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Home My WebLink AboutApplication Applicant 6/27/2023!City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Site Plan Review i RINGFIELD Application Type (Applicant; check one) Site Plan Review Pre -Submittal: ❑ Major Site Plan Modification Pre -Submittal: ❑ Site Plan Review Submittal:. e Plan Modification Submittal: ❑ Required Project Information (Applicant: complete this section) Applicant Name: Patrick Elliott Phone: 541-344-0681 Company: Bi -Mart Corporation Email: Patrick.Elliott@bimart.com Address: 220 S Seneca Road, Eugene Oregon 97402 Applicant's Rep.: Heather Ma field Phone: 541-485-8383 Company: SSW Engineers Inc Email: heatherm@sswengineers.com Address: 2350 Oakmont Way # 105, Eugene Oregon 97401 Property Owner: Greg Aldridge Phone: 541-297-2238 Company: McKenzie Plaza LLC Email: greg@gnrsloutions.net Address: PO Box 10066 Eu ene. OR 97440 ASSESSOR'S MAP NO: 17-02-33-42 TAX LOT NOS : 03300 Pro e ty Address: 5415 Main Street, Springfield Oregon 97478 Size of Property: +/- 6.11 Acres X❑ Square Feet ❑ Proposed No. of I Dwellina units Per acre.' 0 Pro osed Name of Project: Cascade Farm and Outdoor Description of If you are filling in this form by hand, please attach your proposal description to this application. Proposal: Retail tenant infill +/- 37,250 sq. ft. out of 51,727 sq. ft. plus re -purposing of 8,200 s ft of parking lot to be outdoor sales. Existing Use: Former grocery store, now vacant New Impervious Surface Coverage (Including Bldg. Gross Floor Area): 0 sf Si natures: Please si n and print your name and date in thea ro riate box on the nextaae. Required Project Information (City Intake Staff: complete this section) Associated Applications: Signs: Pre -Sub Case No.: Date: Reviewed by: Case No.: I-7�3_ 5� -Date: Reviewed b :L( Mi Application Fee: f UI y Dv Technical Fee: $ LPostag_e Fee: J V TOTAL FEES: PROJECT NUMBER: ?i Revised 1/7/14 KL 1 of 11 91 This application form is used for both the required pre -submittal meeting and subsequent complete application submittal. Owner signatures are required at both stages in the application process. An application without the Owner's original signature will not be accepted. The undersigned acknowledges that the information in this application is correct and accurate for scheduling of the Pre- Submittal Meeting. If the applicant is not the owner, the owner hereby grants permission for the applicant to act in his/her behalf. I/we do hereby acknowledge that I/we are legally responsible for all statutory timelines, information, requests and requirements conveyed to my representative, 'Owner: U—C, 1A41; c Cute: 4, Signaturd, �4 PrinlF 6:fn, 1=1 iFl I represent this application to be complete for submittal to the C4. Consistent with the completeness check performed on this application at the Pre -Submittal Meeting, i affirm the information identified Dy the CILY as necessary for processing the application is provided herein or the information will not be provided if not other -wise contained within the submittal, and the City may begin processing the application with the Information as submitted. This statement serves as written notice pursuant to the requirements of ORS 227.178 pertaining La a complete application. LLC_ Date: Signa ure !Print Revised 117/14 KL 2 of 11 Site Plan Review Application Process 1. Applicant Submits a Site Plan Review Application for Pre -Submittal • The application must conform to the Site Plan Review Submittal Requirements Checklist on pages 4-7 of this application packet. • A pre -submittal meeting to discuss completeness is mandatory, and pre -submittal meetings are conducted every Tuesday and Friday, from 10:00 am - noon. • Planning Division staff strives to conduct pre -submittal meetings within five to seven working days of receiving an application. 2. Applicant and the City Conduct the Pre -Submittal Meeting • The applicant, owner, and design team are strongly encouraged to attend the pre - submittal meeting. • The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division and is scheduled for 30 to 60 minutes. • The Planner provides the applicant with a Pre -Submittal Checklist specifying the items required to make the application complete if it is not already complete, and the applicant has 180 days submit a complete application to the City. 3. Applicant Submits a Complete Application, City Staff Review the Application and Issue a Decision • A complete application must conform to the Site Plan Review Submittal Requirements Checklist on pages 4-7 of this application packet. • A Type II decision, made after public notice, but without a public hearing, unless appealed, is issued within 120 days of submittal of a complete application. • Mailed notice is provided to property owners and occupants within 300 feet of the property being reviewed and to any applicable neighborhood association. In addition, the applicant must post one sign, provided by the City, on the subject property. • There is a 14 -day public comment period, starting on the date notice is mailed. • Applications are distributed to the Development Review Committee, and their comments are incorporated into a decision that addresses all applicable approval criteria and/or development standards, as well as any written comments from those given notice. • Applications may be approved, approved with conditions, or denied. • At the applicant's request, the Planner can provide a copy of the draft land use decision prior to issuing the final land use decision. • The City mails the applicant and any party of standing a copy of the decision, which is effective on the day it is mailed. • The decision issued is the final decision of the City but may be appealed within 15 calendar days to the Planning Commission or Hearings Official. Revised 1/7/14 KL 3 of 11 Site Plan Review Submittal Requirements Checklist NOTE: • ALL of the following items MUST be submitted for BOTH Pre -Submittal and Submittal. • If you feel an item on the list below does not apply to your specific application, please state the reason why and attach the explanation to this form. ❑x Application Fee - refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. Any applicable application, technology, and postage fees are collected at the pre -submittal and submittal stages. X1 Site Plan Review Application Form R Narrative explaining the purpose of the proposed development, the existing use of the property, and any additional information that may have a bearing in determining the action to be taken. The narrative should also include the proposed number of employees and future expansion plans, if known. Density - if applicable, list the size of property (acres), maximum allowable density and the density proposed. x❑ Copy of the Deed Q Copy of the Site Plan Reduced to 81/2"x 11", which will be mailed as part of the required neighboring property notification packet. ❑ State or Federal Permits Required - The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request. x❑ Completed Attached Scoping Sheet ❑ Four (4) Copies of the Following Plan Sets for Pre -Submittal OR Four (4) Copies of the Following Plan Sets for Submittal: RI All of the following plans must include the scale appropriate to the area involved and sufficient to show detail of the plan and related data, north arrow, and date of preparation. ❑x All plan sets must be folded to 81/2" by 11" and bound by rubber bands. Please Note: • These plans must provide enough information to enable the City to determine that the proposed development is feasible, but are not necessarily required to be detailed construction level documents. • The City's Engineering Design Standards Manual, while not land use criteria, may be used in whole or n part, by the City Engineer to determine the feasibility of a proposed plan. • Nothing herein should be interpreted as implying any requirement in contradiction of Oregon Statute or Oregon Administrative Regulation. Revised 1/7/14 KL 4 of 11 a. Site Assessment of Existing Conditions ❑ Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or Surveyor ❑ Vicinity Map ❑ The name, location and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed. For existing structures to remain, also indicate present use, size, setbacks from property lines, and distance between buildings. ❑ The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development & Public Works Department ❑ The 100 -year floodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision ❑ The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead Protection Areas Map on file in the Development & Public Works Department ❑ Physical features including, but not limited to trees 5" in diameter or greater when measured 4 1/2 feet above the ground (stands of more than five (5) trees may be shown as a cluster with mix of trees species noted), riparian areas, wetlands and rock outcroppings b. Site Plan ❑ Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or Surveyor ❑ Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, and distance between buildings; measured setbacks shall be prepared by an Oregon licensed Surveyor when minimum setbacks are shown. ❑ Location and height of existing or proposed fences, walls, outdoor equipment, storage, trash receptacles, and signs ❑ Location, dimensions, and number of typical, compact and ADA parking spaces; including aisles, wheel bumpers, directional signs, and striping. ADA routes from public rights-of-way whall be designated including at grade connections ❑ Dimensions of the development area, as well as area and percentage of the site proposed for buildings, structures, parking and vehicular areas, sidewalks, patios, and other impervious surfaces ❑ Observance of solar access requirements as specified in the applicable zoning district ❑ On-site loading areas and vehicular and pedestrian circulation ❑ Access to streets, alleys, and properties to be served, including the location and dimensions of existing and proposed curb cuts and curb cuts proposed to be closed ❑ Location, type, and number of bicycle parking spaces ❑ Note location of existing and planned Lane Transit District facilities (within 1/z mile) Revised 1/7/14 KL 5 of 11 ❑ Area and dimensions of all property to be conveyed, dedicated, or reserved for common open spaces, recreational areas, and other similar public and semi-public uses ❑ Phased Development Plan — where applicable, the Site Plan application must include a phasing plan indicating any proposed phases for development, including the boundaries and sequencing of each phase. Phasing must progress in a defined sequence addressing street connectivity between the various phases and accommodating the logical extension of other required public improvements, including but to limited to, sanitary sewer, stormwater management, water and electricity. The applicant must clearly indicate which phases are proposed for approval under the current Site Plan application and which are deferred to future review procedures. c. Existing Improvement and Public Utilities Plan ❑ Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or Surveyor ❑ Location and width of all existing easements ❑ Location, widths (of paving and right-of-way), and names of all existing streets, alleys, dedications or other right-of-ways within or adjacent to the proposed development, including jurisdictional status other than City. Indicate connection points for roof drainage. ❑ Location and type of existing street lighting ❑ Location of existing and required traffic control devices, fire hydrants, power poles, transformers, neighborhood mailbox units, waterline backflow preventers and similar public facilities ❑ Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and trails ❑ Location and size of existing utilities on and adjacent to the site including sanitary sewer mains, stormwater management systems, water mains, power, gas, telephone, and cable TV. Indicate the proposed connection points. Detail must be proportionate to the complexity of the proposed project. ❑ Show existing and proposed spot elevations or contours, and direction of drainage patterns. d. Proposed Grading, Paving, & Utilities Plan ❑ Prepared by an Oregon licensed Civil Engineer, except where noted below ❑ The approximate size and location of storm water management systems components ❑ Location, widths (of paving and right-of-way), and names of proposed streets, alleys, dedications or other rights -of -ways within or adjacent to the proposed development ❑ Location and width of all proposed easements ❑ Location and type of proposed street lighting ❑ Information on existing slopes over 5% shall be prepared by an Oregon licensed surveyor and be drawn with one foot contour interval lines; land with a slope over 10 percent shall be shown with 5 foot contour interval lines Revised 1/7/14 KL 6 of 11 e. Landscape Plan ❑ Prepared by an Architect, Landscape Architect, or other Landscape Professional approved by the Director ❑ Location and dimensions of landscaping and open space areas to include calculation of landscape coverage ❑ Where applicable, screening in accordance with -SDC 4.4-110 ❑ Location of existing and proposed street trees f. Architectural Plans ❑ Where abutting residentially zoned properties, exterior elevations of all proposed structures over 140 square feet for the development site, including height, shall be shown g. On -Site Lighting Plan ❑ Location, orientation, and maximum height of exterior light fixtures, both free standing and attached ❑ Type and extent of shielding, including cut-off angles, and type of illumination, wattage, and luminous area Additional Materials That May be Deferred at the discretion of the applicant until Final Site Plan or Building Permit Submittal: ❑ List in chart form the proposed types of landscape materials (trees, shrubs, ground cover). Include in the chart genus, species, common name, quantity, size and spacing ❑ Where plants are proposed as part of the stormwater management system, a planting plan shall be provided. ❑ Irrigation Plan showing of irrigation lines, required backflow preventers and above ground utilities. ❑ Photometric test report for each light source. ❑ An applicant may submit conceptual floor plans in order to have staff address Resolution of potential nuisance conflicts Additional Materials That May be Required by the Director: IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS/APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING PRE -DEVELOPMENT MEETINGS AS DISCUSSED IN SDC 5.1-120: ❑ Copy of a Preliminary Title Report issued within the past 30 days documenting ownership and listing all encumbrances. ❑ A developer may be required to prepare a Traffic Impact Study (TIS) to identify potential traffic impacts from proposed development and needed mitigation measures. Revised 1/7/14 KL 7 of 11 ❑ Where a multi -family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 ❑ Riparian Area Protection Report for properties located within 150 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW ❑ A Geotechnical Report prepared by an engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table, or if required by the City Engineer ❑ Where the development area is within an overlay district, address the additional standards of the overlay district on plans and narratives ❑ Where physical aspects of a proposed development, including but not limited to scale, odor noise, glare or vibration, will impact less intensive surrounding uses, the Director may request submittal of conceptual floor plans or other information necessary to determine compliance with applicable standards. ❑ If five or more trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19-100 ❑ A wetland delineation approved by the Oregon Division of State Lands must be submitted concurrently where there is a wetland on the property ❑ The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request ❑ Where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must be submitted prior to development ❑ Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100 and 5.21-100 ❑ An Annexation shall be submitted prior to submission of application, as specified In SDC 5.7-100, where a development is proposed outside of the city limits but within the City's urban service area and can be served by sanitary sewer Revised 1/7/14 KL 8 of 11 SPRINGFIELD �y1WL41�. Uzi I�I+h MRI- el:4geiel0 225 FIFTH STREET DEVELOPMENT AND PUBLIC WORKS SPRINGFIELD, OR 97477 PHONE: 541.726.3753 FAX 541.736.1021 www.sprinoeld-or gov December 6, 2013 REQUIRED STORMWATER SCOPING SHEET USE POLICY: In October 2003, Springfield Public Works released. a trial "stormwater scoping sheet," provided to help engineers and developers meet stormwater requirements in the Springfield Development Code (SDC) and Engineering Design Standards and. Procedures Manual (EDSPM). After a five month trial period, it became apparent that users of the scoping sheet submitted much more complete applications than non-users. An added bonus was a decrease in the overall review time spent on the applications, resulting in quicker notice of decisions. As a result of the benefits of the scoping sheets, the City has decided to make their use a mandatory process. Current city policy is that the use of stormwater scoping sheets is required for all applications which require development review. All applications submitted to the City shall provide a copy of a completed stormwater scoping sheet with the application packet. Attached with this letter is the latest version of the scoping sheet, which reflects changes requested by the development community. PLEASE NOTE: SUBMITTED APPLICATIONS WILL NOW BE REQUIRED TO SUBMIT A COMPLETED STORMWATER SCOPING SHEET, STORMWATER STUDY AND PLANS IN CONFORMANCE WITH THE SCOPE REQUIREMENTS DIRECTIONS FOR USING STORMWATER SCOPING SHEETS ARE AS FOLLOWS: 1.) Obtain scoping sheet from application packet, city website, or other location. 2.) Fill out project information (top half of front sheet) prior to commencement of work on stormwater study. (Note: Do not sign scoping sheet until it is received from the City with requirements checked.) 3.) Mail, fax, or email all pages to: City of Springfield, Development and Public Works Dept., Attn: Clayton McEachern. 4.) Receive completed scoping sheet (filled out by the City) indicating minimum requirements for a complete stormwater study. 5.) Include four (4) copies of complete scoping sheet (signed by engineer at the bottom of page 2), stormwater study and plans that comply with the minimum required scope with submittal of application packet. The scoping sheet shall be included as an attachment, inside the front cover of the stormwater study. Stormwater scoping sheets can be found with all application packets (City website and the DPW front counter) as well as on the Engineering and Construction Resources webpage located at: http://www.springfield- or.%zov/DPW/EngineeripSandConstr-uctionResources.htm under the Public Improvement Permit Projects Forms section. Thank you in advance for working with the City of Springfield with this new process. Sincerely, Clayton McEachern, PE City of Springfield, Development and Public Works Email: cmceachern@springfield-or.gov Phone: (541) 736 — 1036 Fax: (541) 736 —1021 SPRINGFIELD i 225 FIFTH STREET DEVELOPMENT AND PUBLIC WORKS 0ItE(;01q SPRINGFIELD, OR 97477 PHONE 549.726.3753 FAX 541- 726.1021 www. springfield-or gov STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK (Area below this line filled out by Applicant) --------------- -----------_____________- - -- (Please return to Clayton McEachern @ Cii , of SpringfteldDevelopment and Public Works; Fax # 736-1021, Phone # 736-1036), eniail:cmceachern@,springfield-or.gov Project Name: Tenant Infill: Cascade Farm & Outdoor Applicant: Michael Cox, P.E. A..ssessors Parcel #: 17-02-33-42-03300 Date: Aril 27 2023 Land Use(s): Community Commercial Phone #: Project Size (Acres): +/- 6.11 (developed) Fax #: Approx. Impervious Area: unchanged Email: 541485-8383 michaelc@sswengineers.com Project Description (Include a copy of Assessor's map): Tenant infill of approximately 37,250 square feet for retail use with a change of use for 8,200 square feet of existing parking lot to become a fenced Outdoor Sales area. Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary: No changes to current drainage including existing pipe system. Proposed Stormwater Best Management Practices: Maintain current BMPs. CArea below this line filled out by the City and Retutwed to fhe 4_M1ican�----------- (Ata minimum, all boxes checked by the City on the front and back of this sheet shall be submitted or an application to be con Mete 16r submittal, although other rel uirements mai- be necessarti .) Drainage Study Type J EDSPM Section 4.03.2:(Note, UH may be substituted for Rational Method ❑ Small Site Study — (use Rational Method for calculations) ❑ Mid -Level Development Study — (use Unit Hydrograph Method for calculations) ❑ Full Drainage Development Study — (use Unit Hydrograph Method for calculations) Environmental Considerations: ❑ Wellhead Zone: ❑ Wetland/Riparian: ❑ Soil Type: Downstream Analysis: ❑ N/A ❑ Flow line for starting water surface elevation: ❑ Design HGL to use for starting water surface elevation: ❑ Manhole/Junction to take analysis to: ❑ Hillside Development: ❑ Floodway/Floodplain: ❑ Other Jurisdictions Return to Clayton McEachern @ City of Springfield, email: cmceachem@springfield-or,gov, FAX; (541) 736-1021 COMPLETE STUDY ITEMS For Official Use Only: Based upon the information provided on the front of this sheet, the following represents a minimum of what is needed for an e } application to be complete for submittal with respect to drainage; however, this list should not be used in lieu of the Springfield Development Code (.SDC) or the City's Engineering Design Manual. Compliance with these requirements does not constitute site approval; Additional site specific information may be required. Note: Upon scoping sheet submittal, ensure completed form has been signed in the space provided below: Interim Design Standards/Water Quality (EDSPM Chapter 3 Req'd N/A Review of Downstream System (EDSPM Section 4.03.4.0 ❑ ❑ All non -building rooftop (NBR) impervious surfaces shall be pre-treated (e.g. multi-chambered catchbasin w/oil filtration media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be treated by ❑ ❑ vegetated methods. ❑ M Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth ❑ ❑ in Chapter 2 of the Eugene Stormwater Management Manual. ❑ ❑ For new NBR impervious area less than 15,000 square feet, a simplified design approach may be followed as specified by the Eugene Stormwater Management Manual (Sec2.4.1). ❑ ❑ If a stormwater treatment swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes, n bottom slope, and seed mix consistent with City of Springfield or Eugene's Stormwater Management Manual. ❑ F� Water Quality calculations as required in Section 3.03.1 of the EDSPM. ❑ All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall be provided with secondary containment or weather resistant enclosure. General Stud- Requirements(EDSPM Section 4.03 ❑ ❑ Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon. ❑ ❑ A complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map. ❑ ❑ Calculations showing system capacity for a 2 -year storm event and overflow effects of a 25 -year storm event. Other/Miscellaneous ❑ F] Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing how site drains. ❑ ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ Drywells shall not receive runoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs (EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Refer to the website: http://www.dpg.state.or.us/xvg/uic/uic.htm for more information. ❑ ❑ Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This forfn shall be included as an attachment, inside the front cover, of the stormwater study. * IMPOR IANT- ENGLVEER PLEASE READ BELOW As the engineer of record, I hereby certify the above repirt ns are mplete and included with the submitted stormwater study and plan set. Signature Date foZ?!21 Form Version 5: June 2015 ❑ The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins. Review of Downstream System (EDSPM Section 4.03.4.0 ❑ ❑ A downstream drainage analysis as described in EDSPM Section 4.03A.C. On-site drainage shall be governed by the Oregon Plumbing Specialty Code (OPSC). ❑ ❑ Elevations of the HGL and flow lines for both city and private systems where applicable. ❑ F� Design of Storm Systems (EDSPM Section 4.04). ❑ ❑ Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set. ❑ F] Minimum pipe cover shall be 18 niches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,000 lb load without failure of the pipe structure. n Manning's "n" values for pipes shall be consistent with Table 4-1 of the EDSP. All storm pipes shall be designed to achieve a minimum velociry of three ( 3) feet I)er second at 0.5 pij)e full based on Table 4-1 as well. Other/Miscellaneous ❑ F] Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing how site drains. ❑ ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ Drywells shall not receive runoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs (EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Refer to the website: http://www.dpg.state.or.us/xvg/uic/uic.htm for more information. ❑ ❑ Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This forfn shall be included as an attachment, inside the front cover, of the stormwater study. * IMPOR IANT- ENGLVEER PLEASE READ BELOW As the engineer of record, I hereby certify the above repirt ns are mplete and included with the submitted stormwater study and plan set. Signature Date foZ?!21 Form Version 5: June 2015 TYPE 2 LAND USE REVIEW SUBMITTAL PACKAGE CHANGE OF USE 5415 MAIN STREET SPRINGFIELD, OR 97478 TENANT: CASCADE FARM AND OUTDOOR A DIVISION OF BI -MART CORPORATION 220 SOUTH SENECA ROAD EUGENE, OR 97402 %WEN61NEERSM, r CIVIL STRUCTURAL BUILDINGDESIGN SURVEYING LAND USE PLANNING 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Job #21-7897 June 2023 :>SSWENGINEERS. 1 �5 CIVIL STRUCHIRAL 9UILDINS DESIGN moi• SURVEYING LAND USE PLANNING SITE PLAN REVIEW - CHANGE OF USE Type 2 Land Use - Director Review TABLE OF CONTENTS Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON Supc)lemental Documents Page 12 Itemized list 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 1 of 12 Project Scope Page 1 Table of Contents Page 3 Project Description Page 5 Proposal & Relevant Approval Criteria Municipal Code Analysis Page 7 SDC 3.2.300 Commercial Districts Page 8 SDC 3.3.100 Overlay Districts SDC 5.17.110 Applicability SDC 5.17.125 Approval Standards Supc)lemental Documents Page 12 Itemized list 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 1 of 12 THIS PAGE INTENTIONALLY LEFT BLANK 2350 Oakmont Way, Suite 105 Eugene OR 97409 (549) 485-8383 Page 2 of 12 -.�SSWENGINEERS. CMI STRUCNIIAL BUILDING DESIGN ' SURVEYING LAND USE PLANNING SITE PLAN REVIEW - CHANGE OF USE Type 2 Land Use - Director Review PROJECT DESCRIPTION PROJECT LOCATION: ADDRESS USED AT THIS LOCATION ASSESSOR'S MAP AND TAX LOT: ZONING: REQUESTED PROCEDURE: STATE PERMITS: FEDERAL PERMITS: TRAFFIC IMPACT ANALYSIS: Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON Village Square shopping center, vacant anchor tenant space & parking lot 5415 Main Street, Springfield OR 97478 17-02-33-42, lot 03300 CC — Community Commercial Zone Type 2 Land Use — Director Review None required nor proposed. None required nor proposed. None required, proposed use has a tabulated trip count less than the former use of a grocery store. OWNER: McKenzie Plaza LLC Contact: Greg Aldridge PO Box 10066 Phone: (541) 297-2238 Eugene, OR 97440 Email: greg@gnrsloutions.net APPLICANT: Bi -Mart Corporation Contact: Patrick Elliott 220 South Seneca Rd Phone: (541) 521-9406 Eugene, OR 97402 Email: Patrick.Elliott@bimart.com APPLICATION PREPARED BY: SSW Engineers Inc. Contact: Heather Mayfield 2350 Oakmont Way, Suite 105 Phone: (541) 485-8383 Eugene, OR 97401 Email: heatherm@sswengineers.com 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 3 of 12 THIS PAGE INTENTIONALLY LEFT BLANK 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 4 of 12 -�'SSWENGINEERS. CIVIL STRUMRAL BUILDING DESIGN SURVEYING LAND USE PLANNING SITE PLAN REVIEW - CHANGE OF USE Type 2 Land Use - Director Review PROPOSAL Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON The applicant seeks a Type 2 Land Use - Director Review for a property located in a CC — Community Commercial Zone. Approval of this application will allow the applicant to seek a permit for tenant infill development of a vacant anchor store space in an existing retail strip mall. The proposed anchor tenant, Cascade Farm and Outdoor, is a newer division of Bi -Mart Corporation with a goal "to offer the hard working farmers, ranchers and homeowners of our area a helping hand along with a great selection of quality merchandise". Cascade Farm and Outdoor intend to employ 25 people with roughly 16 employees on shift each day. If approved site development will include: • A Change of Use for (28) existing parking spaces and (1) drive aisle at the west side of the building to become approximately 8,200 square feet of Outdoor Sales area, surrounded by a chain-link fence. • Additional loss of parking spaces at the north side of the building is possible with installation of cart corrals at existing parking spaces in front of the store. • A relocation of the two (2) handicap parking spaces from the west side of the building to the front of the building, and loss of one (1) existing parking space (converted to an access aisle), will bring users closer to existing building access. • Other site development features include installation of site screening, landscaping, repair or replacement of existing worn hardscapes, and/or upgraded on-site lighting as required by current Development Standards. The property is a developed lot of 5.88 tax account acreage, (6.11 mapped taxlot acreage) which sits in the Commercial Districts zone, CC — Community Commercial District. The property to the east is a vacant lot in the PLO, Public Land and Open Space District zone; property to the south and a majority of the property west, across 54th Street, is developed R1 (Low Density) Residential (LDR), while property to the north, across Main Street, is R2 (Medium Density) Residential (MDR) Zoning. REVELANT APPROVAL CRITERIA - Springfield Development Code Chapter 3.2.300, Commercial Districts Chapter 5.17.110, Applicability Chapter 5.17.125 (A), Approval Standards 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 5 of 12 THIS PAGE INTENTIONALLY LEFT BLANK 2350 Oakmont Way, Suite 105 Eugene OR 97409 (549) 485-8383 Page 6 of 12 SSWENGINEERS. CIVIL STRUCTURAL BUILDING DESIGN SURVEYING LAND USE PLANNING SITE PLAN REVIEW - CHANGE OF USE Type 2 Land Use - Director Review CODE ANALYSIS SDC 3.2.300 - Commercial Districts SDC 3.2.305 (B) Applicability Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON The Zoning Map designates the site of our proposed project as Community Commercial (CC). The table in SDC 3.2.305 (B) description of the location and characteristics of a CC district matches up with our project for retail sales in an existing strip commercial area. SDC 3.2.310 Use Category Determination The proposed use falls into the category Commercial. No additional use categories, as listed in Table 3.2.320: Lodging, Industrial, Residential, Transportation Facilities, Other, or Public and Institutional, are anticipated. SDC 3.2.315 Commercial Use Category The Commercial Use Category applicable for this project is: Retail Sales & Service (3): Non - Automobile Dependent or Oriented Use. SDC 3.2.320 Permitted Uses There are two listed uses in Table 3.2.320 Permitted Uses, under the category of Commercial, that closely match the proposed use. Both these uses are considered Permitted Use in the CC Commercial District column. Uses, along with their listed Applicable Code Standards, are: • Retail Sales & Service (non -automobile dependentloriented): SDC 4.7.230 & 4.7.235. • Garden Supply or Feed Store: SDC 4.7.150. "Applicable Code Sections" listed are not applicable to this project. SDC 3.2.325 Development Standards The site is fully developed. Proposed site improvements subject to these standards include installation of a chain-link fence. The proposed fence will be sited on existing parking spaces already compliant with the setbacks listed in 3.2.325(13)(3)(b)(ii). 2350 Oakmont Way, Suite 105 Eugene OR 97409 (549) 485-8383 Page 7 of 12 SDC 3.3.100 - Overlay Districts The Zoning Map does not list this project site as having an overlay district. It was advised to include that the project site is in the "Zone of Concentration" (99 -yr TOT) per May 2019 Standard Wellhead Protection Map, as it relates to SDC 3.3.220 Time of Travel Zones. SDC 5.17.110 — Applicability SDC 5.17.110 (A) The Site Plan Review process is used for. (1) The following categories of multiple unit housing, commercial, public and semi- public, and industrial development or uses, including construction of impervious surfaces for parking lots and storage areas: (c) Additions, expansions, and changes of use, regardless of size or intervening use, that. (iv) Are located within 50 feet of property in a residential land use district or residentially designated land (as measured from the property line of the subject property). The proposed site improvements include a proposal for a commercial parking lot having a change of use to allow for storage of Outdoor Sales merchandise on a site whose property line is within 50 feet of property in a residential land use district. SDC 5.17.110 (C) Existing lawfully developed sites that do not conform to the current standards of this code are only required to meet current standards on the portions of the site affected by the proposed alteration or expansion. Any alterations to the site must meet current code standards. Other than parking area stripping, proposed site improvements will occur in the southwest portion of the site. Any portions of the site not affected by this proposed alteration shall not be held to existing standards. SDC 5.17.125 - Approval Standards SDC 5.17.125 (A) The Director must approve, approve with conditions, or deny a proposed Site Plan Review application based on the following standards.- The tandards. The proposed site improvements meet all approval standards as currently developed. The following standards are applicable to the proposed site. (1) The proposed land use is a permitted use or is allowed as a discretionary use in the land use district. The proposed use is Permitted as determined in SDC 3.2.300 code analysis, above. 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 8 of 12 SSWENGINEERS. ,A CIVIL STNUCiURdL BUILDING DESIGN —6� SURVEYING LANDUSEPIANNING Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON (2) if a use is allowed as a discretionary use, in addition to meeting the standards below, a Discretionary Use application must be approved in conformance with the standards in SDC 5.9.100. The proposed use is permitted outright. (3) The proposal complies with the standards of the land use district of the subject property. The subject property shall meet the Development Standards as listed in SDC 3.2.325. (4) The proposal complies with any applicable approved master plan, master facilities plan, refinement plan, and/or special planned district. The current zoning district for this site is Community Commercial with no anticipated zoning changes. The 2019 Eugene -Springfield Metropolitan Area General Plan & adopted Diagram (2004) designates the site as Commercial. Community Commercial centers are described to include existing strip commercial. Further, development of this category is described as usually around a small department or grocery store, on at least 5 acres. The currently vacant anchor tenant space is a former grocery store within an existing strip center. Additionally, the 2015 Main Street Corridor Vision Plan has designated the area around this site as the 54th Street Activity Node encouraging destination businesses. The proposed anchor tenant, Cascade Farm and Outdoor, is a newer division of Bi -Mart Corporation. With only 4 other Cascade Farm and Outdoor locations, they comply with the Approved Master Plan as a small department store and comply with the Main Street Vision Plan as a destination business. (5) The proposal complies with the applicable sections of SDC 4.2, Infrastructure Standards - Transportation. The proposed site improvements do not anticipate any changes to existing streets, public or private; site access and driveways; intersections; sidewalks; nor street lighting conditions. Applicable transportation standards that would apply include verification of Vision Clearance, and possibly Street Trees. 4.2.130 Vision Clearance Area The Site Plan shows the proposed fenced -in Outdoor Sales area located in the existing parking area between both existing driveways along South 54th street. Vision Clearance triangles have been applied to the Site Plan to show compliance. 4.2.140 Street Trees Existing street trees line the site. No changes to existing street trees are anticipated. No new street trees are currently planned. 2350 Oakmont Way, Suite 105 Eugene OR 97409 (541) 485-8383 Page 9 of 12 (6) The proposal complies with the applicable sections of SDC 4.3, Infrastructure Standards - Utilities. The proposed site improvements are not anticipated to affect or change any existing site utilities. SDC 4.3. 110 Stormwater Management The proposed 8,200 sq.ft. Outdoor Sales area, though a new use, will be created by the installation of chain-link fencing on the existing asphalt thus not triggering Stormwater Management Improvements under SDC 4.3.110 (A), nor do they trigger a Stormwater Study as described in SDC 4.3.110 (B). (7) The proposal complies with the applicable sections of SDC 4.4, Landscaping, Screening, and Fence Standards. Proposed site improvements that may trigger standards in this section include the addition of the proposed Outdoor Sales area in the southwest corner of the site. 4.4.105 Landscaping Existing setback areas and parking lot include established and mature planting areas. No changes to existing landscaping are anticipated. Subsections that may be applicable include: 4.4.105 (C) — Materials and installation costs of required planting and irrigation must not exceed 10 percent of the value of the new development, including the cost of parking facilities. 4.4.105 (E) — At least 65 percent of each required planting area must be covered with living plant materials within 5 years of the date of installation. The living plant materials must be distributed throughout the required planting area. 4.4.105 (F) — Parking lot planting areas must include 1 canopy tree at least 2 inches (dbh) in caliper that meets City street tree standards as may be permitted by the Engineering Design Standards and Procedures Manual and at least 4 shrubs, 5 gallon or larger, for each 100 square feet of planting area. 2350 Oakmont Way, Suite 105 Eugene OR 97401 Page 10 of 12 (541) 485-8383 SSWENGINEERS. y CIVIL SMUCTURILL BUILDING DESIGN SURVEYING LAND USE PLANNING 4.4.110 Screening Type 2 Land Use - Director Review For: 5415 MAIN STREET SPRINGFIELD, OREGON Screening is triggered around development as the development is in a commercial district abutting a residential district and no approved screening exists. The proposed screening will consist of sight -obscuring slats installed on the south facing side of the new chain-link fence surrounding the proposed Outdoor Sales area. 4.4. 110 (B) (1) — Vegetative Screening. Evergreen shrubs must be planted to form a continuous hedge. When immediate screening is necessary, a sight -obscuring fence must be installed in place of, or in conjunction with the shrubs. 4.4.115 Fences Fencing proposed is a 6 -foot high chain-link fence as permitted under the requirements of this section. 4.4.115 (A) (2) — Fences must be permitted as specified in the screening standards in SDC 4.4.110. Where permitted in the commercial, industrial, mixed use employment and the PLO Districts, outdoor storage of materials must be screened by a 100 percent sight obscuring fence when abutting residential districts along common property lines. Partial screening along rights-of-way and non-residential districts may be permitted when necessary for security reasons. 4.4.115 (C) (8) — Barbed wire, razor wire, or electrified fencing is permitted atop a 6 -foot chain link fence. The total height of the fence and barbed wire must not exceed 8 feet. These materials must not extend into the vertical plane of adjoining public sidewalks. Barbed wire or razor wire only fences are prohibited. Electrified fencing must be posted with warning signs every 24 feet. (8) The proposal complies with the applicable sections of SDC 4.5, On -Site Lighting Standards: The site is fully developed. Site improvements may include repair or replacement of existing on-site lighting fixtures to meet the standards of this section. Subsections that may be applicable include: 4.5.105 (C) — The following light fixtures or uses are exempt from complying with the outdoor lighting standards of this section. (1) — All outdoor light fixtures lawfully installed and operating prior to the July 1, 2022 ordinance codified in this section, and not prohibited by this section. This exemption does not apply if an existing light fixture is replaced. The addition of supplementary shielding and/or re -aiming of existing fixtures that shine direct illumination or visible glare beyond the property line where the fixture is installed are encouraged to help improve safety and quality of life. 2350 Oakmont Way, Suite 905 Eugene OR 97409 (541) 485-8383 Page 11 of 12 (3) — Commercial and industrial low wattage lighting used to highlight driveways and landscaping or installed to a building provided they are properly aimed and shielded to not shine visible glare onto the public right-of-way or onto adjacent or nearby properties. Installation of new outdoor lighting fixtures are subject to the standards of SDC 4.5.110. (9) The proposal complies with the applicable sections of SDC 4.6, Motor Vehicle Parking, Loading, and Bicycle Parking Standards. The site improvements proposed as part of the Tenant Infill project include reducing the number of existing parking spaces to provide the proposed Outdoor Sales area as well as flexibility to install some cart corrals in the main parking lot at the front of the building. Additionally, the two ADA parking spaces along the west side of the building are to be relocated to the front of the store for better circulation. The site has an existing count of 278 off-street parking spaces, including 8 ADA parking spaces. With the proposed change of use to the west parking lot, we would lose 28 spaces bringing the existing parking count to 250 spaces. Possible installation of cart corrals would further reduce the amount of parking. The site is located within 114 mile of a frequent transit route (Lane Transit District Route 11 corridor) and is therefore exempt from minimum parking requirements under the Climate - Friendly and Equitable Communities (CFEC) rule. Existing bicycle parking racks are installed in front of the building at the approximate center of the full building width. No changes in bicycle parking are proposed. SUPPLEMENTAL DOCUMENTS o Copy of Property deed, provided by site owner o Plans by SSW Engineers, (4) copies each: C1.0 Site Development Plan, full size 24" x 36", and reduced size 8 Y2" x 11" 2350 Oakmont Way, Suite 105 Eugene OR 97401 (541) 485-8383 Page 12 of 12 Y 5 I9 99 2550 Nickmne ft�u 99045274 7 OREGON STATUTORY WARRANTY DEED Elmo L. Aldridge and Jewel V. Aldridge, Trustees of the Aldridge Family Trust dated October 30, 1991, Grantors, convey and warrant to McKenzie Plaza, LLC, Grantee, the real property more particularly described in Exhibit A, free of encumbrances except as specifically set forth herein: Subject to and excepting easements, encumbrances, leases, Right to Extend Ground Lease, Right of First Refusal, reservations and restrictions of record. The true consideration for this conveyance is other than money.- Until oney:until a change is requested, all tax statements are to be sent to the Ibllowing address: McKenzie Plaza, LLC 1750 Tabor Street Eugene, OR 97101 Tax Account Number: 0136528 THIS INSTRUMENT WILL NOT ALLOW USE OF 1HE PROPERTY DESCIUBL'D IN 'Tlllti INSTRUMENT IN VIOLATION OF APPLICABLE, LAND USE LAWS AND REGULATIONS. BEFOItF. .SIGNING OR ACCEPTING I'HIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO 711L PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DkPARTMENT 'IT) VERIFY APPROVED USES AND TO DETERMINE ANY LIN21'rS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930. Dated this 12th day of May, 1999. o ' ��Elmo 1. Aldridge, Trus e % ewel V. Aldridge, ste' a�b?11AY.19'99i107REC.... 15.G: STATE OF OREGON) 4?-62MAY.19'991107PFUND 101c"! atWMAY.19'99007ANT FIING :'0.06 ) ss. County of Lane ) The foregoing instrument was acknowledgcd before me this 12th day of May, 1999, by Elmo 1. Aldridge, Trustee of the Aldridge Family T st datedOctober30, 1991. ��Notary lic for regon z t y My C iission Expires: !� G NDTAriYPU(ItIC.ORli00N p � -- COMMISSION NO, 320130 1,SrCONN4SSi0il E�1fS APiU1,S.200.1 AFTER RECORDING RLTURN TO: Stephen 0. Lane Gleaves Swearingen Larscn Potter Scott & Smith LLP 975 Oak St., Suite 800 Eugene; OR 97401 5.� 19- 99 99045274 STATE OF 0REG0N ) ) ss. County of Lane ) 2550 The foregoing instrument was acknowledged before me this 12th day of blay, 1999, by Jewel V. Aldridge, Trustee of the Aldridge FamilX"t dated October 30, 1991. Nary P blit ro Oregon {AYLEi�08M MyC nissio Expires: % 0� NOTARY PUBUC•OREGON COMMISSION 110.320130 MY G0Mb1lSSIDN D�WES MRp. 9, 2OD] 19- 99 2550 99045274 EXHIBIT 'A' A tract of realproperty situated in the Southeast quarter of Section 33, Township 17 South, Range 2 West of the Willamette Meridian, being more particularly described as follows: Beginning at the Northeast corner of the R. G. Hixon Donation Land Claim No. 86; thence South 1' 38' 27' West 562.44 feet to the Southerly right of way of the McKenzie Highway; thence North 88' 06' 20' West along said right of way 763.47 feet to its intersection with the Westerly right of way of the power line easement granted to the United States of America by instrument recorded March 9, 1949, in Book 391, Page 534, Lane County Oregon Deed Records; thence South 5' 06' 10' West along said rigght of way 80.00 feet to the true point of beginning; thence continuing South 5' 06' 10 West along said right of way 320.39 feet to its intersection with the North line of Thatparcel of land conveyed to Churchill Group, by deed recorded October 1, 1975, Reception No. 75-42426, Lane County Oregon Official Records; thence North 88' 04' 44' West along the North line of said tract, 665.23 feet to the Easterly right of way of South 54th Street, as described by instrument recorded on Reel No. 274. Reception No. 20427. Lane County Oregon Records; thence along the arc of a 223.61 foot radius curve to the left (the long chord of which bears North 9' 58' 45' East 66.15 feet), a distance of 66.39 feet; thence North 1' 28' 25' East along the Easterly right of wayof said South 54th Street 333.97 feet to the Southerly right of way .of the aorementioned McKenzie Hi hway: thence South 86' 06 20 East alongg said right of way 620.80 feet; thence South 32' 54' 35' East 97.28 feet to the.point of beginning, all of said property being - in the City of Springfield, Lane County, Oregon. State of Oregon County of Lane — ss,. I. the County Clerk, in and for the sa;d Ctludy. do herelsy certify that the within instrvinent was received !or record at '99 HAY 19 Ph 3:33 Reel 2550R Lane County 01'17CIAL Records Lane Cca oly Clerk Coarty f Jerk CRI yN cyv cia �m �m A-oao -o �m 8-04 0 m� na oi S 8 m'oaf o0 9 ! �.: . A i Z E Alf n m sa , O T Z -s€" _�c-- _ SOUTHS$TF'iSTREET � j � 3.� irJrae.u• � 20 A !I\ • �� • yooX 9x • ��' : �� ' A8 �0S�<3� � : �- Wim• tt--� gm 1 N A_ Y y>ii m0. m�T pHm oo§ � � �. '—X.0 a_ $ � �• a 0A A � } �z I 6 m a 4 o�I �m f Dm Dm s j m I 13. .•meq �� iL ! 6 a O �2= �I bOmN O_ 2A i p a4 $$ ^m nm i� SITE REVIEW PLAN FOR: �g CASCADE FARM &OUTDOORl x m r3s 5415 MAIN STREET, SPRINGFIELD, OR 97478` o eam P10 $o § I OE 9119a �s Zmm o SITE REVIEW PLAN FOR: �g CASCADE FARM &OUTDOORl x �•� r3s 5415 MAIN STREET, SPRINGFIELD, OR 97478` y 0 N m MAP LOT: 17-02-33-42103300 , e* ma.1 EXECUTIVE OFFICES: 220 SOUTH SENECA ROAD EUGENE, OREGON, 97402