanese lilac or crepe myrtles (or anything from our approved list that makes sense for the proposed area of planting). Best, sorinefield-or.eov Tom Sievers, M.A. Senior Planner, Current Planning Historic Commission Liaison City of Springfield, OR Phone: 541.726.2333 GRASSY SWALE DETAIL FOR NATIONS NE 1/4 NW I/4, SECTION 33, TOWNSHIP 17 SOUTH, RANGE 2 WEST, W.M. LANE COUNTY, OREGON DATE PREPARED: OCTOBER 03, 2022 1. Pmvae pMection M1anall veM1 Pvfic, aqupneen wain% mafain UD inPW« iffy Mcn Yeasp rb Dae V, ma alar eosin tim. 2. Cmeraicm: a. Wiam Mswfe: S-12. GqD alswale: 12' Y. LmgaW nal slge Msaie'. 05%min ana 8`.' max. c. ecvem Mack. zmmiman. d. SDe s'cpes'. ]1 mximan fir vegemlw ma 4:1 b grassy 3.5 va As;4mno�ineof &W_ aionseales mntbe 1Bfi«nfaatlx'ms atl 5fro popesp lines Y. FMIM swaks rts,sl M1avp a malNynfflilNMan ntM1in 10'i«nbunNtion E54ompcperrylnes. uMw: a. sd a dearempurea nm ap lr i pM0 sMsxge pcmrnksa suM 'niully Infikaa Oa 9r%E tlMQCICISBn snrm. t Metekrau«r muu aIMnMYdhxduaN, CN OF EUGENE, OREGON 1 10, L 5. R": Minima xp ruiuieakrryn 1, 500 ul O0 inpesuiouz xu, cear 4- innPip nnnaiM, slopes atl ImuOaom uW iWkw Ore UnOxm RurNip Ccae. 4. Graaig rteaiuw a.l2mmmum ♦mpn apwl «anarraea naaw z<il I . Vepetaam: Fo lanasope plain CNerce mhrmplan sn SWMM PFyenaix F. Graxy sr 1. u. ha. 100 duXlye. VeQIWve LMY[S muL M1Ne1CIICx9g plarNngt per t0 a. 100 u d a.W cmmacoe . OR Y.N I T1. Ccras.2 SnMSM1rvYs 4lxpe S11rM, xn 1 Tree (tlMauouzorewrpacui) 10 Wary liner Snail Vml PVCupuwalemx ere reyuima. 11. msa4 nz pea g.WCr Are metroOmRen from Inim ma splash Pae n Brmng n iiu 12.Ckecta. Sh.Hbe0rxax12'.m sAmglt k ghw Oasma_ GRASSY SWALE WPI LUEAM — 14' ZONE B ZONE A ZONE B ZONE A AND ZONE B WILL BE PLANTED WITH CAMASSUA QUAMASH (COMMON CAMAS) PLANNING NUMBER ASSESSORS MAP:17-02-33-21 TAX LOT: 00800,01203,01204 541-302-9830 metroplanning.com Prepareday. GT PUBLIC RIGHT OF WAY USE AGREEMENT PARTIES: CITY OF SPRINGFIELD, Owner of the public right of way along G Street a municipal corporation of the State of Oregon and 530 Street, as shown on Exhibit A Robin R. Nation, LLC, a limited liability company of the State of Oregon The parties agree as follows: Section 1 Definitions. Owner of real property located at 811 530 St on Map 17-02-33-21, Tax Lots 1203 & 1204 Section 1.1 As used in this Agreement all words and phrases shall have their customary usage and meaning, provided, however, that the following terms are defined as follows: Section 1.1.1 "City" means the City of Springfield and all areas within its corporate boundaries, including those boundaries as may change from time to time in the future. Section 1. 1.2 "Council" means the common council of the City as set forth in Article III of the Springfield Charter. Section 1.1.3 "Person" includes an individual, corporation, association, firm, or any other business entity having the legal authority to do business within the state of Oregon. Section 1.1.4 "Public right of way" includes all public streets owned by the city, public utility easements granted to the city, and all other public rights of way owned by the city, as those terms are defined in SMC 4.600, but only to the extent of the city's right, titre, interest or authority to grant permission to occupy and use such rights of way. Section 1.1.5 "Grantee's facilities" includes, but is not limited to, permanent or semi- permanent equipment, apparatus, machinery, devices, installations, buildings, personal property, vegetation, shrubs, and trees that are installed, placed, constructed, maintained, operated, or owned by Grantee or its agent. As used herein, the singular number may include the plural and the plural number includes the singular. Section 1.2 Unless expressly provided to the contrary herein or in the Springfield Municipal Code, any action authorized or required to be taken by the City pursuant to this Agreement may be taken by the Council or by the City Manager or any official or agent designated by the Council or the City Manager. Section 2 Rights Granted. Section 2.1 License to Install and Maintain Improvements in the Public Right of V Subject to the conditions and reservations set forth herein, and the provisions of the S Municipal Code, City grants to Grantee a revocable license to construct, operate, and Page 1 of 7 concrete surfacing, artificial turf and other ground coverings, a business sign in the public right of way as shown on Exhibit A which is incorporated herein by reference. Section 2.2 Grantee shall, before using or occupying any public right of way, obtain the consent of the City for such occupation or use by securing all appropriate permits and land use approvals, including but not limited to development approval and encroachment permits for the associated Nation's Mini Mix site plan approval (811-22-000229-TYP2) Section 2.3 The license granted under Section 2.1 herein shall not confer on Grantee any right, titte, or interest in any public right of way, nor shall it confer any right or privilege to use or occupy any other property of the City or any other entity. In no circumstances shall Grantee's activities or improvements in the public right of way interfere with or limit the use of the right of way for public transportation purposes. Section 3 Reserved Rights. Section 3.1 The City reserves the right, without limitation, to do any of the following, with regard to the business sign, and concrete and artificial turf ground covers,. Section 3.1.1 Construct, install, maintain, and operate any public improvement, work or facility in, on, over, or under the public rights of way; Section 3.1.2 Perform or authorize or direct the performance of any work that the City may find desirable or convenient in, on, over, or under any public right of way; Section 3.1.3 Vacate, alter, or close any public right of way; or Section 3.1.4 Construct, install, maintain, and operate any public improvement, work or facility in, on, over, or under the area of the public right of way occupied by Grantee's improvements. Section 3.2 Whenever the City shall perform or cause or permit to be performed any work in the public right of way or the vicinity of the public right of way, where such work may disturb or interfere with Grantee's facilities, the City shall notify or require its permittee to notify Grantee in writing sufficiently in advance of such contemplated work to enable Grantee to take such measures as may be deemed necessary to protect such facilities, including removal or relocation of such facilities to the extent required under this agreement. Upon notification, Grantee shall take such measures as necessary to protect such facilities at its own expense. Section 3.3 Whenever the City shall vacate any public rights of way for the convenience or benefit of any person or governmental agency and instrumentality other than the City, Grantee's rights shall be preserved as to any of its facilities then existing in such public right of way. Section 4 Care of Facilities. Section 4.1 Grantee shall at all times maintain and operate the facilities in a safe, substantial, and workmanlike manner. Page 2 of 7 Section 4.2 Grantee's facilities shall comply with the requirements of Chapter 6 of the City's Engineering Design Standards and ProceduresManuol where applicable. Section 4.3 For the purpose of carrying out the provisions of this section, the City may provide such specifications relating thereto as may be necessary or convenient for the public health, safety and welfare, or for the orderly development of the City. The City may amend and add to such specifications from time to time. Section 5 Activities in the Public Right of Way. Section 5.1 Grantee shall obtain such permits as may be required by any applicable building code prior to commencing the construction, extension, or relocation of any of its facilities in the public right of way. Section 5.2 Except in an emergency, the Grantee shall make no excavation, opening, or other intrusion into the public right of way without having first obtained any required building permits and an encroachment permit to perform any work in the public right of way after the initial construction is concluded. Section 5.3 In performing all work in the public right of way, the Grantee shall, at all times, conduct such work in accordance with the adopted Standard Construction Specifications of the City as then in effect. Section 5.4 If at any time the Grantee shall make any opening, excavation or other intrusion into the public right of way, including but not limited to any opening, excavation, or intrusion in the road, Grantee shall promptly restore the public right of way to the same condition in which it was prior to the opening, excavation or intrusion, all in accordance with the City's Standard Construction Specifications as then in effect. Section 5.5 Should the Grantee fail to promptly make such restoration or fail to make such restoration in accordance with the City's Standard Construction Specifications, the City may, at its election, cause such restoration to be made. In such event the Grantee shall reimburse the City for the fiill cost of such restoration including reasonable overhead costs within 30 days of the invoice. Section 6 Location and Relocation of Facilities, at Convenience of City. Section 6.1 All facilities of the Grantee shall be placed so that they do not unreasonably interfere with the use by the City and the public of the public right of way, and in accordance with the specifications of the City governing the location of facilities. Section 6.2 The City may require, in the public interest, the removal or relocation, temporarily or permanently, of the facilities placed in the ROW for display of concrete and artificial turf ground covers, business signs and other minor items maintained by the Grantee in the public right of way of the City. The Grantee shall remove and relocate such facilities within 120 days after receiving notice in writing to do so from the City. The cost of such removal or relocation shall be paid by the Grantee. Section 7 Safety Standards and Work Specifications. Page 3 of 7 Section 7.1 The facilities of the Grantee shall at all times be maintained in a safe, substantial, and workmanlike manner Section 7.2 For the purpose of carrying out the provisions of this section, the City may provide such specifications relating thereto as may be necessary or convenient for public safety or the orderly development of the City. The City may amend and add to such specifications from time to time. Section 8 Indemnification and Insurance. Section 8.1 Grantee shall defend, indemnify and hold harmless City, its agents, servants and employees from and against all liability or loss and against all claims, demands and judgments (including attorney fees) made or recovered against them including but not limited to damages to real or tangible personal property or for bodily injury or death to any person, arising out of, or in connection with this Agreement, to the extent of such damage, injury or death is caused or sustained in connection with the location of Grantee's facilities or improvements in the public right of way or the performance of this agreement by the Grantee or its employees, servants, or agents. Section 8.2 Grantee shall maintain in force for the duration of this Agreement a Commercial General Liability insurance policy written on an occurrence basis with limits not less than $2,000,000 per occurrence and $3,000,000 in the aggregate for bodily injury or property damage. The policy will contain a "per project" aggregate endorsement. The City, its employees, officials and agents will be named as anAdditional Insured where operations are being conducted related to this contract, on the General Liability policy as respects to work or services performed under this Agreement to the extent that the death or bodily injury to persons or damage to property arises out of the fault of Grantee or the fault of Grantee's agents, representatives, or employees. This insurance will be primary and non-contributory. Grantee understands that the City is a public entity subject to the requirements of the Oregon Governmental Tort Claims Act, ORS 30.260 et seq. In the event that the City's financial obligations or liabilities are modified by any amendment to the liability limits imposed by the Oregon Governmental Tort Claims Act, Grantee agrees that the limits regarding liability insurance set forth in this Section 8.2 will be modified to conform to such limits. Grantee and City shall sign an amendment to this Agreement incorporating such modification. Section 8.3 All insurance shall carry a rating of A- or better with A.M. Best. Evidence of the required insurance coverages issued by an insurance company satisfactory to the City shall be provided to the City by way of a City approved certificate of insurance, and any and all applicable endorsements, before any work or services commence. Grantee shall demonstrate that continuing insurance is in place as required by this Agreement by sending a certificate of insurance renewal, and copies of any and all endorsements, prior to the expiration date of the existing policy. Grantee shall email this information directly to the Development and Public Works contact email at dpw(ibsprin gfield-or.gov and Terri White, Management Support Specialist, at twhite@springfield-or.gov. Section 8.4 The certificate of insurance shall contain a requirement that the Insurance company notify the City 30 days prior to any cancellation or material change in coverage. If the approved insurance company will not provide this 30 day notice, Grantee shall provide written notice to the City within 2 calendar days after Grantee becomes aware that their coverage has been canceled or has been materially changed. Grantee shall email said notice directly to the Page 4 of 7 Development and Public Works contact email at dinv2snrinefield-or.gov and Amanda Clinton, Management Support Specialist, at aclinton@springfield-or.gov. Regardless of what circumstances caused Grantee's insurance coverage to cease or be modified, it is Grantee's responsibility to notify the City. Failure to maintain proper insurance or provide notice of cancellation or modification shall be grounds for immediate termination of this agreement. (Grantee initials). Section 9 Assignment of Riehts. Section 9.1 Except as provided in this Section 9, Grantee shall not assign or otherwise transfer the license granted under Section 2.1 or all or any portion of its rights or obligations hereunder to any entity, except an entity wholly owned by Grantee or by any parent of Grantee, without the prior written consent of the City. Grantee shall give City not less than 30 days' written notice of any such transfer or assignment. For the purpose of determining whether or not it will consent to such transfer or assignment, the City may, within 30 days of receiving notice of the proposed transfer or assignment, conduct a review of the financial or technical ability of the proposed transferee or assignee. Section 10 Termination. Section 10.1 Upon the failure of the Grantee, after sixty (60) days notice and demand in writing, to perform promptly and completely any term, condition or obligation imposed upon it under or pursuant to this Agreement, the City may terminate this Agreement and require Grantee to remove all or part of its facilities. Section 10.2 The City, in its sole discretion, may terminate this agreement at any time in accordance with Section 6.2. Section 11 Remedies Section 11.1 All remedies and penalties under this Agreement, including termination of the Agreement, are cumulative, and the recovery or enforcement of one is not a bar to the recovery or enforcement of any other such remedy or penalty. The remedies and penalties contained in this Agreement, including termination of the Agreement, are not exclusive, and the City reserves the right to enforce the provisions of any ordinance or resolution and to avail itself of any and all remedies available at law or in equity. Failure to enforce shall not be construed as a waiver of a breach of any term, condition or obligation imposed upon the Grantee by or pursuant to this Agreement. A specific waiver of a particular breach of any term, condition or obligation imposed upon the Grantee by or pursuant to this Agreement shall not be a waiver of any other or subsequent or future breach of the same or of any other term, condition or obligation, or a waiver of the term, condition or obligation itself. Section 12 Term. Section 12.1 This agreement shall become effective upon recordation and shall exist as long as facilities placed by Grantee in the public right of way are inexistence, maintained, and in good repair and do not interfere with the City's use of the right of way for public purposes. Section 12.2 Either party, by written notice, may request modification of the Agreement. Page 5 of 7 Section 13 Complete Aereement. Section 13.1 This Agreement represents the whole agreement between the parties and supersedes all other agreements and understandings, whether oral or in writing, between the parties with respect to the subjects covered by this agreement. This Agreement may not be modified except by a writing executed by both parties to the Agreement. Section 14 Severability. Section 14.1 If any provision in this Agreement is held invalid, illegal, or unenforceable, such provision shall be severed and inoperative, but the remaining provisions in this Agreement not held invalid, illegal, or unenforceable shall remain operative and binding. Signatures on Following Page Page 6 of 7 IN WITNESS WHEREOF, the parties, by their duly designated representatives have executed this Agreement as of this day of 2023. Nation's Mini Mix CITY OF SPRINGFIELD: By: _ Titre: STATE OF OREGON County of Lane By: _ Tide: Personally appeared before me this day of 2023 the above named as of Nations Mini Mix and acknowledged the foregoing instrument to be his/her voluntary act and deed. Notary Public for Oregon STATE OF OREGON County of Lane Personally appeared before me this day of 2023 the above named as of the City of Springfield and acknowledged the foregoing instrument to be his/her voluntary act and deed. Notary Public for Oregon MIMEUAAPPROVEU AS fO PORM Page 7 of 7 SITE PLAN FOR NATIONS SUBJECT _ NE 1/4NW1/4, SECTION 33, TOWNSHIP 17 SOUTH, RANGE 2 WEST, W.M. PROPERTY LANE COUNTY, OREGON _ DATE PREPARED: APRIL 10, 2023 - SCALE 1"= 10' VICINITY MAP NOT TO SCALE SITE ADDRESS: 811 53RD ST SPRINGFIELD, OREGON 974786187 OWNER: ROBIN R NATION LLC PO BOX 394 WALTERVILLE, OREGON 97489 APPLICANT: ROBIN R NATION LLC PO BOX 394 WALTERVILLE, OREGON 97489 AGENT: EMnLOYEES PARKING METRO PLANNING, INC JED TRUETT, AICP 846 A STREET SPRINGFIELD, OREGON 97477 PH: 541-3D2-9830 ZONING: LMI LANDSCAPE (LIGHT -MEDIUM INDUSTRIAL) TSF LANDSCAPE TURF 19' 12' 1P 'TIME OF TRAVEL ZONE P' N DESIGNER5- h 14 9' 16' a DESIGNER CONCREl'E DESIGNER . . . . . 27' . . . LL CONCR 12, DESIGNER 5' CONCREre . . TOTAL IMPREVIOUS AREA: 25703 SF � DESIGNER LL CONCRETE F � r � � � + PERCENTAGE OF COVERAGE: 17.35% q 3 J F CONCRETE 9' DESIGNER - 19' 3• 3' ie CONCREl'E LANDS W 2, 5' LOGO , FCAPE ,. CONCRETE EXISTING SBJEWALK DESIGNER -�L=9.391.` 8-67.392 LANDSCAPE, TURF .. LANDSCAP CONCREl'E TURF LL " y " ,LANDSCAPE ,. ,. . TURF . —LANDSCAPE TURF . . . . . . . . . . . . . . . . . . • . . . . ` ",',"„ LANDSCAPE Twp . . . . . ", ","„"„", , . , „ „ , . Map compiled from record data, Lane County GIS Shapefiles, Aerial photos, and Dogami Lidar data. Survey ` TURF field data was not gathered, and this map is not a survey. EXISTING SBJEWALK METRO PLANNING, INC A STREET SPRINGFIELD, OR. 97477 7:846 PLANNING NUMBER: 541-302-9830 ASSESSORS MAP: 17-02-33-21 TAX LOT: 00800,01203,01204 SOB NO. 22040 PLOTTER: HP DESIGN dET 430 INK: HP 51640A MEDIA: 36# BOND RUBIS-24 Reused By: GTX