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Home My WebLink AboutNotes Planner 3/10/2023 (2)City of Springfield Development & Public Works Department 225 Fifth Street Springfield , OR 97477 SITE PLAN REVIEW COM PLETENESS REVIEW CHECKLIST SPRINGFI ELD OREGON Project Name: Oregon Urology Clinic Parking Lot Expansion Project Proposal: Construction of a 16-space parking lot expansion on an existing, developed site. Case Number: 811-23-000037-PRE Project Address: 2400 Haftman Lane Assessors Map and Tax Lot Number(s): Map 17-03-22-33, Tax Lot 600 Zoning: General Office (GO) Overlay District(s): Drinking Water Protection (DWP) Applicable Refinement Plan: Gateway Refinement Plan Designation: General Office (GO) Metro Plan Designation: Medium Density Residential (R-2) Completeness Check Meeting Date: March L0,2023 Application Submittal Deadline: September 6, 2023 Associated Applications: DRC2002-tL397 (Site Plan Review) Datc POSITION REVIEW OF NAME Proiect Planner Land Use Planning Andy Limbird 726-3784 Transportation Planninq Enqineer Transportation Michael Liebler 736-LO34 Public Works Civil Enqineer Utilities, Sanitary & Storm Sewer Clayton McEachern 736- 1036 Deoutv Fire Marshal Fire and Life Safety Gilbert Gordon 7 26-2293 Buildinq Official Buildinq Chris Carpenter 7 44-4153 Applicant Terry Fitzpatrick Harlow Urology Center LLC 2400 Haftman Lane Springfield OR 97477 Appl ica nt's Representative Nathan Patterson, PE Branch Engineering Inc. 310 Fifth Street Springfield OR 97477 Revised tOl25/O7 Irllnner: Al P,tor lof ll TENTATIVE SITE PLAN REVIEW APPLICATION COMPLETENESS REVIEW CHECKLIST PLANNING o Application fee - discuss the applicable fees o Copy of the Site PIan reduced to 81/z"x LL" Complete Incomplete See Planning Note(s) tr X 1 B 1/2" x Ll" Copy of Site Plan o Copy of the deed and a preliminary title report issued within the past 30 days documenting ownership and listing all encumbrances. If the applicant is not the property owner, written permission from the property owner is required. Complete Incomplete See Planning Note(s) tr X 2 Deed and Preliminary Title Report o Brief narrative explaining the purpose of the development, the existing use of the property, and any additional information that may have a bearing in determining the action to be taken. The narrative should also include the proposed number of employees and future expansion plans, if known. Complete Incomplete See Planning Note(s) X X Brief Narrative o Site Plan Complete x x Incomplete SeePlanning Note(s) tr Prepared by an Oregon Licensed Architect, Landscape Architect, or Engineer Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, and distance between buildings Location and height of existing or proposed fences, walls, outdoor equipment, storage, trash receptacles, and signs Location, dimensions, and number of typical, compact, and disabled parking spaces; including aisles, wheel bumpers, directional signs, and striping Dimensions of the development area, as well as area and percentage of the site proposed for buildings, structures, parking and 3 Revised lO/25/07 X Xtr x u tr x tr N/A See Planning Note(s) 4 4 4 n x x x x vehicular areas, sidewalks, patios, and other impervious surfaces Observance of solar access requirements as specified in the applicable zoning district On-site loading areas and vehicular and pedestrian circulation Location, type, and number of bicycle parking spaces Area and dimensions of all propefty to be conveyed, dedicated, or reserved for common open spaces, recreational areas, and other similar public and semi-public uses Location of existing and proposed transit facilities Drawn by a Landscape Architect Location and dimensions of landscaping and open space areas to include calculation of landscape coverage Screening in accordance with SDC 4.4-110 Written description, including specifications, of the permanent irrigation system Location and type of street trees List in chart form the proposed types of landscape materials (trees, shrubs, ground cover). Include in the chart genus, species, common name, quantity, size, spacing and method of planting o Phased Development PIan Where applicable, the Site Plan application must include a phasing plan indicating any proposed phases for development, including the boundaries and sequencing of each phase. Phasing must progress in a sequence promoting street connectivity between the various phases of the development and accommodating other required public improvements, including but not limited to, sanitary sewer, stormwater management, water, and electricity. The applicant must indicate which phases apply to the Site Plan application being submitted. Complete Incomplete See Planning Note(s) N/A Phased Development Plan o Landscape Plan Complete Incomplete X x x X 4 4 N/A Revised LO/25/O7 T T tr xtr I o o x Architectural Plan Complete Incomplete See Planning Note(s) N/A N/A Exterior elevations of all buildings and structures proposed for the development site, including height Conceptual floor plansxtr On-Site Lighting Plan Complete Incomplete trX See Planning Note(s) 5 Location, orientation, and maximum height of exterior light fixtures, both free standing and attached Type and extent of shielding, including cut-off angles and type of illumination, wattage, and luminous area Photometric test report for each light sourcefN Planning Notes: 1. Provide a reduced 8.5x11 size copy of the site plan with the hard copy submittal. 2. Provide a copy of the property deed and a current title report with the application submittal (SDC 5. 1.220(BX7)). 3. Provide an existing conditions plan showing the entire site in an "as-built" condition. Subsequent plan sheets can show just the parking lot expansion detail. 4. Provide a site landscaping plan for the remaining poftion of the site not being paved for parking, and a planting plan for the stormwater planter. 5. Is the existing parking lot light being modified to illuminate the new spaces? If so, provide a manufacturer's cut sheet for the light fixture to be installed in the project area. Additional comments not related to the completeness of the applicationt . Landscaping adjacent to parking spaces can be extended by two feet to allow for bumper overhang, which eliminates the need for concrete curb stops. 5 5 Revised tO/25/07 tr TENTATIVE SITE PLAN REVIEW APPLICATION PRE.SU BMITTAL CH ECKLIST Engineer: Clayton McEachern Case#: 811-23-37-PRE PUBLIC WORKS ENGINEERING o Site Assessment of Existing Conditions Complete Incomplete See PW Note(s)trtr n/a nla x tr 1 x x Prepared by an Oregon licensed Landscape Architect or Engineer Vicinity Map The name, location, and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed. For existing structures to remain, also indicate present use, size, setbacks from propefty lines, and distance between buildings The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development Services Department The 100-year floodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision The Time of Travel Zones, as specified in SDC 3.3- 200 and delineated on the Wellhead protection Areas Map on file in the Development Services Department Physical features incruding, but not rimited to trees5" in diameter or greater when measured 4 1/z feetabove the ground, signiflcant clusters of trees andshrubs, riparian areas, wetlands, and rock outcroppings Soil types and water table information as mappedand specified in the Soils Survey of Lane Couir[V-.- AGeotechnical Report prepared by an Engineer mustbe submitted concurrently if the Soils S-urveyindicates the proposed development area hasunstable soils and/or a high water table Ttr I x T tr x 2 1n Revised LO/25/07 tr tr o Improvement and Public Utilities Plan must be in compliance with the regulations of SDC Sections 5.17-100, 4.1-100, 4.2-t00, and 4.3-100 and must include the following information: Complete Incomplete xtrxn n Complete Incomplete Xtr See PW Note(s) 1 1 Prepared by an Oregon licensed Civil Engineer Location and width of all existing and proposed easements Location of existing and required power poles, transformers, neighborhood mailbox units, and similar public facilities Location and size of existing and proposed utilities on and adjacent to the site, including sanitary sewer mains, stormwater management systems, water mains, power, gas, telephone, and cable W. Indicate the proposed connection points Scoping Sheet and attached Stormwater Management System Study 1 1 x X o o 1 n x x x x T X X tr trI X x Grading and Paving Plan Complete Incomplete See PW Note(s) Prepared by an Oregon licensed Civil Engineer Planting plan prepared by an Oregon licensed Landscape Architect where plants are proposed as paft of the stormwater management system Roof drainage patterns and discharge locations Pervious and impervious area drainage patterns The size and location of stormwater management systems components, including but not limited to: drain lines, catch basins, dry wells and/or detention ponds; stormwater quality measures; and natural drainageways to be retained Existing and proposed spot elevations and contours lines drawn at 1 foot intervals (for land with a slope over 10 percent, the contour lines may be at 5 foot intervals) Amount of proposed cut and fill Stormwater Management System Study - provide four (4) copies of the study with the completed Stormwater Scoping Sheet attached. The plan, calculations, and documentation must be consistent with the Engineering Design Standards and Procedures Manual. 3 4 4 See PW Note(s) Revised tO/25107 PW Notest 1. Entire site is not shown on existinq conditions sheet' 2. site is in 99 vlu. tirn" or t.ar"i')""""i"i a.inking water protection' 3. Stormwat", piunt"' requires a full vegetation.plan' 4. It appears that untreated waterJio*"n" par*ing*'rot is being inflltrated directly without soins through u.g.t.tir. iilui*.nt *niZnli not all6wed per Oregon DEQ rules. 5. A fuil drainage report is submitted with this application, showing no increase in stormwater iunoff from the existing condition' Additional comments not retatid t5 tne completeness of the application: o A new Stormwater operations and Maintenance Agreement is required for the new facility and the rest of the site (to cover maintaining the existing catchbasins on site). Revised LO|25/O7 TENTATIVE SITE PLAN REVIEW APPLICATION coMPuerirrEss cH EcKLrsT Transportation Engineer/ Planner: Michael Liebler P' E' case#: 23-000037 Applicantl Harlow UrologY Center TRANSPORTATION Right-of-way Approach permit apptication must be provided where the property has frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility' o o o o Complete IncomPlete XN See Transpoftation Note(s) Improvement and Public Utilities Plan Complete Incomplete See Transpoftation Note(s)TX Copy of ROW APProach Permit Application Traffic Impact Study Access to streets, alleys, and propefties to be served, including the location and dimensions of existing and proposed curb cuts and curb cuts proposed to be closed Location and type of existing and proposed street lighting Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and trails Location, widths (of paving and right-of- way) and names of all existing and Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in accordance with SDC 4.2-105 A.4. Traffic Impact Studies (TIS) allow the City to analyze and evaluate the traffic impacts and mitigation of a development on the City's transpoftation system. In general, a TIS must explain how the traffic from a given development affects the transportation system in terms of safety, traffic operations, access and mobility, and immediate and adjoining street systems. A TIS must also address, if needed, City, Metro Plan and state land use and transportation policies and objectives. Complete x Site Plan Complete X Incomplete tr See Transpoftation Note(s) NA Incomplete l See Transpoftation Note(s) trX Revised tO/25/O7 nX P ro P osed "':":i':':lifi S...flff,H?:i.y'access easementl within or adjacent to the ProPosed i.r.ilp.',.tit, inciuding ownership and *iint"nunce status, if aPPlicable xtr Transpottation Notes: 1, Additional comments not related to the completeness of the application: Location of existing and required trafflc control devices a Revised LO/25/07 ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR PERMITS IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE- APPLICATION REPORT FOR MORE DETAILED INFORMATION: Applicable Not Applicable x X tr X X tr tr tr T u N x r Where a multi-family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 Riparian Area Protection Report for properties located within 150 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW A Geotechnical Report prepared by an engineer must be submitted concurrently if there are unstable soils and/or a high water table present Where the development area is within an overlay district, address the additional standards of the overlay district If five or more trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19-100 A wetland delineation approved by the oregon Division of State Lands must be submitted concurrently where there is a wetland on the property Any required federal or state permit must be submitted concurrently or evidence the permit application has been submitted for review where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must besubmitted prior to development where applicable, ofly Discretionary Use or variance as specifiedin SDC 5.9-100 and 5.21-100 An Annexation application, as specified in SDC s.7-Loo, where adevelopment is proposed outside of the city limits but within thecity's urban service area and can be serviced by sanitary sewer Revised LO/25/07 x x tr THIS APPLICATION IS: COMPLETE FOR PROCESSTNG INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE Ct"./t l.hAbl March L0,2023 City Planner Date This is not a decision on your application. Springfield Development Code Section 5.4- 105 and Oregon Revised Statutes 227.L78 require the City take final action on a limited land use decision within 120 days after the application is deemed complete. The 120-day processing period for this application begins when all the missing information is submitted or when you request that the City proceed without the information. You must indicate by either signing this form or by submitting a written response to the City within seven days of the date of this form asserting your intentions regarding the provision of the missing information. If you indicate herein or in your written response that the missing information will be submitted, then you have 180 days from the date the application was submitted for Pre-Submittal Review to provide the City with the missing information. If you refuse to submit the missing information, then upon receipt of the full application packet and processing fee, the City will deem the application complete for purposes of stafting the 120- day clock and begin processing the application. No new information may be submitted after the start of the LZ}-day period unless accompanied by a request for an extension of the 120-day processing time. Upon receipt of a request for extension, the City may extend the 120-day period for a reasonable period of time. The City may also require additional fees if the new information is submitted after the Notification to Surrounding Property Owners is sent out and a second notification is required or if the new information substantially affects the application proposal and additional review is required. I, the owner/applicant, intend to submit all missing items indicated herein to the City within the l8o-day timeline. Owner/Appl icant's Si g natu re Date Revised L0/25/07 trx