HomeMy WebLinkAbout2022 10 18 Planning Commission Minutes WS & RS Approved W_PPPlanning Commission Minutes
Approved 1.18.23
Attested by S. Weaver
1
Springfield Planning Commission
Minutes for Tuesday, October 18th, 2022
6:00 p.m. Work Session
City Council Chambers and via Zoom
Meeting held in Council Chambers and via Zoom
Chair Salazar called the Work Session of the Planning Commission to order at 6:00 pm.
Planning Commissioners Present: Chair Salazar, Vice Chair Bergen, Michael Koivula, Kuri Gill, Seth
Thompson, and Steven Schmunk
Absent: Andrew Buck
Staff: Sandy Belson, Planning Manager; Sophie McGinley, Planner; Sarah Weaver, Community
Development Administrative Assistant; Kristina Kraaz, Assistant City Attorney
Chair Salazar introduced the newly appointed Commissioners, Seth Thompson and Steven Schmunk,
to the Commission.
WORK SESSION ITEM(S)
1) Overview of Climate-Friendly and Equitable Communities Rules
Staff: Sandy Belson, Planning Manager
40 Minutes
Staff / Sandy Belson: informed the Commission that the City Council has authorized the City Attorney’s
office to pursue a legal challenge to the Climate-Friendly and Equitable Communities Rules (CFEC) based
on their requirements and not on the overall goals. The City Attorney’s office has advised the Council to
move forward with implementing the rules due to the tight deadlines put in place by the State. The
discussion tonight intends to focus on understanding the rules and what they would require the City to
do and not the legal challenge. She spoke to the background that led to the rules, the legislative
greenhouse gas targets, the general requirements of the rules, and an overall timeline (see PowerPoint
presentation on SOS). Former Commissioner Sophie McGinley, who is consulting for the City, is
presenting on the parking element of the rules.
The Commissioners asked questions about the parking element of CFEC, what the financially constrained
transportation project list is, who would be considered on the underserved list, and the definition of
underserved populations from the State’s perspective. It was mentioned that it might be beneficial to
have the elements of the rules that don’t apply to Springfield taken out to prevent misunderstandings.
Staff / Sandy Belson: When the list of projects is created for the Transportation System Plan, they are
assessed according to likely funding sources and how much funding the city would potentially be
receiving in a 20-year period. When projects are identified as actually fundable, they are placed on the
financially constrained list. All projects that are assessed as not fundable are left off this list.
Planning Commission Minutes
Approved 1.18.23
Attested by S. Weaver
2
Staff / Kristina Kraaz: The rule lists the protected classes specifically (see attachment 2).
Commissioner Koivula: Part of the rules single out metropolitan planning areas over 100,000 residents. If
LCOG is considered a metropolitan planning area that we are part of, would these rules apply to the
City? Also, the anti-displacement tool kit does not appear to have tools that would prevent
displacement. Another question concerns demand management in transportation. What is understood
by this? Also, would Marcola Meadows be considered a Climate Friendly Area (CFA)?
Staff / Sandy Belson: Demand management strategies include the timing of when businesses schedule
their begin and end times for employees, encouraging carpools, and giving out bus passes. Marcola
Meadows could potentially be considered a CFA. Most likely, the City will start with areas such as
downtown Springfield and other Nodal Development Areas.
Staff Kristina Kraaz: Springfield is in a metropolitan planning area, but we are not a city of over 100,000,
which means those rules do not apply to the City.
Chair Salazar: What level of involvement will the Planning Commission be in the CFEC process?
Staff / Sandy Belson: Due to the extremely short timeline given to implement the State’s guidelines, it is
unclear how involved the Planning Commission would be. The Planning Commission will be involved in
the adoption process, which also involves approval of the Community Engagement Plan. We will not be
able to create one engagement plan for all the CFEC rules, especially for the parking rule since it requires
such immediate implementation with the deadline for phase 1 of January 1, 2023. Phase 2 of parking
needs to be adopted and effective by the end of June 2023. Staff is going to Council on November 28th
to attend the Work Session to discuss option 2 for phase 2 as compared to option 1. Staff would like
Council’s input on whether they want to consider option 2, which would require Development Code
amendments to implement option 2 during phase 2. The DLCD has hired a consultant for the Climate
Friendly Areas and has contracted with LCOG to do an analysis. The consultant is drafting a Community
Engagement Plan for the CFA component will undoubtedly come before the Planning Commission for
approval.
Commissioner Schmunk: asked what the emphasis of the CFEC rules have. Is it more focused on climate
change or the underserved populations?
Staff / Sandy Belson believes that the majority of the rules are focused on climate change initiatives and
how they impact population groups. In any policy decision there are typically winners and losers. It is the
job of the City to analyze how policies will affect certain segments of our community. Unlike other
metropolitan areas, Eugene – Springfield does not have concentrated areas where minorities reside.
There is more of an even distribution of ethnic and racial groups throughout both cities. This makes it
more difficult to assess the rules’ impact on minority populations. When documenting the impact, the
City could indicate that the minority populations are more dispersed, which would not place an
inordinate burden on any specific population group.
Staff / Kristina Kraaz: Most of the State rules use a test that the decision will burden underserved
populations no more than the rest of the population. Since the City has data showing that the minority
populations are dispersed throughout the city, the impact on minority populations will not burden them
Planning Commission Minutes
Approved 1.18.23
Attested by S. Weaver
3
more that the rest of the population. This finding should meet that test. Some of the underserved
groups listed in the rules such as sexual preference and gender identity will be more difficult to assess
since this data is not in the U.S. Census.
Staff / Sophie McGinley gave a presentation on the CFEC parking rule (see PowerPoint presentation).
Staff / Kristina Kraaz: The rules do not limit the City’s ability to require the ADA spaces per the State
Building Code, but by prohibiting the City from requiring a minimum number of on-site parking,
developers can opt out of providing parking. This would effectively eliminate mandatory ADA parking
since the Building Code requires ADA parking based on the number of parking spaces.
Staff / Sophie McGinley: Council has directed Staff to further explore option 2, but they are open to
option 1.
Staff / Sandy Belson: Council expressed concern about low-income households that would have to pay
their current rent and, with unbundled parking, pay additionally for parking spots. They also indicated
that they were not interested in taxing parking lots. Within the three out of five policy choices under
Option 2, they have taken that one off the list.
Commissioner Koivula: pointed out that the map depicting the one-half mile from the frequent transit
corridors allows the City to use walking distance or straight-line in measuring distances (see Attachment
7 page 103 of 140). He recommended that the straight-line distance should be removed in 660-012-
0440 4 since this would require the use of a canoe to transverse the river to reach the EmX Line.
Staff / Sandy Belson: Staff is attending the City Council meeting on November 28th. They are prepared to
discuss option 2 compared to option 1 and get Council ‘s input. If the Council chooses option 2, the City
will need to initiate the various Development Code amendments to implement it.
ADJOURNMENT – 7:12 pm
7:00 p.m. Planning Commission - Regular Session
City Council Chambers and via Zoom
Chair Salazar called the Regular Session of the Planning Commission to order at 7:12 pm.
Absent: Andrew Buck
Planning Commissioners Present: Chair Salazar, Vice Chair Bergen, Michael Koivula, Kuri Gill, Seth
Thompson, and Steven Schmunk
Pledge of Allegiance – Led by Chair Salazar.
Approval of the Minutes – Approved
• August 16th, 2022
Planning Commission Minutes
Approved 1.18.23
Attested by S. Weaver
4
Business from the Audience – None
Regular Session Items – None
Report of Council Action
Chair Salazar: attended the City Council meeting on September 26th, during which the two new
Commissioners, Seth Thompson and Steven Schmunk, were appointed. The Council will later appoint
two other new commissioners since Commissioners Koivula and Gill’s are leaving the Planning
Commission in February of next year. Council directed staff to explore option 2 of the CFEC.
Commissioner Koivula: attended the City Council Work Session on September 6th, which included a
discussion on the new contract with Wellpath, which staffs the municipal jail. During the Regular Session
Council approved the annexation of 2 parcels due to septic failure, a lease for part of Booth Kelly, and
the intergovernmental agreement granting 3 million dollars from the State to fund a new manufactured
dwelling park in Springfield in conjunction with St. Vincent DePaul. He attended the Council Work
Session on September 10th, where they discussed Boards and Commissions as well as the CFEC Parking
Rule.
Commissioner Gill: attended the Council Work Session on October 6th, during which Council deliberated
on creating a process for a Drug Treatment Court. This would offer an opportunity for drug offenders to
accept mandated drug rehab instead of jail time. There is a federal grant application due in Spring for
funding this program. Council did not make a decision at that time. There were two proclamations noted
during the Upbeat about: 1) Domestic Violence Awareness month and; 2) Manufacturing month. There
were also 2 first readings of annexations due to septic failure. Staff shared information on the
candidates for the vacant Commissioner positions. They also mentioned that there is a fundraiser on
October 21st – the Mayor’s Revue. The Mohawk / Olympic Overlay was approved as well.
Business from the Planning Commission
Commissioner Bergen: wanted to know about the additional Commissioner vacancies.
Staff / Sandy Belson: There will be two vacancies in February of next year when Commissioner Koivula
terms out and Commissioner Gill leaves the Commission after finishing her term. The Council could have
made up to four appointments – two in advance of the February vacancies. They decided to wait and
have a second recruitment for the two vacancies. The timeline for this process is currently unclear.
Commissioner Koivula: wanted more information about the Council’s deliberations on the issue of
excess drainage and drying of land adjacent to the Marcola Meadows subdivision.
Staff / Sandy Belson: For Marcola Meadows to put in boxed culverts they had to stop the flow of water
downstream. This led to a duck pond drying up. The concern is that the putrefaction of the duck pond is
a harbinger of what could occur as International Paper switches to a recycled water process. The
neighbors voiced concerns for the future impact of less water and how the City is handling this.
Planning Commission Minutes
Approved 1.18.23
Attested by S. Weaver
5
Business from the Development and Public Works Department.
Staff / Sandy Belson: There is an open house this Thursday, September 22nd for the FEMA MAP Update
Project at Lane County Public Works off Delta HWY. They are also holding an open house in Cottage
Grove on Wednesday, September 21st that will target the Cottage Grove and Creswell communities.
Public comment will be taken during those events and will be extended until the beginning of next year
when all public comment will be passed on to FEMA.
The Planning Commission will be meeting twice in November on the 1st and the 15th and once in
December on the 6th. There will be Work and Regular Sessions during those three meeting dates with
the Work Sessions beginning at 6:00 pm.
ADJOURNMENT – 7:29 pm
October 18, 2022
Climate-Friendly
and Equitable
Communities
Source: DLCD
Source: Metro
Presentation to Planning CommissionRules
Statewide Transportation
Strategy (2018)
•38% of greenhouse gases
from transportation
(1990)
•Changes needed in:
o Pricing
o Fuel & Vehicle Technology
o Transportation Options
o Systems & Operations
Why these Rules?
Missing Oregon’s Pollution Reduction Targets
GAP
Climate Pollution Change (Light Duty Vehicles)
We are here
Where we’re headed
(Trends, Plans, Investments)
Oregon’s adopted vision
(Statewide Transportation Strategy)
2007 Statutory Goal:
•Reduce Oregon’s
greenhouse gas
emissions by 75%
by 2050
•15 years later we
still exceed 1990
levels
Requirements:
•Increase density
•Bring land uses
close together
•Improve transit
•Make it easier to
walk and bike
Parking
Management
Phase I:
•No required on-site parking within ½ mile
of frequent transit
•No required on-site parking for shelters,
small units, affordable or public housing,
childcare, facilities for people with
disabilities
•Phase 2:
DLCD
Option 1:
Repeal all
parking
mandates
Option 2:
Adopt
Parking
Management
Policies
Option 3:
Reduced
Parking &
Parking
District
Electric Vehicle
Charging
Provide charging capacity
(conduit) to:
40% of parking spaces
for buildings with
5+ dwelling units
DLCD
ODOT
Establish
Climate
Friendly Areas
(CFAs)
•Designate one or more CFAs
•High density (25 units/net
acre)
•Mix of land uses
•Multi-modal
•Accommodate 30% of
housing needs (approx.
24,500 residents)
•Displacement analysis and
strategies
Scenario Planning
•Scenario plan to meet
greenhouse gas reduction
targets
•Can use 2015 scenario plan
•Amendments to:
comprehensive plan,
transportation plan, and
land use regulations must
be consistent with the
adopted scenario plan
Evan Manvel
Evan Manvel
; Dan Burden
Transportation
Planning
•Revise modelling
methodology
•Code standards for
compact, pedestrian-
friendly, mixed-use
development
•Prioritize projects that
reduce greenhouse gas
•Adopt new performance
standards
•Review bicycle parking
•Enhanced review of already
adopted projects
Metro
Engage
Underserved
Communities &
Equity Analysis
•Outreach to underserved
•Equity analysis
•Identify potentially inequitable
impacts or burdens
•Demonstrate improved
outcomes for underserved
Metro
Implementation Timeline
11
2022 2023 2024 2025 2026 2027 2028 2029
Regional Scenario Plans, TSPs,
and Performance Measures
Salem-Keizer
Eugene-Springfield
Portland Metro Regional Transportation Plan
Performance measures
Climate-Friendly Areas
Study
Zoning
Multi-modal inventories
Parking Reform and EV Conduit
Transportation Systems Plan Updates
Multi-modal inventory
Transportation System Plan Updates
Ongoing
Ongoing
Implementing Mandatory
Climate Friendly and Equitable
Communities Rulemaking
Parking Changes
October 18, 2022
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Parking Progress in Springfield
●Transportation System Plan
○Parking maximums
○Added flexibility
○Local incentives
●Downtown Parking Program
●Development Code Update Project
Set the groundwork for implementing new
parking rules
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Parking Minimums
●Requirements to include a minimum
number of off-street parking spaces
with development or redevelopment
●Do not preclude developers from
adding more than the minimum
required
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Parking Maximums
●Limits on the number of off-street
parking spaces that can be included
in a development.
●Allow for less than the maximum to
be provided
●In certain cases, allow for more to be
built (if meeting certain conditions)
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Phases of Parking Rules
December 31, 2022
Phase 1: Near Transit and
Certain Uses
March 31, 2023
Electrical Vehicle
Conduits
This won’t be covered itoday,
but is included in the Climate
Friendly and Equitable
Communities Rulemaking
June 30, 2023
Phase 2: Citywide
Approach
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Phase 1: Parking Near Transit and Certain Uses
●December 31, 2022
●Apply to development applications
submitted after December 31, 2022
●0440 Cannot require parking for
development within ½ mile of frequent
transit corridors
●0430 Cannot require parking for certain
uses
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Near Transit
Legend
Properties within City
limits 0.5 miles from
frequent transit
corridors
Properties outside of
City limits 0.5 miles
from frequent transit
corridors
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Certain Uses
0430
●Cannot mandate more than 1 space/unit
for residential developments with more
than 1 unit
●No mandates for small units, affordable
units, child care, facilities for people with
disabilities, shelters
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
The Phase 1 Rules DON’T
●Mandate existing developments to
reduce their on-site parking
●Prohibit providing parking along with
development
●Interfere with the City of Springfield
Parking Maximums
●Directly affect accessible parking
(Americans with Disabilities Act)
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Implementation in Springfield
●After December 31, 2022, approve
applications for new development that
meet the criteria for Phase 1 Parking
rules
●Internal staff training
●Reference to relevant OAR
●Do not, at this time,require code
amendment process
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Phase 2: Citywide Approach
●3 Options:
○1)Repeal all parking minimums, city-wide
○2 and 3) Keep some requirements, but make modifications and add new
requirements and programming
●Options 2 and 3 require significant funding and staff time and do not
provide significant flexibility
●Disclaimer: Still waiting for more information and legal guidance
pertaining to these options and their feasibility
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Parking Regulation: Choosing a Pathway
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Choosing a Pathway
●Option 1-No minimum required parking city-wide
●Option 2-Limits parking and adds policies to manage parking
●Option 3-Limits parking further and requires at least one parking
management district
If choose to pursue Options 2 or 3, would need to begin work Fall 2022
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Options 2 & 3 both require
●Reduce mandates based on shared parking, solar panels, EV
charging, car sharing, parking space accessibility, on-street parking,
garage parking.
●Must unbundle parking for multifamily units near frequent transit.
●May not require garages/carports city-wide.
●In Climate Friendly Areas: remove mandates or adopt parking
management policies; unbundle parking for multifamily units
And…
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Additional Option 2 –Parking Management Polices
●Enact 3 out of the 5 policies:
○Unbundle parking for residential units
○Unbundle leased commercial parking
○Flexible commute benefit for businesses with more than 50 employees
○Tax on parking lot revenue
○No more than ½ parking space per unit in multifamily development
●“Unbundled Parking” is a requirement that parking spaces for each unit in a development
be rented, leased, or sold separately from the unit itself.
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Additional Option 3 –Reduced Parking & Parking District
●All of the below:
○No mandates for a variety of specific uses, small sites, vacant buildings,
studios/one bedrooms, historic buildings, LEED or Oregon Reach Code
developments, etc
○No additional parking for changes in use, redevelopments, expansions of
over 30%
○Adopt parking maximums
○No mandates within ½ mile walking distance of Climate-Friendly Areas
○Designate district to manage on-street residential parking.
City of Springfield Climate Friendly and Equitable Communities –Parking Rules
Questions