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HomeMy WebLinkAbout2022 10 18 Planning Commission Minutes WS & RS Approved W_PPPlanning Commission Minutes Approved 1.18.23 Attested by S. Weaver 1 Springfield Planning Commission Minutes for Tuesday, October 18th, 2022 6:00 p.m. Work Session City Council Chambers and via Zoom Meeting held in Council Chambers and via Zoom Chair Salazar called the Work Session of the Planning Commission to order at 6:00 pm. Planning Commissioners Present: Chair Salazar, Vice Chair Bergen, Michael Koivula, Kuri Gill, Seth Thompson, and Steven Schmunk Absent: Andrew Buck Staff: Sandy Belson, Planning Manager; Sophie McGinley, Planner; Sarah Weaver, Community Development Administrative Assistant; Kristina Kraaz, Assistant City Attorney Chair Salazar introduced the newly appointed Commissioners, Seth Thompson and Steven Schmunk, to the Commission. WORK SESSION ITEM(S) 1) Overview of Climate-Friendly and Equitable Communities Rules Staff: Sandy Belson, Planning Manager 40 Minutes Staff / Sandy Belson: informed the Commission that the City Council has authorized the City Attorney’s office to pursue a legal challenge to the Climate-Friendly and Equitable Communities Rules (CFEC) based on their requirements and not on the overall goals. The City Attorney’s office has advised the Council to move forward with implementing the rules due to the tight deadlines put in place by the State. The discussion tonight intends to focus on understanding the rules and what they would require the City to do and not the legal challenge. She spoke to the background that led to the rules, the legislative greenhouse gas targets, the general requirements of the rules, and an overall timeline (see PowerPoint presentation on SOS). Former Commissioner Sophie McGinley, who is consulting for the City, is presenting on the parking element of the rules. The Commissioners asked questions about the parking element of CFEC, what the financially constrained transportation project list is, who would be considered on the underserved list, and the definition of underserved populations from the State’s perspective. It was mentioned that it might be beneficial to have the elements of the rules that don’t apply to Springfield taken out to prevent misunderstandings. Staff / Sandy Belson: When the list of projects is created for the Transportation System Plan, they are assessed according to likely funding sources and how much funding the city would potentially be receiving in a 20-year period. When projects are identified as actually fundable, they are placed on the financially constrained list. All projects that are assessed as not fundable are left off this list. Planning Commission Minutes Approved 1.18.23 Attested by S. Weaver 2 Staff / Kristina Kraaz: The rule lists the protected classes specifically (see attachment 2). Commissioner Koivula: Part of the rules single out metropolitan planning areas over 100,000 residents. If LCOG is considered a metropolitan planning area that we are part of, would these rules apply to the City? Also, the anti-displacement tool kit does not appear to have tools that would prevent displacement. Another question concerns demand management in transportation. What is understood by this? Also, would Marcola Meadows be considered a Climate Friendly Area (CFA)? Staff / Sandy Belson: Demand management strategies include the timing of when businesses schedule their begin and end times for employees, encouraging carpools, and giving out bus passes. Marcola Meadows could potentially be considered a CFA. Most likely, the City will start with areas such as downtown Springfield and other Nodal Development Areas. Staff Kristina Kraaz: Springfield is in a metropolitan planning area, but we are not a city of over 100,000, which means those rules do not apply to the City. Chair Salazar: What level of involvement will the Planning Commission be in the CFEC process? Staff / Sandy Belson: Due to the extremely short timeline given to implement the State’s guidelines, it is unclear how involved the Planning Commission would be. The Planning Commission will be involved in the adoption process, which also involves approval of the Community Engagement Plan. We will not be able to create one engagement plan for all the CFEC rules, especially for the parking rule since it requires such immediate implementation with the deadline for phase 1 of January 1, 2023. Phase 2 of parking needs to be adopted and effective by the end of June 2023. Staff is going to Council on November 28th to attend the Work Session to discuss option 2 for phase 2 as compared to option 1. Staff would like Council’s input on whether they want to consider option 2, which would require Development Code amendments to implement option 2 during phase 2. The DLCD has hired a consultant for the Climate Friendly Areas and has contracted with LCOG to do an analysis. The consultant is drafting a Community Engagement Plan for the CFA component will undoubtedly come before the Planning Commission for approval. Commissioner Schmunk: asked what the emphasis of the CFEC rules have. Is it more focused on climate change or the underserved populations? Staff / Sandy Belson believes that the majority of the rules are focused on climate change initiatives and how they impact population groups. In any policy decision there are typically winners and losers. It is the job of the City to analyze how policies will affect certain segments of our community. Unlike other metropolitan areas, Eugene – Springfield does not have concentrated areas where minorities reside. There is more of an even distribution of ethnic and racial groups throughout both cities. This makes it more difficult to assess the rules’ impact on minority populations. When documenting the impact, the City could indicate that the minority populations are more dispersed, which would not place an inordinate burden on any specific population group. Staff / Kristina Kraaz: Most of the State rules use a test that the decision will burden underserved populations no more than the rest of the population. Since the City has data showing that the minority populations are dispersed throughout the city, the impact on minority populations will not burden them Planning Commission Minutes Approved 1.18.23 Attested by S. Weaver 3 more that the rest of the population. This finding should meet that test. Some of the underserved groups listed in the rules such as sexual preference and gender identity will be more difficult to assess since this data is not in the U.S. Census. Staff / Sophie McGinley gave a presentation on the CFEC parking rule (see PowerPoint presentation). Staff / Kristina Kraaz: The rules do not limit the City’s ability to require the ADA spaces per the State Building Code, but by prohibiting the City from requiring a minimum number of on-site parking, developers can opt out of providing parking. This would effectively eliminate mandatory ADA parking since the Building Code requires ADA parking based on the number of parking spaces. Staff / Sophie McGinley: Council has directed Staff to further explore option 2, but they are open to option 1. Staff / Sandy Belson: Council expressed concern about low-income households that would have to pay their current rent and, with unbundled parking, pay additionally for parking spots. They also indicated that they were not interested in taxing parking lots. Within the three out of five policy choices under Option 2, they have taken that one off the list. Commissioner Koivula: pointed out that the map depicting the one-half mile from the frequent transit corridors allows the City to use walking distance or straight-line in measuring distances (see Attachment 7 page 103 of 140). He recommended that the straight-line distance should be removed in 660-012- 0440 4 since this would require the use of a canoe to transverse the river to reach the EmX Line. Staff / Sandy Belson: Staff is attending the City Council meeting on November 28th. They are prepared to discuss option 2 compared to option 1 and get Council ‘s input. If the Council chooses option 2, the City will need to initiate the various Development Code amendments to implement it. ADJOURNMENT – 7:12 pm 7:00 p.m. Planning Commission - Regular Session City Council Chambers and via Zoom Chair Salazar called the Regular Session of the Planning Commission to order at 7:12 pm. Absent: Andrew Buck Planning Commissioners Present: Chair Salazar, Vice Chair Bergen, Michael Koivula, Kuri Gill, Seth Thompson, and Steven Schmunk Pledge of Allegiance – Led by Chair Salazar. Approval of the Minutes – Approved • August 16th, 2022 Planning Commission Minutes Approved 1.18.23 Attested by S. Weaver 4 Business from the Audience – None Regular Session Items – None Report of Council Action Chair Salazar: attended the City Council meeting on September 26th, during which the two new Commissioners, Seth Thompson and Steven Schmunk, were appointed. The Council will later appoint two other new commissioners since Commissioners Koivula and Gill’s are leaving the Planning Commission in February of next year. Council directed staff to explore option 2 of the CFEC. Commissioner Koivula: attended the City Council Work Session on September 6th, which included a discussion on the new contract with Wellpath, which staffs the municipal jail. During the Regular Session Council approved the annexation of 2 parcels due to septic failure, a lease for part of Booth Kelly, and the intergovernmental agreement granting 3 million dollars from the State to fund a new manufactured dwelling park in Springfield in conjunction with St. Vincent DePaul. He attended the Council Work Session on September 10th, where they discussed Boards and Commissions as well as the CFEC Parking Rule. Commissioner Gill: attended the Council Work Session on October 6th, during which Council deliberated on creating a process for a Drug Treatment Court. This would offer an opportunity for drug offenders to accept mandated drug rehab instead of jail time. There is a federal grant application due in Spring for funding this program. Council did not make a decision at that time. There were two proclamations noted during the Upbeat about: 1) Domestic Violence Awareness month and; 2) Manufacturing month. There were also 2 first readings of annexations due to septic failure. Staff shared information on the candidates for the vacant Commissioner positions. They also mentioned that there is a fundraiser on October 21st – the Mayor’s Revue. The Mohawk / Olympic Overlay was approved as well. Business from the Planning Commission Commissioner Bergen: wanted to know about the additional Commissioner vacancies. Staff / Sandy Belson: There will be two vacancies in February of next year when Commissioner Koivula terms out and Commissioner Gill leaves the Commission after finishing her term. The Council could have made up to four appointments – two in advance of the February vacancies. They decided to wait and have a second recruitment for the two vacancies. The timeline for this process is currently unclear. Commissioner Koivula: wanted more information about the Council’s deliberations on the issue of excess drainage and drying of land adjacent to the Marcola Meadows subdivision. Staff / Sandy Belson: For Marcola Meadows to put in boxed culverts they had to stop the flow of water downstream. This led to a duck pond drying up. The concern is that the putrefaction of the duck pond is a harbinger of what could occur as International Paper switches to a recycled water process. The neighbors voiced concerns for the future impact of less water and how the City is handling this. Planning Commission Minutes Approved 1.18.23 Attested by S. Weaver 5 Business from the Development and Public Works Department. Staff / Sandy Belson: There is an open house this Thursday, September 22nd for the FEMA MAP Update Project at Lane County Public Works off Delta HWY. They are also holding an open house in Cottage Grove on Wednesday, September 21st that will target the Cottage Grove and Creswell communities. Public comment will be taken during those events and will be extended until the beginning of next year when all public comment will be passed on to FEMA. The Planning Commission will be meeting twice in November on the 1st and the 15th and once in December on the 6th. There will be Work and Regular Sessions during those three meeting dates with the Work Sessions beginning at 6:00 pm. ADJOURNMENT – 7:29 pm October 18, 2022 Climate-Friendly and Equitable Communities Source: DLCD Source: Metro Presentation to Planning CommissionRules Statewide Transportation Strategy (2018) •38% of greenhouse gases from transportation (1990) •Changes needed in: o Pricing o Fuel & Vehicle Technology o Transportation Options o Systems & Operations Why these Rules? Missing Oregon’s Pollution Reduction Targets GAP Climate Pollution Change (Light Duty Vehicles) We are here Where we’re headed (Trends, Plans, Investments) Oregon’s adopted vision (Statewide Transportation Strategy) 2007 Statutory Goal: •Reduce Oregon’s greenhouse gas emissions by 75% by 2050 •15 years later we still exceed 1990 levels Requirements: •Increase density •Bring land uses close together •Improve transit •Make it easier to walk and bike Parking Management Phase I: •No required on-site parking within ½ mile of frequent transit •No required on-site parking for shelters, small units, affordable or public housing, childcare, facilities for people with disabilities •Phase 2: DLCD Option 1: Repeal all parking mandates Option 2: Adopt Parking Management Policies Option 3: Reduced Parking & Parking District Electric Vehicle Charging Provide charging capacity (conduit) to: 40% of parking spaces for buildings with 5+ dwelling units DLCD ODOT Establish Climate Friendly Areas (CFAs) •Designate one or more CFAs •High density (25 units/net acre) •Mix of land uses •Multi-modal •Accommodate 30% of housing needs (approx. 24,500 residents) •Displacement analysis and strategies Scenario Planning •Scenario plan to meet greenhouse gas reduction targets •Can use 2015 scenario plan •Amendments to: comprehensive plan, transportation plan, and land use regulations must be consistent with the adopted scenario plan Evan Manvel Evan Manvel ; Dan Burden Transportation Planning •Revise modelling methodology •Code standards for compact, pedestrian- friendly, mixed-use development •Prioritize projects that reduce greenhouse gas •Adopt new performance standards •Review bicycle parking •Enhanced review of already adopted projects Metro Engage Underserved Communities & Equity Analysis •Outreach to underserved •Equity analysis •Identify potentially inequitable impacts or burdens •Demonstrate improved outcomes for underserved Metro Implementation Timeline 11 2022 2023 2024 2025 2026 2027 2028 2029 Regional Scenario Plans, TSPs, and Performance Measures Salem-Keizer Eugene-Springfield Portland Metro Regional Transportation Plan Performance measures Climate-Friendly Areas Study Zoning Multi-modal inventories Parking Reform and EV Conduit Transportation Systems Plan Updates Multi-modal inventory Transportation System Plan Updates Ongoing Ongoing Implementing Mandatory Climate Friendly and Equitable Communities Rulemaking Parking Changes October 18, 2022 City of Springfield Climate Friendly and Equitable Communities –Parking Rules Parking Progress in Springfield ●Transportation System Plan ○Parking maximums ○Added flexibility ○Local incentives ●Downtown Parking Program ●Development Code Update Project Set the groundwork for implementing new parking rules City of Springfield Climate Friendly and Equitable Communities –Parking Rules Parking Minimums ●Requirements to include a minimum number of off-street parking spaces with development or redevelopment ●Do not preclude developers from adding more than the minimum required City of Springfield Climate Friendly and Equitable Communities –Parking Rules Parking Maximums ●Limits on the number of off-street parking spaces that can be included in a development. ●Allow for less than the maximum to be provided ●In certain cases, allow for more to be built (if meeting certain conditions) City of Springfield Climate Friendly and Equitable Communities –Parking Rules Phases of Parking Rules December 31, 2022 Phase 1: Near Transit and Certain Uses March 31, 2023 Electrical Vehicle Conduits This won’t be covered itoday, but is included in the Climate Friendly and Equitable Communities Rulemaking June 30, 2023 Phase 2: Citywide Approach City of Springfield Climate Friendly and Equitable Communities –Parking Rules Phase 1: Parking Near Transit and Certain Uses ●December 31, 2022 ●Apply to development applications submitted after December 31, 2022 ●0440 Cannot require parking for development within ½ mile of frequent transit corridors ●0430 Cannot require parking for certain uses City of Springfield Climate Friendly and Equitable Communities –Parking Rules Near Transit Legend Properties within City limits 0.5 miles from frequent transit corridors Properties outside of City limits 0.5 miles from frequent transit corridors City of Springfield Climate Friendly and Equitable Communities –Parking Rules Certain Uses 0430 ●Cannot mandate more than 1 space/unit for residential developments with more than 1 unit ●No mandates for small units, affordable units, child care, facilities for people with disabilities, shelters City of Springfield Climate Friendly and Equitable Communities –Parking Rules The Phase 1 Rules DON’T ●Mandate existing developments to reduce their on-site parking ●Prohibit providing parking along with development ●Interfere with the City of Springfield Parking Maximums ●Directly affect accessible parking (Americans with Disabilities Act) City of Springfield Climate Friendly and Equitable Communities –Parking Rules Implementation in Springfield ●After December 31, 2022, approve applications for new development that meet the criteria for Phase 1 Parking rules ●Internal staff training ●Reference to relevant OAR ●Do not, at this time,require code amendment process City of Springfield Climate Friendly and Equitable Communities –Parking Rules Phase 2: Citywide Approach ●3 Options: ○1)Repeal all parking minimums, city-wide ○2 and 3) Keep some requirements, but make modifications and add new requirements and programming ●Options 2 and 3 require significant funding and staff time and do not provide significant flexibility ●Disclaimer: Still waiting for more information and legal guidance pertaining to these options and their feasibility City of Springfield Climate Friendly and Equitable Communities –Parking Rules Parking Regulation: Choosing a Pathway City of Springfield Climate Friendly and Equitable Communities –Parking Rules Choosing a Pathway ●Option 1-No minimum required parking city-wide ●Option 2-Limits parking and adds policies to manage parking ●Option 3-Limits parking further and requires at least one parking management district If choose to pursue Options 2 or 3, would need to begin work Fall 2022 City of Springfield Climate Friendly and Equitable Communities –Parking Rules Options 2 & 3 both require ●Reduce mandates based on shared parking, solar panels, EV charging, car sharing, parking space accessibility, on-street parking, garage parking. ●Must unbundle parking for multifamily units near frequent transit. ●May not require garages/carports city-wide. ●In Climate Friendly Areas: remove mandates or adopt parking management policies; unbundle parking for multifamily units And… City of Springfield Climate Friendly and Equitable Communities –Parking Rules Additional Option 2 –Parking Management Polices ●Enact 3 out of the 5 policies: ○Unbundle parking for residential units ○Unbundle leased commercial parking ○Flexible commute benefit for businesses with more than 50 employees ○Tax on parking lot revenue ○No more than ½ parking space per unit in multifamily development ●“Unbundled Parking” is a requirement that parking spaces for each unit in a development be rented, leased, or sold separately from the unit itself. City of Springfield Climate Friendly and Equitable Communities –Parking Rules Additional Option 3 –Reduced Parking & Parking District ●All of the below: ○No mandates for a variety of specific uses, small sites, vacant buildings, studios/one bedrooms, historic buildings, LEED or Oregon Reach Code developments, etc ○No additional parking for changes in use, redevelopments, expansions of over 30% ○Adopt parking maximums ○No mandates within ½ mile walking distance of Climate-Friendly Areas ○Designate district to manage on-street residential parking. City of Springfield Climate Friendly and Equitable Communities –Parking Rules Questions