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HomeMy WebLinkAboutMeeting Packet Planner 6/23/2023Completeness Check Meeting Development and Public Works Department Conference Room 616 & Zoom COMPLETENESS CHECK MEETING DATE: Friday, July 7, 2023 10:00 a.m. - 11:00 a.m. DPW Conference Room 616 and Zoom Completeness Check Mtg (Subdivision Plat) #811 -23 -00037 -PRE 811-18-000052-PROJ Mike Karotko Assessor's Map: 17-03-35-31 TL: 13500 & 13600 Address: 705S. A Street Existing Use: vacant Applicant has submitted proposal to subdivide 2 lots into 6 lots. Planner: Andy Limbird Meeting: Friday, July 7, 2023 10:00 — 11:00 via Zoom and Conference Rm 616 VICINITY MAP 811 -23 -000137 -PRE Completeness Check Meeting 17-03-35-31 TL 13500 & 13600 705 S. A Street Mike Karotko City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Land Division Plat Partition, Subdivision SPRINGFIELD �i Application Type (Applicant. check one) Partition Plat Pre -Submittal: Subdivision Plat Pre -Submittal: Partition Plat Submittal: Subdivision Plat Submittal:LJ Required Project Information (Applicant: complete this section) Applicant Name: Mike Karotko Phone: 541-517-2164 Company: Karotko LLC Fax: Address: PO Box 1277, Boise Idaho 83701 Applicant's Rep.: Rick Satre Phone: 541-686-4540 Company: The Satre Group Fax: Address: 375 West 4th Avenue Suite 201, Eugene, OR 97401 Property Owner: Karotko LLC Phone: 541-517-2164 Company: Karotko LLC Fax: Address: PO Box 1277, Boise Idaho 83701 ASSESSOR'S MAP NO: 17-03-35-31 TAX LOT NOS : 13500 and 13600 Property Address: 13500: NA; 13600: 705 S A St Size of Property: 4.68 Total Acres m square Feet El Proposed Name of Subdivision: South A Street Subdivision Description of If you are filling in this form by hand, please attach your proposal description to this application. Proposal: Subdivide property - turn two exi . sting tax lots into six tax lots Existing Use: Vacant I Tentative Case 811-20-000168-Tij # of Lots Parcels: 6 lAvg. Lot Parcel Size: 0,78 ac sf I Density: NA du/acre Si natures: Please si n and rint vour name and date in the ar1nM riate box on the next a e. Required Project Information (City Intake Staff. complete this section) Associated Applications: Pre -Sub Case No.: Date: Reviewed by: Case No.: Date: Reviewed b Application Fee: $ Technical Fee: $ Posta a Fee: 0 TOTAL FEES: PROJECT NUMBER: Revised 10.14.13 kl 1 or b June 21, 2023 City of Springfield Development & Public Works Department 225 Fifth Street Springfield, OR 97477 Attn: Andy Limbird, Senior Planner Re: Karotko LLC Subdivision (Now Known as the South A Street Subdivision) Subdivision Plat Pre -Submittal Response to Conditions of Approval regarding Tentative Subdivision (Case # 811-20-000168- TYP2) Dear Andy, In response to the Tentative Subdivision (Case #811-20-000168-TYP2) Staff Report and Decision, and the subsequent Pre -Plat submittal comments from December 2022, the following responses to the Conditions of Approval and the 1� review of the Final Plat are hereby submitted for your consideration. With this submittal we believe we meet all remaining issues for the decision. A. Items due prior to PIP Plan and Permit 2. Engineer's Estimate of Cost—submitted 7/28/22. 3. Project Deposits — Plan Exam deposit paid 10/20/21 —Construction deposit still required. 4. Contractors Insurance — To be submitted. 5. Engineer's Insurance — To be submitted. 6. PIP Plans— Plans are ready for Engineer's signature, waiting for other items to be finalized. 7. Financial Security —To be submitted. 8. Hold Harmless Agreement — To be submitted. 9. Traffic Control Plan — PE stamped the Traffic Control Plan, to be submitted. Accordino to email message from ODOT. May 5. 2023 (see enclosed email) 1. Approach Permits. Underway. B. Items needed for the Final Plat Approval. 1. Overhead Lines "to be removed" — Plan and easements required. Underway. 2. SUB water line easement— Plan and easements required. Underway. C. Bonding the PIP to allow the Plat to be approved and recorded. As previously discussed (see enclosed email, dated 12-1-20), the applicant desires to conclude the platting process and begin to market the new tax lots. In prior email communication with city staff, the applicant understands that if a bond or other financial security is submitted and approved by the city that the plat can be approved and recorded. Given this, what of the remaining items under "A" above can be deferred until actual PIP construction? The applicant believes that only items 6 — Engineer's signature — and 7 — Financial Security — need to be concluded prior to PIP approval and Plat approval and recording. Is this accurate? This concludes the list of items the applicant believes remain to be addressed. We look forward to your review of this material. Thank you for your assistance. Sincerely, R,%ck, $LitYPi Rick Satre, AICP, ASLA, CSI, Principal The Satre GroupIN .oa.A.TMC.,T,C„ + PLANNERS + LANDSCAPE ARCHITECTS + ENVIRONMENTAL SPECIALISTS + 375 Weet4M, Suite 201, Eugere, OR 97401 Phone: 541.6811 wwwsatregroup.cnm I I I MORRIS Shannon From: MCEACHERN Clayton <cmceachern@springField-orgov> Sent: Tuesday, December 01, 2020 10:37 AM To: Richard Satre Cc: GREENE Kyle Subject: RE: Karotko South A Street Categories: Planning Project See below from the response from Kyle on this as well, I don't think they can do the work concurrently, the improvements have to be completed before we will issue the building permits. We can do all the review and approvals prior to that point but the actual construction of any private development that was conditioned on the PIP (meaning all the lots in this subdivision) must be substantially complete prior to issuing those permits. Substantially complete for this development means all the sidewalk and driveway entrances. The new street lights can be done concurrently with building construction (this was all defined in an Oregon House Bill passed last year and I can't remember the exact number of it right now). I think they can do a bond. This is from the development code. Building permits would need to wait for the PIP to be substantially complete before issuance. Thanks, Kyle 5.12-145 Plat Criteria The Director, in consultation with the City Surveyor and City Engineer, shall approve or deny the Plat. Approval shall be based on compliance with the following criteria: A. The City Surveyor has approved the Plat for compliance with applicable platting requirements in accordance with State law, Lane County Ordinances and any other applicable regulations. B. Streets, bicycle paths, accessways, and alleys for public use have been dedicated without any reservation or restriction other than reversionary rights upon vacation. Public improvements, as required by this Code or as a condition of Tentative Plan approval, are completed, or: 1. A petition for public improvements and for the assessment of the real property for the improvements has been signed by the property owner seeking the land division and the petition has been accepted by the City Engineer; or 2. A performance bond or suitable substitute as agreed upon by the City Engineer and the applicant has been filed with the City in an amount sufficient to assure the completion of all required public improvements. From: Richard Satre [mailto:rick@satregroup.mm] Sent: Tuesday, December 01, 2020 10:31 AM To: MCEACHERN Clayton Subject: RE: Karotko South A Street Thank you Clayton. The applicant preferers to complete the land division process and record the plat so that he could begin marketing the lots. He also understands that the South A improvements would need to be completed in association with development on the lots — i.e., property development work concurrent with PIP work, with the PIP work complete before any initial occupancy, etc. Sincerely, Richard M. Satre, AICP, ASIA, CSI, President The Satre Group Planners, Landscape Architects and Environmental Specialists 375 West4th Avenue, Suite 201, Eugene, Oregon 07401 Of m(541)6864540' Direct (5411 854-8036 * swlw.saoegroua.com Please Nate: Daring1Hs COWD-lgpardemicmwailyouto Mow Mk TheSake Gmup is Lectin Me office. Weaeklkam'ng CDCWir roes-sc whavebeenkalaO &d en wakskfians, sm aces are sadLiedon amphar Lasts, and m ere uskgmasks whenm cadt keep oartlislaice orwhen meeting anyone inpersan. In addfion, m have masks anM sanifizer Nrallwators. As skate, Mere have bean andsfil m nuance ways to reach us. You cenreachus da emdl, you can collate office snobs ClmcteCb ourmamdual ectendons (NeWserten m61302),orWucancOuselowdmctn &r(Ria'srarectnumberk541-M"W6). OuraM is ho continue pmvidng he Mgt-qua0lyservice youhave come to erpeclaom us. In advance, Mack you verymuch. From: MCEACHERN Clayton <cmceachern@springfield-or.gov> Sent: Tuesday, December 1, 2020 10:23 AM To: Richard Satre <rick@satregroup.com> Subject: RE: Karotko South A Street I haven't had this question specifically and I definitely want to check with higher ups, I haven't ever been asked to specifically defer it, just to do it concurrently while construction was under way but not yet completed. I can say with certainty that the whole project (meaning all the improvements along south A) will need to be under construction before we would issue any approval for building anything and substantially completed before we issue any building permits on any of the completed lots. I am awaiting answers to the deferral question. From: Richard Satre [mailto:rickPsatmarouo.mml Sent: Monday, November 30, 2020 5:28 PM To: MCEACHERN Clayton; LIMBIRD Andrew Subject: RE: Karotko South A Street Thanks, Clayton. So, If I understand, construction can be deferred but the PIP (design, engineering, construction plans, details and specifications, insurance and bonds) need to be complete and approved. This is very helpful. But you say "as I understand it." Can you confirm this? Sincerely, Richard M. Satre, AICP, ASLA, CSI, President The Satre Group Planners, Landscape Architects and Environmental Specialists 375 West 4th Avenue, Suite 201, Eugene, Oregon 97401 Office: (541) 686-4540' Direct: 15411 854-8036 * vnxv.saoearouo.com Phase Note: During M's COVID-19pardemicarewatysufn MowMNThe Sdre Group kLad MMe office. Wemklbrdng CDCgui&Mw-ec wherebeenmtalkdbefanen workskLuns, surtaxes are smmizedon aregulabask, and are are usingmasks anenwe canff keep ourdkfaice ormen meefing anyone Mpemen. In evasion, we have masks and soniMerhrallaisava. As aWays, Merehere been aids6Nae nomhok ways to reach us. You xanreechus da emd1, you can cabhe office andbe dkechdln ourmamdual exfendons (NeWsertedm61302),orWucwcOusofowdmctn &r(Ria'srarectnumberk5M-M"W6). OuraM ishe cunhluepmairirg McMgh-qua0fyserme youha✓e come ho erpecfaom us. In aavence, Mack you verymuch. From: MCEACHERN Clayton <cmceachemPsprinRfield-or.Rov> Sent: Monday, November 30, 2020 5:13 PM To: Richard Satre <rickClsatrearoup.com>; LI MBI RD Andrew <alimbird@springfield-or.aov> Subject: RE: Karotko South A Street The code does allow for the platting to be approved as long as there is a bond in place. However that means that the PIP has to be ready for construction before we will accept the bond, so the plans and insurance also have to be approved, as I understand it. From: Richard Satre [meilto:rickPsatregmup.mml Sent: Monday, November 30, 2020 4:42 PM To: LIMBIRD Andrew Cc: MCEACHERN Clayton Subject: RE: Kamtko South A Street Thank you Andy. I look forward to hearing from you Clayton. You are welcome to call if this warrants a conversation. Thanks! Sincerely, Richard M. Satre, AICP, ASLA, CSI, President The Satre Group Planners, Landscape Architects and Environmental Specialists 375 West 4th Avenue, Suite 201, Eugene, Oregon 97401 Office (541) 6864540' Direct: 15411 854-8036 * mommsaoecrouu.com Please Note: Daft M's COVID-19pardemic m warnyouto Mow MN The Sdre GroupkLad MMeoffice. Wemklbnang CDCguirkines-sxreereherebeenmtalk &be en workskLuns, surfaces are ommizedon aregulabasis, ansim are usingmasks anenwe carftkeep ourdkfaice orwhen meeting anyone Mpemen. In eddb'on we have masks and soniMerhrallaisava. As always, Merehere been ends611 ae nomhok ways to reach us. You canreechus da emdl, you can cabhe office andbe dkechdln ourmamdual exhndons (NeWserten m61302),orWucwcOusatowdmctnurnber(Rl&'sn etnumberk5M-0"036). Ouraim is he cunhluepmairim be Mgt-que0lyserme youha✓e come to e*ecthm us. In advance, Mack you serymuch. From: LIMBIRD Andrew <alimbird@sprin¢field-or.aov> Sent: Monday, November 30, 2020 3:48 PM To: Richard Satre <rick@satrearoup.com> Cc: MCEACHERN Clayton <cmceachern@springfield-or.gov> Subject: RE: Karotko South A Street Hi Rick, I believe the answer is yes but I will refer you to Clayton for confirmation. Andy From: Richard Satre [meilto:rickPsatregmup.mml Sent: Monday, November 30, 2020 10:11 AM To: LIMBIRD Andrew Subject: Kamtko South A Street Andy, is there any alternative to constructing the public improvements prior to final plat? Could the applicant post a bond or financial surety as an alternative to construction? Sincerely, Richard M. Satre, AICP, ASLA, CSI, President The Satre Group Planners, Landscape Architects and Environmental Specialists 375 West 4th Avenue, Suite 201, Eugene, Oregon 07401 Office: (541) 6864540' Direct: 15411854-8036 * svaw.satrearouo.com Please Nate: Daft lass COVID-lgparxlemic we wait youto Mow Mk The Sake Group is Led MMe office. We ase Nlkxfng CDC guitlefnw -scream here Leen imtalkd Letvnen wakstafiuns, surfaces ase saaLiedon ampLash,mMwe ere mlngmwks whenwe carffkeep oatlistace orMw meeting anyone m,oarsun. In session, we haw masks and saiihYer6rallwators. M akvays, there have Leen a dsfiOae mufpk ways to reach us. You cenreachus wa ema1, you can cabhe office andbe diactedho ourmamdual exfenaon, (NeWseztenaan61302),orWucwcOusetowdmctn &r(Ria'sr etnumher65M-0"036). OuraM isco cunfauepmwdry he Ngh-guailyseroce youhave come expectfiom us. In aamnce, Mack you wrymuch. MORRIS Shannon From: Wyatt Morris <wyatt.morris@kpff.com> Sent: Wednesday, June 07, 2023 2:23 PM To: John Anderson Cc: Richard Satre, Dan Halverson Subject: FW: Springfield- South A. St. Frontage Improvements Attachments: P31067 PIP Pre Construction Conference Checklist.docx Categories: Planning Project John —here is the PIP plan approval email from Clayton with the checklist he sent Wyatt Morris PE Civil Engineer I KPFF Eugene Civil.5urvey O 541.684.4902 D 501.735.9254 From: MCEACHERN Clayton <cmceachern@springfield-or.gov> Sent: Wednesday, April 19, 20234:21 PM To: Wyatt Morris <wyatt.morris@kpff.com> Subject: RE: Springfield -South A. St. Frontage Improvements The plans look good to me and it looks like you addressed all of the previous redlines. The next step for plan review is to provide us with a paper copy of these plans for the city engineers signature. He typically does not sign them until we have more things ready and the traffic control/ODOT permits will be a big one to get finalized on this one. See the attached status sheet. From: Wyatt Morris <wvatt.morris@koff.com> Sent: Wednesday, April 19, 2023 3:59 PM To: MCEACHERN Clayton <cmceachern@sorinefield-or.Rov> Subject: RE: Springfield- South A. St. Frontage Improvements --I WARN ING: 1 ms email originated trom outside of your organization Ytease do not tuck on links or I think we meant to replace it and must've forgotten to, here's the up to date E1.0 Wyatt Morris PE Civil Engineer I KPFF Eugene Civil. Survey O 541.684.4902 D 541.735.9254 From: MCEACHERN Clayton <cmceachern@sprinsfield-or.gov> Sent: Wednesday, April 19, 2023 3:56 PM To: Wyatt Morris <wyatt.morris@kpff.com> Subject: RE: Springfield -South A. St. Frontage Improvements I seem to be missing E1.0 site lighting plan in the set you sent me? From: Wyatt Morris <wvatt.morrisClkoff.com> Sent: Wednesday, April 19, 202310:13 AM To: MCEACHERN Clayton <cmceachern(a@soringfield-or.gov> Subject: RE: Springfield -South A. St. Frontage Improvements not click on links or attachments unless you know the content is safe. Do you expect additional revisions are needed or have you dove in yet? Wyatt Morris PE Civil Engineer I KPFF Eugene Civil ♦Survey O 541.684.4902 D 541.735.9254 From: MCEACHERN Clayton<cmceachernClsoringfield-or.Rov> Sent: Wednesday, April 19, 20239:42 AM To: Wyatt Morris <wvatt.morris@koff.com> Subject: RE: Springfield -South A. St. Frontage Improvements I did, I will try and get comments back to you today. From: Wyatt Morris <wvatt.morrisClkoff.com> Sent: Wednesday, April 19, 20239:11 AM To: MCEACHERN Clayton <cmceachern(a@soringfield-or.gov> Subject: RE: Springfield -South A. St. Frontage Improvements ""I WA1W IN U: 1Ills email originated trom outside of your organization Please do not click on links or Hi Clayton — I just wanted to make sure you were able to download the revised South A plans below. Thanks, Wyatt Wyatt Morris PE Civil Engineer I KPFF Eugene Civil ♦Survey O 541.684.4902 D 541.735.9254 From: Randi Rondeau<Randi.RondeauCi)koff.com> Sent: Thursday, April 13, 2023 3:27 PM To: Douglas.G.BAUMGARTNERCdodot.oregon.gov; MCEACHERN Clayton<cmceachern(a@soringfield-or.gov> Cc: Wyatt Morris <wvatt.morrisClkoff.com>;Matt Keenan <Matt. Kee nanClkoff.com>; mlieblerClsoringfield-or.gov; Eric.A.ALEXANDERCIodot.oregon.gov: Aoril.C.JONESCIodot.oregon.gov; Wade. POWELLCulodot.oregon.gov: James.GAM BLECaiodot.oregon.gov Subject: Springfield- South A. St. Frontage Improvements Doug and Clayton, Seethe One Drive link below to access the updated civil, landscape, and electrical plans, as well as the responses to the last round of comments from 2/22. Link: M 20230412-SouthASt-Karotko-ODOT-4th Please let us know that you are able to download these documents. Thanksl Randi Randi Rondeau lq3ff CivilDesignerlKPFFEugene CiviliSurvey O 501.634.4902 D 541.632.8060 800 Willamette Street, Suite 400 Eugene, OR 97401 MORRIS Shannon From: Wyatt Morris <wyatt.morris@kpff.com> Sent: Wednesday, June 07, 2023 2:26 PM To: John Anderson Cc: Richard Satre, Dan Halverson Subject: FW: South A St. Frontage Improvements Categories: Planning Project John, And here is the'approval' email from ODOT Wyatt Morris PE Civil Engineer I KPFF Eugene Civil ♦Survey O 541.684.4902 D 511.735.9254 From: BAUMGARTNER Douglas G <Douglas.G.BAUMGARTNER@odot.oregon.gov> Sent: Wednesday, May 10, 2023 5:53 PM To: Wyatt Morris <wyatt.morris@kpff.com> Cc: JONES April C <April.C.JON ES@odot.oregon.gov>; POW ELL Wade <W ade. POW ELL@odot.oregon.gov> Subject: RE: South A. St. Frontage Improvements Good afternoon, Wyatt, The ODOT Region 2 Tech Center has approved the latest set of plans for the Karatko frontage improvements. The next step in the process with ODOT is to apply for approach permits and MISC Construction permits for utility work in ODOT right of way. You can coordinate with April Jones, District 5 Permit specialist, for the approach work and Wade Powell for any utility work. I have copied them both on this email and the contact information for the ODOT District 5 Maintenance office is listed below. ODOT District 5 Maintenance Office 2080 Laura Street Springfield, Oregon 97477et 541-744-8080 Have a great day and thank you for working with ODOT on this project plan review. Doug Douglas Baumgartner, P.E. Region 2 Interim Region Access Management Engineer Region 2 Development Review Coordinator Oregon Department of Transportation 455 Airport Rd SE, Bldg. Al Salem, OR 97301 Cell: 503.798.5793 From: Wyatt Morris <wvatt.morrisClkoff.com> Sent: Wednesday, May 3, 2023 7:40 AM To: BAUMGARTNER Douglas G <Doualas.G.BAUMGARTNERPodot.oreaon.aov> Subject: RE: South A. St. Frontage Improvements IThis message vassent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Doug, The link below from Randi has the files ready for download. Sent last Wednesday. Thanks, Wyatt Wyatt Morris PE Civil Engineer I KPFF Eugene Civil ♦5urvey O 541.680.4902 D 501.735.9254 From: BAUMGARTNER Douglas G <Dou¢las.G.BAUMGARTNERCeodot.oreaon.aov> Sent: Tuesday, May 2, 2023 6:11 PM To: Wyatt Morris <wvatt.morrisClkoff.com> Subject: Re: South A. St. Frontage Improvements Hi Wyatt, Please resend the link to me as I'm not certain that it got passed on to me after vacation and since into job transitions. I will make sure it gets to the reviewers. Thanks, Doug From: Wyatt Morris <wvatt.morrisClkoff.com> Sent: Tuesday, May 2, 2023 5:10:57 PM To: BAUMGARTNER Douglas G <Dou¢las.G.BAUMGARTNERCdodot.oreaon.aov> Subject: RE: South A. St. Frontage Improvements IThis message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Hey Doug, Just wanted to check if you have downloaded and looked at our latest plan submittal. Hoping this is the last round. Thanks, Wyatt Wyatt Morris PE Civil Engineer I KPFF Eugene Civil ♦5urvey 0 541.680.4902 D 501.735.9254 From: Randi Rondeau<Randi.RondeauC@koff.com> Sent: Wednesday, April 26, 2023 7:14 AM To: Douglas.G.BAUMGARTNERPodot.oreaon.aov Cc: Wyatt Morris <wvatt.morrisPkoff.com>;Matt Keenan <Matt. Keenan@koff.com>; Eric.A.ALEXANDER(a@odot.oreaon.aov: Aoril.C.JONESC@odot.oreaon.aov; Wade. POWELLPodot.oreaon.aov: James.GAMBLEPodot.oreaon.aov; Casey. KN ECHTPodot.oreaon.aov Subject: South A. St. Frontage Improvements Doug, Here is the One Drive link to access our updated plan set for the South A St. Improvements, as well as the comment from 4/19. 20230426-SouthASt-ODOT-5th Let us know if you have any questions. Thanksl Randi Rondeau lrpff Civil Designer )KPFFEugene CiviliSurvey O 0 Willa,2,2902 t eet, Suite 400 800 W it lamette Street, Suite 400 Eugene, OR 97,201